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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 4C.
Resolution No. 19-R-0026 - Acceptance of Public
Improvements and Release of Development Security —
Thorntons Gas Station, 1330 S. Neltnor Boulevard
COMMITTEE AGENDA DATE: May 2, 2019
COUNCIL AGENDA DATE: May 20, 2019
SIGNATUR
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Thorntons Gas Station at 1330 S. Neltnor Boulevard is located at the northwest corner of Illinois
Route 59 (Neltnor Boulevard) and Illinois Route 38 (Roosevelt Road). In 2016 the City issued permits for
the construction of a new gas station and appurtenances, new parking lot and drive aisles, storm sewers,
stormwater management facility and BMP system, and installation of a new 8” diameter watermain and
two fire hydrants for fire protection purposes.
The referenced project has substantially been complete since August 2018; however, the City has not
formally accepted the development’s public improvements. The Developer has satisfactorily completed
all required public improvements, and there have been no maintenance issues over the past several
months. The developer has posted a Maintenance Bond in the amount of 10% of the estimated
construction cost for the public improvements being accepted per the Subdivision Regulations. The
Maintenance Bond will be held for eighteen months from the date of acceptance. The Developer has
requested the City accept said public improvements and release their original development security.
The developer has submitted the required Final Waivers of Lien, Deed of Conveyance/Bill of Sale, and
as-built drawings, for this project. A water main easement was recorded with the DuPage County
Recorder's Office in August 2018. Staff recommends that City Council approve the following:
1. Acceptance of all water distribution system improvements located within a dedicated public right-of-
way or dedicated easement area, as installed as part of the Thorntons Gas Station Project, as City of
West Chicago ownership and maintenance responsibility.
The water service lines (from the water service shut-off valve or b-box to the building), the irrigation water
lines, and the fire suppression lines (from the water shut-off valve at the City main to the building), shall
remain the ownership and maintenance responsibility of the property owner.
The Development's overland stormwater drainage systems, stormwater detention basin, stormwater
management BMP system, storm sewer system, underdrain system, all on-site sanitary sewer main and
service lines, and the interior parking lots and roadways, shall remain the ownership and responsibility of
the property owner.
Staff from the Department of Community Development has inspected the development improvements
and recommends acceptance. Staff also recommends the release of the original development security
held for said development.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0026 authorizing the acceptance of the public watermain improvements
associated with the Thorntons Gas Station Project, located at 1330 S. Neltnor Boulevard, and authorize a
reduction/release of any development securities posted by the Developer for the installation of certain
public improvements.
COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 19-R-0026
A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE PUBLIC
IMPROVEMENTS ASSOCIATED WITH THE THORNTONS GAS STATION DEVELOPMENT
PROJECT, 1330 8. NELTNOR BOULEVARD
WHEREAS, Thorntons, Inc., the developer/owner of the Thorntons Gas Station located at 1330
S. Neltnor Boulevard, West Chicago, Illinois, 60185, has heretofore executed and delivered to the City a
certain Deed of Conveyance/Bill of Sale regarding the conveyance of certain public improvements
therein, a copy of which is attached hereto and incorporated herein as Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Chicago,
DuPage County, Illinois, in regular session assembled as follows:
Section 1. That the corporate authorities of the City of West Chicago hereby accept the Deed of
Conveyance/Bill of Sale attached hereto as Exhibit “A” conveying the public improvements for the
Thorntons Gas Station Development Project constructed at 1330 S. Neltnor Boulevard.
Section 2. That the corporate authorities of the City of West Chicago hereby accept all water
main improvements located within a dedicated public right-of-way or dedicated easement area, as
installed as part of the Thorntons Gas Station Development Project, as City of West Chicago ownership
and maintenance responsibility, as depicted on Exhibit “B” a copy of which is attached hereto and
incorporated herein.
Section 3. That the development’s overland stormwater drainage systems, stormwater detention
basin, stormwater Management BMP system, storm sewer system, underdrain system, all onsite sanitary
sewer main and service lines, the water service lines (from the water service shut-off valve or b-box to the
building), the irrigation water lines, and the fire suppression lines (from the water shut-off valve at the
City main to the building), and the interior parking lots and roadways, shall remain the ownership and
responsibility of the property owner.
Section 4. That all Resolutions, or parts thereof, in conflict with the provisions of this Resolution
are, to the extent of such conflict, hereby repealed.
Section 5. That this Resolution shall be in full force and effect from and after its adoption and
approval as provided by law.
APPROVED this 20" day of May 2019.
AYES:
NAYS:
ABSTAIN:
ABSENT:
Ruben Pineda, Mayor
ATTEST:
Nancy M. Smith, City Clerk

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RESOLUTION NO. 19-R-0026 EXHIBIT "A"
CERTIFICATE OF APPROVAL AND INITIAL ACCEPTANCE
REQUEST FOR INSPECTION
SUBDIVISION: 1330 South Neltnor Boulevard
(Project Name / Phase, etc.)
Request is hereby made by the Developer (Thorntons Inc.)
to the City of West Chicago to approve the subdivision/project
described above. The following information is submitted in
support of this request.
Deed of Conveyance/Bill of Sale ;
“As-Built” Engineering Drawings (3-print sets/1 mylar set)
Maintenance Guarantee (Bond, Letter of Credit, etc.)
OWNER(S) / DEVELOPER (S) Thorntons Inc.
ADDRESS: 2600 James Thornton Way
Louisville, Kentucky 40245
TELEPHONE : 505-425-8022
REFERENCE :
1330 S. Neltnor Blvd.
Plan NoRecord Drawingsspeets 6 , Dated 5-18-17 ¢ Specifications.
Prepared by Manhard Consulting, Ltd.
And approved by the City of West Chicago.

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IMPROVEMENT DESCRIPTION:
Watermain and Appurtenances
Sanitary Sewer and Appurtenances
Storm Sewer and Appurtenances
Roadway (Curb and Gutter)
Roadway (Pavement)
' Roadway (Markings)
Sidewalk
Street Lights
Parkway Trees
Ponds (Detention/Retention)
OooooDoDoDKR
Other (Lift Station, etc.)
CERTIFICATIONS:
DESIGN ENGINEER’ S CERTIFICATION
To the best of my knowledge and belief, the construction of
the above described improvement has been completed in accordance
with the approved plans and specifications, prepared by:
Name: Manhard Consulting, Ltd.
Address: 900 Woodlands Parkway
Vernon Hills, Illinois 60061
10-22-18 062-062677
(Date) (Ll1.. P.EB. NO.) (Signature)

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DEVELOPER/OWNER CERTIFICATION
FIELD INSPECTORS CERTIFICATION
I hereby certify that I (we) have regularly inspected the
above described improvements during the progress of construction
and that to the best of my/our knowledge and belief the work has
been completed in conformance with the approved plans and
specifications.
DEVELOPER (8) /OWNER (S) : Thorntons Inc. OLA 24 LO/8,
(Name) Typed (Daté)
Let. ti; bolt,
(Name) Signed (Date)
CITY INSPECTOR: (eB 1A py)
(Name) (Date)
CITY ENGINEER: CERTIFICATION
All work required for this development has been inspected
and found to be complete in a satisfactory manner. All
documentation for acceptance has been submitted and found to be
acceptable.
(Date) (Name) (Title)

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DEED OF CONVEYANCE/BILL OF SALE
KNOW ALL MEN BY THESE PRESENTS, that _ Thorntons Inc.
(Developerpowner) , located at
2600 James Thornton Way,
Louisville, Kentucky 40245 (Address of Developer/Owner)
a (corporation, partnership, individual)
authorized to do business in the State of Illinois, for and in
consideration of the sum of One Dollar ($1.00) and other good
and valuable consideration in hand paid, the receipt and
sufficiency of which are hereby acknowledged, does hereby Grant,
Sell, Transfer Over, Convey and Deliver unto the City of West
Chicago (the “City”), DuPage County, Illinois, a municipal
corporation, to and for its own use forever the following:
UNDERGROUND IMPROVEMENTS
Y Watermain and Appurtenances
Sanitary Sewer and Appurtenances
Storm Sewer and Appurtenances
Lift Station and Force Main
Other ( )
SURFACE IMPROVEMENTS
Roadway (Curb & Gutter/Pavement)
(Street Names )
Sidewalks
Parkway Trees :
Traffic Control/Street Signs/Pavement marking
Street Lights
Storm Water Retention/Detention
Basin/Grading
Other ( )

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1330 South Neltnor Boulevard
(Project/Subdivision Name)
Located in the Project known as
(the “Project”) as described on the “as-built” engineering plans
prepared by Manhard Consulting, Ltd. , located at
(Consulting Engineer’s Name)
900 Woodlands Parkway, Vernon Hills, IL 60061
(Consultant’s Address)
and dated 05-18-17 , which plans with “Bill of Materials”
(As-built date) :
are incorporated by reference and made a part hereof.
WHEREAS, the Developer does hereby warrant to the City, it
is the lawful owner of and has good and marketable title to the
aforedescribed improvements; that the same are free from all
encumbrances; that the Developer shall hold harmless the City
against the lawful claims and demands of all persons with
respect to the title hereby conveyed; and that the execution of
this Deed of Conveyance/Bill of Sale is an authorized Act of
Said Corporation, Individual or Partnership.
IN WITNESS WHEREOF, the Developer has caused this instrument
to be signed and delivered this Le day of } 20/8 "
wr CORPORATE
(Name) (Date) SEAL
VP Cresigu F Decopngsly
(Title)
Accepted for the City of West Chicago
Mayor
ATTEST:
City Clerk

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RESOLUTION NO. 19-R-0026 EXHIBIT "B"
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