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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __1- 2
Resolution No. 19-R-0005 — Contract Amendment No. 1 -
Procurement of Coarse and Fine Aggregate Material Delivered | COMMITTEE AGENDA DATE: January 3, 2019
For FY2019 COUNCIL AGENDA DATE: January 7, 2019
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURI KZA
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
Aggregate Material, such as gravel, rock and sand, is used in numerous maintenance and repair activities
performed by staff in the Public Works Department, including shoulder work on unimproved roads and alleys, sand
bags, and underground utility repairs in or near streets and sidewalks. Aggregate material is ordered and
delivered on an as needed basis and total quantities vary each year, mostly dependent on the number of utility
repairs (i.e., watermain breaks, sanitary sewer blockages and repairs, etc.). It is budgeted in the Sewer Fund,
Water Fund and General Fund, in which approximately $32,000 in total is budgeted each year. The specifications
allow for variations in total unit quantities ordered based on the needs for each item, provided the total contract
amount is not exceeded. Estimated quantities are used for bidding for the purpose of establishing unit prices.
The current 2018 Coarse and Fine Aggregate Materials Delivered contract, which was awarded to Marcott
Enterprises, Inc. of Villa Park, Illinois, in the amount of $32,137.00, contains a clause the reads “The contract may
be extended for two (2) additional years through mutual agreement between the Successful Bidder and the City of
West Chicago for the same unit prices.”. On December 10, 2018, staff received a letter from Mr. Scott Schroeder,
President of Marcott Enterprises, Inc., which indicated a willingness to hold its 2018 unit prices for FY2019 (letter
attached).
Marcott Enterprises, Inc. has been the low bidder and contract holder for Coarse and Fine Aggregate Materials
Delivered each year since 2012 and has performed very well. Typically the City only receives about two or three
bids annually.
It is staff's recommendation that a Contract extension be awarded for procurement of coarse and fine aggregate
material delivered for FY2019 to Marcott Enterprises, Inc. of Villa Park, Illinois, for an amount not to exceed
$32,137.00 (identical to contract/bid amount awarded for FY2018).
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0005 authorizing the Mayor to execute Contract Amendment No. 1 with Marcott
Enterprises, Inc. of Villa Park, Illinois, for the procurement of coarse and fine aggregate material delivered for
FY2019, for an amount not to exceed $32,137.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.