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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: S.€.
Homecoming Parade
West Chicago Community High School FILE NUMBER:
District 94
COMMITTEE AGENDA DATE: March 25, 2019
COUNCIL AGENDA DATE: April 1, 2019
STAFF REVIEW: Tom Dabareiner SIGNATURE,
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
West Chicago Community High School District 94 is seeking approval for their annual Homecoming
Parade scheduled for Friday, October 18, 2019 from 12:45 p.m. — 2:00 p.m. with an estimate of 2,000
attendees.
The event organizer has requested the use of City streets for the parade, and the support of the Police
Department to accommodate and accompany floats, vehicles, and parade walkers.
The Public Works Department has indicated that road construction is scheduled to take place along the
proposed route which may not be completed by October. Approximately six weeks prior to the event date,
City Staff will reassess the route as it relates to any ongoing construction. If road construction poses any
concerns, City Staff will work with the event organizer to develop an alternative route to be reviewed and
approved by the Public Works and Police Departments prior to the scheduled event.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, and Community Development Departments as well as
the West Chicago Fire Protection District. The Special Event Permit Application is attached, which
includes the current proposed parade route.
ACTIONS PROPOSED:
Recommend event for approval, with the understanding that the parade route is subject to change due to
pending road construction projects. Approval is also contingent upon submittal and approval of required
insurance documentation.
COMMITTEE RECOMMENDATION:
At its March 25, 2019 meeting, the Committee recommended approval of this event as proposed.