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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: LA.
Resolution No. 19-R-0002 — Contract Award — Cemetery
Management, Inc. (John B. Reynolds) for Cemetery COMMITTEE AGENDA DATE: January 3, 2019
Sexton Services For FY 2019 COUNCIL AGENDA DATE: January 7, 2019
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURE. BFF
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Annually, the City employs, as an independent contractor, a Cemetery Sexton to supervise and direct all
activities in the Glen Oak and Oakwood cemeteries, including, but not limited to sales of gravesites,
performing grave openings and closings, grounds maintenance, and preparation and maintenance of
records and reports for submittal to the City. Since May 7, 1990, Mr. John Reynolds of Cemetery
Management, Inc. has contractually been the City’s Cemetery Sexton. The City pays Mr. Reynolds an
annual sexton salary of $7,200.00, plus additional costs associated with interments, grounds
maintenance, and other contractual services as requested. The number of interments, and number of
snow removal events, remain the unknown factors that impacts budget expenditures; however, the City
average 30 interments per year.
For FY 2019 Mr. Reynolds has requested an increase to his grave excavation and interment of ashes
charges, as identified in the table below. Mr. Reynolds has agreed to honor his annual sexton salary of
$7,200.00 and has agreed to hold his 2009 grounds maintenance charges (i.e., mowing, leaf pick-up,
broadleaf weed control applications, fertilizer applications, and snow removal); however, Mr. Reynolds
has requested an increase in the allowed number of weekly mowing events from 25 weeks to 28 weeks.
Mr. Reynolds has not increased the rates for grave excavations and interment of ashes since FY 2013.
The following table represents Mr. Reynold’s charges and requested increases for grave excavation and
interment of ashes:
FY 2018 FY 2019
Full Size Adult Grave
Grave Excavations - Monday through Friday $650.00 $ 775.00 ($125.00 increase each)
- Saturday $750.00 $ 900.00 ($150.00 increase each)
- Sunday or Holiday $850.00 $1,000.00 ($150.00 increase each)
Internment of Ashes
Internment - Monday through Friday $275.00 $375.00 ($100.00 increase each)
- Saturday $325.00 $400.00 ($75.00 increase each)
- Sunday or Holiday $425.00 $500.00 ($75.00 increase each)

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CITY OF WEST CHICAGO
Due to satisfactory performance, it is staff's recommendation that a new services Agreement be offered
to Cemetery Management, Inc. (Mr. John Reynolds), for an amount not to exceed $80,000.00, for the
period of FY 2019.
Per past direction from City Council, all increases are to be recovered via cemetery fees and charges as
established by City Ordinance (please refer to separate agenda item within this agenda packet).
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0002 authorizing the Mayor to execute a Contract with Cemetery
Management, Inc. (John B. Reynolds), for an amount not to exceed $80,000.00, for Cemetery Sexton
services for FY 2019.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.