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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: “t,o.
Frosty Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: January 28, 2019
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner sienaTure_f—
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
Frosty Fest is scheduled for Saturday, December 7, 2019 from 4:00 — 7:00 p.m. in Downtown West
Chicago.
This event is free to the public, sponsored by the City with the support of community partners. Frosty Fest
includes, but is not be limited to: a Frosty Procession, visits with Santa and Mrs. Claus, decorated streets
and storefronts, horse-drawn wagon rides, carolers, an official tree lighting ceremony, and live reindeer.
The event will take place outside along Main Street and at participating indoor locations, including, but not
limited to: American Legion, Fox Community Center, Republic Bank, City Museum, and Gallery 200.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
e Use of Police and Public Works services to support the event.
e Closure of Main Street from Chicago Street to Washington Street from 12:00 p.m. — 7:30 p.m.
e Rolling closure for procession on Main Street beginning at eastern access drive to the Metra
parking lot to Center Street from 4:00 — 4:30 p.m.
e Center Street to High Street to Galena Street (see attached map) for horse-drawn ride from 4:00 —
7:00 p.m. Street closure begins at 12:00 p.m. in preparation for the event.
COMMITTEE RECOMMENDATION:

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City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
for City-sponsored Events
Name of Event: __Frosty Fest
Location of Event: _Main St. — Downtown West Chicago
Date(s) of Event: December 7, 2019 Hours of Event: _4:00 p.m. to 7:00 p.m. Est. Attendance: 1,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization: __ Bethany Bayci
Cell Phone: _ 708-710-6914 E-mail: _bbayci@westchicago.org
Is this an annual event? Df Yes O No If Yes, provide next year’s event date: _December 7, 2019
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
\
(Signature*) E
EIEIO ROIS IOI SER ROI SIOIOI III IOI CII SISO III I III I I AA SI IA IAI IA II AIAI IAIN ISA SIA AAAI ASSIS ON SOSA OA AIA SAI II SAA A AISA I IOI AOS OI TAI AOI NIN AI IAAI AIA
FOR OFFICE USE ONLY
YES ITO I II I I II I III II TAO SOS OOO SOS IIS IAAI SOON I IAA IIIA I AIAN ASAI SISA SSNS ASSIS SSA ISIS OIA SOTA A IAS SSSA SSS AINSI ANIM
Based on the information which has been submitted, the request for a permit has been:
© Approved Permit No. .
O Denied
Remarks:
Authorized Signature
Title Date

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Handicapped
Parking
aN FROSTY FEST
ROUTES
|
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a
PARADE ROUTE wma =PARKING P|
WAGON RIDE ROUTE *®""""
EVENT BOUNDARIES
FESTIVAL PARTICIPANTS *
WASHINGTON STREET
SUMMIT AVE
—
| EVENT PARKING
CITY HALL
475 MAIN ST
ii T_T COL-ORMAVE Ss
6S ALNOY 11
(GA18 YONLTSN)
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MAIN STREET
START OF PARADE