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ClTY OF
WEST CHICAGO
WHERE HISTORY G& PROGRESS MEET
Approved June 6, 2019
MINUTES
INFRASTRUCTURE COMMITTEE
May 2, 2019 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown,
Sandra Dimas, Matt Garling, Alton Hallett, and Jeanne Short present. Alderman Noreen Ligino-
Kubinski was absent.
Staff present included Director of Public Works Robert Flatter and Administrative Assistant
Ashley Heidorn. Also in attendance was Mike Young of RJN Group, Inc.
2. Approval of Minutes
A. Infrastructure Committee Minutes of March 7, 2019. Alderman Brown
made a motion, seconded by Alderman Dimas to approve the Meeting Minutes of March 7,
2019.
Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0.
3. Public Participation / Presentations.
A. 2018 Sanitary Sewer Evaluation Survey Report. Mike Young presented the
report of RJN Group’s findings during the 2018 Sanitary Sewer Evaluation Survey. The overall
goal is to decrease the flow of rainwater going to the Wastewater Treatment Plant and extend the
life of the sewer system. Through smoke testing and dye tracing, RJN is able to identify problem
areas and provide recommendations for sewer rehabilitation and cost-effective removal. For the
2018 Sanitary Sewer Evaluation Survey, the focus was on the Fairmeadows and Hillside Central
neighborhoods; the focus of this and previous surveys has primarily been older residential areas
with clay pipes rather than newer neighborhoods that have PVC pipes which likely have many
years of usable life remaining. The 2018 Report identifies a significant amount of rehabilitation
work that will need to be completed, but due to the outstanding work from previous study areas,
it is recommended that the City prioritize rehabilitation efforts. Mr. Flatter noted that given the
estimated rehabilitation costs compared with the budget available to do said repairs, for 2020 the
City may want to consider putting future Sanitary Sewer Evaluation Surveys on hold and put
those survey funds towards repairs in areas that have already been identified as needing
rehabilitation. Alderman Garling made a motion, seconded by Alderman Dimas to approve
the 2018 Sanitary Sewer Evaluation Survey Report.
Infrastructure Committee Meeting 475 Main Street | T (630) 293-2200 | Ruben Pineda
May 2, 2019 West Chicago, Illinois | F (630) 293-3028 |
Page | of 3 60185 | www.westchicago.org Nancy M. Smith Michae! (Guttman

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Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, and Short. Voting Nay: 0.
4. Items for Consent. Alderman Short requested discussion on Consent Item A.
Alderman Hallett made a motion, seconded by Alderman Garling to approve:
B. Resolution No. 19-R-0025 — Contract Award — J.A. Johnson Paving Company for
the 2019 Elm Road Rehabilitation Project
C. Resolution No. 19-R-0026 - Acceptance of Public Improvements and Release of
Development Security — Thorntons Gas Station, 1330 S. Neltnor Boulevard
D. Purchase of Rock Salt from Compass Minerals American, Inc., Overland Park,
Kansas, for the 2019-2020 Winter Season
E. 2019 Asphalt Materials Procurement — DuPage County Joint Purchasing Program
- Plote Construction, Inc.
F. Purchase of One 2019 JX Peterbilt Model 348 Tandem Axle Truck Chassis
Equipped By Monroe Truck Equipment with 15’ Crysteel Stainless Steel Dump
Body, 15’ Monroe Stainless Steel V-Box Salt Spreader, 12’ Monroe Reversible
Snow Plow with Quick Link Hitch, 8’ Monroe Wing Plow, Pre-Wetting and Anti-
icing System, and Appurtenances from JX Peterbilt of Bolingbrook, Illinois
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, and Short. Voting Nay: 0.
5, Items for Discussion.
4.A. Resolution No. 19-R-0023 - IDOT Local Agency Agreement for Federal
Participation for Construction Cost for the Forest Avenue Resurfacing Project and;
Resolution No. 19-R-0024 — IDOT Resolution for Improvement Under the Illinois Highway
Code for Use of Motor Fuel Tax Funds as City’s Local Share of Construction Costs for the
Forest Avenue Resurfacing Project. Alderman Short inquired if the current pavement
markings would be put back as-is or if any crosswalks would be added across Forest Avenue.
Mr. Flatter explained that whatever is there currently will basically be put back. Alderman
Beifuss asked if the project is expected to be completed before the next school year begins. Mr.
Flatter indicated that it is an IDOT project that will hopefully begin in July but will not be
completed before the start of the school year. Alderman Garling made a motion, seconded by
Alderman Dimas to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, and Short. Voting Nay: 0.
6. Unfinished Business. None.
Ts New Business.
Alderman Short inquired about any future plans to resurface the area near Joliet Street
and Augusta Avenue, including Elizabeth Street and Gates Street. Mr. Flatter noted that a
portion of the area described is on the schedule for 2019, but it has not been released yet for
Infrastructure Committee Meeting
May 2, 2019
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letting so it is uncertain whether it will be completed this year; the balance of that portion is
scheduled for resurfacing in 2020. The areas described are in the five year plan, and staff are
hopeful to get some of that work completed this year. Part of the delay has been a result of
trying to obtain Community Development Block Grant (CDBG) funds to use toward this work.
Alderman Beifuss noted that Sophia Street and Ingalton Avenue are also in need of
repair. Mr. Flatter believes the City may be able to make an STP application in 2020 to get some
federal assistance to redo Ingalton; Sophia should be on the five year plan for resurfacing. That
being said, City staff will be out to complete patchwork on Ingalton in the meantime.
8. Reports from Staff. None.
9. Adjournment. At 7:59 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Dimas. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
May 2, 2019
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