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DRAFT
MINUTES
PUBLIC AFFAIRS COMMITTEE
Monday January 28, 2018 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum.
Chairman Chassee called the meeting to order at 7:00pm. Roll Call found Brown,
Hallett, Birch Ferguson, Swiatek, Gagliardi and Shore.
2; Approval of Minutes.
A. Public Affairs Committee Minutes of November 26, 2018. Alderman
Brown made a motion, seconded by Alderman Swiatek to approve the minutes of
the Public Affairs Committee meeting with no changes. Voting Aye: Chairman
Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi and Shore.
Voting Nay: 0. Motion carried.
3. Public Participation / Presentations.
4, Items for Consent.
A. Resolution No. 2019-R-0008 — Phalen Consulting Inc. for Museum
Management Services — Ms. Phalen submitted reports on the budget expenditures
along with other projects that are held at the museum. Alderman Birch Ferguson
made a motion, seconded by Alderman Swiatek. Voting Aye: Chairman Chassee,
Alderman Hallett, Birch Ferguson, Swiatek, Gagliardi and Shore. Voting Nay:
Alderman Brown. Item will not go to the consent agenda.
B. Spreading Our Wings 5k & 1k Mile — Illinois Association of Latino
Administrators - Alderman Brown made a motion, seconded by Alderman Gagliardi
to direct this item to City Council for approval. Voting Aye: Chairman Chassee,
Alderman Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi and Shore. Voting
Nay: 0. Motion carried.
C. Stations of the Cross — St. Andrew Lutheran Church — Alderman Brown
made a motion, seconded by Alderman Gagliardi to direct this item to City Council
for approval. Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch
Ferguson, Swiatek, Gagliardi and Shore. Voting Nay: 0. Motion carried.
D. We Go Run — Leman Middle School — Alderman Brown made a motion,
seconded by Alderman Gagliardi to direct this item to City Council for approval.
Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek,
Gagliardi and Shore. Voting Nay: 0. Motion carried.

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Public Affairs Committee Minutes
January 28, 2018
Page 2 of 3
E. Blooming Fest - Alderman Brown made a motion, seconded by Alderman
Gagliardi to direct this item to City Council for approval. Voting Aye: Chairman
Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi and Shore.
Voting Nay: 0. Motion carried.
F. Fireworks at the Shell - Alderman Brown made a motion, seconded by
Alderman Gagliardi to direct this item to City Council for approval. Voting Aye:
Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi
and Shore. Voting Nay: 0. Motion carried.
G. West Chicago Food Festival — Alderman Brown made a motion, seconded by
Alderman Gagliardi to direct this item to City Council for approval. Voting Aye:
Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi
and Shore. Voting Nay: 0. Motion carried.
H. Halloween - Alderman Brown made a motion, seconded by Alderman
Gagliardi to direct this item to City Council for approval. Voting Aye: Chairman
Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi and Shore.
Voting Nay: 0. Motion carried.
I. Frosty Fest - Alderman Brown made a motion, seconded by Alderman
Gagliardi to direct this item to City Council for approval. Voting Aye: Chairman
Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi and Shore.
Voting Nay: 0. Motion carried.
J. Frosty 5k - Alderman Brown made a motion, seconded by Alderman
Gagliardi to direct this item to City Council for approval. Voting Aye: Chairman
Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi and Shore.
Voting Nay: 0. Motion carried.
5. Items for Discussion.
A. Mexican Independence Day Festival 2018 Final Report Resubmission -
Alderman Birch Ferguson made a motion, seconded by Alderman Hallett to direct
this item to City Council for approval. Voting Aye: Chairman Chassee, Alderman
Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi and Shore. Voting Nay: 0.
Motion carried.
B. Metra Resolution in Support of a State of Illinois Capital Bill — It was the
consensus of the Committee to seek additional information before this Committee
can move forward with a resolution to support this bill.
6. Unfinished Business.
Ts New Business.

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Public Affairs Committee Minutes
January 28, 2018
Page 3 of 3
8. Reports from Staff.
A. West Chicago Police Department Monthly Reports
9. Adjournment. Alderman Hallett made a motion to adjourn, seconded by Alderman
Swiatek. The motion was approved by voice vote, and the meeting adjourned at
approximately 7:29pm.
Respectfully submitted,
Yahaira Bautisto
Administrative Assistant to Chief of Police
West Chicago Police Department

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I+em # 8.A.
WESTCHICAGO
POLICEDEPARTMENT
MONTHLYREPORT
WEST CHICAGO
POLICESTATION
325 Spencer Street
JANUARY 2019
Michael Uplegger, Chief of Police

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West Chicago Police Department Monthly .
TABLEOFCONTENTS
Organizational Chart 3
Department Overview +
Personnel 5
Criminal Activities 6
Monthly Performance 9
Officer Activities 10
|

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West Chicago Police Department Monthly
OrganizationalChart
Chief of Police
Q)
Executive Secretary | Management Analyst
(1) i ()
Operations Commander|
Day Shift Sergeant
Q)
Patrol Officers
(10)
Traffic Officers
@)
cso
Q)
Evening Shift Sergeant
Q)
()
Investigations Sergeant
| Patrol Officers
(12)
WEST CHICAGO POLICE
January 1, 2019
Administrative Sergeant!
()
Detectives
©)
Leese
Community Relations
Officer
School Resource Officer
@)
Records Personnel
Contractual
GB)

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West Chicago Police Department Monthly
Department Overview
The Mission of the West Chicago Police Department is to Protect Life and Liberty Provide Quality
Police Services, and Forge Community Partnerships with Integrity and Professionalism.
There are three divisions in the Police Department: Office of the Chief of Police, Support
Services Division, Operations Division.
The Office of the Chief of Police’s primary responsibility is to provide general management
direction and control for the Department. The Office of the Chief of Police consists of the
Management Analyst, and the Executive Secretary.
The Support Services Division consists of Evidence/Property Training Officer,
Community Relations, Vehicle and Building Maintenance, Records and Social Services.
The Operations Division consists of Uniformed Patrol, Traffic Safety Unit, the
Investigations Unit, School Resource Officers and CommunityService Officers.

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West Chicago Police Department Monthly
Personnel
On January 6", Officers Calabrese and Flanigan began their assignments as Detectives. Their
main focus will be to investigate gang and drug activity.
On January 6", Officer Nielsen began her assignment as the Department’s Community Relations
Officer.
On January 11", Ryan Moore was sworn in as the Department’s newest
officer. On January 13", he reported to the Illinois State Police Academy in
Springfield to begin his 560-Hour Basic Officer Training Course.
On January 24", Officers Potts and Rosenwinkel provided
employees of Winfield Township with information about
surviving active shooter/workplace violence events. The
training provided information on preparation and response
options.
On January 26", members of the West Chicago Police Department took on members of the West
Chicago Fire Protection District in the annual Kwasman Klassic basketball game. Both teams
were joined by members of the West Chicago Wildcats Special Olympics basketball team. For
the fourth year in a row, the Police Department prevailed and took home the Kwasman Trophy.

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West Chicago Police Department Monthly
Criminal Activities
Burglary:
Person(s) unknown entered the victim’s storage locker in the 1200 block of S. Neltnor Blvd. and
removed numerous items. There were no signs of forced entry to the locker. Entry to the floor
where the victim’s locker is located requires a passcode and the locker is padlocked shut. Loss is
estimated in excess of $150,000.00. Investigation is ongoing.
Person(s) unknown entered a restaurant in the 1000 block of E. North Ave. and removed the
cash register, bank deposit bags and tip jar. The business’s alarm had not been set. Loss is
estimated at $5,000.00. Investigation is ongoing.
Criminal Damage to Motor Vehicle:
Person(s) unknown damaged a vehicle in the 200 block of W. Pomeroy St. All of the windows
on the vehicle, with the exception of the front windshield, were damaged.
Person(s) unknown damaged a vehicle parked in the 100 block of E. Geneva St. The windows
on the vehicle had been damaged.
Person(s) unknown damaged a vehicle parked in the 200 block of Marcella Ln. The windshield
to the car had been shattered by unknown means.
Criminal Damage to Property:
Person(s) unknown damaged the Early Learning Center located at 331 George St. A window on
the east side of the building had been broken.
Person(s) known damaged the victim’s Christmas lights in the 800 block of Burr Oaks Dr. Two
nine-year old children broke strands of the victim’s lights. The children’s parents agreed to pay
the victim for the damage.
Criminal Defacement:
Person(s) unknown spray painted gang-related graffiti on a building and business sign in the 500
block of Conde St.
Person(s) unknown spray painted gang-related graffiti on a garage door in the 100 block of
Galena St.
Person(s) unknown spray painted gang-related graffiti on an apartment building in the 1200
block of Kings Circle.

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West Chicago Police Department Monthly
Residential Burglary (Attempt):
Person(s) unknown forced the rear door to a residence in the 30 W. block of Pomeroy St. The
resident returned from vacation and noted the door had been partially opened. A chain on the
back door prevented it from being fully opened.
Residential Burglary:
Person(s) unknown removed items from the detached garage of a residence in the 300 block of
E. Pomeroy St. There were no signs of forced entry to the garage. Missing from the garage was a
chain saw, leaf blower, nail gun and a car radio. The victim believes he located the stolen items
being sold through the OfferUp app. Investigation is ongoing.
Burglary to Motor Vehicle:
Person(s) unknown entered a vehicle parked at a business in the 900 block of N. Neltnor Blvd.
and removed a women’s wallet valued at $40.00. Entry had been gained by breaking the front
passenger side window to the victim’s car.
Theft Under $500.00:
Person(s) unknown stole the victim’s wallet as he slept on a bench at the train depot located at
508 Main St. The wallet contained a state ID and social security card.
Theft Over $500.00:
Person(s) unknown removed a package from the porch of a residence in the 700 block of
Elizabeth St. The package(s) had been delivered while the victim was at work. Upon return to
the residence, the package(s) were missing. The shipment included wireless headphones, three
video games and a laptop computer. Loss is estimated at $830.00.
Person(s) unknown removed a gas powered saw from a construction site in the 1500 block of
Atlantic Dr. Loss is estimated at $600.00.
Person(s) unknown removed a cell phone from a business in the 700 block of Industrial Dr. The
victim reports the phone was on his person when his work shift started, but he later noticed it
was missing. Loss is estimated at $600.00.
Person(s) unknown removed over 100 mattresses from a business in the 1700 block of Downs
Dr. Loss is estimated at approximately $108,000.00. Investigation is ongoing.
Theft of Lost or Mislaid Property:
Person(s) unknown removed a watch from the West Chicago Park District ARC Center located
at 241 W. National Street. The victim was working out and noted the watch was no longer on his
wrist. The victim and staff checked the area but could not locate the watch. Loss is estimated at
$500.00.

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West Chicago Police Department Monthly
Theft by Deception:
Person(s) unknown obtained $50,000.00 from the victim over the course of three years. The
victim met the suspect in Elgin. The victim provided the money to the suspect believing it was to
pay for fees to collect a large inheritance after which the victim and suspect would marry and
live off the inheritance. Investigation is ongoing.
Credit Card Fraud:
Person(s) unknown obtained two credit cards under the victim’s name and made numerous
charges to the cards. The victim canceled both cards.
Identity Theft:
Person(s) unknown utilized the victim’s identity to open a Direct TV account. The victim was
advised by his bank that a collection company was trying to collect on an unpaid account in the
victim’s name at an address in Peoria. The victim did not open or authorize the Peoria account.
Person(s) unknown registered two vehicles with the Illinois Secretary of State’s Office using the
victim’s name and address. The victim received late notifications from a number of jurisdictions
for red light camera violations. The victim did not own the vehicles in question, disputed the
notices with the jurisdictions issuing the tickets and had the plates revoked through the Illinois
Secretary of State’s Office.
Forgery:
Person(s) known attempted to use a counterfeit $10.00 bill at a business in the 500 block of
Main St.

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West Chicago Police Department Monthly
Monthly Performance
Activities Oct Nov Total
2018 2018
Calls for
Service
(911Calls)
Officer
Generated
Activity
756
Traffic
Citations
Traffic
Warnings
Parking
Citations
Traffic
Crashes
89
5,578

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West ChicagoPolice Department Monthly
Officer Activities
On January 1*, Officer Jones attempted to stop a car for speeding in the area of Roosevelt Rd.
and Kress Creek Rd. The vehicle failed to stop and turned onto s/b Joliet St. The vehicle lost
control, and slid a couple hundred feet before striking a utility pole guide wire and a small
group of trees. Three male juveniles exited the car and ran westbound from the scene. Officers
Reavley, Gelsomino, Moos, Kowalik, Bertany and Winton arrived in the area to assist. Officer
Winton captured the three after a short foot chase through a wet and muddy construction site.
Upon further investigation, it was determined that the vehicle had been reported stolen out of
Glendale Heights. The juveniles’ parents were contacted, and the youths were interviewed. The
suspects admitted the car was stolen. The three juveniles were all charged with Possession of a
Stolen Vehicle and transported to the Kane County Youth Detention Center.
On January 2 Officers Potts and Perry were dispatched to a residence in the 400 block of Ann
St. for a call of an unresponsive subject. Upon arrival, the subject was found unresponsive on
the interior steps to the basement. A dose of Narcan was administered and shortly afterward the
subject became responsive. The individual was transported to Central DuPage Hospital by West
Chicago Fire Protection District personnel.
On January 10", Officers Kowalik, Bertany, Winton, and Gelsomino and Community Service
Officers Garcia and Sollis responded to an apartment building in the 200 block of N. Neltnor
Blvd. for a fire. Upon arrival, officers observed black smoke emitting from an open second
story patio door. Officers were able to confirm no other individuals were in the apartment
from where the smoke was coming. Officers then went door to door inside the building in an
attempt to clear the building. Two apartments were declared inhabitable by Community
Development. At this time, the fire is not suspicious in nature and appears to have been started
by a malfunctioning microwave oven.
On January | 1h, Officers Perry, Jones, Fearon, Rigler and O’Neil were dispatched to the Police
Station for a report of an individual who had been beaten and robbed in the area of the
Wilson Street Apartments. The victim stated a number of individuals jumped him, beat him
and stole his phone. The victim was transported by West Chicago Fire Protection District
personnel to Central DuPage Hospital for further evaluation. Detectives Calabrese and
Flanigan located a number of suspects and a witness who were brought to the Station for
interviews. Detectives Bowers, Herbert and Peterson and Sergeant Cargola assisted with the
interviews. The victim was able to identify a number of suspects. The suspects were all
charged with Mob Action, Aggravated Battery in a public place, and Aggravated Battery with
great bodily harm. Two offenders were processed and transported to the DuPage County Jail.
The third offender, who is a juvenile, was released to his parents and will be charged in
Juvenile Court.
On January 14", Detectives Calabrese and Flanigan responded to an apartment in the 800 block
of Burr Oaks for a drug complaint. A parent was complaining that her son was smoking
cannabis in the apartment. The son denied smoking in the apartment and the parent signed
consent to search the apartment. Located during the search were a BB gun, drugs and drug
10

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West ChicagoPolice Department Monthly
paraphernalia. The suspect was placed under arrest and transported to the Station. Upon arrival,
the suspect was advised of his Miranda Rights and declined to make a statement. The juvenile
was charged with Intent to Deliver a Controlled Substance and Possession of a Controlled
Substance and transported to the Kane County Youth Detention Center.
On September 4, 2018, Officer Potts was dispatched to a business in the 100 block of W.
Grandlake Blvd. for a burglary report. Surveillance video shows two subjects entering the
business when it was closed. Suspect information was developed by Detective Herbert. On
January 23, 2019, Detectives Herbert, Peterson, Calabrese and Flanigan located the suspect and
brought him to the Station for questioning. Initially, the suspect denied any involvement in the
burglary. The business owner then stated if he was able to get his stolen equipment returned, he
would not press charges. The suspect then directed investigators to a storage unit in Geneva, IL.
where the items were recovered. No charges were filed in this incident.
On December 10, 2018, Officer O’Neil responded to Menards located at 220 W. North Ave.,
for a retail theft. Two suspects entered the store, with one pushing a baby stroller. The suspects
placed the two spools of wire in the stroller, covered them with a blanket and then left the store
without paying for the wire. Loss is estimated at $338.00. Detective Bowers received
information from Glendale Heights Police investigators of a similar theft of copper wire from
the Menards store in its town. Menards security was able to get a vehicle description and
registration information. From this, suspect information was developed. Repeated attempts to
locate the suspects were unsuccessful. The DuPage County State’s Attorney’s Office approved
charges of Retail Theft for the female suspect for the West Chicago and Glendale Heights
offenses and four counts of Retail Theft against the male suspect. On January 31“, the female
suspect turned herself into the police. After being fingerprinted and photographed, the suspect
was released after posting bond.
11

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Item # §.B,
Phalen Consulting, Inc.
FY2018 Report for the Management and Operation of the West Chicago City Museum
Summary of Presentation — West Chicago Public Affairs Committee, February 24, 2019
Staff Time: 3,050.75 (average of 58.7 hours a week; FY17 average of 55.1 a week)
Main Projects:
e Staffing Museum open hours & Depot open hours
e Collections: processing temporary receipts, accessioning artifacts, database entry,
digitization of collection, inventory of collection, research files, newspaper collection,
online digitization plan
e Conference: Local Arts Network Meetings & Webinar; Kane DuPage Regional
Museum Association meetings; Curators Round Table meetings; Educators Round Table
meetings; American Association of Small & Local History webinars; Arts DuPage
meetings, Action symposium at the Minneapolis Institute of Arts, Association of
Midwest Museums Conference, Illinois Association of Museums Conference; One
State Arts Alliance Conference
e Educational: educational programming-adult and school outreach; District 33 curriculum
revamp; Indian Knoll 50" Anniversary Collaboration and programming; Afterschool
history through art HeART program; Digital Mini-kits for teachers/classrooms; Passport
Through History Checkout History Kits; summer classes for kids; Late Nights; Library
reading program collaboratives for adults and kids; online resources on wegohistory.com;
in school hands-on history programs; meetings with Benjamin School district to share
resource and to celebrate district’s 175" Anniversary in 2019; District 33 Curriculum
revamp; organizing downtown tours including museum for Pioneer and Turner School
students
e Events: Blooming Fest, Volunteer Appreciation Dinner, Railroad Days & Parade,
National Night Out, Mexican Independence Day Celebration, 29" Tales
Tombstones Tell, Downtown Halloween Parade & Trick or Treat, Frosty Fest
e Exhibits: We Go A Traveling (October 2017-April 2018); We Go Pop (May 2018 —
February 2019); Planning: CB&Q Depot interior exhibit, outdoor interpretive signage for
the CB&Q Depot, High Lake Station Steps and Sesqui Park displays, semi-permanent
exhibit for 2™ floor Rails & Trails; 1 Floor temporary Day of the Dead Ofrenda;
Offsite exhibit at Library 25" Anniversary of Library; planning Home (May 2019-
April 2020)
e Grants: State of Illinois 119. W. Washington 1869 C&NW Depot
e Museum: new entrance design
e Online Outreach: social media, Friends of the Museum website-wegohistory.com
e Organizational Collaborations: West Chicago Fire Protection District-history book
written by Martha Noble and produced by the Museum & Friends of the Museum;
Congregational & Methodist Church-preservation of church records; DuPage County
Forest Preserve; Burlington Route Historical Society collaboration; Mexican Cultural
Phalen Consulting FY2018, Summary Report 1

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Center collaborative projects; People Made Visible Artist-in-Residency and Downtown
First Friday Nights; DuPage Foundation-Arts DuPage; Community High School Reunion
Scrapbooks and Research Gatherings Host; Healthy West Chicago walking passport
e Preservation: assist Historical Preservation Commission; 119 W. Washington St. 1869
Depot reuse plan; McAuley School preservation project
e Programs: Late Night at the City Museum-Drawing on History, Mobile Walking Tour,
History Pin, Historiography non-fiction book reading group, Voices of DuPage Oral
History program, KDRMA Passport to Adventure; Turner Junction Challenge; Tea
Fundraiser, Town Hall Shares; Special Museum introduction program for all West
Chicago Public Library staff; Artist in Residency Chris Lucero Calaveras of West
Chicago, Rail Trail development
e Research: organizing research files, working with researchers and processing research
requests, digitization of research collection, self-serve resource kiosk at museum set-up
and maintenance
e Volunteer Management
Collection:
Accession Total:
° Collection total: 34,098 objects
° Collection processed into PastPerfect database: 15,524
e New donations:
o Local organization items, local business items, Park District history materials, local
family items
Research Inquiries: 123 (average 10.25 a month) (house history, local business history, family
history, cemetery history, local school history, local historic buildings)
Visitation:
e Overview
o Open hours: 743 (FY2016: 743)
Guests at museum: 3,127 (FY2017: 2,615)
External Museum programs: 923 (FY2017: 2,107)
Website traffic: 2,257 unique visits (FY2017:1,850 unique visits)
Social Media: Facebook 552 followers, Twitter 408 followers, Instagram 186
followers
e Breakout
00°00
Walk-in Museum visitors 2018
during regular open hours (W-
S noon-4pm
Phalen Consulting FY2018, Summary Report 2

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Museum specific visitors 2018 1,088
(researcher, museum related
question)
Program: Late- Night at First Friday of selected 12
the City Museum (with months (November,
special events in December)
downtown )
Program: Historiography Monthly, third 57
Non-Fiction Reading Book Friday/Thursday of each
Club month (March-November)
Program: Timeless Tales Monthly 122
Kids Story Time at the
Museum in collaboration
with library
Program: Town Hall Shares April 11; July 18 49
Program: Wegner School February 16, 2018 66
in-school program
Event: Spring Tea March 26, 2018 55
Event: Blooming May 19, 2018 317
Fest
Special Hours: May 19-Augst, 2018 92
Depot Days, CB&Q
special Saturday
Hours
Program: Summer Camps June 7, 8, 21, 2018 23
Event: Old Fashioned Ice June 30, 2018 42
Cream Social with library
(special depot tours)
Program: Depot Days Saturdays May 20 through August 51
Event: Railroad Days Parade July 15, 2018 500
Event: National Night Out August 1, 2018 40
Tour: German Sister Cities Tour August 27, 2018 25
Event: Mexican Independence — September 15-16, 2018 85
Day Viva Mexico Celebration
Phalen Consulting FY2018, Summary Report 3

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Tour/Program: Pioneer September 21, 2018
School Museum tour and
downtown visit
Program: Tales Tombstones October 5, 2018
Tell
Event: Food Fest October 13, 2018
Program: Benjamin School 6" October 15, 2018
History introduction
Tour/Program: Turner School October 19, 2018 85
Museum tour and downtown visit
Public Topical Sharing Event
Event: 1963 Class Reunion October 20, 2018 28
Event: Downtown Trick or TreatOctober 27, 2018 892
Event: Frosty Fest December 1, 2018 236
Program: Wegner In School = December 20, 2018 25
Toys Program
Volunteer hours: 445 (FY2017: 420) (docent hours, Voices of DuPage, file organizing, event
staffing, newspaper collection, genealogy, research requests, model building and repair)
Goal Achievement per statements made in Attachment B
Education: Annual Goal of 6 total programs during school year including 4 in museum
group tours; MET; YTD 4 program in school; 2 in museum.
Summer Passport Program goal of attracting 75 additional visitors through program, the
majority of which from out of town; MET; (YTD 76 passport visitors)
Exhibits/Displays: Annual Goal of at least one new large exhibit, MET
Outreach Exhibits: Expand current Depot Days open public hours from four Saturdays a
year to twelve Saturdays a year: MET
Exhibits/Displays: During FY2018 design and erect two outdoor sign boards unmet as of
December 31, 2018, but planning in place for three to be placed Spring 2019
Exhibits/Displays: Accessibility goal of maintaining at least 12 hours a week during
winter months and 16 hours a week during spring/summer/fall months: MET
Volunteers: monthly goal of utilizing volunteers for 30 hours a month; MET (volunteer
hours averaged 37 hours a month for the year)
Collection: annual goal of accessioning 50% of the backlog of artifacts in progress with a
target goal of accomplishment by June 30, 2019 (delayed to arranged storage facility to
house accessioned items)
Phalen Consulting FY2018, Summary Report 4

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Collection: annual goal of accessioning 75% of 2018 donations; MET
Collection: digitizing 10% of the collection during inventory process; MET
° Research library: monthly goal of serving 10 researchers a month; MET with an average
of 10.25 researchers a month for 2018
. Research library: annual goal of processing new items into research library; MET
. Research library: Create research station for self-service research on 2" floor of
museum; MET
° Programs: annual goal of 8 programs open to the public: MET
For the fiscal year of 2018 under the sixth year of the executed contract with the City of West
Chicago for management of the City Museum, Phalen Consulting, Inc. had total cash inflows of
$90,545.29 and total cash outflows of $90,545.29. Per the November 17, 2014 Agreement
between the City of West Chicago and Phalen Consulting for the Operation of the West Chicago
City Museum, City Resolution No. 14-R-0065 $84,000 of cash inflows came from the City.
Principal Sara Phalen funded a $2,000 short-term loan to cover budget shortfalls and was paid
back, shown in the Other budget category. Funds were taken from the Museum’s Trust Fund,
administered by the Friends of the West Chicago City Museum, to cover additional costs in the
2018 calendar/fiscal year, not covered by other inflows, totaling $4,545.29.
Amount budgeted FYE 2018
Staff $57,000 $66,571.73
Training and Tuition $1,000 $1,888.81
Membership dues/subscription $1,500 $1,419.90
Printing and binding $1,100 $26.53
Advertising and promotions $300 $0.00
Other contractual services $2,000 $3,144.11
Computer/office supplies $1,000 $2,971.09
| Tools & equipment $300 $1,584.56
| Educational exhibitions $11,600 $1,831.68
| Educational programming $4,200 $6,336.46
Miscellaneous Commodities $1,000 $662.03
Collection maintenance $2,000 $148.70
Additional arts programming $1,000 $1,420.00
Other $0 $2,539.69
For the fiscal year of 2018 the West Chicago City Museum’s Trust Fund had total cash inflows
of $288.96 and total cash outflows of $8,786.21, for a net deficit of $8,497.25.
e Inflows
o $281 donations made by museum visitors
o $7.96 interest revenue on account
e Outflows
o $4,545.29 to cover Phalen Consulting FY2018 deficit
Phalen Consulting FY2018, Summary Report 5

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© $4,240.92 for the purchase of a flatbed scanner and a book scanner out the 2017
donation from the Congregational Church
FY2019 Preview
e Downtown promotions advertising for Frist Fridays in West Chicago and seasonal cultural
programming
e Community gathering events: Town Hall Shares will go out into the community and not
just be held at the Museum
e 30" Anniversary of Tales Tombstones Tell celebrated in a traditional nighttime Oakwood
Cemetery and an immersive daytime program at Glen Oak Cemetery
e Two publications: 30" Anniversary of Tales Tombstones Tell in a Cemetery Feature
Book; West Chicago Fire Department History Book
e Continued increased programming along the Prairie Path
o Every Saturday May 20 through August Depot Days
o Outdoor signage at historic landmarks
o Rail Trail tour
e Continue to strengthen relationships with schools and increase community collaborations
including revamping District 33 programming to include bilingual local history resources
e Continue to address collections backlog and storage issues
e *Plan for digital asset maintenance (as we digitize our collection and take in more digitally
created accessions, online/cloud storage may become an issue); Museum staff is preparing a
plan to store and make these items more accessible to the general public
e Professional development work with the Friends of the West Chicago City Museum to
better serve as a fundraising body for the City Museum to cover increase in costs and
program expansions
Phalen Consulting FY2018, Summary Report 6

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West Chicago City Museum, Impact Statement Summaries
Phalen Consulting, January 28, 2019
Year Museum General Downtown Event External Programs School Programs
Attendance Museum attendance @ program
Attendance museum attendance
2012 1,800 1,050 750 300 40 2
*2013 2,246 1,310 936 497 42 2
2014 2,918 1,426 1,492 875 42 9
2015 2,954 1,444 1,510 950 47 6
2016 3,161 2,069 1,092 1,639 71 9
2017 2,615** 1,465 1,150 2,107 54 9
2018 3,127 1,561 1,566 923 61 7
Year Friends of the
Museum
Website Facebook Twitter Instagram
(unique visits)
2016 1,667 n/a n/a n/a
2017 1,850 474 355 84
2018 2,257 552 408 186
*First year museum under the operation of Phalen Consulting with part-time staffing
**Blooming Fest was not held in 2017
Research requests, exhibits and collections processed, catalogued, digitized and rehoused in storage not included in summaries

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Item # §.C,
People Made Visible, Inc. 2018 04 Report for Gallery 200/103 W. Washington
For the fourth quarter of the fiscal year of 2018 under the fifth year of the executed contract with the
City of West Chicago for the operation of Gallery 200, People Made Visible had total cash inflows of
$175.00 and total cash outflows of $774.81, for a net deficit of $599.81. The net deficit will be covered
by the overall FY 18 surplus.
Financial highlights from Q4 include:
> Inflows
o $75.00 Blooming Fest refund
o $100 donation
> Qutflows
o Staff and payroll taxes: $83.03
o Supplies: $229.71
o Cleaning: $60.00
o Phone & Internet: $402.07
Events at 103 W. Washington Street:
October 2018:
e Artoberfest “Fall in Love with Art” Group Art Show, Opening Reception, October 5, 2018
e Rocktober Fest “Kindness Rocks” wall and rock painting open house, during Food Fest,
October 13, 2018
e¢ Downtown Trick or Treat Participation, October 27, 2018
e Blue Ridge Strangers Concert, October 27, 2018
November 2018:
e Family Renwick Grand Finale Show, Opening Reception, November 2, 2018
e Small Gifts of Art December Group Show Opening Reception, November 30, 2018
December 2018:
e Frosty Fest: Leman Middle School Performance, December 1, 2018
e Frosty Fest: Art demos, December 1, 2018
Monthly Artist Open Studio hours
Art Meet-up: Fiber Artists Meet-up held monthly
Healthy West Chicago Meetings
Mexican Cultural Center DuPage Monthly Meetings
GardenWorks Monthly Meetings
PMV Outreach Events/Partnership Collaborations
e Art Exhibits at West Chicago Library, December 2018
e First Fridays Downtown West Chicago collaboration with City Museum, Kindred Coffee
e One West Chicago Community Cookbook
e Year of the Butterfly Collaboration
Visitation at 200 Main/Gallery 200:
e Overview

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o Guests at Gallery 200 Q4 2018: 1,072
= Guests at Gallery 200 Q4 2017: 1,038
e¢ Breakout
Category Guests 2018 Guests 2017
Walk-in Gallery visitors during | October
regular open hours (Thurs noon-
6pm, Fri noon-8pm, Sat 10am-
4pm, Sun noon-4pm)
Walk-in Gallery visitors during | November
regular open hours (Thurs noon-
6pm, Fri noon-8pm, Sat 10am-
4pm, Sun noon-4
Walk-in Gallery visitors during | December 246 409
regular open hours (Thurs noon-
6pm, Fri noon-8pm, Sat 10am-
4pm, Sun noon-4pm)
Gallery 200 Artist Sales
e Overview
© Q4 2018 $3,499.75 (no commission on sales is taken by the Gallery/PMV)
Q4 2017 $5,970.50 (no commission on sales is taken by the Gallery/PMV)
e Breakout
Category Date(s) Total 2018 Total 2017
Total Sales October $568.00 $384.50
Total Sales November $2,490.75 $1,443.50
Total Sales December $441.00 $4,142.50
Gallery 200, 103 W. Washington Street events
e Space use share allowed to host meetings for District 33, Garden Works Project, Healthy
West Chicago, Mexican Cultural Center DuPage, local fabric artist group
Program towards Goals for 2018
e Work with community partners to increase foot traffic in downtown West Chicago, including
launching rotating 3 month postcards that list events in downtown
e Continue to expand classes offered at Gallery 200
e Work with artists to bring additional interactive art into 103 W. Washington
e Continue fundraising campaign to contribute to 200 Main Street Renovation Project

===== PDF PAGE 25 =====
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People Made Visible, Inc. End of Year Report for Fiscal Year 2018
For the fiscal year of 2018 under the fifth year of the executed contract with the City of West Chicago for
the operation of Gallery 200, People Made Visible had total cash inflows of $7,605.00 and total cash
outflows of $4,404.17, for a net surplus of $3,200.83. It is anticipated that the net surplus will be added to
the Gallery 200/200 Main Projects Fund for continued projects and enhancements to the Gallery 200 which
is anticipated to be spent in the FY2019.
Financial highlights from the fiscal year 2017 include:
> Inflows
o Cash receipts of $6,000.00 from the City of West Chicago per the contractual agreement
between the City and People Made Visible, Inc.
o Cash receipts of $1,430 from the Gallery artist fees
o Cash receipts of $100.00 from donations from the public for the Gallery 200/200 Main
Projects Fund
o Refunds from Blooming Fest participation $75.00
> Qutflows
o Operational expenses/supplies: $805.42
" The payments were for coping, office supplies, cleaning supplies, hanging
equipment and cart
Cleaning: $240.00
Insurance & Registration fees costs totaled $654 (maybe $15 over)
Advertising: $441.58
Phone & Internet: $1,747.73
Staff: $295.44
Art Class Grants: $220
o0o00000
Events at 103 W. Washington:
January 2018:
e Under Construction Exhibit by Judith Horsley, Opening Reception, January 5, 2018
e GardenWorks Seed Sorting Volunteer Event, January 17, 2018
February 2018:
e Fiber Adventures by Sharon Malec and Patty Koenigsaecker, Group Show, Opening
Reception, February 2, 2018
e Kathi Kuchler Watercolor classes, all Saturdays in February
e GardenWorks Seed Saving and Exchange Event, February 7, 2018
March 2018:
e Art is the HeART of the City District 33 Elementary School Group Show, March Show
Opening Reception, March 1, 2018
e March featured window artist: Nnenna Okore
e GardenWorks Community Gardening Workshop, March 7, 2018
April 2018:
e GardenWorks Raised Bed Garden Workshop, April 4, 2018
e West Chicago High School District 94 Show, Opening Reception, April 6, 2018

===== PDF PAGE 26 =====
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May 2018:
e Art in Full Bloom Group Show, Opening Reception, May 4, 2018
e¢ Blooming Fest, May 19, 2018
e GardenWorks tool giveaway and seedling sale, May 19, 2018
June 2018:
e Art by Joe Ross Show Opening Reception, June 1, 2018
e Mexican Cultural Center Kick-off Concert for Miss Mexican Heritage, June 8, 2018
July 2018:
e First Star Art Show, Opening Reception with concert, July 7, 2018
e Special Kids Art Classes, July 19, 24, 26
e GardenWorks Project Fall Seedlings Sale, July 26, 2018
e Host for Leman Middle School Mariachi Practices
August 2018:
e GardenWorks Project Harvest Canning Workshop, August 1, 2018
e Kathi Kuchler Botanicals and Nature Show, Opening Reception, August 3, 2018
e Partnered with the WeGo Crafters for a Crossing Stitching HERstory Stitch-up Event,
August 23, 2018
e Window Art Installation by Matthew Hoffman, LOVE EVEN MORE
September 2018:
e Art by Starla Snead Show, September Show Opening Reception, September 7, 2018
e Partnered with the WeGo Crafters for a Crossing Stitching HERstory Stitch-up Exhibit,
September 14-31, 2018
e Mexican Independence Day Midwestern Mariachi Institute host location, Saturday,
September 15, 2018
October 2018:
e Artoberfest “Fall in Love with Art” Group Art Show, Opening Reception, October 5,
2018
e Rocktober Fest “Kindness Rocks” wall and rock painting open house, during Food Fest,
October 13, 2018
e Downtown Trick or Treat Participation, October 27, 2018
e Blue Ridge Strangers Concert, October 27, 2018
November 2018:
e Family Renwick Grand Finale Show, Opening Reception, November 2, 2018
e Small Gifts of Art December Group Show Opening Reception, November 30, 2018
December 2018:
e Frosty Fest: Leman Middle School Performance, December 1, 2018
e Frosty Fest: Art demos, December 1, 2018
Art Classes:
e Britta Renwick jewelry making classes
e Jennifer Ralph/First Star Art classes

===== PDF PAGE 27 =====
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Meeting/Space Utilization by People Made Visible divisions and collaborators: Healthy West
Chicago, GardenWorks Project, Mexican Cultural Center DuPage, West Chicago City Museum
Monthly Artist Open Studio hours
Art Meet-up: Fiber Artists Meet-up held monthly
PMV Outreach Events/Partnership Collaborations
e Host Mexican Cultural Center Artist-in-Residency Juan Chawuk Jenga Mural
e American In Bloom Committee work and hosting
e Party in the Park-Reed Keppler Band Shell, August 11, 2018
e Host of Mariachi Heritage School during Mexican Independence Day Festival
e Presence at Art on the Prairie, Warrenville Art Show, September 15-16, 2018
e First Fridays Downtown West Chicago collaboration with City Museum, Kindred Coffee
e Arts DuPage/National Arts and Humanities Month Promotions in October
¢ October Downtown Trick or Treat
e Art Exhibits at West Chicago Library, December 2018
e Frosty Fest Ice Sculpture Co-Sponsor with FNBC Bank
e One West Chicago Community Cookbook
e Year of the Butterfly Collaboration
Visitation at 200 Main:
e Overview: Guests at Gallery 200: 3,126 (9% increase)
FY18 FY17 FY16 FY15
Guests 3,126 2,859 2,173 2,351
e Breakout
Walk-in Gallery visitors during regular January 2018
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm)
Walk-in Gallery visitors during regular February 2018 113
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm
Walk-in Gallery visitors during regular March 2018 381
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm)
Walk-in Gallery visitors during regular April 2018 318
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm)
Walk-in Gallery visitors during regular May 2018 279
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm)
Walk Walk-in Gallery visitors during June 2018 194
regular open hours (Thurs-Fri noon-
8pm, Sat-Sun noon-4pm)

===== PDF PAGE 28 =====
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Walk-in Gallery visitors during regular July 2018 190
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm
Walk-in Gallery visitors during regular August 2018 180
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm)
Walk-in Gallery visitors during regular September 2018 244
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm)
Walk-in Gallery visitors during regular October 2018 612
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm)
Walk-in Gallery visitors during regular November 2018 214
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm
Walk-in Gallery visitors during regular December 2018 246
open hours (Thurs-Fri noon-8pm, Sat-
Sun noon-4pm)
Gallery 200 Artist Sales
e Overview: Total Sales: $8,153.25
© nocommission on sales is taken by the Gallery/PMV
FY18 FY17 FY16
Total Sales $8,153.25 $13,223.25 $8,066.55 $10,176.55
e Breakout
Category Guests
Total Sales January 2018 $456.50
Total Sales February 2018 $162.50
Total Sales March 2018 $290.00
Total Sales April 2018 $402.00
Total Sales May 2018 $1,203.00
Total Sales June 2018 $832.00
Total Sales July 2018 $545.00
Total Sales August 2018 $147.50
Total Sales September 2018 $615.00

===== PDF PAGE 29 =====
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Total Sales October 2018 $568.00
Total Sales
Total Sales November 2018 $2,490.75
December 2018 $441.00
Program towards Goals for 2018
Work with community partners to increase foot traffic in downtown West Chicago, including
launching rotating 3 month postcards that list events in downtown
Continue to expand classes offered at Gallery 200
Work with artists to bring additional interactive art into 103 W. Washington
Continue fundraising campaign to contribute to 200 Main Street Renovation Project
Goals for 2019
Increase visibility of Gallery 200 and downtown West Chicago cultural activities
Promote West Chicago artist community and offerings through state and national
organizations
Market West Chicago as a destination for artists and a place to purchase affordable art
Continue to expand classes offered at Gallery 200
Work with artists to bring additional interactive art into 103 W. Washington
Continue fundraising campaign to contribute to 200 Main Street Renovation Project