===== PDF PAGE 28 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: -~~--tj--. E. Resolution No. 19-R-OO 12 - A Resolution for Maintenance of Streets and Highways by the City of West Chicago Relating to FY2019 MFT Estimate of Maintenance Costs COMMITTEE AGENDA DATE: February 7, 2018 COUNCIL AGENDA DATE: February 18, 2018 A .,..-?/~ STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATUR E./".//.?"~ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: On December 17, 2018 City Council approved Ordinance No. 18-0-0062 adopting the Annual Budget for the Fiscal Year Ending December 31, 2019, which included the proposed expenditure of Motor Fuel Tax (MFT) funds in the amount of $902,000.00. MFT funds are budgeted for the purposes of maintaining Streets, Highways, and Rights-of-Way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires the City of West Chicago to submit for IDOT approval a Resolution (using IDOT Form BLR 14220) for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code, and The Local Public Agency General Maintenance Estimate of Maintenance Costs (BLR 14222). These forms are attached for review and approval. ACTIONS PROPOSED: Approve Resolution No. 19-R-0012 authorizing the City Clerk to execute and submit, to IDOT, the attached IDOT Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code form (BLR 14220) and the attached IDOT Local Public Agency General Maintenance Estimate of Maintenance Costs form (BLR 14222), for MFT funding in the amount of $902,000.00 for FY2019. COMMITTEE RECOMMENDATION: ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] RESOLUTION NO. 19-R-0012 A RESOLUTION AUTHORIZING THE CITY CLERK TO EXECUTE AND SUBMIT, TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION, THE ILLINOIS DEPARTMENT OF TRANSPORTATION RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14220), AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION LOCAL PUBLIC AGENCY GENERAL MAINTENANCE ESTIMATE OF MAINTENANCE COSTS (BLR 1422), FOR EXPENDITURES USING MOTOR FUEL TAX FUNDS FOR FY 2019. BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the City Clerk is hereby authorized to execute the Illinois Department of Transportation Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14220), and the Illinois Department of Transportation Local Public Agency General Maintenance Estimate of Maintenance Costs (BLR 14222), and is authorized to submit same to the Illinois Department of Transportation for expenditures using Motor Fuel Tax funds for fiscal year 2019, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of February 2019 AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] Illinois Department Resolution for MaintenanceQ~of Transportation Under the Illinois Highway Code Resolution Number Resolution T e Section Number 12019-R-0012 Original 119-00000-00-GM ~-----~ BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type ------N~a-m-~-0~~~~-~-~~I ~~~~~~c.::,gA~-e-nc_y ______ lllinois that there is hereby appropriated the sum of Nine hundred two thousand and zero cents of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/19 to 12/31/19 -~B~e~gi-nn~in-g~D~a-re-- --~E~n~di-ng-o~a-te-- BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office of the Department of Transportation. Nancy M. Smith City Clerk in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of ______ ~N-am-e-~~?~cs_0~-~~I p=hu~i~~~-=gA:,....~-e-n-cy_ _____ in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of West Chicago at a meeting held on 02/18/1 9 Governing Body Type Name or Local Public Agency Dale IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 18th day of February, 2019 Day ----<...:...~M-on~th~.~Y~ea_r____ _ Cle'1< Signatuce (SEAL) 1 APPROVED Regional Engineer _______ __,, ~'D-e-p-art-m-en_t_o_f_T_ra_n_sp_o_rt_a_ti_on ~ Printed 02/04/19 BLR 14220 (Rev. 03/13/17) ===== PDF PAGE 31 ===== [Extraction: embedded PDF text] Illinois Department Local Public Agency General MaintenanceQ of TransportationW Estimate of Maintenance Costs Submittal Typel.......o_r~ig~in_a_I __ ~ Maintenance Period Local Public Agency County Section Number Beginning Ending lcity of West Chicago louPage 1119-00000-00-GM 1101101119 1112/31/19 ~------~Maintenance Items Material Categories/ Total Maint Point of Delivery or Maintenance Maintenance Eng lnsp. Work Performed by Operation Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost Electrical I Energy Charge ea 1 $130,000.00 $130,000.00 $130,000.00 Street Sweeping llA Solid Waste Disposal ea 1 $45,000.00 $45,000.00 $45,000.00 Street 116 Maintenance/Repair ea 1 $727,000.00 $727,000.00 $727,000.00Improvements Contractual Total Operation Cost $902,000.00 Add Row I Estimate of Maintenance Costs Summary Maintenance MFT Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) $175,000.00 $175,000.00 Materials/Deliver & Install/Request for Quotations (Bid Items) Formal Contract (Bid Items) $727,000.00 $727,000.00 Maintenance Total $902,000.00 $902,000.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds Other Funds Total Est Costs Maintenance Engineering Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total '----------~-------~-------~ Total Estimated Maintenance !.......___$_9_0_2_, 0_0_0_.0_0~l ______ ~ ___$_90_2_,_00_0_._00~I Remarks SUBMITTED ______~IL_o-ca_l_P_u-bl-ic_A_g_e_n_cy_O_ffi_1c-ia_l __.I~ Title APPROVED MayorI. Regional Engineer ~C_o_u_n_E_n-in-e-er-/S_u_e-ri-nt-e-nd_e_n_t_o_fH- i -hw_a_s-~ LJ IDepartment ofTransportation ILJ Printed 02/04/19 Page 1 of 1 BLR 14222 (Rev. 12/14/18)