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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                         AGENDA ITEM SUMMARY
ITEM TITLE:
                                               AGENDA ITEM NUMBER:                    I                                                                                                    l-f 'B .
Purchase Two 2019 Ford F-250 4wd Pickup Truck with
                                                 COMMITTEE AGENDA DATE:  March 7, 2019Knapheide Aluminum Utility Service Body and Tommy                                                   COUNCIL AGENDA DATE: March 18, 2019
Gate Lift Gate from Currie Motors of Frankfort, Illinois


STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works

APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman        SIGNATURE _________  _

ITEM SUMMARY:

For FY 2019, the Public Works Department has planned and budgeted for the replacement of one 2008
Ford F-250 4wd pickup truck with utility service body and  lift gate, and one 2003 Chevrolet 2500 pickup
truck. Both trucks are scheduled to be replaced with 2019 Ford F-250 Super Duty, Super Cab, 4wd
Pickup Trucks each equipped with a Knapheide aluminum utility service body and Tommy Gate lift gate.
One truck will be used by the Public Works Department's Utility Division and the other truck will be used
by the Public Works Facilities Management Division for various tasks.

To allow local vendors an opportunity to quote on the 2019 Ford F-250 Super Duty, Super Cab, 4wd
Pickup Truck equipped with a Knapheide aluminum utility service body and appurtenances, the City of
West Chicago recently solicited price quotes from nine local Ford dealerships, three Ford dealerships
from southern Illinois that previously held or currently holds the State of Illinois contracts (i.e., dealership
from Taylorville, Greenfield, and Springfield, Illinois), and one Ford dealership from Frankfort, Illinois that
holds the Suburban Purchasing Cooperative (SPC) Program contract. From our request, only three
dealerships responded:

•   Currie Motors Fleet, Frankfort, Illinois (SPC Program) - $47,822.00 each
•  Roesch Ford, Bensenville, Illinois - $48,559.00 each
•  Hawk Ford of St. Charles, St. Charles, Illinois - $50,025.00 each

Based on comparable pricing received, staff recommends the purchase of two 2019 Ford F-250 Super
Duty, Super Cab, 4wd Pickup Trucks equipped with a Knapheide aluminum utility service body and
Tommy Gate lift gate for the Public Works Department from Currie Motors of Frankfort, Illinois, for an
amount not to exceed $95,644.00 ($47,822.00 each).

These vehicles will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in
which $90,800.00 has been budgeted in FY 2019 to cover these expenditures. The additional $4,844.00
will be paid from the $50,000.00 budgeted to cover the purchase of miscellaneous vehicle equipment
such as snow plows, salt spreaders,  lift gates, warning lights, etc.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:

That the West Chicago City Council waive competitive bidding and authorize the purchase of two 2019
Ford F-250 Super Duty, Super Cab, 4wd Pickup Trucks equipped with a Knapheide aluminum utility
service body and Tommy Gate lift gate from Currie Motors of Frankfort, Illinois, for a cost not to exceed
$95,644.00.

COMMITTEE RECOMMENDATION: