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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: S.A.
Spreading Our Wings 5k & 1 Mile
Illinois Association of Latino Administrators | FILE NUMBER:
(IALAS)
COMMITTEE AGENDA DATE: January 28, 2019
COUNCIL AGENDA DATE: February 4, 2019
STAFF REVIEW: Tom Dabareiner SIGNATURE Abj5— |
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
Illinois Association of Latino Administrators (IALAS) is seeking approval for a Spreading Our Wings 5k &
1 Mile fundraising walk/run scheduled for Saturday, April 13, 2019 from 6:00 a.m. to 11:00 a.m. with an
estimate of 200 attendees. This event is in intended to serve as a fundraiser in support of the Wings to
Success Scholarship program.
IALAS has requested use of the City owned parking lots located at 122-124 Fremont Street for event
parking, set up, and registration activities. In addition, they request use of the grass adjacent to the
parking lots for four 10 x 10 tents and two port-o-potties. Set up is proposed to begin at 5:00 a.m., the 5k
& 1 Mile races start at 8:00 a.m., and the last race participate is estimated to cross the finish line by 9:00
a.m.
The proposed race route is 3.1 miles taking place entirely along the Prairie Path, with street crossings at
McConnell Ave, York Ave, and Grand Lake Blvd. The event organizer plans to station adult volunteers at
the street crossings and along the route to direct runner traffic. IALAS is not requesting Police services.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, and Community Development Departments as well as
the West Chicago Fire Protection District. The Special Event Permit Application is attached, which
includes the course map and a map of the proposed event registration area.
ACTIONS PROPOSED:
Recommend event for approval as proposed, contingent upon submittal and approval of required
insurance documentation.

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CITY OF WEST CHICAGO
COMMITTEE RECOMMENDATION:
At its January 28, 2019 meeting, the Committee recommended approval of this event as proposed.