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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 5G.
Stations of the Cross
St. Mary Catholic Church FILE NUMBER:
COMMITTEE AGENDA DATE: March 25, 2019
COUNCIL AGENDA DATE: April 1, 2019
STAFF REVIEW: Tom Dabareiner SIGNATURE
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
St. Mary Catholic Church is seeking approval for their annual Stations of the Cross religious event
scheduled for Friday, April 19, 2019 from 12:00 p.m. — 5:00 p.m. with an estimate of 500 attendees.
The Church has requested use of City streets for a procession and Police services for assistance with
traffic control and a rolling street closure.
Members of the Church will gather at the corner of Easton Avenue before the procession begins at 12:00
p.m. The procession will walk East on Main Street, turn North onto Prince Crossing, cross Geneva Road,
and end at the Church.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, and Community Development Departments as well as
the West Chicago Fire Protection District. The Special Event Permit Application is attached, which
includes the procession route map.
ACTIONS PROPOSED:
Recommend event for approval as proposed, contingent upon submittal and approval of required
insurance documentation.
COMMITTEE RECOMMENDATION:
At its March 25, 2019 meeting, the Committee recommended approval of this event as proposed.

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Tem # &.H.
RESOLUTION NO. 19-R-0018
A RESOLUTION MAKING A DETERMINATION RELATIVE TO THE
RELEASE OF EXECUTIVE SESSION MINUTES PURSUANT TO THE
ILLINOIS OPEN MEETINGS ACT
WHEREAS, the City Council of the City of West Chicago met from time to time
in executive session for purposes authorized by the Illinois Open Meetings Act; and,
WHEREAS, as required by the Act, the City Clerk has kept written minutes of all
such executive sessions; and,
WHEREAS, pursuant to the requirements of the Open Meetings Act, the City
Council has met in executive session to review all executive session minutes; and,
WHEREAS, the City Council, at its March 18, 2019 meeting, has determined that
no new minutes are to be released as a need for confidentiality still exists.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
West Chicago, Illinois, as follows:
SECTION 1. No new Executive Session Minutes are hereby released for public
inspection.
SECTION 2. This resolution shall be in full force and effect from and after its
adoption and approval.
APPROVED AND ADOPTED this 1" day of April, 2019.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Ruben Pineda, Mayor
ATTEST:
Nancy M. Smith, City Clerk

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Item # §.L.
RESOLUTION NO. 19-R-0019
A RESOLUTION AUTHORIZING THE DESTRUCTION
OF AUDIO RECORDINGS OF CERTAIN CLOSED MEETINGS
WHEREAS, Section 2.06 (a) of the Illinois Open Meetings Act, 5 ILCS 120/2.06
(a), requires public bodies to audio or video record their closed meetings; and
WHEREAS, the City Council of the City of West Chicago has complied with that
requirement; and
WHEREAS, Section 2.06 (b) the Open Meetings Act, 5 ILCS 120/2.06 (b),
permits a public body to destroy the verbatim record of closed meetings without
notification to or the approval of a records commission or the State Archivist not less
than eighteen (18) months after the completion of the meeting recorded, but only after:
1. It approves the destruction of a particular recording; and
2. It approves the written minutes of the closed meeting in compliance with
Section 2.06 (a) of the Open Meetings Act.
WHEREAS, for the verbatim record by tape of the closed meeting(s) set forth in
Section 2 below of this Resolution, at least eighteen (18) months have passed since the
completion of those meetings, and, further, the City Council has approved written
minutes for each of those meetings; and
WHEREAS, a body may order the destruction of the verbatim record even if it
continues to withhold the approved written minutes of the closed meeting until some later
period of time; and
WHEREAS, the City Council is unaware of any judicial or administrative causes
of action imminent or pending that would require judicial examination pursuant to
Section 2.06 (e), 5 ILCS 5/2.06 (e), of the verbatim record of the meetings set forth in
Section 2 below.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WEST CHICAGO, DUPAGE COUNTY, ILLINOIS, in regular session
assembled as follows:
Section 1. Foregoing recitals are incorporated herein by reference.
Section 2. Based upon said recitals, the City Council hereby orders the City
Clerk to destroy the verbatim record being an audio tape of the following closed
meetings:
Resolution No. 19-R-0019
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2016
April 4, 2016 May 16, 2016 June 20, 2016
August 1, 2016 October 17, 2016 November 7, 2016
December 5, 2016
2017
January 16, 2017 March 6, 2017
Section 3. This Resolution shall be in full force and effect immediately upon
its passage.
APPROVED AND ADOPTED this 1* day of April, 2019.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Ruben Pineda, Mayor
ATTEST:
Nancy M. Smith, City Clerk
Resolution No. 19-R-0019
Page 2 of 2