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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __/-C.
Resolution No. 19-R-0004 — Contract Award — St. Aubin Nursery
for the 2019 Parkway Tree Planting Program COMMITTEE AGENDA DATE: January 3, 2019
COUNCIL AGENDA DATE: January 7, 2019
2
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works sionst une a
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
As bid, the 2019 Tree Planting Program is project consists of providing and planting 160 parkway trees in various
locations within the corporate limits of the City of West Chicago.
On November 26, 2018, the City advertised the 2019 Parkway Tree Planting Program in the Daily Herald and
sealed bids were opened on Tuesday, December 18, 2018. There were six known holders and five bids were
received with St. Aubin Nursery of Kirkland, Illinois, submitting the lowest responsible bid of $38,416.00. The
second lowest bidder was Acres Group of Wauconda, Illinois, with a bid of $40,160.00 (see attached bid tab sheet
for additional clarification).
The City of West Chicago has worked with St. Aubin Nursery in the past and there performance was satisfactory.
St. Aubin Nursery has also supplied good quality trees to other contractors for past tree planting programs in West
Chicago. Staff contacted performance references and all provided positive feedback for St. Aubin Nursery and its
sub-contractor, JSV Landscaping. Elk Grove Village, and Village of Skokie, have used St. Aubin Nursery for over
ten years, and the Village of Hoffman Estates has used the company for the past twenty-five years. All indicated
good quality trees and excellent work from St. Aubin Nursery and JSV Landscaping.
Services related to the above referenced program will be funded from the Capital Projects Fund (08-34-53-4854) in
which $48,000 has been budgeted for FY2019.
Given the fact that $48,000.00 has been budgeted for the 2019 Tree Planting Program, and considering the unit
price of trees quoted in St. Aubin Nursery’s bid, and considering additional tree damage/removals that resulted
from the November 25, 2018, winter snow storm; staff desires to increase the quantity of trees to be planted by St.
Aubin Nursery as necessary to spend the full $48,000.00 budgeted. St. Aubin Nursery has agreed to add
approximately 40 trees, to the current bid/planned 160 trees, at the same unit pricing quoted in its bid.
Therefore, staff recommends that a contract be awarded to St. Aubin Nursery of Kirkland, Illinois, for services
related to the 2019 Parkway Tree Planting Program, for an amount not to exceed $48,000.00, resulting in the
planting of approximately 200 parkway trees in FY2019.
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0004 authorizing the Mayor to execute a contract with St. Aubin Nursery of Kirkland
Illinois, as lowest responsible bidder, to provide services related to the 2019 Parkway Tree Planting Program for an
amount not to exceed $48,000.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.