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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: _&- E +f.
Resolution No. 19-R-0010 - IDOT Local Agency
Agreement for Federal Participation for Construction Cost
for the Washington Street Reconstruction Project COMMITTEE AGENDA DATE: February 7, 2019
COUNCIL AGENDA DATE: February 18, 2019
FILE NUMBER:
Resolution No. 19-R-0011 — IDOT Resolution for
Improvement Under the Illinois Highway Code for Use of
Motor Fuel Tax Funds as City’s Local Share of
Construction Costs for the Washington Street
Reconstruction Project
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SS
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Washington Street Reconstruction Project mainly consists of the reconstruction of Washington
Street between Arbor Avenue and Clara Street with Hot Mix Asphalt (HMA). See attached map for
additional clarification. With final design plans and specifications completed, IDOT’s letting is scheduled
to occur on March 8, 2019. The engineer’s estimate of construction cost for said project is $815,050.00.
Pending receipt of bids, construction is anticipated to commence in June 2019.
Fifty percent (50%) of construction costs are to be funded through the Surface Transportation Program
(STP) grant, which is Federal funding administered by the Illinois Department of Transportation (IDOT).
Therefore, IDOT forms and contracts must be utilized and IDOT procedures must be strictly observed
and followed. Given such, the City of West Chicago must execute a Local Public Agency Agreement for
Federal Participation (BLR 05310) with the IDOT (see attached). Said Agreement must be executed and
returned to IDOT prior to the project’s bid award and commencement of construction.
IDOT’s participation share of the project is anticipated to be $407,525.00 (maximum of 50% of
construction costs) and the balance of $407,525.00 will be City’s responsibility. The City’s share of the
project’s construction costs will be funded with Motor Fuel Tax funds (01-09-26-4807) in which
$727,000.00 has been budgeted for street improvements in FY2019.
Use of Motor Fuel Tax funds as the City’s local share of construction costs requires an IDOT Resolution
for Improvement Under the Illinois Highway Code (BLR 09110) to be executed by the City Clerk and
submitted to IDOT (see attached).
Staff recommends execution of the attached Local Public Agency Agreement for Federal Participation
(BLR 05310) and the Resolution for Improvement Under the Illinois Highway Code (BLR 09110).

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0010 authorizing the Mayor to execute a Local Public Agency Agreement
for Federal Participation (BLR 05310) between the Illinois Department of Transportation and the City of
West Chicago for STP grant funding for construction costs related to the Washington Street
Reconstruction Project; and approve Resolution No. 19-R-0011 authorizing the City Clerk to execute an
Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code (BLR
09110) for use of Motor Fuel Tax funds for the City’s local share of the project's construction costs.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.