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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: 7. €.
Resolution No. 19-R-0006 - Contract Award — Charles
Equipment Energy Systems for Emergency Repairs to the
Standby Power Generator at the Water Treatment Plant
COMMITTEE AGENDA DATE: January 3, 2019
COUNCIL AGENDA DATE: January 7, 2019
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a
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works sionarune ZA
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
On December 17, 2018, City Council approved Resolution No. 18-R-0099 which, in part, authorized the
Mayor to execute a contract with Illini Power Products of Carol Stream, Illinois, for services to refurbish
the Water Treatment Plant standby diesel generator engine. The cost of the repairs was estimated at
$144,915.37 based on a November 14, 2018, repair estimate/quote obtained Illini Power Products.
Staff informed Illini Power Products of City Council’s approval, only to then be told that 1) Illini Power
Product’s staff was too busy to review the Contract prior to the end of the year, 2) that Illini Power
Products would no longer honor its November 14, 2018, repair estimate/quote as it was more than 30
days old, 3) that Illini Power Products was not willing to execute a “not to exceed” contract as actual
repair costs remain unknown, and 4) that Illini Power Products would need to contact Cummings for a
parts availability and obtain revised pricing before it would execute a contract with the City.
As a result of Illini Power Products’ unacceptable response, staff contacted Charles Equipment Energy
Systems of Des Plaines, Illinois, to determine if it would be willing and able to complete the necessary
generator repairs in 2019 and honor its repair estimate/quote, in the amount of $137,200.38, dated
November 30, 2018. Dale Tenney, Service Manager of Charles Equipment Energy Systems, indicated a
willingness to 1) execute a “not to exceed” contract with the City, 2) initiate repairs in January 2019, and
3) honor its November 30, 2018, repair estimate/quote as a worst case, not to exceed, scenario.
Therefore, City staff recommends authorizing the Mayor to execute a contract with Charles Equipment
Energy Systems of Des Plaines, Illinois, for services to refurbish the Water Treatment Plant standby
diesel generator engine, for an amount not to exceed $137,200.38.
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0006 authorizing the Mayor to execute a contract with Charles Equipment
Energy Systems of Des Plaines, Illinois, for services to refurbish the Water Treatment Plant standby
diesel generator engine, for an amount not to exceed $137,200.38.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.