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CilTy OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
NOTICE
PUBLIC AFFAIRS COMMITTEE
Monday, March 25, 2019
7:00 P.M. — Council Chambers
AGENDA
Call to Order, Roll Call, and Establishment of a Quorum
Approval of Minutes
A. Public Affairs Committee of February 25, 2019
Public Participation / Presentations
Items for Consent
A. Ordinance No. 19-O-0004 — An Ordinance amending Chapter 8,
Article I, Administrative Adjudication System of the West Chicago
Code of Ordinances
B. Ordinance No. 19-O-0006 — Amending Chapter 11, Article II,
Division 6, Affecting Animals of the West Chicago Code of
Ordinances
Proposed 2019-2020 Ride DuPage Pilot Program
Stations of the Cross — St. Mary Catholic Church
Memorial Day Race - ABD Cycle Club
Homecoming Parade — West Chicago Community High School
2019 Funding Agreement — Mexican Cultural Center DuPage
aAmmMoOO
Items for Discussion
Unfinished Business
New Business
Reports from Staff
A. West Chicago Police Department February Monthly Report
Adjournment
475 Main Street T (630) 293-2200 Ruben Pineda
West Chicago, Illinois F (630) 293-3028 "avon
TaN eRNnT Gs 4 Nancy M. Smith Michael L, Guttman
60185 www.westchicago,org CIP CLERK CITY ADMINISTRATOR

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Public Affairs Committee Minutes
January 28, 2018
Page | of |
MINUTES
PUBLIC AFFAIRS COMMITTEE
Monday February 25, 2019 7:00 P.M.
I; Call to Order, Roll Call, and Establishment of a Quorum.
Chairman Chassee called the meeting to order at 7:00pm. Roll Call found Brown,
Hallett, Birch Ferguson, Swiatek, Gagliardi and Short.
2. Approval of Minutes.
A. Public Affairs Committee Minutes of January 28, 2019. | Alderman
Birch Ferguson made a motion, seconded by Alderman Hallett to approve the
minutes of the Public Affairs Committee meeting with changes. Voting Aye:
Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Swiatek, Gagliardi
and Short. Voting Nay: 0. Motion carried.
33 Public Participation / Presentations.
4. Items for Consent.
5. Items for Discussion.
6. Unfinished Business.
sf New Business.
8. Reports from Staff.
A. West Chicago Police Department January Report.
B. FY 2018 — Phalen Consulting, Inc.
GC. FY 2018 — People Made Visible
9. Adjournment. Alderman Birch Ferguson made a motion to adjourn, seconded by
Alderman Hallett. The motion was approved by voice vote, and the meeting
adjourned at approximately 7:13pm.
Respectfully submitted,
Yahaira Bautista
Administrative Assistant to Chief of Police
West Chicago Police Department

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Ordinance No. 19-O-0004 AGENDA NO. 4A.
An Ordinance amending Chapter 8, Article I,
ADMINISTRATIVE ADJUDICATION SYSTEM of the West
Chicago Code of Ordinances
FILE NO.
AGENDA DATE: March 25, 2019
COUNCIL AGENDA DATE: April 1, 2019
STAFF REVIEW: Michael Uplegger, Chief of Police SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael Guttman
SIGNATURE
ITEM SUMMARY:
Staff would like to revise the Ordinance to reflect the deletion of the following offenses for which a driver could be issued
a compliance citation. The reason for removing them is the State of Illinois requires the issuance of these violations to be
reported to the State of Illinois.
e Use of Mobile Telephones
e Failure to Wear Properly Adjusted Seat Belt
ACTIONS PROPOSED:
Staff recommends adoption of Ordinance No, 19-0-0004.
COMMITTEE RECOMMENDATION:

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ORDINANCE NO. 19-0-0004
AN ORDINANCE AMENDING CHAPTER 8, ARTICLE I, ADMINISTRATIVE
ADJUDICATION SYSTEM, OF THE WEST CHICAGO CODE OF ORDINANCES
WHEREAS, the City of West Chicago (hereinafter referred to as “City”) is a body politic and
corporate, organized and existing pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq.; and
WHEREAS, the City is authorized and empowered, under the Illinois Municipal Code, 65 ILCS
5/11-20-5 to regulate for the public health; and
WHEREAS, the City is authorized, pursuant to its police power, 65 ILCS 5/11-1-1, to carry out
the powers delegated to it under its grants of authority; and
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the City of West
Chicago, DuPage County, Illinois, as follows:
Section 1: That Chapter 8, Section 8.4(c), of the Code of Ordinances of the City of West Chicago
be amended to delete from the table Failure to Wear Properly Adjusted Seat Belt and Use of Mobile
Phones and their associated fines.
Section 2. That all ordinances and resolutions, or parts thereof, in conflict with the provisions of this
Ordinance are, to the extent of such conflict, hereby repealed.
Section 3. That this Ordinance shall be in full force and effect from and after its passage, approval
and publication in pamphlet form as provided by law.
PASSED this 1 day of April 2019,
Alderman J. Beifuss is | Alderman L, Chassee a
Alderman J, Sheahan —— Alderman H. Brown ee
Alderman A, Hallett — Alderman Ferguson ee
Alderman Birch Ferguson ee Alderman S, Dimas ee
Alderman C, Swiatek ee Alderman M, Garling ee
Alderman R. Stout Alderman J, Short i
Alderman N. Ligino-Kubinski Alderman B, Gagliardi

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APPROVED as to form:
City Attorney
APPROVED this 1* day of April 2019.
Mayor Ruben Pineda
ATTEST:
City Clerk, Nancy M. Smith PUBLISHED:

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: AGENDA NO, __*: 8.
Ordinance No. 19-O-0006
Amending Chapter 11, Article Il, Division 6, AFFECTING FILE NO.
ANIMALS of the West Chicago Code of Ordinances
AGENDA DATE: March 25, 2019
COUNCIL AGENDA DATE: April 1, 2019
STAFF REVIEW: Michael Uplegger, Chief of Police SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael Guttman
SIGNATURE,
ITEM SUMMARY:
A significant number of puppies and kittens sold at pet shops come from large-scale, commercial breeding facilities
where the health and welfare of the animals are not adequately provided for (“puppy mills” and “kitten mills,”
respectively).
According to The Humane Society of the United States, it is estimated that 10,000 puppy mills produce more than
2,400,000 puppies a year in the United States and that most pet shop dogs and cats come from puppy mills and
kitten mills.
The inhumane conditions in puppy and kitten mill facilities lead to health and behavioral issues in the animals bred
in those facilities, which many consumers are unaware of when purchasing animals from pet shops due to both a
lack of education on the issue and misleading tactics of pet shops in some cases. These health and behavioral issues,
which may not present themselves until sometime after the purchase of the animals, can impose exorbitant financial
and emotional costs on consumers.
Current Federal, State and County regulations do not properly address the sale of puppy and kitten mill dogs and cats
in pet shops. Therefore, staff would like to revise the City Code regarding animals to include prohibiting the sale of
puppy and kitten mill animals. Prohibiting the retail sale of puppies and kittens is likely to decrease the demand for
puppies and kittens bred in puppy and kitten mills, and will hopefully increase the demand for animals from animal
shelters and rescue organizations.
ACTIONS PROPOSED:
Staff recommends adoption of Ordinance No, 19-O-0006.
COMMITTEE RECOMMENDATION:

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ORDINANCE NO. 19-0-0006
AN ORDINANCE AMENDING CHAPTER 11, ARTICLE I, DIVISION 6,
ANIMAL CONTROL AND CARE, OF THE WEST CHICAGO CODE OF ORDINANCES
WHEREAS, the City of West Chicago (hereinafter referred to as “City”) is a body politic and
corporate, organized and existing pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq.; and
WHEREAS, the City is authorized and empowered, under the Illinois Municipal Code, 65 ILCS
5/11-20-5 to regulate for the public health; and
WHEREAS, the City is authorized, pursuant to its police power, 65 ILCS 5/11-1-1, to carry out
the powers delegated to it under its grants of authority; and
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the City of West
Chicago, DuPage County, Illinois, as follows:
Section 1: That Chapter 11, OFFENSES AND MISCELLANEOUS PROVISIONS, Article II.
OFFENSES, Division 6, ANIMAL CONTROL AND CARE of the Code of Ordinances of the City of
West Chicago be amended to read as follows:
Chapter 11 OFFENSES AND MISCELLANEOUS PROVISIONS
“Article II
DIVISION 6. - ANIMAL CONTROL AND CARE
Sec. 11-76. - Purpose.
The purpose of this article is to provide harmonious relationships in the interaction between man and
animal by:
A. Protecting the citizens of West Chicago from rabies by specifying such preventive and control
measures as may be necessary;
B. Protecting animals from improper use, abuse, neglect, inhumane treatment and health hazards,
particularly rabies;
C. Providing security to residents from annoyance, intimidation and injury from dogs and other
animals;
D. Encouraging responsible pet ownership; and
m
Providing for the assessment of penalties for violators and for the enforcement and administration
of this article
Sec. 11-77. - Definitions
As used in this article, the following words are defined.
Administrator: The licensed veterinarian appointed by the DuPage County Board pursuant to the
Illinois animal control act or his authorized representative.
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Animal: Any live vertebrate creature except man.
Animal capable of transmitting rabies: All animals classified as mammals.
Animal care facility means an animal control center or animal shelter, maintained by or under
contract with any state, county, or municipality, whose mission and practice is, in whole, or
significant part, the rescue and_placement_of animals in permanent homes or rescue
organizations.
Animal control warden: A DuPage County employee appointed by the administrator.
Animal rescue organization means any not-for-profit organization which has tax-exempt status
under Section 501(c)(3) of the United States Internal Revenue Code, whose mission and practice
is, in whole or in significant part, the rescue and placement of animals in permanent homes. This
term does not include any entity, which is, or is housed on the premises of, a breeder or broker,
obtains dogs from a breeder or broker in exchange for payment or compensation, or resells dogs
obtained from _a breeder or broker and provides payment or compensation to such breeder or
broker.
Animal Shelter: A facility operated, owned, or maintained by a duly incorporated humane society, animal
welfare society, or other non-profit organization for the purpose of providing for and promoting the
welfare, protection, and humane treatment of animals. "Animal shelter" also means any veterinary
hospital or clinic operated by a veterinarian or veterinarians licensed under the Veterinary Medicine and
Surgery Practice Act of 2004 which operates for the above mentioned purpose in addition to its customary
purposes,
Bird: Any flying vertebrate that is covered with feathers.
Bite: Seizure of a person or animal with the jaws or teeth of any cat, dog or other animal capable of
transmitting rabies so that the person so seized has been wounded or pierced and further includes
contact of the saliva of such cat, dog or other animal with any break or abrasion of the skin.
Cat: All members of the classification, Felis catus.
Companion animal: An animal that is commonly considered to be, or is considered by the owner to be, a
pet. "Companion animal" includes, but is not limited to, canines, felines, and equines.
Confined; Restriction of an animal at all times by the owner, or his agent, to an escape-proof building,
house, or other enclosure away from other animals and the public.
Control: Any owned animal that is either secured by a leash or lead, under voice control, contained by
invisible fence or within the premises of its owner or another person with the consent of the person and
prevented from leaving said premises by some suitable barrier or restriction, or confined within a crate
or cage, or confined within a vehicle.
Dangerous animal: Includes any of the following types of animals regardless of past behavior: lion,
tiger, leopard, ocelot, jaguar, cheetah, margay, mountain lion, lynx, bobcat, jaguarundi, any hybrid
thereof, or any other similar feline animal; bear, hyena, wolf, coyote, wolf-dog or coyote-dog hybrid;
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any member of the crocodilian family; poisonous reptiles, or any other life threatening reptile; or any
other animal which is wild by nature and not usually tamed ("feral naturae") in the eyes of the law.
Dangerous dog: Any individual dog, as defined by DuPage Animal Control and Care, anywhere other
than upon the property of the owner or custodian of the dog and unmuzzled, unleashed, or unattended by
its owner or custodian that behaves in a manner that a reasonable person would believe poses a serious
and unjustified imminent threat of serious physical injury or death to a person or a companion animal or a
dog that, without justification, bites a person and does not cause serious physical injury.
Department: The Department of Agriculture of the State of Illinois.
Dog: All members of the classification Canis familiaris.
Domestic animal: Any animal which has been domesticated by man so as to live and breed in a tame
condition.
Enclosure: A fence or structure of at least 6 feet in height, forming or causing an enclosure suitable to
prevent the entry of young children, and suitable to confine a vicious dog in conjunction with other
measures that may be taken by the owner or keeper, such as tethering of the vicious dog within the
enclosure. The enclosure shall be securely enclosed and locked and designed with secure sides, top, and
bottom and shall be designed to prevent the animal from escaping from the enclosure. If the enclosure is a
room within a residence, it cannot have direct ingress from or egress to the outdoors unless it leads
directly to an enclosed pen and the door must be locked. A vicious dog may be allowed to move about
freely within the entire residence if it is muzzled at all times.
Feral cat: Any cat that is undomesticated or untamed or has returned to an undomesticated or untamed
state and is living uncontrolled in the wild.
Guard dog: A dog used in a commercial business or by a municipal or police department for the
purposes of patrol and protection.
Guide dog: A dog trained by a recognized organization to lead the legally blind.
Impounded: Taken into the custody of the public animal control facility in the city, town, or county where
the animal is found.
Inoculation against rabies: The injection of a rabies vaccine approved by the Illinois Department of
Agriculture and administered by a licensed veterinarian in accordance with the company's
recommendations for the vaccine used.
Intact animal: An animal that has not been spayed or neutered.
Leash: A cord, rope, strap, or chain which shall be securely fastened to the collar or harness of a dog or
other animal and shall be of sufficient strength to keep such dog or other animal under control.
Licensed veterinarian: A veterinarian licensed by the State in which he engages in the practice of
veterinary medicine.
Offer for sale means to sell, offer for sale or adoption, advertise for the sale of, barter, auction,
give away or otherwise dispose of a dog or cat
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Owner: Any person having a right of property in an animal, or who keeps or harbors an animal, or who
has it in his care, or acts as its custodian, or who knowingly permits a dog to remain on any premises
occupied by him or her, "Owner" does not include a feral cat caretaker participating in a trap, spay/neuter,
return or release program.
Person: Any individual, firm, corporation, partnership, society, association or other legal entity, any
public or private institution, the State of Illinois, municipal corporation or political subdivision of the
State, or any other business unit.
Pet shop: Means a retail establishment which sells any or all of the following to the general public: pets,
pet accessories, and pet supplies. Pet shops can house an accessory veterinary clinic and/or an accessory
indoor grooming facility. No pet shop shall sell, deliver, offer for sale, barter, auction, give away, or
otherwise transfer or dispose of cats or dogs. Pet shops shall not include an animal care facility or animal
rescue organization, as defined. Nothing in this section shall prohibit pet stores from collaborating with
animal care facilities or animal rescue organizations to offer space for such entities to showcase adoptable
dogs and cats
Police animal: An animal owned or used by a law enforcement department or agency in the course of the
department or agency's work.
Pound or animal control facility: Any facility licensed by the Illinois Department of Agriculture and
approved by the administrator for the purpose of enforcing this article and used as a shelter for seized,
stray, homeless, abandoned or unwanted animals.
Service animal: Means an animal trained in obedience and task skills to meet the needs of a person with a
disability.
Stray animal: Any owned animal that is not controlled.
Vicious dog: A dog that, without justification, attacks a person and causes serious physical injury or
death or any individual dog that has been found to be a "dangerous dog" upon three (3) separate
occasions.
Voice control: The immediate recall of an animal at the sound of the voice of the owner.
Wolf-dog or coyote-dog hybrid: Any animal that results from the cross breeding of a wolf or coyote
with a dog.
Sec. 11-78. — Animal Care
A. No owner shall fail to provide his animals with sufficient wholesome food and water, proper shelter
and protection from the weather, veterinary care when needed to prevent suffering and with humane
care and treatment. Proper shelter and protection from the weather shall be defined as for a dog to be
a building, moisture proof, with a dry floor and adequate and clean bedding material. A horse shall
need a building of a least three (3) walls and a roof. It shall have a dry floor with clean and adequate
bedding of straw, chips or other suitable material.-The inside dimensions of the building shall have a
measured area (length times width) of at least three (3) times the length of the animal. For a horse
the dimensions shall be five (5) times the length of the animal. The length of the animal is the
distance from the nose to base of tail.
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. No person shall beat, torment, overload, overwork or otherwise abuse an animal.
. No person shall own, keep, harbor, or otherwise maintain within the City, any breeds of fowl that are
or will be used in the pursuit of and staging of cockfighting on any premises.
. No person shall promote, conduct or carry on, advertise, collect money or in any other manner assist
in the presentation for purposes of sport, wagering, or entertainment, any show, exhibition, program,
or other activity involving a fight between two (2) or more animals or any animal or human, or the
intentional killing or injuring of any animal nor any simulated version of the same that involves
baiting or inciting an animal toward intent to fight.
No person shall hold a greased pig contest.
No person shall be permitted to keep animals in violation of the "Illinois Humane Care for Animals
Act" or the "Illinois Animal Welfare Act".
. No owner may abandon any animal where it may become a public charge or may suffer injury,
hunger or exposure.
. No person shall keep any animal within a building or upon any premises without food, water or
proper care and attention for a period of time sufficient to cause undue discomfort or suffering. If the
owner cannot be located after reasonable search, or if the owner shall be known to be absent due to
injury, illness, incarceration or other involuntary circumstances, it shall be the duty of the
Officer/Community Service Officer to act upon the complaint as directed by the "Illinois Humane
Care for Animals Act".
No person shall give away or use any live animal as a prize for or as an inducement to enter any
contest, game or other competition or as an inducement to enter a place of amusement or offer such
animal as an incentive to enter any business agreement whereby the offer was for the purpose of
attracting trade.
No person shall bring or cause to have brought into the City, sell, offer for sale, barter or display
living baby chicks, ducklings or other fowl or rabbits which have been dyed, colored or otherwise
treated so as to impart to them an artificial color, or give away as pets or sell, offer for sale, barter or
give away at no cost or as novelties or prizes. Nothing in this subsection shall be construed to
prohibit legitimate commerce in poultry for agricultural or food purposes.
. No person may knowingly poison or cause to be poisoned any domesticated animal. The only
exception will be written permit from the Illinois Department of Agriculture for the purpose of
controlling diseases transmissible to humans or other animals and only when all other methods and
means have been exhausted. Such a permit shall name a person or persons conducting the poisoning,
specify the products to be used, give the boundaries of the area involved and specify the
precautionary measures to be employed to ensure the safety of humans and other animals. Any drugs
for euthanasia shall be administered by a licensed vet or a certified euthanasia technician.
No person shall kill or wound, attempt to kill or wound or take the nest or eggs or young of any bird
that is protected by federal or state law. Birds that are not regulated by the Illinois Department of
Conservation are excluded from this restriction during the period of regulation.
. No person shall kill or wound, or attempt to kill or wound, or take or attempt to take any fish or
wildlife in violation of any federal or state law or regulation.
. No person shall keep or permit to be kept or display for exhibition purposes any wild animal
contrary to federal, state and local laws or regulations.
. No person shall permit at any time his animal to:
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1. Run uncontrolled;
2. Make disturbing noises, including but not limited to, continued and repeated howling, barking,
whining, or other utterances causing unreasonable annoyance, disturbance, or discomfort to
neighbors or others in close proximity to the premises where the animal is being kept or
harbored;
3. Molest persons or vehicles by chasing, barking or biting;
4. Attack other animals;
5. Damage property other than the owner's.
. No person shall allow cat or dog feces to accumulate in any yard, pen or premises in or upon which a
cat or dog shall be confined or kept so that it becomes offensive to those residing in the vicinity or a
health hazard to the residing cat or dog.
No person shall fail to remove feces deposited by his cat or dog, except guide dogs, upon the public
ways or within the public places of the City or upon the premises of any person other than the owner
without that person's consent.
. No person shall leave any animal unattended in a motor vehicle or enclosed trailer when the outside
temperature shall exceed thirty (30) degrees Celsius (86° F) or contain any animal in such manner
that said animal does not have proper air circulation while confined in a motor vehicle, trailer,
kennel, dog house, or any type of container or structure in which an animal may be confined.
. No person shall own any animal which is known to be infected with, or an animal which an owner
should know is infected with, any disease transmissible to other animals or man, including severe
parasitism, unless such animal shall be confined in such a manner as not to expose other animals or
man.
Any animal which is on any public way or public place and which appears to be injured or severely
diseased and for which care is not being provided on the scene by the owner or any injured or
severely diseased animal that has strayed onto private premises shall be removed, if possible, to the
care of the DuPage County Department of Animal Care and Control, or to the nearest veterinarian or
veterinary hospital willing to accept same without guarantee of payment. If immediate removal shall
not appear practical or possible or if the removed animal is in critical condition such animal may be
deprived of life by the most humane method available on the scene unless the owner shall come
forward beforehand and assume responsibility for immediate removal and care.
Any person who, as the operator of a motor vehicle, strikes an animal shall stop at once and render
such assistance as may be possible; or shall immediately report such injury to the animal owner, if
known; or to the appropriate law enforcement agency.
. Any person having a dead animal within his possession or contro] or upon any premises owned or
occupied by such person without the proper permit shall dispose of the dead animal in compliance
with the Illinois Dead Animal Disposal Act.
. Every person in possession or control of any stable or place open for public use where any animals
are kept, shall maintain the stable or place at all times in a clean, sanitary condition and conform to
Illinois Fire Prevention Regulations.
. No person shall chain or leash a dog unattended outside unless the chain is at least twelve (12) feet
long so as to allow for adequate exercise and freedom of movement and the period of confinement is
less than thirty (30) minutes. The use of the term "unattended" shall for the purposes of this
subsection be defined as the absence of an owner or other care taker of a dog from the premises
where the dog is located.
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X.
Sec.
Sec
A.
No person driving a motor vehicle shall transport any animal in the back of the vehicle in a space
intended for any load on the vehicle unless the space is enclosed or has side and tail racks to a height
of at least forty-six (46) inches extending vertically from the floor, the vehicle has installed means of
preventing the animal from being discharged, or the animal is cross tethered to the vehicle, or is
protected by secured container or cage in a manner which will prevent the animal from being
thrown, falling or jumping from the vehicle.
Nothing in this article shall prohibit the use of traps designed to kill pests or vermin such as mice,
rats, gophers or moles when used for their intended purpose.
11-79, — Rabies Vaccination
Every owner, except animal shelters, animal impounding facilities and laboratory animal facilities,
of a cat or dog four (4) months or more of age shall cause such cat or dog to be inoculated with
rabies vaccine by a licensed veterinarian at such intervals as approved by the Illinois Department of
Agriculture. The rabies vaccine shall be licensed by the United States Department of Agriculture and
approved by the Illinois Department of Agriculture.
Evidence of such rabies inoculation shall be entered on a certificate approved by the DuPage County
Board. Veterinarians who inoculate a cat or dog shall procure from the DuPage County Animal Care
and Control serially numbered tags, one (1) to be issued with each inoculation certificate. Only one
(1) cat or dog shall be included on each certificate. Upon change of ownership application shall be
made for a new inoculation certificate. Such tags shall be attached to the collar or harness worn by
the cat or dog which the tag was issued when the cat or dog is off the property of the owner.
. 11-80. - Biting Animal Capable of Transmitting Rabies
It shall be unlawful for any person knowing that an individual has been bitten by an animal to refuse
to notify, within twenty-four (24) hours, the police or other officer with the delegated authority who
are responsible for the area in which the bite occurred.
When the administrator receives information that any person has been bitten by an animal the
administrator shall have the owner confine the biting animal under observation of a licensed
veterinarian for a period of ten (10) days beginning within twenty-four (24) hours of the biting
incident. All dogs and cats under observation, owned by a resident of the City, shall be implanted
with a microchip approved by the administrator at the time of the first examination unless the animal
is to be euthanized. The microchip number shall be reported to DuPage Animal Care and Control with
the DuPage County Rabies Observation Notice. The biting animal may be confined in the house of its
owner in a manner which will prohibit it from biting any person or animal if the administrator or
other licensed veterinarian adjudges such confinement satisfactory.
1. When the biting animal is currently inoculated with rabies vaccine the animal's health shall be
reported by the veterinarian to the DuPage County Animal Care and Control on the first and
tenth days of the observation period for rabies.
2. When the biting animal is not currently inoculated with rabies vaccine the animal's health shall
be reported by the veterinarian to the DuPage County Animal Care and Control on the first, fifth
and tenth days of the observation period for rabies.
3. | When the biting animal is not currently inoculated with rabies vaccine and the owner refuses to
have the animal examined by a veterinarian, DuPage County Animal Care and Control shall
impound the animal for a period of ten (10) days. If the animal is not reclaimed by the owner
within five (5) days of the end of the observation period, the animal will be euthanized.
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C.
Sec.
Confirmation of the health of the biting animal shall be sent by the veterinarian to the DuPage
County Animal Care and Control within twenty-four (24) hours of the first and final examinations.
Official forms shall be provided by DuPage County Animal Care and Control.
When an animal confined for biting shows signs of rabies or acts in a manner which would lead a
person to believe that an animal may have rabies, the owner or veterinarian shall notify the
administrator immediately by telephone or in person of these signs. The administrator shall
immediately notify the physician attending the bitten person or responsible health agency as soon as
he receives notice of such signs.
If the animal confined is determined not to be infected with rabies at the end of the period of
confinement it shall be released from quarantine. The animal owner shall show proof of rabies
inoculation for cats and dogs and shall pay any fee, charge or penalty including any fee for
veterinary services attributed to the bite. A confined animal, when not redeemed by the owner may
be disposed of in accordance with the Illinois state law.
It shall be unlawful for the owner of a biting animal to euthanize, sell, give away or otherwise
dispose of or have inoculated against rabies the animal known to have bitten a person until it has
been released from confinement for observation for rabies by the administrator. It shall be unlawful
for the owner of such animal to refuse or fail to comply with the written or printed instructions made
by the administrator. If such instructions cannot be delivered in person they shall be mailed to the
owner of such animal by regular mail, postage prepaid. The affidavit or testimony of the
administrator delivering or mailing such instructions is prima facie evidence that the owner of such
animal was notified of his responsibilities.
11-81. — Rabies Case Procedure
It shall be unlawful for the owner of an animal which shows signs of rabies or which acts in a
manner which would lead a person to believe that such animal may have rabies to fail to notify the
local police immediately by telephone or in person.
The administrator shall investigate each report of an animal which shows signs of rabies or acts in a
manner which would lead a person to believe that the animal may have rabies. Upon determination
by the administrator or a licensed veterinarian that an animal may be infected with rabies, the owner
of such animal shall be required by the administrator to surrender the animal to the administrator or a
licensed veterinarian for confinement for a period of time as determined by the Illinois Department
of Agriculture.
When the animal confined is determined to be infected with rabies by the cxamining veterinarian the
administrator shall order the animal humanely destroyed. A copy of this order shall be given to the
owner of the animal or mailed to the last known address of the owner. Any animal capable of
transmitting rabies in direct contact with the rabid animal whether or not the exposed animal has
been inoculated with rabies shall be confined as recommended by the administrator. The
administrator may order the exposed animal euthanized.
If the animal confined is determined not to be infected with rabies at the end of the period of
confinement it shall be released to the owner of such animal upon presenting proof of a current
rabies inoculation certificate for cats and dogs and payment of any fee, charge or penalty including
any fee for veterinary services. If the animal is not redeemed by the owner, the animal may be
disposed of in accordance with Illinois State Law.
Page 8

===== PDF PAGE 15 =====
[Extraction: OCR (rendered-page OCR)]
E. Whenever a case of rabies has occurred in a locality, or whenever the proper officials of a
government unit are apprehensive of the spread of rabies, the administrator shall act as directed
by the rules and regulations of the Illinois Department of Agriculture.
Sec. 11-82. Stray Animals.
A. Whenever an Officer or Community Service Officer observes or is informed that an animal is
roaming freely and not under the control of the owner, the animal shall be immediately apprehended
and impounded. Any person may apprehend a stray animal and inform the local police or the
administrator so that the stray animal can be impounded.
1. All stray animals impounded shall have a record. The record shall include the owner's name,
address and telephone number, if known; species or breed, color, sex and physical condition of
the animal; license or tag number, if known; and the time and date impounded.
2. The stray animal owner is responsible for all costs relating to the apprehension and
impoundment of the animal found not under control.
3. Owners of any dog or cat adopted from DuPage County Animal Care and Control shall have
the animal examined by a veterinarian within seven (7) days of adoption and receive any
necessary vaccinations and medications. The adopting owner shall not sell the animal nor use it
in any way as a source of revenue. The adopting owner shall not give away or dispose of in any
manner the animal within one (1) year of the date of adoption without the approval of the
administrator.
Sec. 11-83. Restrictions on Controlled Cats and Dogs
A. Cats and dogs shall not be permitted to enter any place where food is processed for human
consumption. Guide dogs and Guard Dogs used in food establishments are exempt from this
restriction.
B. Cats and dogs, except guide dogs, shall not be present at or upon any school premises, public
playground or public swimming pool unless official written permission has been granted by the
public agency or its agent owning the property. At no time shall cats and dogs be permitted in any
sand box or sand piles in which children play.
Sec. 11-84. Female Cats and Dogs in Heat
All cats and dogs in heat (estrus) shall be confined in a building or secure enclosure and attended in such
a manner that such female cat or dog cannot come into contact with a male of the same species except for
planned breeding.
Sec. 11-85. Certain Animals Prohibited
Possession of a lion, tiger, leopard, ocelot, jaguar, cheetah, margay, mountain lion, lynx, bobcat,
jaguarundi, any hybrid thereof, or any other similar feline animal, bear hyena, wolf coyote, wolf-dog or
coyote-dog hybrid, any member of the crocodilian family, poisonous reptile, or any other life threatening
reptile or any other animal which is feral naturae in the eyes of the law shall be prohibited except by any
person or institution possessing state and/or federal permits enabling them to keep such animals.
Possession of any roosters, chickens or any similar fowl, or hybrid thereof is also prohibited.
Page 9

===== PDF PAGE 16 =====
[Extraction: OCR (rendered-page OCR)]
Sec. 11-86. Vicious Dogs
The applicable sections of the Illinois Animal Control Act, including, but not limited to, 510 Illinois
Compiled Statutes Sections 5/15 and 5/26 are hereby incorporated as if set forth fully herein relative to
the regulations of vicious dogs within the City.
Sec. 11-87. Limit on number of animals
There shall be a maximum limitation per household of three (3) domestic animals; provided however, that
any newborn animals shall be allowed to remain in the household despite the limitation of this section for
up to four (4) months from the date of birth. Every animal exceeding the limit per household is subject to
impoundment.
Sec. 11-88. Restrictions on the Sale of Animals dnvisible-Feneing
No pet shop shall sell, deliver, offer for sale, barter, auction, give away, or otherwise transfer or
dispose of cats or dogs. Nothing in this section shall prohibit pet stores from collaborating with
animal care facilities or animal rescue organizations to offer space for such entities to showease
adoptable dogs and cats.Persons=
Sec. 11-89. Invisible Fencing
Persons who utilize "invisible fencing" to contain any animal must display prominently on their property
immediately adjacent to the public right-of-way a sign, no more than one square foot in. area, which
indicates that any animal located thereon is contained by way. of "invisible fencing." Invisible fencing
ing this section shall be subj
Section 2. That all ordinances and resolutions, or parts thereof, in conflict with the provisions of this
Ordinance are, to the extent of such conflict, hereby repealed
Section 3. That this Ordinance shall be in full force and effect from and after its passage, approval
and publication in pamphlet form as provided by law.
Page 10

===== PDF PAGE 17 =====
[Extraction: OCR (rendered-page OCR)]
PASSED this 1“ day of April 2019.
Alderman J. Beifuss eae Alderman L. Chassee
Alderman J. Sheahan _ Alderman H. Brown
Alderman A. Hallett ee Alderman Ferguson
Alderman Birch Ferguson _ Alderman S. Dimas
Alderman K. Meissner ee Alderman M. Garling
Alderman R. Stout Alderman J. Short
Alderman N. Ligino-Kubinski Alderman B. Gagliardi
APPROVED as to form:
City Attorney
APPROVED this 1" day of April 2019.
Mayor, Ruben Pineda
ATTEST:
City Clerk, Nancy M. Smith
PUBLISHED:
Page 11

===== PDF PAGE 18 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: — “:C.
Proposed 2019-2020 Ride DuPage Pilot Program
FILE NUMBER:
COMMITTEE AGENDA DATE: March 25, 2019
COUNCIL AGENDA DATE: April 1, 2019
STAFF REVIEW: SIGNATURE
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
ITEM SUMMARY:
City staff has been in discussion with staff members from the City of Warrenville and Winfield Township regarding a
proposed one-year pilot Ride DuPage Pilot Program for 2019-2020.
This new transportation Program would enhance the existing program that is being offered through Winfield
Township by increasing the travel boundaries and expanding the hours of service.
At the Public Affairs Committee meeting on May 29, 2018, the Committee provided City staff with direction to move
forward with the 1-year pilot program to provide paratransit service to the residents of City of West Chicago that
reside within the boundaries of Winfield Township. $20,000 was included in the 2019 Budget to cover the costs of
this 1-year pilot program.
City staff have received and reviewed the final Intergovernmental Agreement between Pace and the City.
ACTIONS PROPOSED:
Recommend approval of the Intergovernmental Agreement with Pace to provide paratransit service for the period
of April 25, 2019 through April 24, 2020.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 19 =====
[Extraction: OCR (rendered-page OCR)]
RESOLUTION NO, 19-R-0020
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CERTAIN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF WEST
CHICAGO AND PACE, THE SUBURBAN BUS DIVISION OF THE REGIONAL
TRANSPORTATION AUTHORITY
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute and the City
Clerk is authorized to attest a certain Intergovernmental Agreement between the City
of West Chicago and Pace, the Suburban Bus Division of the Regional Transportation
Authority, in substantially the form attached hereto and incorporated herein as Exhibit
WAM
APPROVED this 1* day of April, 2019.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
Attest:
City Clerk Nancy M. Smith

===== PDF PAGE 20 =====
[Extraction: OCR (rendered-page OCR)]
COPY
INTERGOVERNMENTAL AGREEMENT
This Intergovernmental Agreement (“Agreement”) is made between the City of
West Chicago, an Illinois body corporate and politic (“CITY”), and Pace, the Suburban
Bus Division of the Regional Transportation Authority, an Illinois municipal corporation
(“PACE”). CITY and PACE are sometimes individually referred to herein as a “Party)
and collectively as the “Parties”.
RECITALS
WHEREAS, the CITY and PACE are public agencies and governmental units
within the meaning of the Illinois Governmental Cooperation Act, (5 ILCS 220/1, et seq..)
and are authorized by Article 7, Section 10 of the Constitution of the State of Illinois to
cooperate, contract, and otherwise associate for public purposes; and
WHEREAS, the purpose of the Intergovernmental Cooperation Act and Article 7
of the Constitution of the State of Illinois includes fostering cooperation among
governmental bodies; and
WHEREAS, the CITY is a member of the Inter-Agency Paratransit Coordinating
Council (IAPCC), an association of governments, non-profit agencies, and citizen
representatives that has been working since 1995 to improve paratransit services in DuPage
County, Illinois; and IAPCC asked DuPage County to serve as the lead agency and has
implemented the Ride DuPage Coordinated Transportation Service, hereinafter referred
to as the PROJECT; and
WHEREAS, the IAPCC has branded the coordinated paratransit services provided
by the PROJECT as “Ride DuPage”; and,
WHEREAS, the CITY finds it necessary and desirable to contract for the
services of a Coordinator who shall be responsible for the operation of the PROJECT;
and
WHEREAS, PACE is in the business of public transportation, has the necessary
expertise, and is willing to provide the services of a Coordinator as described herein; and
WHEREAS, the Parties wish to cooperate in promoting and encouraging the use
of public transportation by improving the availability of paratransit services to DuPage
County residents with disabilities, who are elderly, or otherwise have limited access to
conventional modes of transportation; and
WHEREAS, the current Sponsors participating in the PROJECT are Naperville
Township, Lisle Township, Milton Township, Addison Township, Wheaton Township,
City of Naperville, Village of Glen Ellyn, City of Wheaton, Village of Bensenville, City
of Elmhurst and DuPage County, as lead agency and upon execution of this Agreement,
the participating Sponsors shall include Winfield Township, City of West Chicago and
City of Warrenville; and
WHEREAS, the IAPCC has designated an Operations Committee for the
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[Extraction: OCR (rendered-page OCR)]
OP*
PROJECT consisting of the Supervisors/Managers of the aforementioned Townships and
Cities or Villages; and
WHEREAS, the Parties desire to enter into this Agreement to memorialize the
roles and responsibilities of the Parties in operating and implementing the PROJECT; and
NOW THEREFORE, in consideration of the mutual promises hereinafter set
forth, the Parties agree as follows:
1.0 PROJECT DESCRIPTION.
|
1.2
1.3
PACE shall operate the PROJECT for the provision of Paratransit services
to residents of the aforementioned Townships, Cities, and Villages in
DuPage County who are determined to be eligible and registered for the
services.
PACE shall give due consideration to the recommendations and policies of
the CITY in implementing and operating the PROJECT.
PACE shall implement Paratransit service as described in Exhibit A and
Exhibit B attached hereto.
2.0 DEFINITIONS.
For the purposes of this Agreement, the following definitions shall apply:
2.1
22
25
2.4
2.5
2.6
Administrative policies and/or procedures means policies and procedures
required to operate the PROJECT day-to-day operations, including, but
not limited to dispatching, scheduling, reporting, billing, and other policies
and procedures which may be required to operate the PROJECT.
Carrier means a public or private entity providing passenger transportation
for the PROJECT on a regular and continuing basis.
Eligible Rider means any person who registers and is deemed eligible by
one of the Sponsors for participation in the PROJECT.
Eligible Trip means Paratransit transportation taken by an Eligible Rider
to a destination approved by the Sponsors and acceptable to the CITY and
PACE.
Mobility Management/Call Center Services means the performance of call
taking and all or any part of functions that may include but not limited to
service monitoring, passenger trip reservations, trip scheduling,
dispatching, facilitation of all carriers, passenger registration, travel
planning, service coordination and travel information.
Operating Cost means Operating Deficit, minus the PACE Contribution, if
applicable.
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[Extraction: OCR (rendered-page OCR)]
3.0
27
2.8
29
2.10
2.11
2.12
CO ~ rr",
Operating Deficit means the total Operating Expense minus the fare
revenue.
Operating Expense means the total cost incurred by PACE to operate the
PROJECT but does not include the cost incurred by PACE to operate the
Mobility Management/Call Center Services on behalf of the CITY.
Operations Committee means the representatives of Naperville Township,
Lisle Township, Milton Township, Addison Township, Wheaton
Township, City of Naperville, Village of Glen Ellyn, City of Wheaton,
Village of Bensenville, City of Elmhurst, and DuPage County, as lead
agency. Upon execution of this Agreement the Operations Committee
shall include Winfield Township, City of West Chicago and City of
Warrenville.
PACE Contribution means the PACE budgeted annual subsidy for the
PROJECT.
Paratransit service means the provision of demand responsive
transportation by a Carrier.
Sponsor means a unit of local government or an agency that will
participate in the PROJECT providing Paratransit services to its Eligible
Riders.
FUNDING.
Bad
312
PACE shall invoice the CITY monthly for the CITY share of the
PROJECT Operating Cost of service and a portion of the Mobility
Management/Call Center Cost. Each invoice shall summarize the services
delivered and shall be submitted in a format mutually agreed to by the
Parties and shall request reimbursement for hours and itemized costs
required to complete those services. Invoices for the work performed
under this Agreement shall be subject to review by the CITY. Invoices
billed by PACE for services to operate the PROJECT shall be reimbursed
to PACE at the rates agreed to in the contracts with Carriers and the
Mobility Management/Call Center Services contractor.
Upon receipt, review and approval of properly documented invoices, the
CITY shall pay, or cause to be paid, to PACE, the amounts invoiced. The
CITY may not deny a properly documented claim for compensation, in
whole or in part, without cause. The CITY shall not be required to pay
PACE more often than monthly.
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===== PDF PAGE 23 =====
[Extraction: OCR (rendered-page OCR)]
COPY
el il |
Upon receipt, review and acceptance of all deliverables specified in this
Agreement, final payment shall be made to PACE, in accordance with the
Illinois Prompt Payment Act. Payment shall be sent to:
Pace, the Suburban Bus Division of the RTA
550 W. Algonquin Road
Arlington Heights, IL 60005
Attn: Accounts Payable
4.0 RESPONSIBILITIES OF THE PARTIES
4.1
4.2
4.3
4.4
4.5
4.6
4.7
PACE and CITY shall review and consider the administrative policies
and/or procedures developed and recommended for the PROJECT by the
Operations Committee. Any administrative policies and/or procedures
recommended by the Operations Committee shall be subject to approval
and adoption by DuPage County and PACE.
PACE and the CITY shall review this Agreement at least semi-annually.
The CITY shall be responsible for the implementation and oversight of the
Administrative Policies and/or Procedures that have been reviewed,
approved, and adopted by DuPage County and PACE.
The CITY shall be responsible for the execution and maintenance of any
necessary agreements with the PROJECT Sponsors to provide
transportation services as described in Exhibit A and Exhibit B, as well as
adherence to PROJECT Administrative Policies and/or Procedures as
determined by the DuPage County and PACE.
PACE shall review and consider service parameters developed and
recommended for the PROJECT by the various Sponsors, including but
not limited to service boundaries, rider eligibility, fare structure, days and
hours of service, related to an Eligible Rider’s compliance with guidelines
for usage. However, any service parameters developed by the PROJECT
Sponsors shall be subject to approval and adoption by DuPage County and
PACE.
PACE shall contract with multiple Carriers for the delivery of Paratransit
Services and central Call Center services. Said carriers shall be
subcontractors responsible to PACE. CITY shall have no liability for the
actions or omissions of any third-party service providers affiliated in any
way with the PROJECT.
PACE shall review and consider any service standards developed by the
Operations Committee. However, PACE shall, while allowing for
sponsor-specific service standards, work in cooperation with DuPage
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[Extraction: OCR (rendered-page OCR)]
4.8
4.9
4.10
4.11
4.12
4.13
4.14
4.15
4.16
4.17
CARY
a! of
County, to establish consistent service standards applicable to the i.
PROJECT, subject to the approval of DuPage County and PACE.
PACE shall have the right to make minor revisions to the service standards
upon written notification to, and concurrence by, DuPage County.
PACE shall be responsible for performance of the day-to-day operations
of the PROJECT and shall enter into contracts with Carriers for the
delivery of Paratransit Services and Call Center Services including but not
limited to booking reservations, trip scheduling and dispatch services.
PACE shall be responsible for submitting to the CITY, invoices and a
monthly report containing the cost of services related to the operation and
management of the PROJECT that have been provided by PACE directly
or through Carriers within sixty (60) days following the end of each month
of service.
Within the approved budget, PACE agrees to maintain appropriate PACE
employees, Carriers, and any subcontractor staffing required to perform all
necessary operating and administrative functions.
PACE may limit the hours available for the scheduling of trip requests and
dispatching of vehicles. Determination of the hours and days of service for
PACE funded services provided to satisfy federal and/or state ADA
guidelines shall not require the approval of the CITY or DuPage County.
PACE subcontractor dispatch personnel shall be available during all hours
in which a vehicle transporting an Eligible Rider is in service.
PACE shall supply the CITY with data relative to the quantity, quality,
and cost of services provided by PACE and its contracted Carriers within
45 days following the end of each month.
PACE shall provide a standardized monthly report to the CITY as
described in Exhibit C attached hereto.
Although PACE shall not be responsible for any failure to provide service
due to circumstances beyond its control, PACE shall be responsible for
making every reasonable effort to restore service as soon as practical
under the circumstances.
PACE shall be responsible for requiring that all vehicle operators
employed by Carriers providing services pursuant to this Agreement
possess a valid Illinois driver’s license appropriate to the vehicle being
operated and that they meet the minimum requirements for the operation
of passenger transportation as mandated by Federal regulations, the State
of Illinois and all other applicable laws or regulations. PACE and all
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===== PDF PAGE 25 =====
[Extraction: OCR (rendered-page OCR)]
5.0
6.0
4.18
4.19
4.20
or iP,
Carriers shall agree that any and all operator licenses and licenses required
of the operating Carrier by State, local, and/or regulating authorities shall
be maintained in good standing at all times during the Term of this
Agreement.
Upon request, the CITY shall be entitled to have access to the records
maintained by PACE with respect to this Agreement.
The Mobility Management/Call Center Services are performed for other
entities in addition to the CITY.
The Parties shall cooperate to ensure that no person shall be denied the
opportunity to participate in nor be subjected to discrimination in the
conduct of this service because of race, creed, color, age, sex, national
origin, nor the presence of any sensory, mental or physical disability, nor
in any manner contrary to applicable local ordinance, State and Federal
laws and regulations, including Title VI of the Civil Rights Act of 1964;
Title 49, Code of Federal Regulations, Part 21 - Nondiscrimination in
Federally Assisted PROJECT of the Department of Transportation.
GOVERNMENT REGULATIONS.
em!
5.2
ere)
The CITY and PACE shall each comply with all applicable local, State
and Federal statutes, ordinances and regulations and obtain licenses or
permits, or other mandated approvals, now in force, or which may
hereafter be in force, pertaining to this Agreement and the PROJECT.
With respect to employees, laborers, contractors, subcontractors and any
and all other persons or entities employed, directed or controlled by
PACE, and whose services are used in the fulfillment of any this
Agreement with the CITY, PACE hereby agrees and promises that it will
carry out all necessary actions to insure compliance with the
documentation requirements and all other terms, provisions and
requirements of the Immigration Reform and Control Act of 1986, as
amended, 8 U.S.C. §101 ef seg.
With respect to any and persons or entities employed, directed or
controlled by PACE, and whose services are used pursuant to this
Agreement, PACE will insure compliance with the terms, provisions and
requirements of the Federal Minimum Wage Act, 29 U.S.C. Sec. 201 et
seq., and the Prevailing Wage Act, 820 ILCS 130/1 ef seq., as amended.
INDEMNIFICATION.
PACE shall indemnify, defend, and hold harmless CITY and CITY’S directors,
officers, agents, employees, contractors, and subcontractors from and against any
and all liability, losses, damages, claims, suits, payments, settlements, judgments,
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vad

===== PDF PAGE 26 =====
[Extraction: OCR (rendered-page OCR)]
7.0
8.0
(er, ;
ad a, >
demands, awards, expenses, and costs, including reasonable attorneys’ fees, for
oe 8 .
personal injury, death, or property damage resulting from Pace’s intentional or
negligent acts or omissions.
CITY shall indemnify, defend, and hold harmless PACE and PACE’s directors,
officers, agents, employees, contractors, and subcontractors from and against any
and all liability, losses, damages, claims, suits, payments, settlements, judgments,
demands, awards, expenses, and costs, including reasonable attorneys’ fees, for
personal injury, loss of life, or property damage resulting from CITY’S intentional
or negligent acts or omissions.
PACE shall require that its Carriers and/or subcontractors indemnify and defend
PACE and the CITY, and their respective officers, employees and elected
officials from and against any claims, liability or judgments resulting from the
negligence of such Carrier and/or subcontractor.
No Party shall be liable for or be required to indemnify the other Party for claims
based upon the intentional or negligent acts or omissions of third persons. Upon
written notice by the Party claiming indemnification (“Claimant”) to the
indemnifying Party (“Indemnitor”) regarding any claim which Claimant believes
to be covered under this paragraph, Indemnitor shall appear and defend all suits
brought upon such claim and shall pay all costs and expenses incidental thereto, but
Claimant shall have the right, at Claimant’s option and expense, to participate in
the defense of any suit, without relieving Indemnitor of Indemnitor’s obligations
under this paragraph.
TERM AND TERMINATION.
7.1 The Term of this Agreement shall begin April 25, 2019 and shall continue
through April 24, 2020 unless earlier terminated by a Party in accordance
with the terms of this Agreement.
7.2 Either Party may terminate this Agreement without cause and without
penalty, upon 60 days advance written notice of termination to the other
Party.
MISCELLANEOUS.
8.1 Headings. The section headings contained in this Agreement are for
reference and convenience only and shall not affect the meaning or
interpretation of this Agreement.
8.2 Waiver. Failure of a Party to exercise any right or pursue any remedy under
this Agreement shall not constitute a waiver of that right or remedy.
8.3. Assignment. No Party shall assign, delegate, or otherwise transfer all or
part of its rights and obligations under this Agreement without the prior
written consent of the other Party.
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Y

===== PDF PAGE 27 =====
[Extraction: OCR (rendered-page OCR)]
‘at.
Ls pd
8.4 Amendment. No changes, amendments, or modifications to this
Agreement shall be valid unless in writing and signed by the duly authorized
signatory of each Party.
Y
8.5 Entire Agreement and Non-reliance. This Agreement, including the
introductory Recitals and any attached exhibits, which are hereby
incorporated into and made a part of this Agreement, constitutes the entire
agreement between the Parties and supersedes any prior written or oral
understandings, agreements, or representations between the Parties that may
have related in any way to the subject matter of this Agreement, and no
other written or oral warranties, inducements, considerations, promises,
representations, or interpretations, which are not expressly addressed in this
Agreement, shall be implied or impressed upon this Agreement.
CITY represents and warrants that: (a) CITY has conducted such
independent review, investigation, and analysis (financial and otherwise)
and obtained such independent legal advice as desired by CITY to evaluate
this Agreement and the transaction(s) contemplated by this Agreement; (b)
Pace has not made any representations or warranties to CITY with respect
this Agreement and the transaction(s) contemplated by this Agreement,
except such representations and/or warranties that are specifically and
expressly set forth in this Agreement; and (c) CITY has relied only upon
such representations and/or warranties by Pace that are specifically and
expressly set forth in this Agreement and has not relied upon any other
representations or warranties (whether oral or written or express or
implied), omissions, or silences by Pace. Without limiting any
representations and/or warranties made by Pace that are specifically and
expressly set forth in this Agreement, CITY acknowledges that Pace will
not have or be subject to any liability to CITY resulting from the distribution
to CITY or CITY’s use of any information, including any information
provided or made available to CITY or any other document or information
in any form provided or made available to CITY, in connection with this
Agreement and the transaction(s) contemplated by this Agreement.
8.6 Survival. Any provision of this Agreement that imposes an obligation after
termination of this Agreement shall be deemed to survive termination of
this Agreement.
8.7. Pace Board Authority. This Agreement has been properly authorized by
the Pace Board of Directors.
8.8 Severability. If any provision of this Agreement is held invalid or
unenforceable by an Illinois court of competent jurisdiction, such provision
shall be deemed severed from this Agreement and the remaining provisions
of this Agreement shall remain in full force and effect.
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===== PDF PAGE 28 =====
[Extraction: OCR (rendered-page OCR)]
. I
8.9 Binding Effect. This Agreement shall be binding upon the Parties and their “ y
respective directors, officers, employees, agents, representatives,
successors, and approved assigns.
8.10 Force Majeure. Neither Party shall be deemed to be in default or to have
breached any provision of this Agreement as a result of any delay, failure
in performance or interruption of service resulting directly or indirectly
from acts of God, acts of civil or military authority, civil disturbance, or
war which are beyond the control of the non-performing Party.
8.11 Governing Law, Jurisdiction, and Venue. This Agreement shall be
governed by and construed in accordance with the laws of the State of
Illinois without regard to principles of conflicts of law, and the Parties
submit to the exclusive jurisdiction and venue of the state courts of DuPage
County, Illinois for any dispute arising out of or related to this Agreement.
8.12 Authorization. The signatories to this Agreement represent and warrant
that they have full authority to sign this Agreement on behalf of the Party
for whom they sign.
8.13 Notice. Any notice under this Agreement shall be in writing and shall be
given in the following manner:
(a) by personal delivery (deemed effective as of the date and
time of delivery);
(b) by commercial overnight delivery (deemed effective on the
next business day following deposit of the notice with a
commercial overnight delivery company);
(c) registered or certified mail return receipt requested, with
proper postage prepaid (deemed effective as of the second
business day following deposit of the notice in the U.S.
mail); or
(d) by facsimile with confirmation of transmission (deemed
effective as of the date and time of the transmission, except
the effective date and time shall be 8:00 a.m. on the next
business day after transmission of the notice if transmitted
during non-business hours).
Business days are defined as Monday through Friday, excluding federal holidays. Business
hours are defined as 8:00 a.m. to 5:00 p.m. Central Standard Time on Monday through
Friday, excluding federal holidays. The notice shall be addressed as follows or addressed
to such other address as either Party may from time to time specify in writing to the other
Party:
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===== PDF PAGE 29 =====
[Extraction: OCR (rendered-page OCR)]
If to Pace:
Pace
550 W. Algonquin Road
Arlington Heights, IL 60005
Attn: Executive Director
ce: Melinda J. Metzger
If to City of West Chicago:
City of West Chicago
475 Main Street
West Chicago, IL 60185
Attn: Michael Guttman, City Administrator
cc: Adrian Marquez
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
executed by their duly authorized representatives on the dates below.
CITY OF WEST CHICAGO PACE
Ruben Pineda Rocco L. Donahue
Mayor Executive Director
Print Title Print Title
Date: Date:
2019 IGA Between City of West Chicago and Pace Suburban Bus Page 10 of 14
829090v2

===== PDF PAGE 30 =====
[Extraction: OCR (rendered-page OCR)]
EXHIBIT A
SERVICE DESCRIPTION
City of West Chicago- Ride DuPage Sponsor
The Ride DuPage service description or parameters are subject to change and approval by the
participating Sponsors, DuPage County, and PACE.
TYPE OF Demand response curb to curb paratransit services will be provided for eligible riders
SERVICE of the CITY, as a participating Sponsor in the Ride DuPage Program.
SERVICE PACE will contract with transpartation’ provider(s) (the "Contractor") to provide the
OPERATED BY | service, which is the subject of this Agreement. This includes paratransit service
providers and taxi providers.
TRIP Monday through Friday: 6:00am to 6:00pm
RESERVATION | Saturday, Sunday and Holidays: 8:00am to 5:00pm
METHOD
Reservations shall be accepted at the PACE call center maximum of seven (7) days in
advance and a minimum of one | day in advance of the day of service.
Trips requested on the same day of service may be accommodated if the day’s
schedule allows.
Subscription service is allowable, as defined by PACE Suburban Bus.
Passengers are to contact the CITY to apply for subscription service.
SERVICE AREA | DuPage County and the surrounding areas
ee
SERVICE 7 days a week, 24 hours a day including holidays
HOURS
Whenever possible, pick-up times are negotiated to optimize the efficiency of daily
routes.
ONE-WAY FARE
$2.00 to load vehicle and $1.00 for every mile thereafter
Personal Care Attendant (PCA) or Companions: Registered riders are allowed
one PCA or travel companion at no additional charge.
Additional PCA or companions are limited to the vehicle capacity and must pay the
full applicable fare. This includes children of all ages.
2019 IGA Between City of West Chicago and Pace Suburban Bus
829090v2
SERVICE Service demand dictates service capacity. Denials are not allowed for reservations
CAPACITY made | to 7 days in advance.
RIDER The participating sponsors of the Ride DuPage Program or their respective designee(s)
ELIGIBILITY assigned shall determine rider eligibility. The CITY as a Ride DuPage sponsor will
determine the eligibility of rider(s) requesting service.
RIDER The participating sponsors shall submit registration forms to the PACE call center
REGISTRATION | through a designated e-mail box. PACE shall enter registrations within three to five
FOR SERVICE | business days. PACE shall maintain a database of registered riders. Riders must be
registered for service.
Page 11 of 14

===== PDF PAGE 31 =====
[Extraction: OCR (rendered-page OCR)]
EXHIBIT B
SERVICE AREA MAP
TH _of West Ea a — DuPage Sponsor
Wes ‘tent Lect ives
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2019 IGA Between City of West Chicago and Pace Suburban Bus Page 12 of 14
829090v2

===== PDF PAGE 32 =====
[Extraction: OCR (rendered-page OCR)]
Exhibit C a4
REPORTS DESCRIPTION
The following is a description of the reports available for the Ride DuPage Program.
Detailed Funding Source (Sponsor) Report/Detailed Provider Report
This report is a detailed listing of one-way trips delivered for each Ride DuPage
funding source (Sponsor) for a specified period of time. Data provided for each
trip will include associated trip data such as rider name, scheduled pick-up time,
actual pick-up time, point of origin address, destination address, funding sources
(Sponsors), total cost of the trip, fare for the trip, distance of the trip, and revenue
hours (if applicable). The report period is generally monthly, but the report is
intended to have the flexibility to produce data for shorter or longer periods as
specified by the user.
2. Monthly Funding Source (Sponsor) Invoice Report
This report is a summary of trips delivered for each funding source (Sponsor) for
the purpose of generating an invoice type report which may be used to bill
funding sources for transportation provided. The report is generally monthly, but
the report is intended to have the flexibility to produce data for shorter or longer
periods as specified by the user.
Data provided for each trip will include associated trip data necessary to provide
an accounting of the amount owed by each funding source for the specified
period, such as the number of one-way trips by fare type, total cost of the trips,
total expected fare, liquidated damages deducted, and the total net reimbursement.
3) Missed Trip Report
This report produces a list of all trips picked up 61 or more minutes after the
scheduled time. Sufficient detail will be provided to identify the trip and to give
the user the necessary information for review.
4. On-Time Performance Report
This report (late pickups) produces a list of all trips picked up 16 or more minutes
late. Sufficient detail will be provided to identify the trip and to give the report
user the necessary information for review.
5. Ridership by Category Report
This report is a summary, by funding source, indicating trips by fare type, late
trips, missed trips, revenue hours, denials, and miles.
2019 IGA Between City of West Chicago and Pace Suburban Bus Page 13 of 14
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===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
i ;
C) Py
6. Client Trip List Report
This report is a detailed listing, alphabetically by rider last name, of all trips
provided during the specified period. Data included for each trip is rider name,
pick-up address, drop-off address, fare type, and funding source.
NOTE: Pace, in its sole discretion, may design additional reports, as needed.
2019 IGA Between City of West Chicago and Pace Suburban Bus Page 14 of 14
829090v2

===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: — tO
Stations of the Cross
St. Mary Catholic Church
FILE NUMBER:
COMMITTEE AGENDA DATE: March 25, 2019
COUNCIL AGENDA DATE:
SIGNATURE,
STAFF REVIEW: Tom Dabareiner
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
St. Mary Catholic Church is seeking approval for their annual Stations of the Cross religious event and
procession scheduled for Friday, April 19, 2019 from 12:00 p.m. — 5:00 p.m. with an estimate of 500
attendees.
The Church has requested the closure of Oakwood Avenue from York Avenue to Virgie Place from 12:00
p.m. — 4:00 p.m.
Members of the Church will gather at the corner of York and Oakwood before the procession begins,
shortly after 12:00 p.m. The procession route utilizes City sidewalks and Church property, as noted in the
map included with the attached permit application.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, and Community Development Departments as well as
the West Chicago Fire Protection District. The Special Event Permit Application is attached, which
includes the procession route map.
ACTIONS PROPOSED:
Recommend event for approval as proposed, contingent upon submittal and approval of required
insurance documentation.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
<> ST. MARY’S PARISH 140 N. Oakwood Ave., West Chicago, IL 60185
Vv.stmarywe.org
City of West Chieages-0013 tax: 630-293-2¢ffaam
SPECIAL EVENT PERMIT APPLICATION |e
xy
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED i
90 DAYS PRIOR TO THE EVENT
PERMIT NO.
Special Event Permit Application
The Special Event Application is due to the City of West Chicago a minimum of ninety (90)
days prior to the event if it requires closure of public streets or use of public parking lots.
The 90-day time period allows sufficient time to evaluate the request and provide a
recommendation to the City Council for its consideration.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
——
1. Completed and signed Special Event Application
# Intent to Meet Insurance Requirements
a Section 1 — General Information
y Section 2 — Narrative
a Section 3 — Permits
a Section 4 — Site Plan and/or Route Map
@ Section 5 — Task List and Due Dates
# Section 6 — Hold Harmless Agreement
2. Completed and signed applications(s) for other permits(s) (See Section 3)
a Carnival Permit Application - $50 per employee
o Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
a Building Permit Application (temporary tents — see min. requirements) - $50
0 Raffle Registration Application — requires separate application
0 Temporary Liquor License Application — requires separate application
a Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979) |
Lshahadahalahalalahahehabehidaledshehehahehelalaledalelelelalelelelabelsleleledeleletetebalslelelaleiielolaialeleioiduldoidsainidedaieiidedadcbio cece GUL GEL GGE CELE LECCE CGT TCC
FOR OFFICE USE ONLY
A A dekhheleledehelelehslals)--tohedth 1th oh db ehehehahehslehehelehaleleleiehshelelaheiahsieheishaleheieehelsheielalehslaledelelelelehedaediadded tdi? “LLLLLLLLLLOULL LL CLC LL CULTS
Received: S/ 6 / (Gj Fee Paid: $ N/ L\
Receipt # N JA Check #__ V/ A
Event Acknowledgement Form returned by:
Police Dept. Fire Dist. PW Park Dist.
a Background checks completed by Police Dept. Date NM [A
0 DuPage Co. Health Department notified Date NM Z A
a Certificate of Insurance received and approved Date
Page 1 of 8
A Catholic conmmumnity in its second century of service built upon faith, family and diversity
ECERVE)
MAR 8 Ais
B Y: areas Fs oa i a Wd ot

===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
*** INTENT TO MEET INSURANCE REQUIREMENTS **
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. “PLEASE NOTE: Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional,insured. Coverage provided to additional insured is primary as it relates to
(event)”.
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and volunteers” as primary and non-contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
|, Rev. David Lawrence , representing St. Mary's
(print name of authorized person) (organization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
Me. QA fo 3/5 17
(signature) (date)
Living Stations of the Cross April 19, 2019
(name of event) (date of event)
Page 2 of 8

===== PDF PAGE 37 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 1 —- GENERAL INFORMATION
Name of Event: Living Stations of the Cross
Type of Event:
O Parade O Walk/Run/Bike O Carnivals O Fireworks OC Festival
@ Other Religious Procession
Location of Event: Church grounds and field on Garden Street
Date(s) of Event: 4-19-2019 Hours of Event; 12 NOON, 5:00 pm Ect, Attendance: 500
Event Website:
Purpose of event; Reinact Good Friday death of Jesus
Name of Sponsoring Organization(s): St. Mary's
Organization’s Legal Status (i.e. NFP, Partnership, Corporation): NFP Church
Contact person from sponsoring organization: Rev. David Lawrence
Organizer address: 140 N. Oakwood Ave.
City/State/Zip: West Chicago, Phone: 830-231-0013
Cell Phone: 630-640-3528 E-mail: Father.David@stmarywc.org
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1* Contact: Rev. David Lawrence Phone: 630-640-3528
2"? Contact: Phone:
Is this an annual event? @ Yes O No If Yes, provide next year's event date:
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
No Problems
What, if anything, are you doing to rectify the problem(s)?
SECTION 2 —- NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

===== PDF PAGE 38 =====
[Extraction: OCR (rendered-page OCR)]
,
<> ST. MARY S PARI SH 140 N. Oakwood Ave., West Chicago, IL 60185
ph: 630-231-0013 fax: 630-293-2671 wwwstmarywe.org
March 5, 2019
Dear City Hall:
On Good Friday, April 19th, 2019, St. Mary’s parishioners will gather at our Church at 12:00
noon. They will act out the Stations of the Cross starting in front of our Church. They will walk
down to the entrance of our parking lot and eventually cross over to our field on Garden Street.
The majority of the time, we will be on Church property. The crowd will probably spill over onto
Oakwood in front of our Church for the first fifteen minutes of the program. Then cross over Gar-
den Street to get into the field.
The event does not include the selling of food or any other activity, just basically a religious pro-
cession.
Sincerely,
Rev. David Lawrence
Pastor
A Catholic community in its second century of service built upon faith, family and diversity

===== PDF PAGE 39 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 3 — PERMITS
Will your event include a carnival? o Yes aNo
If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? o Yes @No
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 131 for an application.
Will your event include a fireworks display? o Yes aNo
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
Please visit www.westchicaqo.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? o Yes aNo
If yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www.westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? o Yes awNo
If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? oaYes aNo
If yes, you may be required to submit a Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/vww.dupagehealth.org/temporary-food-service for additional
information.
Are you requesting services from these departments?
O Police 0 Fire District / Paramedics xX Public Works
Specify services: NeneNeccesary- oa cel obverp AE/ yi ck U?
Will you be utilizing any of the following services?
O Water Electric/Generator © Other N/A
Page 4 of 8

===== PDF PAGE 40 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 4 — SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
If applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors (FV) Location of “No Firearms" signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
of Yes C1 No If yes, please indicate the property that you are requesting to use.
See, ROW
Would you like to request the closing of City streets? @ Yes O No
If yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
Oakwood York Virgie PI. 4-19-2019 12-4 pm
Procession will spill into Oakwood, so it will need to be closed.
Procession will only cross Garden, so we can monitor street as people cross.
Page 5 of 8

===== PDF PAGE 41 =====
[Extraction: OCR (rendered-page OCR)]
SS.
C9120 EAL TR
OAKLICOA AL!
cx,

===== PDF PAGE 42 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 5 — PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark "N/A" in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Date of Special Event:
Tasks to be completed Days Due
(All items due to City unless noted) Before Event Due Date
Submit “Intent to Meet Insurance Requirements” : : inci, |
Document (included with Special Event Permit a Be adie rer » eee
Application, pg.2) PP
Submit Special Event Permit Application 90 days 4-19-2019
Submit Carnival Permit Application 90 days |
Submit Fireworks Permit Application 30 days N/A
Submit Temporary Liquor License Application 30 days NIA
}
Submit Building (Temporary Tent) Permit N/A
is. 3 30 days
Application
Submit Temporary Food Service Permit N/A
Application(s) 30 days
(DuPage County Health Dept. — 630-682-7979)
Submit Original Certificate of Insurance* 21 days* 4-01-2019
Submit Raffle Registration Application | 14 days NIA
Notify residents/businesses of special event 14 days _|N A
Post “No Firearms’ signs at all public entrances
(See IL State Police requirements for standardized N/A Day of Event
sign in West Chicago's Special Events Polic:
“If this requirement is not met, the proposed event may be cancelled.
Page 6 of 8

===== PDF PAGE 43 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 6 — WAIVER AND HOLD HARMLESS AGREEMENT
In consideration of the St. Mary's (name of organization) and its Members,
employees, volunteers or guests, being allow to participate in Lng Stations ofthe Cross" (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
St. Mary's (name of organization) participation in the Activity,
To the fullest extent permitted by law, the St. Mary's (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its
officials, agents and employees, arising in consequence of St. Mary's (name of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
St. Mary's (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the St. Mary's (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the St- Mary's (name of organization).
Agreed this Sth day of March , 20.19
St. Mary's
Name of Organization
Rev. David Lawrence
Print Name of Authorized Person
vy,
‘
. FO,
Signature of Authorized Person
Pastor
Title
Page 7 of 8

===== PDF PAGE 44 =====
[Extraction: OCR (rendered-page OCR)]
The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
mi \g Rev. a 3/5/14
(Name of Orgahization) (Print Name of Signatory) (Date)
py Le. L2H f—
M.cband
(Authorized Signatory)
(Notary Public)
OFFICIAL SEAL
oun day of March , 20 10
JACLYN M STERN
NOTARY PUBLIC - STATE OF ILLINOIS
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator.
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
Sr ill aladehadaltedhaledchalaltelsladebalell lel olelolololehetaloheleloloiololodeloiolaloiolalaiotaleloloholalelatolalolaiololeiataioieialoleloloioletoloieioioieleehaiedolodololoiioiolotolodoleieiialelodolodoldololoioidioleaeeck iced
FOR OFFICE USE ONLY
b hlodeledelololelahelelohelateledalelaloteloleielaloietaletoieioletelsleioiolaielotoiaialelolaioieiieloloicioiololoiaieiuloleleioloiodoliedsioieodolioiaddieoiieidoboioeoteioeieioietoiiocicadetee ECL L GL Gis
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
O Approved Permit No.
Authorized Signature
Title Date
Page 8 of 8

===== PDF PAGE 45 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 4.€.
Memorial Day Race
ABD Cycle Club FILE NUMBER:
COMMITTEE AGENDA DATE: March 25, 2019
COUNCIL AGENDA DATE:
SIGNATURE Z——
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
STAFF REVIEW: Tom Dabareiner
ITEM SUMMARY:
ABD Cycle Club is seeking approval for a Memorial Day Cycling Event scheduled for Monday, May 27,
2019 from 7:30 a.m. — 3:00 p.m. with an estimate of 100 attendees.
ABD Cycle Club has requested the use of Enterprise Circle from 7:30 a.m. — 3:00 p.m. for their event.
The event will be managed by ABD Cycle Club with the support of volunteers.
Representatives from Simpson Strong-Tie and DSC/DS Containers have confirmed that they have no
issues with the event taking place as proposed. Simpson Strong-Tie and DSC/DS Containers will be
closed on the event day.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, and Community Development Departments as well as
the West Chicago Fire Protection District. The Special Event Permit Application is attached, which
includes the cycling race route along Enterprise Circle.
ACTIONS PROPOSED:
Recommend event for approval as proposed, contingent upon submittal and approval of required
insurance documentation.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 46 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago -
SPECIAL EVENT PERMIT APPLICATION
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT
PERMIT NO.
Special Event Permit Application
The Special Event Application is due to the City of West Chicago a minimum of ninety (90)
days prior to the event if it requires closure of public streets or use of public parking lots.
The 90-day time period allows sufficient time to evaluate the request and provide a
recommendation to the City Council for its consideration.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
1. Completed and signed Special Event Application
o Intent to Meet Insurance Requirements
0 Section 1 — General Information
© Section 2 — Narrative
a Section 3 — Permits
a Section 4 — Site Plan and/or Route Map
0 Section 5 — Task List and Due Dates
a Section 6 — Hold Harmless Agreement
2, Completed and signed applications(s) for other permits(s) (See Section 3)
a Carnival Permit Application - $50 per employee
a Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
o Building Permit Application (temporary tents — see min. requirements) - $50
o Raffle Registration Application — requires separate application
a Temporary Liquor License Application — requires separate application
0 Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979)
=
FEI ISI SII SIRO OSI EITC ISIIOI IDIOT IIR TIO IIT IIR ITT IIIT TT TAT T AIIT OI AOI IO IAAI IIIA AISA AA ROAR AAO AS AARON AOA AOA ASO IASI A
FOR OFFICE USE ONLY
On ike VAX ‘shehehahaheheelahhehshahshalelehahalaiehehehsieiahehshahalalehelshelahsiehelolaisieleladalehslehalshdoadihd-dobdadddedddddd da
Pas
Received: ay 4 / \ Fee Paid: §$. N/ A
Receipt # N/ Check # IN [4 \
Event Acknowledgement Form returned by:
Police Dept. Fire Dist. PW Park Dist.
o Background checks completed by Police Dept. Date Na i A
a DuPage Co, Health Department notified Date N/ L\
a Certificate of Insurance received and approved Date
Page 1 of 8

===== PDF PAGE 47 =====
[Extraction: OCR (rendered-page OCR)]
“* INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1, Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. ***PLEASE NOTE: Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions", the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event)".
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and volunteers” as primary and non-contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker’s Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
representing
(print name of authorized person) (organizatjon)
have contacted the appropriate insuraiice provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
(signature)
eae een (
4 \ Cy ata
| We: erc! ae [ia
(date of event)
Page 2 of 8

===== PDF PAGE 48 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 1 —- GENERAL INFORMATION
‘ .
Name of Event: { y 10. Stes 4 ( lemoc.a | | day ; neycle ac’,
Type of Event:
Wall/RugBike) 0 Carnivals O Fireworks O Festival
4
Name of Sponsoring Organization(s):
Organization's Legal Status (i.e. NFP, Partnership, Corporation):
Contact person from sponsoring organization: :
Organizer address: _*
Emergency contact information (provide mobile numbers for on-site coordinators d ing event):
1* Contact: Phone: (p 20 646 a! et
2" Contact: Phone: (p20 GG 2 74
Is this an annual event’? Gh Yes O No If Yes, provide next year's event date: 5 IDS LO
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
a L) Ya ¢
What, if anything, are you doing to rectify the problem(s)?
SECTION 2 —- NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

===== PDF PAGE 49 =====
[Extraction: OCR (rendered-page OCR)]
ABD Cycling Club Bicycle Race Proposal
05/27/2019 @ Enterprise Circle
Primary Organizer: Athletes By Design Cycling Club (ABD)
e Founded in 1998, the ABD is a 200-member, volunteer-based
organization based in Winfield, Illinois.
e ABD's primary goal is to support young athletes with Olympic
potential and promote the sport of cycling. We also support a
local Paralympic racer,
e Membership is primarily comprised of professionals (doctors,
teachers, municipal employees, teachers, small-business owners)
between the ages of 35 and 55.
e Currently ABD organizes 15 sanctioned races each year in the
communities of Winfield, Wood Dale, Maple Park, and Geneva
e The volunteer event staff ranges between 12 and 120 people
depending on the event. The average age of an ABD volunteer is
35 years old and they have experience in at least 10 previous
events. Some volunteers have worked over 50 events for ABD.
e ABD's largest event is the Winfield Criterium, first held in 2000.
It attracts over 400 riders and up to 3,000 spectators each year.
The course incorporates Winfield Road and affects over 300
residents,
Governing & Insuring Body: American Bicycle Racing (ABR)
Event Directors:
e Mary Lee Geraghty, ABD Vice-President
e Mike Farrell (On-site Director), ABD Administrator
“Prep Work:"
e Have contacted Trish Tell at Strong Ties and received permission
for use of their parking lot and the road.
e Have contacted Mike Rolanda at DSC/DS Containers and received
his permission to use the roads, they are closed that day.
General Details:
e Set-up starts at 7:30 a.m. and tear down finishes at 3 p.m.
Races begin at 9 a.m. and conclude at 2:20 p.m. The loop is

===== PDF PAGE 50 =====
[Extraction: OCR (rendered-page OCR)]
approximately 6/10 of one mile.
Approximately 100 competitors are expected to participate, but
they are spread throughout the day into six (6) separate race
categories.
Parking for racers will be at Strong Ties.
Three (3) port-o-lets will be set up near the racer registration
area for all racers and volunteers
Course marshals will be stationed aroound the course as well as
necessary intervals to maintain a "line of sight" so that they can
see the marshal stationed before and after them at all times.
Orange flags will be raised to indicate approaching riders.
A Pace Car will precede the racers around the course at a
distance of approximately 50 yards. It includes an experienced
driver and passenger who can communicate back to the racers
with hand signals. The pace car lets marshals know to expect
riders coming through but can also bring the riders to a halt in
less than 10 seconds should there be an emergency.
We have arranged for a licensed EMT's to be stationed on the
course.
3 ABR officials, and an announcer and an ABD volunteer are
stationed at the Start/Finish line all day.
Race registration will have two to four people at it all day
(depending on the "field" size of the upcoming races)
All officials, EMT's and course marshals will communicate via
two-way radios and a cell phone list is distributed to key
personnel should the radios fail.
A "wheel pit" is manned by an official and provided for riders who
suffer a mechanical failure and need to replace a wheel or repair
their bikes. (Riders are typically given 1 "free lap" during a race)
Lunches, water and soft drinks will be provided for all race
officials and volunteers. Two "floating" volunteers will travel the
course to distribute this as well as provide relief to volunteers
that need it.

===== PDF PAGE 51 =====
[Extraction: OCR (rendered-page OCR)]
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===== PDF PAGE 52 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 3 —- PERMITS
Will your event include a carnival? 0 Yes lo
If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? o Yes Beto
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 131 for an application.
Will your event include a fireworks display? o Yes ‘sie
If yes, you must submit a Fireworks Permit lication thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? o Yes So
If yes, you must submit a Raffle Registra Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www.westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? 0 Yes Be
If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? oa yeu No
If yes, you may be required to submit a Ts orary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http://www.dupagehealth.org/temporary-food-service for additional
information.
Are you requesting services from these departments? |) 0
O Police O Fire District / Paramedics O Public Works
Specify services:
Will you be utilizing any of the following services? =~) OD
O Water O Electric/Generator 0 Other
Page 4 of 8

===== PDF PAGE 53 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 4 — SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
If applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors (FV) Location of "No Firearms" signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
MLYes O No _Ifyes, please indicate the property that you are re esting to use.
a ‘
US =e or Ersteceris et yer x
BE Z/b/\ 4
Would you like to request the closing of City streets? O Yes LNT
If yes, please fill in the following information or submit a route map along‘with this application:
Street From Dates Times
To
Eyktwp ci ce Cir 1am ~ SL: OC pm
SSCS
Wwe have spoken to oth business
and recewed PEecmissiorn. SQOKe Ke
Strong Th 26 Trish Hd on 24-2014:
Mrach t4# 1s G2BO-ol ~ QUES sa
und at Dsa /DS Cortayners Re ‘a
sedi dhas 4. F. t |
a? T630- 0b-GeoO
Page 5 of 8

===== PDF PAGE 54 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 5 —- PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark "N/A" in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Date of Special Event:
Tasks to be completed
All items due to City unless noted
Submit “Intent to Meet Insurance Requirements”
Document (included with Special Event Permit
Application, pg.2)
Days Due
Before Event
Prior to
application review
Due Date
Prior to application
review
Submit Special Event Permit Application
90 days 54 / b /|4
Submit Carnival Permit Application
90 days
Submit Fireworks Permit Application
Submit Temporary Liquor License Application
anne: aeees, Pee sear:
30 days
30 days
M/A
Submit Building (Temporary Tent) Permit
Application
Submit Temporary Food Service Permit
Application(s)
DuPage County Health Dept. — 630-682-7979
Submit Original Certificate of Insurance”
30 days
|= SS ___
30 days
N/A
N/A
21 days*
ST o/14
Submit Raffle Registration Application
| ep
Notify residents/businesses of special event
Post “No Firearms" signs at all public entrances
(See IL State Police requirements for standardized
Saar EIUTpT Taper So UeneTennE EE
_ sign in West Chicago's Special Events Policy)
14 days
14 days
N/A
SABA
N/A
Day of Event
“If this requirement is not met, the proposed event may he cancelled.
Page 6 of 8

===== PDF PAGE 55 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 6 — WAIVER AND non HARMLESS AGREEMENT
In consideration of the A ( 14 ) ( } 4c Lec lu Diname of nucle Ug and its Members,
employees, volunteers or guests, being allow to participate in the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
VU (fame of organization) participation in the Activity.
To the fullest extent permitted by law, the Nt f) ( 4 le ( ly b (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its
Officials, agents and employees, arising in consequence of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole leg henuse of t! ityjof West Chicago, its agents or employees. The
Y Vie of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the ay 2 ( ) LE. (2. fi 1) | B; (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the 3 (name of organization).
Ort 4]
Agreed this_{ 9 day of 1) 7. iM AL20 j
)
ALO Cicle Cb _
Name of Organization
cy ly Aly
Page 7 of 8

===== PDF PAGE 56 =====
[Extraction: OCR (rendered-page OCR)]
The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
ABDC fale plat th Lip —-ye— 3-2/7
(Name of a ion) (Print Name of Sighatory) (Date)
(le, In. TS ban.
(Notary Public)
Signed and sworn to before me this lem day of Var (eA : ad / Fd ,
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator.
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
ARLENE M FISHER
NOTARY PUBLIC - STATE OF ILLINOIS
MY COMMISSION EXPIRES:04/11/21
ROEICI ICI TOR ROICIOIOR I POIIITIOR TORII ROI III TOI TOR IIIT IIT TT TOT TIT TTT TTT ITT ATTA TI AT IIASA AAS TI IA AIA I ADI AISA AIA AOA AA AAAI AAI AANA AOI IAD AAAI
' FOR OFFICE USE ONLY
JERI SIE III IIIT DIST TOI II IO III IOI IIT I TOTO IT IIT ITT IIT I AIT AO II OTA TI SAT AOA IIA ANI IOI NOS OS OS AAAS OAS OOO SOO BAA IOAN
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
O Approved Permit No.
Authorized Signature -
Title Date
Page 8 of 8

===== PDF PAGE 57 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: — :F. |
Homecoming Parade
West Chicago Community High School FILE NUMBER:
District 94
COMMITTEE AGENDA DATE: March 25, 2019
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner SIGNATURE L>—
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE,
ITEM SUMMARY:
West Chicago Community High School District 94 is seeking approval for their annual Homecoming
Parade scheduled for Friday, October 18, 2019 from 12:45 p.m. — 2:00 p.m. with an estimate of 2,000
attendees.
The event organizer has requested the use of City streets for the parade, and the support of the Police
Department to accommodate and accompany floats, vehicles, and parade walkers.
The Public Works Department has indicated that road construction is scheduled to take place along the
proposed route which may not be completed by October. Approximately six weeks prior to the event date,
City Staff will reassess the route as it relates to any ongoing construction. If road construction poses any
concerns, City Staff will work with the event organizer to develop an alternative route to be reviewed and
approved by the Public Works and Police Departments prior to the scheduled event.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, and Community Development Departments as well as
the West Chicago Fire Protection District. The Special Event Permit Application is attached, which
includes the current proposed parade route.
ACTIONS PROPOSED:
Recommend event for approval, with the understanding that the parade route is subject to change due to
pending road construction projects. Approval is also contingent upon submittal and approval of required
insurance documentation.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 58 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT
ECELVE
MAR 1 3 2018
PERMIT NO.
Special Event Permit Application B raf.
The Special Event Application is due to the City of West Chicago a minimum of ninety (90)
days prior to the event if it requires closure of public streets or use of public parking lots.
The 90-day time period allows sufficient time to evaluate the request and provide a
recommendation to the City Council for its consideration.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist ]
1. Completed and signed Special Event Application
a Intent to Meet Insurance Requirements
o Section 1 — General Information
a Section 2 — Narrative
a Section 3 — Permits
a Section 4 — Site Plan and/or Route Map
a Section 5 — Task List and Due Dates
a Section 6 — Hold Harmless Agreement
2. Completed and signed applications(s) for other permits(s) (See Section 3)
a Carnival Permit Application - $50 per employee
a Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
o Building Permit Application (temporary tents — see min. requirements) - $50
o Raffle Registration Application — requires separate application
a Temporary Liquor License Application — requires separate application
a Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979) _|
FOR OFFICE USE ONLY
Received:__3/( 2 /( 4 Fee Paid: $ ~
Receipt # N, check #__ V7,
Event Acknowledgement Form returned by:
Police Dept. Fire Dist. PW Park Dist.
/# Background checks completed by Police Dept. Date i JA
o DuPage Co, Health Department notified Date
0 Certificate of Insurance received and approved Date
Page 1 of 8

===== PDF PAGE 59 =====
[Extraction: OCR (rendered-page OCR)]
*** INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. **“PLEASE NOTE: Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event)’.
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and volunteers" as primary and non-contributory.
4, If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be’ considered an original document.
lL, / Occ Wo (fe , representing locc HS Oisaacct TY
(print name of authorized person) (organization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
fw B/te (7
ignature) (date)
sk of Wr2Lo min 10 /1a/ I
(nare of event) (date of event)
Page 2 of 8

===== PDF PAGE 60 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 1 - GENERAL INFORMATION
Name of Event: | 2st Chicepe Coonmenity ie Hoyrecornting Pace dhe
Type of Event:
[¥Parade O Walk/Run/Bike O Carnivals O Fireworks O Festival
O Other ;
Location of Event: ieee Occ S > Arn L tivgg MS —> (Back +e Laces
Date(s) of Event: (0/18 / 9 Hours of Event: /2°437,,.to 2 :op,Est. Attendance: 2 , goo
Event Website: _(,2/2W - d 74. org
Purpose of event: " : (nb ation
Name of Sponsoring Organization(s): , LY Divranet TY
Organization's Legal Status (i.e. NFP, Partnership, Corporation): ey ye) (steve?
Contact person from sponsoring organization: 0 |:
Organizer address: 29% wy Jo (cet Street
City/State/Zip: West Chics =i feptee Phone: le20-P Tue (a2 {©
Cell Phone: JO f°- 19-(@21 E-mail w ol 94. ac
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1° Contact: c ol Phone: OF -©99-(27)
2" Contact: Ketter athino Phone: (07D - NU - (533
Is this an annual event? &. Yes O No If Yes, provide next year's event date: Te D>
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
Nanweé
What, if anything, are you doing to rectify the problem(s)?
Of
SECTION 2 — NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

===== PDF PAGE 61 =====
[Extraction: OCR (rendered-page OCR)]
Narrative for Special Event Permit
City of West Chicago
March 12, 2019
Community High School — District 94 respectfully requests the permission of
the City of West Chicago to hold its annual Homecoming Parade on Friday,
October 18, 2019. The Homecoming Parade is the culmination of a number of
competitions and activities hosted during the Homecoming week by various
teams, clubs, and classes. All activities, teams, and student council “classes”
are encouraged to build floats and participant in this Homecoming tradition.
The parade begins at the H entrance of the high school (South East corner:
Joliet St. and Ann St.) and proceeds through the streets of West Chicago (see
attached map) making a loop around Leman Middle School, passing two
elementary schools, and finally arriving back at the High School. In this way,
the teams and clubs can share their “Wildcat Spirit” with the children who will
one day be part of the High School student body.
In years past, the police and fire departments have led this parade with their
vehicles. We are requesting that they do the same this year.
Thank you for your consideration,
[Mae bathe
Marc Wolfe
Director of Student Activities

===== PDF PAGE 62 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 3 —- PERMITS
Will your event include a carnival? o Yes No
If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? 0 Yes yANo
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 131 for an application.
Will your event include a fireworks display? 0 Yes KNo
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? o Yes s.No
If yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www.westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? o Yes gNo
If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify fora Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event?) aYes {No
If yes, you may be required to submit a Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/www.dupagehealth.org/temporary-food-service for additional
information.
Are you requesting services from these departments?
4 Police (Fire District / Paramedics Public Works
Specify services: (J e ove Cats al Pree |
. Velickes ard pacade
Will you be utilizing any of the following services?
O Water O Electric/Generator O Other Ww f A
Page 4 of 8

===== PDF PAGE 63 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 4 - SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
If applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors. (FV) . Location of “No Firearms” signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
x Yes No If yes, please indicate the property that you are requesting to use.
= eae
Would you like to request the closing of City streets? @ Yes O No ctHachad
If yes, please fill in the following information or submit a route map along with this application:
Street From : To Dates Times
ee ahd wap (0ftk [4 (2:4S ym =) +50 pm
x Youd RS is scluduled te +talce
d Och TOKE
(aw ony Tr 1 en
’ oaich way Vr ae t tanpieled by Octeber.
will be
eer wt clat®, ancd “A sos
+o He COG Pri Stat will werk
on tu yer gi Ganiter +e cloxtlop
Haat rA\ | keyactte Cc

===== PDF PAGE 64 =====
[Extraction: OCR (rendered-page OCR)]
Community High School
West Chicago 7 .
Community High District 94
School Parade Route
Wood |Street
ma Begin Parade Here October 18,2019 12:45 pm—2:00 pm
End Parade :
Here : i
Parade Route Hazel Street
1. Leave WCCHS South Parking Lot to Ann Street i
2. Ann Street east to Joliet Street i Bishop Street
Leman MS
3. Joliet south to Hazel
4. Hazel east to Bishop (parade past Leman MS)
5. Bishop south to Forest
6. Forest west to Joliet
7. Joliet north to Ann
8. Ann west to Wood
: Forest Street
9. Wood north to parking lot

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[Extraction: OCR (rendered-page OCR)]
SECTION 5 — PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark “N/A” in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Date of Special Event: _tofigfiq
Tasks to be completed Days Due
(All items due to City unless noted) Before Event Due Date
Submit “Intent to Meet Insurance Requirements" 5 ‘ Saati
Document (included with Special Event Permit cullen ces low Fxfor eeorionen
Application, pg.2)
Submit Special Event Permit Application 90 days = 7/ 19 [ 19
Submit Carnival Permit Application 90 days | 76) lA
Submit Fireworks Permit Application 30 days [&
Le
Submit Temporary Liquor License Application 30 days A "|
—
Submit Building (Temporary Tent) Permit |
30 days
Application Y / A
Submit Temporary Food Service Permit
Application(s) 30 days me) /A
DuPage County Health Dept. — 630-682-7979
Submit Original Certificate of Insurance* 21 days* J I, 4 q
Submit Raffle Registration Application 14 days A) ] A |
Notify residents/businesses of special event 14 days Uy O / y } | 9
| Post “No Firearms” signs at all public entrances
(See IL State Police requirements for standardized NIA Day of Event
sign in West Chicago's Special Events Policy)
*If this requirement is not met, the proposed event may be cancelled.
Page 6 of 8

===== PDF PAGE 66 =====
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SECTION 6 —- WAIVER AND HOLD HARMLESS AGREEMENT
In consideration of the (cc H S [ Distact 74 (name of organization) and its Members,
employees, volunteers or guests, being allow to participate inte. 2017 HC fora (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
occ kg if D (sronrct of (name of organization) participation in the Activity.
To the fullest extent permitted by law; the LAcc HS USA TY (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its
officials, agents and employees, arising in consequence of LIOHS / DiSteict TY (name of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
COLHS D: ster ee a (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, thel 2cC{4 S/ dD istc(ct 94 (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the (occ § [ Dustect GY (name of organization).
pgreadtin 22 _ aayer Moc _, 2019
L2cc4s/ Dismet dy
Name of Organization
Daued_ Blet lou
Print Name of Authorized Per:
Signature of Authorized Perso
‘Dienies of ‘Bughness Cenives
Title
Page 7 of 8

===== PDF PAGE 67 =====
[Extraction: OCR (rendered-page OCR)]
The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
WotH Ss /Distrret FY (Ulsre Jo { Ge 3/i>-] 14
(Name of Organization) RES Q
OFFICIAL SEAL
Ae CHERYL GLUNT
(Ayfiorized Signatory) NOTARY PUBLIC - STATE OF ILLINOIS
MY COMMISSION EXPIRES:05/01/20
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator.
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
FI III III II TOTO ITI IOI EI II ITO IIIT AIT TTT ITAA TCT TAA AAT AI TAT ATI AI AAA AAAI TATA AAA IAS AOS AS AA IIOP IAEA A IAA
FOR OFFICE USE ONLY
FEE IO ISI ISIO IO IES IIS TOTO I ISIS II IO ITO TOI TTI ITT TOTTI I ITI III ASAIO IOI II EAST ATTA II ASAT AAI II AIA IAS AAI ADAIR AAA DOA S BOA A AM
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
O Approved Permit No.
O Denied
Remarks:
Authorized Signature
Title _ Date
Page 8 of 8

===== PDF PAGE 68 =====
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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: “t-G.
Resolution No. 19-R-0021
Funding Agreement FILE NUMBER:
Mexican Independence Day Festival
Mexican Cultural Center DuPage COMMITTEE AGENDA DATE: March 25, 2019
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner SIGNATURE fA f oa =
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
Michael Guttman
ITEM SUMMARY:
The Mexican Cultural Center (MCC) and City Staff seek approval of the attached 2019 Funding
Agreement (attached as Exhibit A) for the Mexican Independence Day Festival (MID) which is proposed
to take place September 14-15, 2019.
As outlined in the Agreement, the MCC is responsible for all aspects of planning, organizing and
managing the event while the City provides financial support as well as in-kind services.
The City will provide the financial support of $12,000 to be paid in installments, in order to help cover the
cost of Festival activities and the MCC’s role in producing the Festival for community-wide benefit. Funds
will be released so long as the submittal requirements have been met. The City will also equally match
the amount of cash donations the MCC raises in excess of $2,000, with the City’s matched contribution
to not exceed $8,000. The City’s maximum total contribution to the MCC shall not exceed $20,000.
ACTIONS PROPOSED:
Staff recommends approval of Resolution No. 19-R-0021 as proposed.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 69 =====
[Extraction: OCR (rendered-page OCR)]
RESOLUTION NO. 19-R-0021
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A FUNDING
AGREEMENT WITH THE MEXICAN CULTURAL CENTER TO SUPPORT
THE 2019 MEXICAN INDEPENDENCE DAY EVENT
BE IT RESOLVED by the City Council of the City of West Chicago, in regular
session assembled that the Mayor is hereby authorized to execute a Funding Agreement
to support the 2019 Mexican Independence Day Event between the City of West Chicago
and the Mexican Cultural Center, in substantially the form attached hereto, and
incorporated herein as Exhibit “A”.
APPROVED this 1" day of April 2019.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor
ATTEST:
City Clerk

===== PDF PAGE 70 =====
[Extraction: OCR (rendered-page OCR)]
we
Funding A oo
Day Festival
This funding agreement (hereinafter referred to as "Agreement") is made and
entered into on the _ day of 2019 by and between the Mexican
Cultural Center (hereinafter referred to as "MCC") and the City of West
Chicago, (hereinafter referred to as "City").
1% In consideration of the covenants and agreements hereinafter
contained, as well as other good and valuable considerations, the
MCC and the City hereby agree that the MCC is an independent
entity with respect to the City and agrees to perform all services to
create, plan, develop and execute the Mexican Independence Day
Festival on September 14-15, 2019, (hereinafter referred to as
"Festival") and that the City will provide a designated amount of
financial support for such Festival. The MCC has no authority or
power to incur debts, obligations or commitments of any kind
whatsoever for or on behalf of the City or to bind the City to any
contract, agreement or employment agreement.
ee The MCC will be responsible for producing the Festival within the
Downtown Tax Increment Financing (TIF) District. This will include,
but is not limited to, accomplishing the following tasks and purveyance
of services:
A. The MCC will serve as the lead event planner and execute
the following duties:
1. Plan, organize and supervise the Festival, making
arrangements for the Festival site, negotiate contracts with
responsible independent contractors or vendors, apply for all
permits and licenses, comply with all insurance requirements
as defined in the Special Event Permit Application, and
coordinate with City officials.
2. Comply with the City’s Municipal Code, ordinances, and
Special Events Policy in effect at the time this Agreement
becomes fully executed, including the posting of signs in
conformance with the City's regulations regarding concealed
carry at special events’.
Solicit volunteers and vendors as needed.
Undertake additional fundraising efforts.
Ensure at least one supervisor attends and supervises the
entire Festival.
6. Pay all contractual obligations associated with the Festival
and obtain all required licenses and deposits.
AR
a Should a higher level of government mandate any new laws that the City is required to enforce and should the City Council approve a new law
that does not specifically deal with festivals but rather improves and addresses the health, safety and welfare of West Chicago residents and its
visitors, then the MCC shall be obligated to comply.

===== PDF PAGE 71 =====
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7. Ensure that the Festival does not open to the public until: all
applicable permits are obtained; all approvals are granted; all
insurance requirements are satisfied; and all posting of signs
is fulfilled.
8. Ensure that the Festival area is maintained in a clean and
sanitary condition during the Festival, and that proper cleanup
is completed after the Festival in order to return City property to
its original condition. This shall include, but is not limited to,
prompt removal of animal waste from festival grounds or the
parade route by MCC staff or hired contractor.
The MCC shall promote the Festival through at least three
external media channels. Promotional efforts for each media
source shall be detailed in the post-event report to include the
name of each media source, copy of the advertisement, length of
promotion, and a summary of reach, if available. The MCC shall
also promote the Festival through its organizational website and
social media platforms.
The MCC shall recognize the City in any and all marketing,
promotional and social media materials as a primary contributor and
sponsor of the Festival.
There shall be no entrance fee for the Festival. There will neither be
a carnival nor fireworks at the Festival. Alcohol shall neither be
served nor permitted at the Festival.
The MCC shall offer to all businesses in the Downtown TIF District
an opportunity to be vendors of or participants in the Festival.
Such businesses shall be given priority over businesses not within
the Downtown TIF District. At the MCC’s request, the City will
provide the MCC with a current list of businesses registered within
the Downtown TIF District. Not less than 14 days prior to the
Festival, the MCC will provide the Special Events Coordinator with
a copy of the written communication(s) used to invite downtown
businesses to participate in the Festival, along with a list of those
confirmed. This list shall include a brief description of each
business’s manner of participation. This list will be included as an
addendum to the Special Event Permit Application and with the
MCC’s final written report.
The MCC shall provide adequate safety and security throughout
the Festival duration. As such, the MCC shall ensure that all horses
at the Festival, whether they are part of the parade or other
activities, shall be separated from the general public by means of
barricades or a distance of at least 10 feet. Additionally, MCC will
contract to have onsite overnight security between the days of
September 14 and September 15, 2019. The MCC shall submit a
copy of the security contract to the City’s Special Events
Coordinator not less than 14 days prior to the Festival. The contract
shall outline the expectations of the hired security personnel in
2

===== PDF PAGE 72 =====
[Extraction: OCR (rendered-page OCR)]
order to address how problematic situations such as _ theft, physical
altercations, and/or trespassing will be handled. Name and contact
information of security personnel shall also be provided.
3. The City's responsibilities are limited to the following:
A.
The City will provide financial support of $12,000 to be paid in
installments, in order to help cover the cost of Festival activities and
the MCC's role in producing the Festival for community-wide
benefit. Funds will be released so long as the submittal
requirements have been met.
1. The City agrees to pay the MCC (or its designee, as specified
in writing) $4,000 by the end of the week following the April 15,
2019 City Council meeting as seed money for contractual
obligations directly related to the Festival.
2. The City agrees to pay the MCC (or its designee, as specified
in writing) $4,000 for contractual obligations directly related to the
Festival by the end of the week following the May 6, 2019 City
Council meeting.
3. The City agrees to pay the MCC (or its designee, as specified
in writing) $3,500 for contractual obligations directly related to the
Festival by the end of the week following the June 3, 2019 City
Council meeting.
4. The City agrees to pay the MCC (or its designee, as specified
in writing) the final $500 in consideration of all contractual
requirements being met.
The City will equally match the amount of cash donations the
MCC raises in excess of $2,000, with the City’s matched
contribution to not exceed $8,000. The City’s maximum total
contribution to the MCC shall not exceed $20,000.
1. The MCC shall submit a copy of acknowledgment of cash
donations received to support the Festival.
2. The MCC shall be paid the equivalent of the submitted receipt
totals, once the $2,000 minimum has been received by the
MCC and then verified by the City.
3. The MCC will be paid no later than 30 days of the City
receiving a complete and satisfactory submittal.
The MCC shall provide the City copies of all invoices, receipts and
checks to vendors for the expense receipts of not less than
. $12,000 in addition to the total amount of cash contributions
provided by the City match. These items shall be submitted with
the MCC’s final written report which shall include a summary
financial report as outlined in Section 4.E.
The MCC shall make its final appearance at the November 26,
2018 Public Affairs Committee meeting to present the final written
report.
Should any submittal deadline not be met and/or should the
information submitted be deemed incomplete, the City will withhold

===== PDF PAGE 73 =====
[Extraction: OCR (rendered-page OCR)]
payment until the submittal is satisfactory. The MCC will be paid
within 30 days of the City receiving complete and satisfactory
submittals.
The City will provide the following in-kind services with approval
of the City Administrator:
4.
Public Works Department employees will assist with Festival
set-up, arrange for a dumpster from Groot Industries at no cost
to MCC, ensure water hook-up, and provide Festival banner
and ‘papel picado’ (perforated banner sign) installation along
downtown light posts three weeks prior to the event.
Public Works Department employees shall provide barricades
at the Festival entrances. The MCC may request additional
barricades from the Public Works Department which will be
provided if inventory is available and if Public Works can
reasonably accommodate the request.
Public Works staff will provide standard special event street
cleanup assistance; not included is animal related waste or
feed product disposal. The MCC is responsible for completing
all other event-related cleanup before leaving the Festival site on
September 15, 2019. If a cleanup project requires additional time
and/or the hiring of an external contractor, the MCC must notify
the Special Events Coordinator. The MCC must provide the
Special Events Coordinator with details regarding the nature of
the work to be done, the name and contact information of the
person(s) scheduled to perform the work, and the expected
timeline of completion. If the MCC is unable to complete the work
in a manner deemed acceptable by City staff, the City will
conduct the work and charge the MCC the applicable municipal
rate.
Police Department employees will provide staff and provide
security during the hours of operation of the Festival. The City
will not provide on-site overnight security.
Community Development Department employees and/or City
contractors will inspect the general layout of the site and
conduct any other inspections deemed necessary once all
Festival components are known. The site inspection shall take
place at least one hour prior to the time the Festival is
scheduled to open to the public. All event components requiring
inspection shall be completely set up at the time of the
scheduled inspection. At least one representative of the MCC
shall be present during the entire inspection.
Marketing and Communications Division staff will assist the
MCC with the marketing of the Festival via the City’s website,
community calendar and newsletter; however, paid advertising
will be the sole responsibility of the MCC. In order for City
staff to provide marketing assistance, the MCC shall submit
2019 event-specific marketing materials to the City at least 60
4

===== PDF PAGE 74 =====
[Extraction: OCR (rendered-page OCR)]
days prior to the Festival. These materials may include, but are
not limited to photos, graphics, logos, link to the event
website, and links to social media event page(s). The MCC
shall submit any new or additional marketing materials to the
City no later than 30 days prior to the Festival. These materials
may include, but are not limited to the entertainment
schedule, tentative list of parade participants, tentative list of
vendors, and programming updates. MCC will update the City
as new parade participants and vendors are added on a weekly
basis following the tentative list submission.
4. The MCC shall communicate progress and compliance with the terms
of this Agreement at the request of the City. The MCC shall comply
with the following coordination and submittal deadlines and all other
submittal dates as indicated on the Special Event Permit Application.
A. May 3, 2019 — Submit Special Event Permit Application and
required supporting documentation.
B. May — Attend an Application review meeting to be scheduled by the
City after the Special Event Permit Application has been submitted.
C. June, July, & August 2019 - The MCC is required to attend at
least three coordination meetings to be held with City officials in
preparation of the Festival. The meetings shall be scheduled by
the City after the Special Event Permit Application has been
submitted. The City reserves the right to cancel the Festival by the
third coordination meeting if the Agreement terms have not been
satisfied or have not been adequately addressed. All monies
provided by the City to MCC prior to any cancellation shall be
repaid in accordance with Section 12 of this Agreement.
D. August 31, 2019 — Not less than 14 days prior to the Festival,
the MCC shall provide written notice, via hand-delivery and/or
U.S. Mail, to all residents, business tenants, and property owners
in the Turner Junction Historic District where the Festival will take
place and along the parade route. At the MCC’s request, the City
will provide the MCC with a current list of addresses located within
these defined areas. The MCC shall provide a written affidavit to
the City confirming delivery of these notices no later than seven
days prior to the Festival.
E. October 31, 2019 — Submit final draft of the post-Festival report.
The report shall include a recap of the Festival and detail the
logistical successes and challenges of the event. It shall also
include the accounting of expenses related to the Festival, totaling
not less than $12,000 plus the total amount of the City’s matched
contributions as described in Section 3.B. All associated expenses
shall be accompanied by copies of invoices, receipts, and verification
of payments made to vendors.
5. If either party elects to enforce the provisions of this contract in a
court of law, the venue shall be in the Circuit Court of DuPage
|

===== PDF PAGE 75 =====
[Extraction: OCR (rendered-page OCR)]
10.
41.
12.
County. The successful party in any action to enforce the terms of
this Agreement is entitled to reimbursement for its reasonable costs
and attorney's fees.
The MCC agrees to maintain general liability insurance in amounts
not less than $2,000,000 aggregate and shall name the City of West
Chicago and its respective officials, agents, employees and volunteers
all as additional insureds under the policy. The MCC's insurance
coverage shall be primary as respects the City and its respective
Officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the City and its respective officials, employees,
agents and volunteers shall be excess of the MCC's insurance and
shall not contribute with it. The MCC shall ensure that the City
receives original certificates of insurance and endorsements
evidencing the existence of such coverage with its completed Special
Event Permit Application, which shall be continued during any periods
in which this Agreement is in force.
The MCC hereby agrees to indemnify and hold harmless the City and
its directors, officers, agents and employees from and against any and
all claims, demands, actions, causes of action and other liabilities and
expenses, including but not limited to attorney's fees, arising out of or
in connection with the Festival, including but not limited to any such
claims that may be asserted by any employees and/or volunteers of the
MCC, any contractor, vendor or other service provider for the Festival.
This indemnification provision shall survive the term of this Agreement
or any cancellation or abandonment of the terms and conditions
contemplated herein.
The MCC is responsible for obtaining, verifying and retaining all
vendor and participant Certificates of Insurance and waivers when
applicable.
The MCC hereby agrees that any and all work conducted at the Festival
site shall be performed in accordance with all applicable laws of the City
to provide a safe working environment for the Festival workers,
volunteers and general public. Any insurance or self-insurance
maintained by the City and its respective officials, employees, agents
and volunteers shall be excess of any vendor's insurance and shall not
contribute with it. The MCC is responsible for ensuring that all insurance
requirements are met, and all required documentation is provided to the
City.
If necessary, the MCC hereby grants the City permission to communicate
directly with its insurance company to ensure that the Certificate of
Insurance and the endorsements comply with the terms of this
Agreement, the Special Events Policy, and the City’s Municipal Code.
Neither this Agreement nor any interest herein, or claim hereunder,
shall be assigned or transferred by either the City or the MCC.
Should the MCC fail to comply with the terms of this Agreement, all
monies provided and not accounted for in expenditures towards the

===== PDF PAGE 76 =====
[Extraction: OCR (rendered-page OCR)]
planning of the Festival by the City shall be returned to it within 60 days
of the written notice of the termination of this Agreement. The Festival
may be cancelled by mutual written agreement of both Parties as a
result of weather or another force majeure event; in this instance, no
repayment to the City is required.
CITY OF WEST CHICAGO MEXICAN CULTURAL CENTER
By: By:
Name: Ruben Pineda Name: Fernando Ramirez
Title: Mayor Title: President
Date: Date:
Attest: Attest:
By: By:
Name: Nancy Smith Name:
Title: City Clerk Title:

===== PDF PAGE 77 =====
[Extraction: OCR (rendered-page OCR)]
WESTCHICAGO
POLICEDEPARTMENT
MONTHLYREPORT
POLAR
PLUNGE
FEBRUARY2019
Michael Uplegger, Chief of Police

===== PDF PAGE 78 =====
[Extraction: OCR (rendered-page OCR)]
West Chicago Police Department Monthly
TABLEOFCONTENTS
Organizational Chart ........sssessssssessessecsessessessesssssessuccuesnseuscaesseneesuceuccaceaceneeaeenseneeseessees 3
Dépatiicnt Overiewssicencmeninsnnnnan ERIE TRI 4
PRESODIEL sspssrerconinerernsernmnneuaacnnmaracenmnmanssianianvaraammnenienenieeseaunereatenet 5
Criminal Activities .......ccsssesssscsssessssessssecsssecsssessssessssecssseessueessnsessnsesssscessuecesueceneceaneessnunases 6
Monithly’ Performance sssessccssscsseasccssussssisstacsactenssscoucsy sees tess esas iesbusyssuesstp ae isbuaeeaves Nie 10
OPCS ACHVIES sscsccsssscssncsascvecisssncescencesmeswvesviiwcceusecssweesuiceeaNeisianasmieiaes ion veTuaNuestaieeE 11

===== PDF PAGE 79 =====
[Extraction: OCR (rendered-page OCR)]
West Chicago Police Department Monthly
Organizational Chart
WEST CHICAGO POLICE
January 1, 2019

===== PDF PAGE 80 =====
[Extraction: OCR (rendered-page OCR)]
West Chicago Police Department Monthly
Department Overview
The Mission of the West Chicago Police Department is to Protect Life and Liberty, Provide Quality
Police Services, and Forge Community Partnerships with Integrity and Professionalism.
There are three divisions in the Police Department: Office of the Chief of Police, Support
Services Division, Operations Division.
The Office of the Chief of Police’s primary responsibility is to provide general management
direction and control for the Department. The Office of the Chief of Police consists of the
Management Analyst, and the Executive Secretary.
The Support Services Division consists of Evidence/Property, Training Officer,
Community Relations, Vehicle and Building Maintenance, Records and Social Services.
The Operations Division consists of Uniformed Patrol, Traffic Safety Unit, the
Investigations Unit, School Resource Officers and Community Service Officers.

===== PDF PAGE 81 =====
[Extraction: OCR (rendered-page OCR)]
West Chicago Police Department Monthly
Personnel
On February 6", the Department held Coffee with a Cop at Kindred Coffee Roasters located at
148 W. Washington St. Commander Calabrese, Sergeant Samuel and Officers Reavley,
Rosenwinkel and Nielsen were on hand to take questions and talk with residents.
On February 9", the Windy City Bulls held Community Heroes Night. This included a First
Responder Three on Three Tournament at the Sears Center in Hoffman Estates. Officers Jones,
Flanigan and Richards participated and won the tournament. A portion of the ticket sales was
donated to the Law Enforcement Torch Run for Illinois Special Olympics.
CHAMPIONS - West Chicago Police
2nd Place - Lincolnshire Fire ~
On February 15", Officer Winton responded to the Henry Pratt Co. in Aurora to assist in an
active shooter situation.

===== PDF PAGE 82 =====
[Extraction: OCR (rendered-page OCR)]
West Chicago Police Department Monthly
Criminal Activities
Burglary:
Person(s) unknown removed a wood chipper from a business in the 800 block of Elliot Ave.
Loss is estimated at $75,000.00. Investigation is ongoing.
Criminal Damage to Motor Vehicle:
Person(s) unknown damaged the steering column and windshield wiper handle in a vehicle
parked in the 1200 block of Kings Cir.
Person(s) unknown damaged a vehicle in the 600 block of Hillview Ct. A crack had been noted
in the area of the front passenger side bumper.
Criminal Damage to Property:
Person(s) unknown entered the victim’s locked apartment in the 1200 block of Kings Cir. and
damaged numerous items. The victim stated when she returned home she discovered the
apartment in disarray. The victim suspects her ex-boyfriend, as he still has a key to the
apartment. Investigation is ongoing.
Criminal Defacement:
Person(s) unknown spray painted gang-related graffiti on the north side of a fence at Jewel Food
Stores, 177 E. Roosevelt Rd.
Person(s) unknown used a marker to place non-gang related graffiti on a No Parking sign in the
600 block of E. Blair St.
Person(s) unknown spray painted gang-related graffiti on a tree near the intersection of Ann St.
and Sherman St.
Person(s) unknown spray painted gang-related graffiti on the fence of a residence in the 600
block of Kenwood Ave. -
Person(s) unknown spray painted gang-related graffiti on the south wall and a garage door of the
West Chicago City Garage located at 412 Blakely St.
Person(s) unknown spray painted non-gang related graffiti on two street signs in the area of
Conde St. and Blakely St.
Person known wrote non-gang related graffiti in two bathrooms and on a garbage can at the
West Chicago Community High School located at 326 Joliet St. School Resource Officers
interviewed a student who admitted to writing the graffiti. The student was issued a local
Ordinance citation for Criminal Defacement.

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West Chicago Police Department Monthly
Person(s) unknown spray painted gang-related graffiti on a residence in the 600 block of Joliet
St.
Person(s) unknown spray painted gang-related graffiti on a fence to a residence in the 100 block
of E. Pomeroy St.
Retail Theft:
An individual was located disoriented on the floor of a bathroom at Menards located at 220 W.
North Ave. The individual was found with a can of Blow off Duster in the stall. The individual
was transported to Central DuPage Hospital by West Chicago Fire Protection District personnel
for evaluation. Employees advised they heard the subject “huffing” (inhaling fumes) in the stall.
Employees also found three more empty cans of Blow off Duster in the bathroom garbage.
Officers interviewed the suspect at the hospital where he admitted to inhaling the cans of Blow
off Duster. The offender was issued a local Ordinance citation for Retail Theft and released.
Theft Under $500.00:
Person(s) unknown removed two pair of Nike gym shoes from a gym locker at the West Chicago
Community High School located at 326 Joliet St. It is unknown if the locker was secured when
the victim left. Each pair of shoes is valued at $200.00.
Theft Over $500.00:
A person known removed a home theater center from the victim’s apartment in the 900 block of
Lorlyn Dr. The victim believes an individual who was renting a room from him took the
property. Loss is estimated at $1,273.00. Investigation is ongoing.
Person(s) unknown removed a package from a residence in the 1400 block of White Oak Ln.
The resident had ordered a camera and the package either never came or was removed from the
resident’s porch. Loss is estimated at $1,100.00.
Person(s) unknown took the victim’s phone while he was at the West Chicago Public Library
located at 118 W. Washington St. The victim was on the second floor and got up from a chair to
use the restroom. When he returned, the phone was missing. Loss is estimated at $950.00.
A person known is alleged to have taken $10,000.00 in cash donations from the Neighborhood
Food Pantry in the 500 block of N. Neltnor Blvd. Investigation is ongoing.
Theft of Lost or Mislaid Property:
Person(s) unknown took the victim’s credit card from a business in the 100 block of W.
Roosevelt Rd. The victim made a purchase at Little Caesar’s Pizza and then left her credit card
in the business. A suspect later entered the business, took the credit card and made a $25.00
purchase at the Mobil gas station located at 60 W. Roosevelt Rd. Investigation is ongoing.

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West Chicago Police Department Monthly
Fraud:
Person(s) unknown attempted to cash a $2,900.00 check drawn on the victim’s account. The
victim received a text from her bank inquiring about the transaction. The victim advised she was
not cashing a check and the transaction was cancelled, and the account was closed. Investigation
is ongoing.
Aggravated Discharge of a Firearm:
Person(s) unknown fired shots in the area of Bishop St. and Augusta Ave. Witnesses reported
hearing a number of shots, but did not see any person(s) or cars at that time. Officers located 11
bullet shell casings in the area. Investigation is ongoing.
Battery:
Two neighbors engaged in an altercation in the 1600 block of Appletree Ln. A dog ran from the
home, approached and jumped on the neighbor as he exited his car. When the dog was pushed
away, the neighbor from whom the dog got loose became offended and an argument ensued. The
owner of the dog grabbed a flag pole and repeatedly struck the victim with it causing it to break.
The offender was issued a local Ordinance citation for Battery.
A person known punched the victim three times in the back of the head as he exited La India
located at 653 Joliet St. Investigation is ongoing.
Person(s) known approached the victim as he sat on the floor talking with another student at the
West Chicago Community High School located at 326 Joliet St., and struck him in the face and
head with his fists. The suspect was issued a local Ordinance citation for Battery.

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West Chicago Police Department Monthly
Monthly Performance
Calls for
Service
(911 Calls)
Officer
Generated
Activity
Traffic
Warnings
Parking
Citations

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West Chicago Police Department Monthly
Officer Activities
On October 9, 2018, Officer Kowalik responded to Scooby’s located at 1020 E. North Ave. for
a burglary report. An employee reported she heard the store’s cash register making sounds and
when she looked over, the suspect was reaching in through the drive-thru window attempting to
open the cash register. The suspect is known to the victims as he is a previous employee of the
restaurant. Detectives Herbert and Bowers attempted to interview the suspect who was being
held at the DuPage County Jail, however, the suspect declined. On January 31%, the DuPage
County State’s Attorney’s Office approved a charge of Attempted Burglary against the suspect
and a warrant for his arrest was obtained on February 4'". The suspect, who was in custody at
DuPage County Jail, was served with copies of his paperwork by DuPage County Jail
personnel.
On December 11, 2018, person(s) unknown removed a hammer drill valued at $259.00 from
Menards located at 220 W. North Ave. without paying for the item. Video and still photos of
the suspect and his vehicle were obtained. After a lengthy investigation, Detectives Herbert and
Peterson were able to develop two suspects. The suspects were currently being detained at the
DuPage County Jail, and declined to be interviewed. On February 4", Detective Herbert
obtained warrants for the two suspects and dropped off the paperwork at DuPage county Jail so
that the offenders could be served.
On December 26, 2018, Officer Rigler was dispatched to the Menards located at 220 W. North
Ave., for a retail theft report. Person(s) known entered the store and changed the price tags on
three automatic door locks, which sell for $179.00 each and then left the store. A second
suspect then entered the store and purchased the same locks for $14.79 each and exited the
store. A third subject then entered the store and attempted to return the same locks with no
receipt(s). Store personnel obtained a copy of the subject’s driver’s license and gave him
paperwork to complete, but the subject left the store with the locks. From the name and ID
provided on the in-store credit, suspect information was developed. Detective Herbert obtained
surveillance video from the store that provided suspect vehicle information as well as offender
images. Detective Herbert was able to identify both suspects. Both suspects were interviewed
and denied any involvement in the theft. The DuPage County State’s Attorney’s Office
approved felony Retail Theft charges against the two identified suspects. On February 13,
2019, arrest warrants were obtained for the arrest of the two suspects. The suspects have not
been arrested.
During the month of February, West Chicago Police Officers took numerous reports of theft of
gas from the Thornton’s gas station located at 1330 S. Neltnor Blvd. In each incident, the
offending vehicle had different license plates displayed on the front of the vehicle. These plates
were determined to have been stolen from cars parked in apartment parking lots in the City and
the Jimenez grocery store. On February 16", an employee of Thornton’s called the police and
reported that the suspect in the previous gasoline thefts was at one of the station’s pumps. Upon
arrival, officers located the suspect next to a vehicle with an Illinois license plate on the rear of
the vehicle and an Ohio license plate on the front. The suspect was arrested and transported to
the Station where he was interviewed by Detective Bowers and Officer Kowalik. The suspect
admitted to two of the previous gasoline thefts and to taking license plates from vehicles in the
City. The DuPage County State’s Attorney’s Office approved three counts of Possession of
Stolen License Plates or Registration and three misdemeanor counts of Retail Theft. The
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West Chicago Police Department Monthly
offender was processed and transported to the DuPage County Jail. Shortly afterward, Officer
Berg learned that the subject had provided a false name. The DuPage County State’s Attorney’s
Office was contacted and advised of the new information. Based on the new information the
misdemeanor Retail theft charges were upgraded to a felony. Additionally, new felony charges
of Obstructing Justice and Forgery for signing paperwork using the false name were approved.
The offender was served with copies of his paperwork at the DuPage County Jail.
On February 16", Officer Rigler affected a traffic stop on a vehicle in the 200 block of N.
Neltnor Blvd. for a signal violation. In speaking with the driver, Officer Rigler detected an odor
of cannabis was coming from the car. Noting the odor, permission to search the vehicle was
granted by the driver. As there were four occupants, Officers Mielke and Diveley and
Detectives Flanigan and Calabrese assisted. A consent search located a small baggie of a white
powdery substance in the driver’s pants pocket. A small amount of cannabis was also located in
the vehicle where one of the passengers had been sitting. The passenger was issued a local
ordinance citation for Possession of Cannabis and released at the scene. The driver, who was
also wanted on an outstanding arrest warrant for Theft, was placed under arrest and transported
to the Station. The white substance field tested positive as heroin and fentanyl. The DuPage
County State’s Attorney’s Office approved charges of Possession of a Controlled Substance
against the driver. The driver was fingerprinted, photographed, provided with copies of his
paperwork and transported to DuPage County Jail.
On January 21", Officer Richards responded to a burglary report in the 300 block of E.
Pomeroy St. The homeowner had discovered that a nail gun, leaf blower, chain saw and car
radio had been taken from the detached garage. The homeowner believed that the items taken
from his garage were being sold on the app “Offer Up”. Detective Bowers followed up and
obtained search warrants for the sales on “Offer Up”, as well as the suspect’s cell phone,
residence and vehicle. The cell phone search turned up conversations about merchandise
similar to that taken from the garage. The subject denied involvement when interviewed.
Detective Bowers obtained a complaint and warrant for the suspect’s arrest for the offense of
Theft Under $500.00. The suspect was arrested on a traffic stop on February 19". The offender
was fingerprinted, photographed, provided with copies of his paperwork and transported to
DuPage County Jail.
On February 19", Officers Richards and Sauseda and Sergeant Langelan were dispatched to the
100 block of Lester St. for an unknown request for police. Upon arrival, officers observed
several individuals standing around and arguing in the roadway and a male holding a female in
his arms with what appeared to be a lot of blood on both of their clothing. Upon closer
observation officers discovered the victim had been stabbed multiple times and was bleeding
profusely. Officers summoned medical assistance and began applying pressure to the victim’s
wounds until West Chicago Fire Protection District personnel arrived and subsequently
transported the victim to Central DuPage Hospital. A folding knife with blood on the blade was
found in the street near the victim. Detectives Flanigan and Calabrese arrived and began
interviewing witnesses. Detectives learned that the suspect had been cut during the altercation
and was currently at the hospital. Upon being cleared by medical personnel, the suspect was
taken into custody and transported back to the Station where the suspect was charged with
Armed Violence and Aggravated Battery. The suspect was processed and transported to
DuPage County Jail.
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West Chicago Police Department Monthly
On February 21", Officers Diveley and Schoonhoven responded to the McDonald’s located at
305 S. Neltnor Blvd., for a report of a subject banging on the walls of the restroom. The subject
was located in a stall, pacing back and forth and repeatedly flushing the toilet. Officers
observed a bag containing a syringe bag in the toilet. Upon searching the individual, Officers
found additional drug related items. After investigating further, Officers discovered the subject
was also wanted on two arrest warrants. The subject was placed under arrest and transported to
the Station where he was charged with Possession of a Controlled Substance. The offender was
processed and transported to the DuPage County Jail.
12