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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: _ §-0. _
After-The-Fact Purchase Approval of 400 Tons of Rock Salt
from The Detroit Salt Company, LLC, Detroit, Michigan, for
February/March 2019
COMMITTEE AGENDA DATE: March 7, 2019
COUNCIL AGENDA DATE: March 18, 2019
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works LC —————
a
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
On June 18, 2018, the City Council authorized the purchase of up to 2,600 tons of rock salt, at the price of $67.15
per ton delivered, from Detroit Salt Company, LLC, of Detroit, Michigan, under the DuPage County Rock Salt Joint
Purchasing Program for the 2018-2019 winter season. Unfortunately, Compass Minerals did not offer the City an
ability to reasonably purchase its customary 1,500 tons of Thawrox for the 2018-2019 winter season.
The 2018-2019 winter season has been long, extremely cold, and challenging with the lack of Thawrox, with the
early significant snowfall in mid-November 2018, with the polar vortex, and the several long duration rain and ice
events in February 2019.
City staff started the winter season with approximately 1,200 tons of rock salt and approximately 700 tons of
Thawrox in its storage sheds (left over from the 2017-2018 winter season). As of February 19, 2019, the City had
used approximately 3,240 tons of rock salt and 640 tons of Thawrox. During any snow or ice event, City crews
may use between 80 and 400 tons of salt; usage dependent on duration, intensity, temperature, and icing
conditions. On average, City crews use approximately 130 tons of salt per event.
On February 19, 2019, with no sign of spring on the horizon and after managing repeated rain and ice events, the
City only had approximately 60 tons of rock salt and approximately 60 tons of Thawrox available; with the final 500
tons of the 2,600 tons of rock salt on order/pending delivery from Detroit Salt. With the long-range weather
forecast indicating continued cold temperatures and the possibility of snow or ice events until mid-March 2019,
staff sought options for purchasing additional snow and ice melting materials.
The Detroit Salt Company was contacted and it offered to sell an additional 400 tons of rock salt at the price of
$75.23 per ton delivered. As a result, on February 19, 2019, a Purchase Order was entered and an order for an
additional 400 tons of rock salt was placed under the City Administrator's emergency purchasing authority. To
date the City has approximately 450 tons of rock salt available, with approximately 450 tons pending delivery.
At this time, City staff asks City Council to approve the after-the-fact purchase of 400 tons of rock salt, from The
Detroit Salt Company, LLC, of Detroit, Michigan, at the price of $75.23 per ton delivered.
ACTIONS PROPOSED:
That the West Chicago City Council approve the after-the-fact purchase of 400 tons of rock salt, at the price of
$75.23 per ton delivered, from The Detroit Salt Company, LLC, of Detroit, Michigan.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.