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WHERE HISTORY & PROGRESS MEET
Approved May 2, 2019
MINUTES
INFRASTRUCTURE COMMITTEE
March 7, 2019 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown,
Sandra Dimas, Alton Hallett, Noreen Ligino-Kubinski, and Jeanne Short present. Alderman
Matt Garling was absent.
Staff present included Director of Public Works Robert Flatter and Administrative Assistant
Ashley Heidorn.
2. Approval of Minutes
A. Infrastructure Committee Minutes of February 7, 2019. Alderman Hallett
made a motion, seconded by Alderman Dimas to approve the Meeting Minutes of February
7, 2019.
Voting Yea: Aldermen Beifuss, Dimas, Hallett, Ligino-Kubinski, and Short.
Voting Nay: 0. Abstaining: Alderman Brown.
3. Public Participation / Presentations. None.
4. Items for Consent. Alderman Brown requested discussion on Consent Item D.
Alderman Dimas made a motion, seconded by Alderman Brown to approve:
A. After-The-Fact Purchase Approval of 400 Tons of Rock Salt from The Detroit
Salt Company, LLC, Detroit, Michigan, for February/March 2019
B. Purchase Two 2019 Ford F-250 4wd Pickup Truck with Knapheide Aluminum
Utility Service Body and Tommy Gate Lift Gate from Currie Motors of Frankfort,
Illinois
C. Purchase One 2019 T770 T4 Bobcat® Compact Track Loader and Attachments
from Atlas Bobcat, Elk Grove Village, Illinois
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
5. Items for Discussion.
Infrastructure Committee Meeting 475 Main Street T (630) 293-2200 Ruben Pirteda
March 7, 2019 West Chicago, Illinois F (630) 293-3028
Page | of 3 60185 www.westchicago.org Nancy Mi Smatthy Michael L Suttman

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4.D. Purchase One 2019 Vermeer® SC362 Stump Cutter from Vermeer® Midwest of
Aurora, Illinois. Alderman Brown asked if the City had purchased another stump cutter last
year, and Mr. Flatter estimated that one was purchased about three or four years ago. That one is
a larger machine pulled around by a pickup truck and used for typical parkway applications but
is difficult to use in heavily wooded or swampy areas. This new stump cutter would replace one
that currently attaches to a Bobcat (that also ties up the Bobcat which could be used for other
purposes) and is a smaller, independent machine that can operate in tighter quarters. Alderman
Short made a motion, seconded by Alderman Ligino-Kubinski to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
5.A. John M. Yancey DDS Family Dentistry, 1033 S. Oak Street, Carriage Walk
Removal & Restoration. Mr. Flatter explained that there is a private carriage walk in the City’s
parkway in front of Dr. Yancey’s office, which staff desires to remove and restore the area with
top soil and sod as part of the 2019 Roadway Rehabilitation Project. A majority of the private
carriage walk is uneven and unsafe because the top of the walk has settled one- to two-inches
below the elevation of the back of the curb, and it is comprised of uneven sidewalk squares along
with a depressed curb. Following discussion, the Committee proposed that Mr. Flatter discuss
with Dr. Yancey the option to keep the private carriage walk if he agrees to pay for its
replacement and indemnify the City against any future legal responsibility as well.
6. Unfinished Business. None.
7. New Business. Alderman Dimas asked if it would be possible to get the last couple
unfinished alleys scheduled to be completed. Mr. Flatter explained that every year staff reviews
the Capital Improvement Program (CIP) and looks at the possibility of putting them back on the
schedule, but based on revenue and expenditures it is one of the projects that continues to be
pushed back for more pressing projects. The two alleys of highest concern both require total
reconstruction, which would cost roughly $300,000.00 combined. If the Committee chooses to
make those alleys a priority, they can be incorporated into the CIP, but in doing so other street
projects will be affected.
8. Reports from Staff.
A. Elm Road Rehabilitation Project. Mr. Flatter updated the Committee on the progress
of the Elm Road Rehabilitation Project. Following various attempts, five properties remain
unwilling to sign quitclaim deeds to turn their easements over to the City. The rest of the
neighbors are all eager for the project to commence. The area to be resurfaced has been adjusted
to exclude those areas in which quitclaim deeds could not be obtained with some signage to be
added for safety, which the agreeable neighbors are satisfied with. The plans are in the process
of being finalized and will bid for a May approval by City Council. Should the remaining
properties sign the quitclaim deeds prior to the beginning of construction the plans can be
adjusted to include their properties in the project.
B. Washington Street Road Closure Plan. Mr. Flatter explained the planned road closures
to complete the Washington Street Reconstruction Project while following IDOT standards,
Infrastructure Committee Meeting
March 7, 2019
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which would take place over four phases. Following discussion, the Committee agreed this plan
was acceptable.
9. Adjournment. 8:06 P.M., Alderman Dimas made a motion to adjourn, seconded by
Alderman Hallett. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
March 7, 2019
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