===== PDF PAGE 120 =====
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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 4. ZI
2019 Asphalt Materials Procurement — DuPage County
Joint Purchasing Program - Plote Construction, Inc.
COMMITTEE AGENDA DATE: May 2, 2019
COUNCIL AGENDA DATE: May 20, 2018
<
STAFF REVIEW: Timothy R. Wilcox, Assistant Director of Public Works SIGNATURE (Use, y hkl a.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
For over 31 years the City has utilized the DuPage County Joint Purchasing Program for the procurement
of asphalt materials. DuPage County has a Joint Purchasing Program similar to the State of Illinois Joint
Purchasing Program where annually it solicits bids for materials by way of public bid and then allows
municipalities to take advantage of the competitively bid unit prices.
Staff has been advised that Plote Construction, Inc. (Plote) was awarded a contract for Asphalt Materials,
both Surface and Binder Course, along with additional Group IV Bituminous Paving Materials such as
asphalt emulsion (primer), effective April 1, 2019 and expiring March 31, 2020. Plote has agreed to
extend its bid to other taxing bodies in DuPage County through the Joint Purchasing Program. Public
Works staff will be able to pick up hot mix asphalt (HMA) material as needed from the plant located on
Washington Street, near Illinois Route 38, in West Chicago, IL.
The City uses HMA to repair street openings from water and sewer excavations, for pothole patching,
repair of surface imperfections through grinding and patching, and overlayment of sections of streets
where the surface is deteriorated and the street is not scheduled for contractual reconstruction or
resurfacing. For FY 2019, staff anticipates using approximately 750 tons of surface mix, approximately
50 tons of binder mix and approximately 100 gallons of primer. Material cost varies from $51.00 to $57.00
per ton depending on the type of HMA required. Primer is $38.00 per 5 gallon pail. The amount of
$46,000 has been budgeted in the Capital Projects Fund for the purchase of HMA asphalt and street
patch materials.
Staff recommends using the DuPage County Joint Purchasing Program for the procurement of Asphalt
Materials from Plote Construction, Inc.
A copy of the DuPage County bid awarded to Plote Construction, Inc. is attached for your consideration.
|
ACTIONS PROPOSED:
—|
Authorize the purchase of HMA Asphalt Materials, as needed, from Plote Construction, Inc. for an amount
not to exceed $46,000.00, through the DuPage County Joint Purchasing Program.

===== PDF PAGE 121 =====
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DuPage County Illinois
} 421 N. County Farm Road
Wheaton, I] 60187-3978
pate: 04/01/2019
[ 11199
TO
PLOTE CONSTRUCTION INC
1100 BRANDT DR
HOFFMAN ESTATES _IL 60192
L
DAVE VERDICO
847/695-9300
dverdico@plote.com
|___ TERMS | IL Prompt Payment Act per 50 ILCS 505/1
Freight included in Price
FOB Destination
Northwest Region of the County for DOT.
Pricing per low bid #19-014-DOT
3/28/19 JEM
FOR NW REGION OF COUNTY-DOT
SEND INVOICES TO:
County of DuPage
Division of Transportation
421 N. County arm Road
Wheaton, IL 60192
Attn: Kathy Curcio
kathy. black@duapgeco.org
Buyer Contact:
Joan McAvoy
Phone: 630-407-6181
Email: joan.mcavoy@dupageco.org
SHIP VIA
Best Way UNIT
PRICE
pune | auantiry] vom_|
Service Agreement to fumish Bituminous Paving Material, for the
Dollar Value is estimated, orders placed on "as-needed" basis
with items and quantities specified at time of order.
This contract subject to three (3) optional one-year renewals.
BITUMINOUS PAVING MATERIALS
Page: 1 of 1
PURCHASE ORDER #: 3768-0001 SERV
Please include this Purchase Order Number on all invoices, shipping
papers, packages and correspondence. Failure to comply may result In
delayed payment of invoices. Currant Terms and Conditions are
located at www.dupageco.org.
1QM2#14765
04/01/2019
03/31/2020
09/30/2020
$15,000.00
Vendor Agreement Reference:
DOT-PLOTE CONSTRUCTION INC
Vendor Agreement Description:
BITUMINOUS PAVING MATERIAL
F/NW REGION OF THE COUNTY-DOT
AGREEMENT | AGREEMENT
MAX QTY MAX AMOUNT
$15,000.00 $15,000.00
$15,000.00
Total Amount:

===== PDF PAGE 122 =====
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Plote
DuPage County Procurement Services Division
Finance Department
421 North County Farm Road, Room 3-400
Wheaton, Illinois 60187-3978
Phone: (630) 407-6181
DUPAGE COUNTY
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that sealed bids will be received and time stamped by the Procurement Officer,
for The County of DuPage ("County") on or before March 5, 2019 at 2:30pm at DuPage County Finance
Department, Room 3-400, 421 N. County Farm Road, Wheaton, IL 60187 for the following contract:
FURNISH BITUMINOUS PAVING MATERIALS #19-014-DOT. Bid document may be obtained from the
Finance Department by email at David.Williams@dupageco.org or onsite during regular business hours at no
cost or from the internet via www.demandstar.com, All bids must be received prior to the date and time shown
above. Bids transmitted by email or facsimile (fax) will not be accepted.
Bid Event Activity
Legal Notice
Advertisement Placed
February 19, 2019
February 25, 2019
1:30pm
Questions Due to Buyer
Email: david.williams@dupageco.org
Final Q&A Addendum Published
Submittals Due
to Finance Department
February 28, 2019
4:00pm
March 5, 2019
2:30 pm

===== PDF PAGE 123 =====
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Each department will make an independent determination on whether it will enter into an agreement with the
awarded contractor ad will issue their own purchase order,
r
V SUBMITTAL CHECKLIST
ORIGINAL SIGNED BID
ALL ADDENDA NUMBERS ACKNOWLEDGED,
IF APPLICABLE
REFERENCES
PROPOSAL PRICING
CERTIFICATION/PROPOSALSIGNATURE
AFFIDAVIT PAGE COMPLETED
JOINT PURCHASING SECTION,
COMPLETED
VENDOR ETHICS DISCLOSURE FORM,
COMPLETED
IRS FORM W9,
COMPLETED
DESIGN SHEETS INDICATING THE COMPOSITION
OF PRIVATE / DRIVEWAY MIXES
COPIES OF ALL AGREEMENTS, WAIVERS,
DISCLAIMERS, ETC., REQUIRED TO BE
COMPLETED, WHEN DUMPING ASPHALT
GRINDINGS AND CLEAN CONCRETE
AWARDED CONTRACTOR REQUIREMENTS
CERTIFICATE OF INSURANCE DUE WITHIN 15 DAYS OF NOTICE OF AWARD
PREVAILING WAGE AS REQUIRED BY IL STATE LAW
REQUIREMENT (IF APPLICABLE) | ____
ILLINOIS SECRETARY OF DUE WITHIN 15 DAYS OF NOTICE OF AWARD
STATE CORPORATE/LLC http://www.cyberdriveillinois.com/departments/business_services/howdoi,.him!
CERTIFICATE OF GOOD
STANDING FOR CURRENT
YEAR is —— SS ee =
~~ : ~ ~ BITUMINOUS PAVING MATERIALS #19-014-DOT
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INSTRUCTIONS TO BIDDERS
ON-LINE NOTIFICATION OF SPECIFICATIONS:
This document is available over the Internet at www.DemandSlar,.com or www.co.dupaage.il.us, as well as from
the Buyer listed in this document.
Businesses without Internet access may contact the Buyer listed on page 1.
Companies Interested in doing business with the County are able to register and maintain their registration via the
Internet at www.DemandStar.com, Registration is not required but if you choose to register you will receive an
automatic initial notification from DemandStar of relevant opportunities with the County of DuPage.
The County is not responsible for errors and omissions occurring in the transmission or downloading of any
specifications from this website. In the event of any discrepancy between information on this website and the hard
copy specifications, the terms of the hard copy specification will prevail.
ON-LINE PROVIDER DISCLAIMER:
DemandStar.com has no affiliation with the County of DuPage other than as a service that facilitates
communication between the County and its vendors. DemandStar.com is an independent entity and is not an
agent or representative of the County. Communications to DemandStar.com do not constitute communications to
the County.
BID REQUIREMENTS:
All bids must be submitted on the blank bid form furnished with these contract documents and shall conform to
the terms and conditions set forth in this Invitation to Bid (the ITB). Please make and retain a copy of your Bid
Response for your records. The bid must be enclosed in a sealed envelope bearing the bid number and the printed
title of the bid. Bidders must sign, in ink, the bid form where indicated and have the signature notarized.
Bidder shall acknowledge receipt of each addendum issued in the space provided on the bid form.
ALTERNATE/EQUAL BIDS:
The specifications cannot cover precisely all minute details of the equipment required. Therefore, for purposes of
establishing a standard of quality, the items listed in the specification may state brand names, manufacturer's
models, numbers, et cetera, The County of DuPage, for cost effective measures, standardizes on specific items;
those bids will contain the language "NO SUBTITUTIONS,” and any alternative will not be considered. A generic
or alternate brand product of equal specifications may be proposed as an alternative for the item identlfied unless
“NO SUBSTITUTIONS,” is indicated. However, in bidding the alternate item, the bidder must also attach
manufacturer's printed specifications and literature and bid must be clearly marked as an ALTERNATE.
Bidders submitting alternate items, of equal specifications, may be requested to provide samples of the item they
intend to supply for testing. The Procurement Officer of DuPage County shall be the sole judge to determine
whether the alternate item is actually equal to the item identified in the specifications, and the Procurement
Officer's decision will be final and binding.
Bidders are encouraged to submit cost-saving/value-added alternate bid pricing suggestions, such as rebates,
creative lease agreements, extended warranty periods, trade-in allowances, or the availability of discounts for
floor model or demonstrator units at significant savings. Any alternate pricing should be noted as a separate line
that may be subtracted from the bid pricing as specified, allowing for clear evaluation and value-analysis by the
County.
The County recognizes the expertise provided by many bidders and encourages creativity In bidding. Alternates
may be considered if the bid submitted clearly indicates what will be furnished and how it will benefit the County.
Alternates will be compared to the lowest responsive, responsible bid as specified.
COMPETITION INTENDED:
Itis the County's intent that this Invitation to Bid (ITB) permits competition, It shall be the bidder's responsibility to
advise the Buyer in writing if any language, requirement, specification, etc., or any combination thereof,
inadvertently restricts or limits the requirements stated in this ITB to a single source. Such notification must be
received by the Buyer no later than seven (7) days prior to the date set for bids to close.
"BITUMINOUS PAVING MATERIALS #19-014-DOT
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COMPLIANCE WITH ILLINOIS STATE LAW:
By submitting a response, bidder [offeror] certifies that it has obtained any and all required authorizations,
certifications, and/or licenses required by law in order to perform the work described herein and transact
business within the State of Illinois. This includes, but is not limited to, in the case of a foreign business
corporation, limited liability company, limited partnership, or limited liability partnership, authorization from the
Illinois Secretary of State to transact business within the State of Illinois.
http://www.cyberdriveillinois.com/departments/business_services/howdoi.htm!
DEVIATIONS:
The County of DuPage reserves the right to approve any material the Bidder proposes to furnish which contains
deviations from specification requirements but which may substantially comply. If there is any deviation in the
pack, source, quality, etc., of an item bid, from that prescribed in the specifications, Bidder must rule out the
appropriate line in the specifications and clearly indicate the correction, Prices will be converted by the County to
accommodate accepted deviations.
EXCEPTIONS:
Exceptions will be considered up to the deadline listed in Project Information. Exceptions must be fully described,
on the Bidder’s letterhead and signed; exceptions must reference the bid number and the specification, contract
term or other portion of the Invitation to Bid which is being accepted. If the Bidder wishes to propose terms and
conditions or alternative paperwork it must do so as an exception. In the absence of such statement, the bid shall
be considered as if submitted in strict compliance with all terms, conditions, and specifications; by its submission,
the Bidder agrees that if selected, it will be bound by same. No exceptions or changes to contract terms will be
accepted with the bid.
EXAMINATION BY BIDDER:
The Bidder shall, before submitting his bid, carefully examine the bid and specifications. If his bid is accepted, he
will be responsible for all errors in his bid resulting from his failure or neglect to comply with these instructions.
Unless otherwise provided in the SPECIAL CONDITIONS, when the specifications include information pertaining
to preliminary investigations made by the County, such information represents only the opinion of the County of
DuPage as to the location, character or quantity of the materials encountered. That information is only included
for the convenience of the Contractor. The County of DuPage does not warrant the accuracy or the sufficiency of
the information and assumes no responsibility therefore.
ELECTRONIC TRANSMITTALS:
Facsimile and/or e-mail transmitted bids will not be accepted by the County of DuPage.
INTERPRETATION OF CONTRACT DOCUMENTS:
If a potential Bidder is uncertain as to the meaning of any part of the specifications of this ITB, the Bidder is
expected to contact the Procurement Services Division up to the deadline listed on the Project Information page
for Exceptions to Bids.
PREPARATION OF BIDS:
The Bidder shall return his bid on the attached bid forms. It must be returned with all pages intact. Please make
and retain a copy of the signed bid for your records. Unless otherwise stated, all blank spaces on the bid page or
pages, applicable to the subject specification, shall be correctly filled in. Either a unit price or a lump sum price, or
both as the case may be, shail be stated for each and every item, either typed in or printed in ink, in figures, and
if required in words. Ridder shall acknowledge receipt of each addendum issued in the space provided on the bid
form.
When a bid consists of a number of items, prices must be submitted for all items unless otherwise directed in the
Special Conditions.
Where unit prices are to be bid, and/or where bids are to be made on more than one item, the Bidder shall extend
the unit price(s) bid in the places provided on the pricing pages for the approximate quantities, shall compute the
total amount of the bid and shall indicate tha same on the proposal pricing page. The Bidder must bid in
accordance with the unit(s) of measure called for unless deviation procedure is followed. All extensions and total
sums are subject to verification by the County and the correct extensions and sums will be used in the comparison
of bids. If a discrepancy exists between the unit prices and totals, the unit prices shall prevail. if a discrepancy
exists between the total base bid and the true sum of the individual bid items, the true sum shall prevail.
BITUMINOUS PAVING MATERIALS #19-014-DOT
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Where unit prices are requested, the quantities stated are approximate only but will be used to determine bid
award. The quantities for all items on which bids are to be received on a unit price basis, will not be used in
establishing final payment due the Contractor. Bids will be compared on the basis of the number of units stated In
the Bid Pricing Section. Contract payment for unit price items will be based on the actual number of units delivered,
In certain cases, amounts are to be shown in both words and figures. When discrepancies occur between the
“Written in Words" and the “In Figures” amounts for the total lump sum bid amount, the “Written in Words" shall
govern,
Bidders are warned against making any erasures or alterations of any kind, and bids that contain omissions,
erasures, conditions, or alterations may be rejected. The bidder must fill in all blanks. Use “N/A” or “None” where
applicable.
If the Bidder is a corporation, the President shall execute the bid. In the event that the bid is executed by anyone
other than the President, a certified copy of that section of the corporate bylaws or other authorization by the
corporation, which permits the person to execute the offer for the corporation, shall be submitted.
If the Bidder is a partnership, all partners shall execute the bid, unless one partner has been authorized to sign
for the partnership, in which case, evidence of such authority satisfactory to the Procurement Officer shall be
submitted.
lf the Bidder is a sole proprietor, the owner shall execute the bid.
A “Partnership” or “Sole Proprietor” operating under an Assumed Name shall be registered with the Illinois County
in which located, as provided in the Illinois Compiled Statutes, 805/ILCS 405/1 et seq.
SUBMISSION OF BIDS:
The Bidder shall be responsible for delivery of bids to the Procurement Services Division before the date and hour
set for the opening of bids. Late bids will not be considered and will be returned unopened.
All bids must be received in sealed envelopes that have your name and address in the UPPER left corner and the
attached label filled in and pasted on the LOWER left corner,
Bids mailed “EXPRESS MAIL" must have bid number and due date on the outside of the EXPRESS MAIL
envelope.
You must allow sufficient time for processing through the County's internal mailroom system,
PROPRIETARY INFORMATION:
Under the Illinois Freedom of Information Act, all records in the possession of DuPage County are presumed to
be open to inspection or copying, unless a specific exception applies. 5 ILCS 140/1.2 One exception Is trade
secrets and commercial or financial information obtained from a person or business where the trade secrets or
commercial or financial information are furnished under a claim that they are proprietary, privileged or confidential,
and that disclosure of the trade secrets or commercial or financial information would cause competitive harm to
the person or business, and only insofar as the claim directly applies to the records requested.” 5 ILCS 140/7(1)(g).
The County will assume that all information provided to us in a bid or proposal is open to inspection or copying by
the public unless clearly marked with the appropriate exception that applies under the Freedom of Information
Act, Additionally, if providing documents that you believe fall under an exception to the Freedom of Information
Act, please submit both an un-redacted copy along with a redacted copy which has all portions redacted that you
deem to fall under a Freedom of Information Act exception.
CONTRACT AWARD INFORMATION:
The successful bidder will be asked to sign a contract agreement (sample attached).
If the bidder wishes to propose terms and conditions or alternative paperwork he must do so as an exception (see
exceptions above).
Award notification will be sent to the vendor receiving the award via mail, e-mail or fax. Award status can be
viewed at www.DemandStar,com.
ae BITUMINOUS PAVING MATERIALS #19-014-D0T
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Response summaries will be available over the Internet at www.DemandStar.com. This summary information will
include bids that were delivered by the required bid opening date and time.
The above bid status information can also be obtained by contacting the Buyer.
END OF INSTRUCTIONS TO BIDDERS
~~ BITUMINOUS PAVING MATERIALS #19-014-DOT
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GENERAL CONDITIONS
ADDENDUM AND SUPPLEMENT TO INVITATION TO BID (ITB):
If It becomes necessary or advisable to revise any part of this ITB or if additional data is necessary to enable the
exact interpretation of provisions of this ITB, revisions will be provided in the form of an Addendum. If revisions
are made after any mandatory Pre-Bid conference, the revisions will be provided only to those Contractors who
will have attended the Pre-Bid conference.
Addendum information is available over the internet at www.DemandStar.com, Adobe Acrobat® Reader may be
required to view this document. We strongly suggest that you check for any addendum a minimum of forty-eight
(48) hours in advance of the bid deadline.
APPLICABLE CODES AND ORDINANCES;
Contractor hereby certifies that all materials used conform to all articles and sections of all current applicable
National Building Codes and other relevant construction-related codes. Workmanship and materials shall conform
to all local applicable codes and ordinances.
CHANGES:
The County of DuPage reserves the right to make any desired change in the specifications after the same shall
have been put under contract; but the change so made, with the price to be added or deducted from the contract
price, therefore, shall be agreed upon in advance between County of DuPage and the successful Contractor.
Illinois law requires that changes in excess of $10,000 or extensions greater than thirty (30) days must comply
with the Criminal Code, The Procurement Services Division shall issue to the successful contractor a written
change order to the original contract; such change orders shall be binding upon both parties thereto and shall in
no way invalidate or make void the terms of the original contract not modified by such change.
COMMENCEMENT OF WORK:
The successful Contractor must not commence any billable work prior to the County's execution of the contract
or until any required documents have been submitted. Work done prior to these circumstances shall be at the
Contractor's risk.
COMMUNICATIONS:
In an effort to create a more competitive and unbiased procurement process, the County desires to establish a
single point of contact throughout the procurement process. From the issue date of this solicitation, until a contract
has been awarded, all requests for clarification or additional information regarding this solicitation, or contact with
the County personnel concerning this solicitation or the evaluation process, must be solely to the contact person
listed on the cover page of this solicitation.
No contact regarding this document with other County employees or officers is permitted unless expressly
authorized by the Buyer issuing the solicitation. A violation of this provision Is cause for the County to reject the
Bidder’s proposal. If it is later discovered that a violation has occurred, the County may reject any proposal or
terminate any contract awarded pursuant to this solicitation.
CONFIDENTIAL INFORMATION AND COUNTY PROPERTY:
It is agreed that any and all specifications, drawings, or data furnished by County of DuPage shall (1) remain the
County of DuPage's sole and exclusive property; (2) be considered and treated by Contractor as County of
DuPage's confidential information, and not be copied, reproduced or duplicated in any manner or disclosed to any
person or party, except as is necessary in the performance of this contract and (3) be returned upon request.
CONTRACTOR PERFORMANCE:
The Instructions to Bidders, Bid Form, General Conditions, Special Conditions, Contract Specifications and
Attached Exhibits, together with the approved purchase order shall be incorporated in and become terms of the
Contract. All items shall be supplied in strict accordance with the specifications. The Contractor's performance
under the terms of the Contract shall be to the satisfaction of the County. Failure to comply with any statutory
requirements shall be deemed a performance breach.
“BITUMINOUS PAVING MATERIALS #19-014-DOT
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DISCIPLINE:
Nothing herein shall be construed to imply that the County of DuPage is retaining control over the operative details
of the Contractor's work or the Subcontractor's employee's work, The Contractor is assuming all oversight, and
the Contractor is ensuring compliance with safety guidelines.
DRUG FREE WORKPLACE:
The Contractor (whether an individual or company) agrees to provide a drug free workplace as provided for in 30
ILCS 580/1 et seq.
ENDORSEMENTS:
Contractor shall not us the name, seal or images of County of DuPage in any form of endorsement to any third-
party without the County's written permission.
F.0.B.:
All goods are to be shipped prepaid, F.O.B, delivered. The total price quoted by the Bidder must be the total cost
delivered to the location(s) stated. Bidder must not qualify his bid by stating a F.O.B. location other than such
stated location(s). Shipments sent C.O.D. without County of DuPage’s written consent will not be accepted and
will at Contractor's risk and expense, be returned to Contractor. Unauthorized shipments are subject to rejection
and return at Contractor's expense.
FORCE MAJEURE:
The County of DuPage shall not hold Contractor liable for an extraordinary interruption of events, or damage of
County property, by a natural cause that cannot be reasonably foreseen or prevented; i.e., droughts, floods,
severe weather phenomena, et cetera.
HOLDING OF BIDS;
Bidder may withdraw the bid at any time prior to the time specified as the closing time for the receipt of bids.
However, no Bidder shall withdraw or cancel the bid for a period of ninety (90) calendar days after said closing
time for the receipt of bids, Unauthorized withdrawal may result in forfeiture of the bld bond, or If no bid bond is
required, the withdrawing Bidder shall pay the sum of $1,000.00 as liquidated damages for the County's loss in
re-bidding.
INDEMNITY:
The Contractor shall, at all times, to the extent permitted by law, fully indemnify, hold harmless, and defend the
County and its officers, agents, and employees from and against any and all claims and demands, actions, causes
of action, and cost and fees of any character whatsoever made by anyone whomsoever on account of or in any
way growing out of the performance of this contract by the Contractor and its employees, or because of any act
or omission, neglect or misconduct of the Contractor, its employees and agents or its subcontractors including,
but not limited to, any claims that may be made by the employees themselves for injuries to their person or property
or otherwise, and any claims that may be made by the employees themselves or by the Illinois Department of
Labor for the Contractor's violation of the Illinois Prevailing Wage act (820 ILCS 130/1 et seq.).
Such Indemnity shall not be limited by reason of the enumeration of any insurance coverage or bond herein
provided.
Nothing contained herein shall be construed as prohibiting the County, its officers, agents, or its employees, from
defending through the selection and use of thelr own agents, attorneys and experts, any claims, actions or sults
brought against them. The Contractor shall likewise be liable for the cost, fees and expenses incurred in the
County's or the Contractor's defense of any such clalms, actions, or sults.
The Contractor shall be responsible for any damages incurred as a result of its errors, omissions or negligent acts
and for any lasses or costs to repair or remedy construction as a result of its errors, omissions or negligent acts,
The County does not waive its defenses or immunities under the Local Goverment and Governmental Employees
Tort Immunity Act, 745 ILCS 10/1 et seq. by reason of indemnification or insurance.
LAW GOVERNING:
The ITB and resulting contract shall be governed by the laws of Illinois. Bidder agrees to comply with all applicable
State and Federal laws.
~ BITUMINOUS PAVING MATERIALS #19-014-DOT
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LIENS, CLAIMS, AND ENCUMBRANCES;:
Contractor warrants and represents that all the goods and materials ordered herein are free and clear of all liens,
claims, or encumbrances of any kind.
LOBBYIST REGISTRATION:
Bidder shall comply with the provisions of Chapter 2, Article IX, Section 2-600, Lobbyist Registration of the Code
of DuPage County, Illinois.
MSDS:
When applicable, Contractor shall furnish Material Safety Data Sheets for their products, in compliance with the
Illinois Toxic Substance Disclosure to Employee Act and the "Right-to-Know" law, 820 ILCS 220/0.01 and 820
ILCS 225/0.1, Material Safety Data Sheets, upon award of Contract, shall be submitted to the County Procurement
Services Division.
MISCELLANEOUS REQUIREMENTS:
The County will not be responsible for any expenses incurred by the Contractor in preparing and submitting a Bid.
All Bids shall provide a stralghtforward, concise delineation of your capabilities to satisfy the requirements of this
request, Emphasis should be on completeness and clarity of content.
NON-DISCRIMINATING:
The Contractor, its employees and subcontractors, agree not to commit unlawful discrimination and agree to
comply with applicable provisions of the Illinois Human Rights Act, the U.S. Civil Rights Act and Section 504 of
the Federal Rehabilitation Act, and rules applicable to each.
PATENTS:
Contractor undertakes and agrees to defend at Contractor's own expense all suits, actions, or proceedings in
which the County of DuPage, its Officers, agents or employees are made defendants for actual or alleged
infringement of any U.S. or foreign letters patent resulting from the use or sale of the items purchased hereunder,
Contractor shall inform the County of DuPage whenever infringement will result from Contractor's adherence to
specifications supplied by the County of DuPage or by an authorized County representative. Contractor further
agrees to pay and discharge any and all judgments or decrees, which may be rendered in any such suit, action
or proceedings against the County of DuPage, its Officers, agents or employees therein.
PAYMENT:
Original invoices must be presented for payment in accordance with instructions contained on the Purchase Order
including reference to Purchase Order number and submitted to the correct address for processing. The County
shall pay all invoices pursuant to 50 ILCS 505, “Local Government Prompt Payment Act”. Invoices containing
charges for work subject to the Illinois Prevailing Wage Act (820 ILCS 130/) are required to be accompanied by
the applicable Certified Transcript of Payroll form(s) for acceptance. Payment will not be made on invoices
submitted later than six-months (180 days) after delivery of goods and any statute of limitations to the contrary is
hereby waived
PROTEST:
No protest shall be based on a matter or issue which could have been raised as an exception prior to bid opening.
Any protest concerning the award of a contract shall be decided by the Procurement Officer. Protests shall be
made In writing to the Procurement Services Division and shall be filed within seven (7) business days of final
approval and acceptance of the bid by the County Board. A protest is considered filed when received by the
Procurement Services Division. The written protest shall include the name and address of the protestor, the ITB
number, a statement of the specific reasons for the protest and supporting exhibits. The procurement Officer will
respond to the written protest within five (5) days. The Procurement Officer's decision relative to the protest shall
be final. Upon receipt of a protest the County may, but is not required to, delay its order under the awarded
contract.
RESERVATION OF RIGHTS:
The County of DuPage reserves the right to reject any or all bids failing to meet the County's specifications or
requirements and to waive technicalities. If in the County of DuPage's opinion, the lowest bid is not the most
responsible bid, considering value received for monies expended, the right Is reserved to make awards as
determined solely by the judgment of the County of DuPage. !n determining the lowest responsible bidder, the
County shall take into consideration the qualities of the articles supplied, thelr conformity with the specifications,
and their suitability to the requirements of the County and the delivery terms. Intangible factors, such as the
Bidder’s reputation and past performance, will also be weighed.
~ BITUMINOUS PAVING MATERIALS #19-014-DOT
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===== PDF PAGE 131 =====
[Extraction: OCR (rendered-page OCR)]
The Bidder’s failure to meet the mandatory requirements of the ITB will result in the disqualification of the bid from
further consideration.
The County further reserves the right to reject all bids and obtain goods or services through intergovernmental or
cooperative agreements, or to issue a new and revised ITB.
Submission of a bid confers no rights on the Contractor to a selection or to a subsequent contract. All decisions
on compliance, evaluation, terms and conditions shall be made solely at the County's discretion and shall be made
in the best interest of the County.
TAX:
The County of DuPage does not pay Federal Excise Tax or Illinois Sales Tax. The tax exemption number Is
E9997-4551-07. A copy of the exemption letter is available upon written request.
TERMINATION, CANCELLATION AND DAMAGES:
This contract may be terminated upon mutual agreement of both parties.
The County may terminate based on the Contractor's breach or default. Unless the breach or default creates an
emergency situation, as determined in the County’s sole discretion, the Contractor shall be given notice and a five
(5) day opportunity to correct before the termination becomes effective.
If the County terminates this Contract because of the Contractor's breach or default, the County shall have the
right to purchase items or services elsewhere and to charge the Contractor with any additional cost incurred,
including but not limited to the cost of cover, incidental and consequential damages and the cost of re-bidding.
The County may offset these additional costs against any sums otherwise due to the Contractor under this bid or
any unrelated contract,
If the County of DuPage fails to appropriate funds to enable continued payment of multi-year Contracts the County
may cancel, without termination charges, provided Contractor received at least thirty (30) days prior written notice
of termination.
TRANSFER OF OWNERSHIP OR ASSIGNMENT:
The terms and conditions of this contract shall be binding upon and shall ensure to the benefit of the parties hereto
and their respective successors and assigns. Prior to any sales or assignments the County of DuPage must be
notified and approve the same in writing.
VENUE:
By submitting a response, bidder agrees that venue for all disputes arising out of the solicitation process, including
but not limited to judicial review of any protest decision, will be exclusively in the circuit court for the Eighteenth
Judicial Circuit in DuPage County, Illinois and that Illinois law will control.
WARRANTY:
Complete warranty information detailing period and coverage must be submitted.
END OF GENERAL CONDITIONS
BITUMINOUS PAVING MATERIALS #19-014-DOT
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===== PDF PAGE 132 =====
[Extraction: OCR (rendered-page OCR)]
SPECIAL CONDITIONS
ACCURACY DISCLAIMER:
The Contractor shall thoroughly acquaint himself with the sites for the proposed bid to fully understand the
facilities, difficulties and restrictions attending to the execution of the bid. The Contractor will be allowed no
additional compensation for his failure to be so informed.
JOINT PURCHASING:
OTHER TAXING BODIES: Based on County Board Resolution IR-084-76.
Would your firm be willing to extend your bid to other taxing bodies in DuPage County such as school districts,
townships, cities and villages, etc.? The approximate quantity usage is unknown.
YES__X NO
State any other requirements that they would have to meet beyond that of our Bid invitation and specification,
None
NOTE: The County of DuPage would not be involved in purchasing by any other taxing body other than to receive
a copy of their purchase order that would reference the County of DuPage contract number. The invoicing and
payments would be entirely between the other taxing bodies and the Contractor. If the County of DuPage accepts
this bid, the procedure to handle joint purchases would be developed by the County of DuPage with the Contractor
and distributed to the taxing bodies by the County of DuPage.
END OF SPECIAL CONDITIONS
BITUMINOUS PAVING MATERIALS #19-014-DOT
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===== PDF PAGE 133 =====
[Extraction: OCR (rendered-page OCR)]
INSURANCE REQUIREMENTS
Upon notice of acceptance of proposal, the successful bidder shall, within thirty (30) calendar days of said notice, furnish to
the Purchasing Agent a certificate of Insurance and provide policy endorsements evidencing specific coverage of the types of
insurance In the amounts specified below, Such coverage shall be placed with a responsible company acceptable to the
County licensed to do business in the State of Illinois, and with a minimum insurance rating of A:VIl as found in the current
edition of A M Best's Kay Rating Guide, All required insurance shall be maintained by the contractor In full force and effect
during the life of the contract, and until such time as all work has been approved and accepted by the County. The Contractor
is responsible for all Insurance deductibles and Self-Insured Retentions.
TYPE OF INSURANCE MINIMUM ACCEPTABLE LIMITS OF LIABILITY
1. | Workers Compensation Statutory
~ 2. | Employers Liability
A. Each Accident $1,000,000
B, Each Employee-disease $1,000,000
C. Policy Aggregate-disease $1,000,000
3. | “Commercial General Liability ****
A. Per Occurrence $2,000,000
B. General Aggregate
1, General Aggregate- Per project $2,000,000
2. General Aggregate - Products/
Completed Operations $2,000,000
4. | ** Business Auto Liability *“** $1,000,000
AGREEMENT. The service provider shall provide the COUNTY endorsements at the beginning of each ye ar
evidencing same.
If any policy or coverage is written as "claims made" then coverage must be maintained for 4 years after project completion.
At all times during the term of the contract, the Contractor and its independent contractors shall maintain, at their sole expense,
insurance coverage for the Contractor, its employees, officers and independent contractors, as follows:
NOTE: A) _ Itis the responsibility of Contractor to provide a copy of this PROPOSAL to their insurance carrier.
B) It may also be required that the Contractor's insurer and coverage be approved by County prior to execution
of the Contract,
C) No work shall be started until receipt of Certificate of Insurance.
The County of DuPage shall be named as additionally insured on all certificates of insurance. Insurance certificates shall
also reference project name and BID NUMBER, Certificates should be faxed (and hard copy mailed) to:
DuPage County Procurement Services Division
David Williams, Buyer
421 North County Farm Road
Wheaton, IL 60187-3978
Telephone: (630) 407-6190
FX: (630) 407-6201
The insurance carrier of the insured is required to notify the County of DuPage of termination of any or all of these coverages,
prior to (he completion of any contract, at least 30 days prior to expiration.
CHANGES IN INSURANCE COVERAGE
The Contractor will immediately notify the County if any insurance has been cancelled, materially changed, or
renewal has been refused and the Contractor shall immediately suspend all work in progress and take the
necessary steps to purchase, maintain and provide the required insurance coverage(s) and limits. If suspension
of work should occur due to insurance requirements, upon verification by the County of the required insurance the
County will notify Contractor when they can proceed with the work. Failure to provide and maintain the required
insurance coverage(s) and limits could result in immediate cancellation of the contract and the Contractor shall
accept and bear all costs that may result due to the Contractors failure to provide and maintain the required
insurance.
INSURANCE RATING:
All of the above-specified types of insurance shall be obtained from companies that have at least an A-VII rating
in Best’s Guide or the equivalent.
BITUMINOUS PAVING MATERIALS #19-014-DOT
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===== PDF PAGE 134 =====
[Extraction: OCR (rendered-page OCR)]
SURVIVAL OF INDEMNIFICATION:
The indemnification described above shall not be limited by reason of the enumeration of any insurance coverage
herein provided, and indemnification shall survive the termination of the Contract.
NOTICE OF LAWSUIT:
Within 5 days of service of process, the County shall notify the Contractor of any lawsuit involving the
indemnification provided for above. Failure to provide such notice shall not relieve the Contractor of its obligation
to provide indemnification. However, the County shall be responsible for any additional costs of defense incurred
due to their failure to provide such notice within 60 days.
CHOICE OF LEGAL COUNSEL:
The Contractor shall provide coverage as provided in the contract, If the County, an Employee, or Elected Official
is named in a lawsuit then the County retains the right to choose legal counsel subject to the approval of the
County and appointment by the State's Attorney of DuPage County.
RIGHTS RETAINED:
Notwithstanding the foregoing, nothing contained herein shall be deemed to constitute a waiver of any defenses
or immunities otherwise available to the County.
END OF INSURANCE REQUIREMENTS
BITUMINOUS PAVING MATERIALS #19-014-DOT
Page 13 of 27

===== PDF PAGE 135 =====
[Extraction: OCR (rendered-page OCR)]
SPECIFICATIONS
This bid is to furnish bituminous paving materials for the period April 1, 2019 through March 31, 2020. Orders
will be placed on an “as needed” basis.
MATERIALS:
The materials furnished under this proposal shall meet the applicable provisions of Sections 1030 and 1032 of
the Standard Specifications for Road and Bridge Construction, adopted April1, 2016, and any subsequent
revisions thereafter.
QUANTITIES: :
The material shall be loaded into County trucks at the plant site in a minimum quantity of (1) one ton per truck.
Quantities shown are approximate, and are intended only to establish unit prices. The County reserves the right
to increase or decrease the quantity shown by any amount, and to purchase the materials from any or all
bidders at the quoted unit price.
PRICES:
Prices shall remain firm for one (1) year from date of award,
Unit prices quoted shall be F.O.B. County trucks at the plant sites indicated by bidder on the Schedule of Prices.
CONTRACT TERM & RENEWAL:
This contract shail be effective for a one year period from date of award. The contract shall be subject to three
(3) additional twelve (12) month renewal periods provided there is no change in the terms, conditions,
specifications and prices and provided that such renewals are mutually agreed to by both parties. In no event
shall the term plus renewals exceed four (4) years.
BITUMINOUS PAVING MATERIALS #19-014-DOT
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===== PDF PAGE 136 =====
[Extraction: OCR (rendered-page OCR)]
SMP
Cold Patch Specifications
The patching material shall be composed of a suitable aggregate, plant-mixed with SMP. The bituminous
material shall be available in various grades so that one such grade will enable a stockpile to remain pliable and
workable at a temperature of —15 degrees F, The patching material shall be capable of maintaining adhesive
qualities in patched areas, which are damp at time of application, and after remaining in an uncovered stockpile
for up to 6 months.
MATERIALS
Preproduction Aggregate: Will consist of a crushed limestone or approved equal, complying with the
requirements of ASTM C-136 for stone size #89 or #9 in the following manner:
#9
% Passing
100
85-100
10-40
0-10
0-5
ASTM C-88
ASTM C-131
ASTM C-117
ASTM C-127, 128
ASTM C-127, 128
ASTM C-123
ASTM C-295
ASTM C-142
Sieve Size (Metric)
3/8 inch (9.5-mm)
Number 4 (4.75-mm)
Number 8 (2.36-mm)
Number 16 (1.18-mm)
Number 50 (300-mm)
Soundness Loss (Soldium-5 Cycles):
Los Angeles Abrasion Loss:
-200 Sieve (By Wash):
Absorption:
Specific Gravity
Other Deleterious Matter
Soft Pieces
Coal! and Lignite
Shale, Chert, Shady Material, etc.
#89
% Passing
90 -100
20 - 55
5 - 30
0-10
0-5
12,0% Maximum
40.0% Maximum
2.0% Maximum
1.0% - 2.5%
2.55 - 2.75
3.0% Maximum
1.0% Maximum
2.5% Maximum
Bituminous Material: The bituminous material shall be SMP, It shall meet the following requirements:
ASTM D-1310
Minimum
ASTM D-2170
ASTM —- D95
Maximum
ASTM D-402
ASTM D-2171
Poises
ASTM D-5
ASTM D-113
ASTM D-2042
Flash Point (Tag Open Cup)
Kinematic Viscosity at 60 C (140° F)
Water
Distillate Test (Volume of original Sample):
to 225 degrees C (437° F)
to 260 degrees C (500° F)
to 315 degrees C (600° F)
Residue from distillate at 360° C (680° F)
Tests on Residue from Distillation:
Absolute Viscosity at 60 degrees C (140° F)
Penetration
Ductility at 4 degrees C (39° F), 1 cm/min
Solubility in Trichloroethylene
~ BITUMINOUS PAVING MATERIALS #19-014-DOT
Page 15 of 27
200 F
300-4000 cst
0.2%
None
0-5%
0-25%
72-95%
125 425
200 Minimum
100 Minimum
99.0% Minim

===== PDF PAGE 137 =====
[Extraction: OCR (rendered-page OCR)]
SMP
Cold Patch Specifications
COMPOSITION OF MIXTURE
The mixture shall consist of an aggregate and a bituminous material conforming to the above, mixed in
such a manor as to contain 120 Ibs. of bituminous material per finished ton (6.00%).
The approved formula shall have an allowable variation of not more than the following minimum and
maximum ranges:
Minimum Maximum
Job Mix Formula 5.5% (110 Ibs/ton) 6.5% (130 Ibs/ton)
By Extraction 3.5% 7.0%
PREPARATION OF MIXTURE
It may be necessary to heat approved aggregates. When heat is applied, the mixture temperature
SHOULD NOT EXCEED 170 DEGREES F.
The asphalt shall be heated to a temperature between 150 and 225 degrees F in accordance with the
instructions of a Seneca Petroleum Company representative,
The mixture shall be mixed until all of the aggregates are uniformly coated.
PLANTS AND EQUIPMENT
Storage facilities and all equipment used in the preparation of the mixture shall be approved by the
appropriate local governing agency. An approved drier shall be available for surface drying the aggregate when
needed. The materials for individual batches shall be measured accurately either by volume or by weight, by
approved methods and equipment.
A batch type mixer of approved design and capacity shall be used in mixing the ingredient materials.
However, approval for the use of a continuous mixer of portable pug mill may be given if it can be shown that
satisfactory results will be obtained.
STRIPPING TEST
Immediately after mixing, the mixture shall meet the requirements of ASSHTO T-182, whereby not more
than 5% of the aggregate particles shall remain uncoated.
HANDLING PRECAUTIONS
During the production of SMP Cold Patch, and the production of handling of SMP liquid Asphalt Blend,
normal industry-wide safety precautions such as the prohibition of smoking, and any other source of ignition,
spark, or open flame, shall be strictly enforced in the vicinity of such operations.
BITUMINOUS PAVING MATERIALS #19-014-DOT
Page 16 of 2/

===== PDF PAGE 138 =====
[Extraction: OCR (rendered-page OCR)]
v
qv
Vendors with multiple locations must provide an address, contact and phone number for each yard, where
indicated,
Plant Location
Delivery | Unit | Quantity | Unit Price] Total _|
|
PLANT LOCATION:
ADDRESS:
1555 W. Washington, West Chicago, IL
Hma Surface Course, Mix D, | Fob Plant Ton | 100 Sox |e ac an an
i ) Writ
N70 | SLCC | AMC
hl Surface Course, Mix D, | Fob Plant Ton 1100 $ LEO $ Pe Z WHE. 0)
L
Hma_ Binder Course, ||-19, N70 | Fob Plant Ton 100 $5 eU TS S7aevo|
Hma_Binder Course, lI-19, N50 | Fob Plant _| Ton 900 $ si CC_T$ Fe Fad wv
Polymerized Hma_ Surface | Fob Plant Ton 30 $ $
Course, Cb ee BLUE UC
Mix E, N70 shi
Driveway/Private Mix" Fob Plant Ton 30 S43a.c0 18 1D SGCOMC
“Ss-1 Asphalt Emulsion Fob Plant 5 Gal 10 Pails |S 2 , *
Pails 38-60 ZyxO. 00
58-28 Liquid Asphalt Fob Plant 5 Gal | 30 Pails Syl =p $
ee Pails Ne Bre Sabemne:::
Smp Cold Patch Fob Plant Ton 100 $ VJ $
| (See Attached Specifications) INC lexan a
Dumping Of Asphalt Grindings | FOB PLANT TON 400 $ 44] a
And Clean Concrete ** N 1G |
Dumping Of Broken Asphalt FOB PLANT TON 400 $ Ni] a $
ean Total:
CONTACT:
Tom Murphy
PHONE NUMBER:
PLANT LOCATION:
ADDRESS:
630-293-5570
2200 Graham St., Bartlett, IL
CONTACT:
Dan Mateja
PHONE NUMBER:
ADDRESS: —
630-289-6080
CONTACT:
PHONE NUMBER:
BITUMINOUS PAVING MATERIALS #19-014-DOT
Page 17 of 27

===== PDF PAGE 139 =====
[Extraction: OCR (rendered-page OCR)]
CONTRACT ADMINISTRATION INFORMATION:
CORRESPONDENCE TO CONTRACTOR: _| REMIT TO CONTRACTOR:
NAME ; _ Plote Construction Inc. NAME J 7
CONTACT Dave Verdico CONTACT
ADDRESS 1100 Brandt Drive ADDRESS _ -
CITY ST ZIP _ Hoffman Estates, IL 60192 CITY ST ZIP
Telephone i; 847-695-9300 Telephone
FX __ 847-695-9317 FX
EMAIL —_|_bids@plote.com EMAIL
COUNTY BILLTOINFORMATION: —__
COUNTY SHIP TO INFORMATION:
DuPage County Division of Transportation
Attn: Kathy Black
421 North County Farm Road
Wheaton, IL 60187
Telephone: (630) 407-6892
DuPage County Division of Transportation Sign Shop
Attn: Darcie Garza
140 North County Farm Road
Wheaton, IL 60187
Telephone: (630) 407-6906
DUPAGE COUNTY PUBLIC WORKS BILL TO
DUPAGE COUNTY PUBLIC WORKS SHIP TO
Woodridge, IL 60517
Telephone: (630) 985-7400
INFORMATION: —__ INFORMATION:
Attn: Magda Leonida-Padilla Attn: Duane Kozak
7900 S Rt. 53 7900 S Rt, 53
Woodridge, IL 60517
Telephone: (630) 985-7400
DUPAGE COUNTY FACILITIES MANAGEMENT
BILL TO INFORMATION:
‘DUPAGE COUNTY FACILITIES MANAGEMENT SHIP
TO INFORMATION:
Attn: Mary Ventrella
421 N. County Farm Road,
Wheaton, IL 60187
Telephone: (630) 407-5700
Attn: Mary Ventrella
421 N. County Farm Road,
Wheaton, IL 60187
Telephone: (630) 407-5700
{ FOREST PRESERVE DISTRICT OF DUPAGE
COUNTY BILL TO INFORMATION:
FOREST PRESERVE DISTRICT OF DUPAGE
COUNTY SHIP TO INFORMATION:
Attn: Carla Soria
38580 Naperville Rd,
Wheaton, IL 60189
Telephone: (630) 933-7200
Attn: Carla Soria
PO BOX 5000
Wheaton, IL 60189
Telephone: (630) 933-7200
DUPAGE COUNTY STORMWATER BILL TO
INFORMATION: 7 _
Attn: Jamie Lock
421 N. County Farm Road
Wheaton, IL 60187
Telephone: 630-407-6705
DUPAGE COUNTY STORMWATER SHIP TO
INFORMATION:
Attn: Brian Borowiak
17w440 N Frontage Road
Darien, IL 60561
Telephone: 630-327-5838
All unit prices shall be F.O.B. Delivered County trucks at the plant sites indicated by bidder on the schedule of
prices (Freight included in price).
BITUMINOUS PAVING MATERIALS #19-014-DOT
Page 18 of 27

===== PDF PAGE 140 =====
[Extraction: OCR (rendered-page OCR)]
#19-014-DOT BID FORM
(PLEASE TYPE OR PRINT THE FOLLOWING INFORMATION)
| Full Name of Bidder Plote Construction Inc. _
Main Business Address 4100 Brandt Dr.
[SEs Bia AC Hoffman Estates, IL 60192
Telephone Number 847-695-9300 |
pac Ranier 847-695-9317
Bid Contact Person Dave Verdico
uli hicilasad dverdico@plote.com _ 7
TO: The DuPage County Procurement Services Division
The undersigned certifies that he is:
| the Owner/Sole Q a Member of the XI an Officer of the Q a Member of the
Proprietor Partnership Corporation Joint Venture
herein after called the Bidder and that the members of the Partnership or Officers of the Corporation are as follows:
Daniel R. Plote
(President or Partner) (Vice-President or Partner)
_ Janice R. Plote Janice R, Plote
(Secretary or Partner) (Treasurer or Partner)
Further, the undersigned declares that the only person or parties interested in this bid as principals are those
named herein; that this bid is made without collusion with any other person, firm or corporation; that he has fully
examined the proposed forms of agreement and the contract specifications for the above designated purchase,
all of which are on file in the office of the Procurement Manager, DuPage Center, 421 North County Farm Road,
Wheaton, Illinois 60187, and all other documents referred to or mentioned in the contract documents,
specifications and attached exhibits, including Addenda No. F , and issued
thereto;
Further, the undersigned proposes and agrees, if this bid Is accepted, to provide all necessary machinery, tools,
apparatus and other means of construction, including transportation services necessary to furnish all the materlals
and equipment specified or referred to in the contract documents in the manner and time therein prescribed.
Further, the undersigned certifies and warrants that he is duly authorized to execute this certification/affidavit on
behalf of the Bidder and in accordance with the Partnership Agreement or by-laws of the Corporation, and the
laws of the State of Illinois and that this Certification is binding upon the Bidder and is true and accurate.
— = ~~ BITUMINOUS PAVING MATERIALS #19-014-DOT _
Page 19 of 27

===== PDF PAGE 141 =====
[Extraction: OCR (rendered-page OCR)]
Further, the undersigned certifies that the Bidder is not barred from bidding on this contract as a result of a violation
of either 720 Illinois Compiled Statutes 5/33 E-3 or 5/33E-4, bid rigging or bid-rotating or as a result of a violation
of 820 ILCS 130/1 et seq,, the Illinois Prevailing Wage Act.
The undersigned certifies that he has examined and carefully prepared this bid and has checked the same in
detail before submitting this bid, and that the statements contained herein are true and correct.
If a Corporation, the undersigned further certifies that the recitals and resolutions attached hereto and made a
part hereof were properly adopted by the Board of Directors of the Corporation at a meeting of said Board of
Directors duly called and held and have not been repealed, nor modified and that the same remain in full force
and effect. (Bidder may be requested to provide a copy of the corporate resolution granting the individual
executing the contract documents authority to do so.)
Further, the bidder certifies that he has provided equipment; supplies or services comparable to the items specified
in this contract to the parties listed in the reference section below and authorizes the County to verify references
of business and credit at its option.
Finally, the Bidder, if awarded the contract, agrees to do all other things required by the contract documents, and
that he will take in full payment therefore the sums set forth in the bidding schedule.
BID AWARD CRITERIA:
Purchase orders for road materials are typically awarded to multiple vendors by multiple departments. The
amount of the purchase order awarded to each vendor, as well as the decision to use a certain vendor on a given
day considers the following primary factors.
e Material Cost
* Distance From Plant To Job Site
e Material Availability
© Travel Time From Plant To Job Site
Where unit prices are requested, the quantities stated are approximate only but will be used to determine bid
award (See Preparation of Bids Section)
Je pot
TOTAL BID AMOUNT: $_ 42% 3 72’
Total (in figures)
oa - : “ Eueniecs
che feavesy Aisi Lhe Jotcrruns Lpitec Aavecy * Doliars and Zee? Cents.
(Print or Type)
X (cow / [ Ul, ; LC. CORPORATE SEAL
(Signature and Title) William T. Madden, Asst. Secretary (If available)
BID MUST BE SIGNED AND NOTARIZED
FOR CONSIDERATION
Subscribed ¥¢ sworn to before me this __ Sth __day of __ March AD, 20.19.
(hp } Payee Oe eas My Commission Expires: _/@-/9- 2021
(Notary Pub
ANNA MARIA KUSHLAKUS
Official Seal
Notary Public ~ State of tilinols
My Commission Explres Oct 19, 2021
BITUMINOUS PAVING MATERIALS #19-014-DOT
Page 20 of 27

===== PDF PAGE 142 =====
[Extraction: OCR (rendered-page OCR)]
VENDOR ETHICS DISCLOSURE
The Vendor Ethics Disclosure Statement can be found on the next page and on the County's Internet site under
Contractor Forms in the Procurement section. The most current version of the form should always be utilized,
There is also another form for additional pages; all pages are Adobe fillable forms.
Continuing Disclosure: It is the contractor/vendor’s responsibility to update contribution information on an
ongoing basis during the life of the contract. The vendor Is required to submit an updated Ethics Disclosure
Statement to the user department any time contributions are made to the Chairman or County Board Members
subsequent to the most recent authorized contract action,
Failure to Comply: Failure to provide the requested information will at minimum delay awarding of the contract
and could result in the selected vendor being disqualified as non-responsive and non-responsible,
Providing fraudulent information on the Vendor Ethics Disclosure Statement may result in a Class 3 Felony.
Contribution: A gift, subscription, dues, loan, advance, or depasit of money or anything of value, including
services, knowingly received in connection with the nomination for election or election of any person to County
Office.
Multi-year contracts; Those contracts with a duration greater than 12 months require annual updates, to be filed
by the vendor with the user dapartment and forwarded to Procurement. The reporting period should be the current
and previous calendar years.
Prohibited Source: Any person or entity who (i) is seeking official action by the Chairman, County Board member
or in the case of an employee, by the employee or by the Chairman or County Board member, or another employee
directing that employee; (ii) does business or seeks to do business with the Chairman, County Board member, or
employee (ili) conducts activities regulated by the Chairman, County Board member, or employee (iv) has interests
that may be substantially affected by the performance or non-performance of the official duties of the Chairman,
County Board member, or employee (v) is registered or required to be registered with the Secretary of State under
the Lobbyist Registration Act or the DuPage County Lobbyist Registration Act, except that an entity not otherwise a
prohibited source does not become a prohibited source merely because a registered lobbyist is one of its member
or serves on its board of directors (vi) is a Political Action Committee to which a prohibited source has been
contributed.
Page 21 of 27

===== PDF PAGE 143 =====
[Extraction: OCR (rendered-page OCR)]
Required Vendor Ethics Disclosure Statement . 3/5/19
Fallure to complete and return this form may result in delay or cancellation of the Date:
County's Contractural Obligation, Bid/Contractv/PO#: #19-014-DOT
Company Name: Plote Construction Inc. CompanyContact: — Dave Verdico
Contact Phone: 847-695-9300 Contact Email: — bids@plote.com
The DuPage County Procurement Ordinance requires the following written disclosures prior to award;
1, Every contractor, union, or vendor that Is seeking or has previously obtained a contract, change orders to one (1) or more contracts, or two (2) or
more Individual contracts with the county resulting In an aggregate amount at or In excess of $25,000, shall provide to Procurement Services
Division a written disclosure of all political campaign contributions made by such contractor, unlon, or vendor within the current and previous
calendar year to any Incumbent county board member, county board chairman, or countywide elected offical whose office the contract to be
awarded will benefit. The contractor, unlon or vendor shall update such disclosure annually durlng the term of a multl-year contract and prior to
any change order or renewal requiring approval by the county board. For purposes of this disclosure requirement, “contractor or vendor”
Includes owners, officers, managers, lobbylsts, agents, consultants, bond counsel and underwriters counsel, subcontractors and corporate
entitles under the contral of the contracting person, and political actlon committees to which the contracting person has made contributions
NONE (check hera) - Ifno contributions have been made
a Recipient Donor pana Wa. Sih Wen tans Ine Amount/Value Date Made
* | Dan Cronin Plote Construction Inc. Ad Book 200,00 Feb 2019
bd in Cronin Plote Construction Inc. Ad Book 1,000.00 Mar 2018
2. All contractors and vendors who have obtained or are seeking contracts with the county shall disclose the names and contact Information of
thelr lobbyists, agents and representatives and all Individuals who are or will be having contact with county officers or employees In relation to
the contractor bid and shall update such disclosure with any changes that may occur.
Ba) NONE (chack hare) - Ifno contacts have bean made
Lobbyists, Agents and Representatives and all Individuals who are
Ada} or Will be having contact with county officers or employees In Telephone Emall
Une/ relation to the contract or bld
* | None
* I
Acontractor or vendor that knowingly violates these disclosure requirements Is subject to penalties which may Include, but are not limited to,
the Immediate cancellation of the contract and possible disbarment from future county contracts,
Continuing disclosure ts required, and | agree to update this disclosure form as follows:
If information changes, within five (5) days of change, or prior to county action, whichever Is sooner
30 days prior to the optional renewal of any contract
Annual disclosure for multi-year contracts on the anniversary of sald contract
* With any request for change order except those Issued by the county for administrative adjustments
The full text for the county's ethics and procurement policies and ordinances aro available at:
hitp://vevew.dupaaccoers/Countytoard/Polictes/
thoreby acknowledge that I Mave recelved, have read, and understand these requirements.
Authorized Signature
cea /{ Milt, C_
Printecl Name William T. Madden
Title Asst. Secretary
Date 3/5/19
Attach additional sheets If necessary. Sign each sheat and number each page, Page of (total number of pages)
FORM OPTIMIZED FOR ACROBAT AND ADOBE READER VERSION 9 OR LATER
PAVING MATERIALS PURCHASE #19-014-DOT
Page 22 of 27
Rev 1.1
ANG

===== PDF PAGE 144 =====
[Extraction: OCR (rendered-page OCR)]
ram WV-G Request for Taxpayer Gis Font toe
1. Octoote 201 Identification Number and Certification requester, Do not
sre Neverca Raves © Go to mww.trn gov/FomnW9 for Instructions and the tatwst information. ment eo the is
Plote Construction Inc.
feme, f othworl Nan above
Pion Oe your Monee sae fobaTy Ruane lm Paquied ox ire Bex Go Het kanve iis ine bea
rolloweng maven bora,
OF wavecion o
singe mentee
L2G Mime LLG ms Caunted ath LLC Tate
encrvar LLC that Is nat ch
5 Adimen purber, diest #0 apt of sute 1G) Seo Taucbons,
1100 Brandt Drive
Enter your TIN In tha appropriate box. Tho TIN provided must maicn the narne giv on ine 1 to avoid
peckup watnoldiig, For Inciviguals, tie 1s genpralty your social security cumnoer (SSI), Horwover, for &
$00 the Instructions tor Part 1 lular, For other
IN). Ifyou do not have A number, fo8 Ho; fo gota
redident aten, sole proprator, of disregarded en!
ereitios, {tli YOLr eciplaper dentitcation numbor (|
Tit, tater.
Not: If the account ts in more than one Name, see the instructions for line 4. Also sea What Naina ends [Employer tientacabon nomer |
umber To Give tha Requester tor guidelines on whose number to enter.
Under penaioes of perjury, lcertiy Tat
1, The number snown on ints form Is my correct Laxpaynr ioanziication numoar (oc am wut
2 | 0n Not Subject to backup werholding because: (a) ) aM e@xccenps froth backup withho'd
Soevice (AS) Tat tam wc{oct to backup wihhncidirg as a reat of a fallize to report. ar int
no eager subject to backup withholcing: and
3. 1am a US, catzen oF otner U.S. person (detned belo); and
2 Chace appropriate bex Ine tedorn! tat clantifcation of The person micas nama & ortarad on lina 1, Check only ona of ihe
Olccopein Wsceprsin () eurmenng 0 trunnetate
CD) tinted tasieny company, Enter he tat casatteaien (C~C corporation, 8-8 corporatian. I= Partnerntdpy br
Note: Cnsck tha appeopriicie fox i the ane nbave for tha tax Diet icatON of he mghe
Pom ihe tener unkes ihe cure ce ine tC tt
Tom tha owner Ine U2, faduewl tax purpoaes, Ctherwinn, « ungio mabe LLG that] OA WA
Ws Giroger oid rom Tha Gwnar should chock Ihe approgrista box for Ihe Lx CataManton Df ht owns.
4 Exam
edructiana on page 3
Eewnge payen coda (ft any)
mariner cwrer Oo pot check xm puon trom FATCA regesting:
Pew rs wetter sve MB
Roquaiors nan and adarcsa pipuons)
ILL
B Je] 2b [1 [a] fo 2
tor 8 Purre to be Issuec to mes and
Ot (0) | have not been notitied Dy ine internal Revere
OF OMdeNds, Of (C) INE HS Mas Noted me trat tam
4, The FATGA coves) entered on thes torn (tang) Indicating that 1 em exempt tom FATCA reporting (a caret.
Certification instructions. You must cross cut Tem 2 above If you have bee nebted by the IRS inat you ere currectly subject tp buckup Rethhording because
ou Mave fasted to report ali inerest and cviderkts on your tax relurn, For fowl estate Ensactiins, fem 2 Gows hol apply, For morgage (terest pak,
SoQusttion of abardorenent of secured proparty.
=
I, CAN CANON Of COO1, COctrDIdiors 19 an incivisual retirement ara
a
(IRA), aret geeora .payrnert
See the instructions for Part tl
an
2 5 atau
Section references are fo the Internal Reverue Code unless otneretse
Noted.
Future developments, For the latwat treermation about dewaxepments
rotated to For W-9 and Ra Instructons, auch ns legslation enacted
ator Duly were pubtsned, go lo www. irs gaviFevrn V9.
Purpose of Form
An individual or (Form W-9 requester wn 's reqqured to Nie an
Infornation retum wen the IRS must ottain your correct taxpayer
Identitcation number (TIN) whict may be your soca’ security Fumter
pec Indivicual taxpayer identitcation number (ITN), adoption
kioitacation number (ATIN), oF empkcyer Identification number
(Ee), ag. 10 report on an Informaten return thy amount paki to He to other
ameunt on an Information retum, Examipies of |
(OTLETYS Include, DLA are Not Ilineted to, Ue follomiry
+ Form 1099-INT (interest camned oF patd)
im, Ai aa
datar 3/5/19
io 10US-DAV (dividends, Incluang those from siocks or mutual
* Form 1099-MISC {vasious Types Of incom, prizes, ewarcs, cy groan
propeeds)
s Fort 1039-3 (stock or Mulual fund sales and certa’n other
irarsactors by crocars)
+ Form 1000-3 [proceeds Trom real outate tursactions)
+ Form 106% [merchant card and tnira pany network transacone)
« Form 1006 Mone mevigage Nberest). 109G-f (stucerit en Inmierest},
1038-T Quitiony ‘ 7
« Form 1000-C (uancelud debt)
+ Form 1092-A (scquinivcn or abancermant of secures proparty)
Une Form W-9 Only you are 8 ULS, parce (Incsucing 2 nesigant
alten), 1p provicn your correct TIN,
(hyo do Not relum Form Wea to the requester wit a TIN, you might
pe munyedt fo backup withhatting. See Wriat Ii backup withtokang,
‘Cat No. Foun w-0 (Me, 10-2016)
PAVING MATERIALS PURCHASE #19-014-DOT
Page 23 of 27

===== PDF PAGE 145 =====
[Extraction: OCR (rendered-page OCR)]
REFERENCES
The bidder must list at least three (3) references, listing firm name, address, telephone number and contact person
to whom they have provided similar equipment, material or services for a period of not less than six (6) months.
Additional references may be required.
| COMPANY NAME:
Village of Streamwood
ADDRESS:
301 E. Irving Park Rd.
Streamwood, IL 60107 _
| CONTACT PERSON:
__|___Matt Mann _
TELEPHONE NUMBER: “l
630-736-3850
COMPANY NAME:
City of St. Charles
ADDRESS:
2 E, Main St.
St. Charles, IL 60174
CONTACT PERSON: .
7 Mark Koenen
TELEPHONE NUMBER:
630-377-6978
COMPANY ¢ "|
iki Village of Bartlett
AODRESS:
—_ 228 S. Main St. 7
| Bartlett, IL 60103
CONTACT PERSON:
Paul Kuester
R:
TELEPHONE NUMBE 630-837-0811 ; 7
ii p
COMPANY NAME Village of Hanover Park
ADDRESS:
2121 W. Lake St.
_ Hanover Park, 1L60133 |
IN:
Senn eae Howard Killian ; _ _
TELEPHONE NUMBER:
630-372-4441 icimmaigaca!
PAVING MATERIALS PURCHASE #19-014-DOT
Page 24 of 27

===== PDF PAGE 146 =====
[Extraction: OCR (rendered-page OCR)]
illinois Department
of Transportation Certificate of Eligibility
Plote Construction, Inc. ContractorNo 4813
1100 Brandt Drive HOFFMAN ESTATES, iL 60192 (ist Revision)
WHO HAS FILED WITH THE DEPARTMENT AN APPLICATION FOR PREQUALIFICATION STATEMENT OF EXPERIENCE, EQUIPMENT AND
FINANCIAL CONDITION IS HEREBY QUALIFIED TO BID AT ANY OF DEPARTMENT OF TRANSPORTATION LETTINGS IN THE CLASSES OF
WORK AND WITHIN THE AMOUNT AND OTHER LIMITATIONS OF EACH CLASSIFICATION, AS LISTED BELOW, FOR SUCH PERIOD AS
THE UNCOMPLETED WORK FROM ALL SOURCES DOES NOT EXCEED SUPER UNLIMITED
001 EARTHWORK . Unlimited
002. PCC PAVING Untimited
9003 HMA PLANT MIX Uniinited
2 ORAINAGE $4,775,000
7 CONCRETE CONSTRUCTION $12,675,000
2 COLD MILL.PLAN. & ROFOMILL $21,350,000
084 AGGREGATE BASES & SURF. (A) $20,125,000
415A COVER & SEAL COATS (A) $1,075,000
THIS CERTIFICATE OF ELIGIBILITY {S VALID FROM 5/11/2018 TO 4/30/2019 INCLUSIVE, AND SUPERSEDES ANY
CERTIFICATE PREVIOUSLY ISSUED, BUT [S SUBJECT TO REVISION OR REVOCATION, IF AND WHEN CHANGES IN
THE FINANCIAL CONDITION OF THE CONTRACTING FIRM OR OTHER FACTS JUSTIFY SUCH REVISIONS OR REVOCATION.
ISSUED AT SPRINGFIELD, ILLINOIS ON 6/11/2018.
in
Engineer of Construction

===== PDF PAGE 147 =====
[Extraction: OCR (rendered-page OCR)]
SAMPLE
CONTRACT AGREEMENT
CONTRACT # 19-014-DOT BETWEEN [CONTRACTOR]
AND THE COUNTY OF DUPAGE
THIS AGREEMENT is entered into this day of , 20__, between the County of DuPage,
Illinois a body corporate and politic, located at 421 North County Farm Road, Illinois, 60187-3978 (hereinafter referred
to as the COUNTY), and , licensed to do business in the State of Illinois, located
at i ‘ (hereinafter referred to as the CONTRACTOR),
RECITALS
WHEREAS, the COUNTY requires the goods and/or services specified in Bid #19-013-DOT for its
Department of Transportation, located at the DuPage County Center, 104 North County Farm Road, Wheaton,
Illinois 60187; and
WHEREAS, the CONTRACTOR Is the vendor selected pursuant to the bid process and is willing to perform
under the terms of the Bid and this Contract.
NOW, THEREFORE, in consideration of the premises and mutual covenants contained herein, the parties
agree that:
1.0 CONTRACT DOCUMENTS
| This Contract includes all of the following component parts, all of which are fully
Incorporated herein and made a part of the obligations undertaken by the parties:
1.1.a Bid Invitation
1.1.b Project Information
1.1.c Instructions to Bidders
1.1.4 General Conditions
1.1.e Special Conditions
1.1.f Insurance/Bonding Requirements and Certificates
1.1.g Bid Form (including Certification/Proposal, Signature Affidavit including Proposal
Pricing)
1.1. Specifications (including any addenda, interpretations and approved exceptions)
1.1.5 Exhibits
1.1 County Purchase Order
1.2 All documents are or will be on file in the office of the Procurement Services Division,
DuPage Center, 421 North County Farm Road, Room 3-400, Wheaton, Illinois 60187.
1.3 In the event of a conflict between any of the above documents, the document control from
top to bottom; i.e., “a” controls over “b”.
2.0 DURATION OF THIS CONTRACT
2.1 Unless terminated as provided in (he Bid Invilation, the term of this Contract shall be a one
(1) year period beginning on April 1, 2019 and continuing through March 31, 2020,
2.2 The Contract term is subject to renewal according to the Bid Invitation Specifications,
2.0 In no event shall the term plus renewals exceed four (4) years.
3.0 TERMINATION
3.1 Except as otherwise set forth in this AGREEMENT, either party shall have the right
to terminate this AGREEMENT for any cause or without cause thirty (30) days after
having served written notice upon the other party, except in the event of Vendor's
insolvency, bankruptcy or receivership, in which case termination shall be effective
Immediately upon receipt of notice.
3.2 Upon such termination, the liabilities of the parties to this AGREEMENT shall cease,
but they shall not be relieved of the duty to perform their obligations up to the date of
termination, or to pay for deliverables tendered prior to termination.
There shall be no termination expenses.
PAVING MATERIALS PURCHASE #19-014-DOT _
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[Extraction: OCR (rendered-page OCR)]
4.0
5.0
6.0
7.0
8.0
9.0
3.3 Upon termination of this AGREEMENT, all data, work products, reports and documents
produced, because of this AGREEMENT shall become the property of the COUNTY.
Further, Vendor shall provide all deliverables within fourteen (14) days of termination in
accordance with the other provisions of this AGREEMENT.
BID PRICES AND PAYMENT
4.1. The Contractor shall provide the required goods and or services described in the Bid
Specifications for the prices quoted on the Bid Form,
4.2. The County shall make payment pursuant to the Illinois Local Government Prompt Payment
Act, except that no payment shall be approved where the Contractor has failed to comply
with certified payroll requirements of the Illinois Prevailing Wage Act or Davis Bacon Act.
AMENDMENTS
§.1 This Contract may be amended by mutual agreement.
6.2 All amendments will conform to State of Illinois Statutes and County procedures for Change
Orders.
CONTRACT ENFORCEMENT — ATTORNEY’S FEES
6.1 If the County is required to take legal action to enforce performance of any of the terms,
provisions, covenants and conditions of this Contract, and by reason thereof, the County is
required to use the services of an attorney, including the States Attorney, then the County
shall be entitled to reasonable attorney's fees and all expenses and costs incurred by the
County pertaining thereto and in enforcement of any remedy, including costs and fees
relating to any appeal.
SEVERABILITY CLAUSE
7.1 If any section, paragraph, clause, phrase or portion of this Contract is for any reason
determined by a court of competent jurisdiction to be invalid and unenforceable, such
portion shall be deemed separate, distinct and an independent provision, and the court's
determination shall not affect the validity or enforceability of the remaining portions of this
Contract.
GOVERNING LAW
8.1. This Contract shall be governed by the laws of the State of Illinois both as to interpretation
and enforcement, Venue for all disputes will be exclusively in the circuit court for the
Eighteenth Judicial Circuit in DuPage County, Illinois and that Illinois law will control.
ENTIRE AGREEMENT
9.1. This Contract, including the documents listed In 1.0, contains the entire agreement between
the parties.
9,2 There are no covenants, promises, conditions, or understandings; either oral or written,
other than those contained herein.
IN WITNESS WHEREOF, the parties set their hands and seals as of the date first written above.
COUNTY OF DU PAGE, ILLINOIS [CONTRACTOR]
By: e BY niscconsteciseecrinaetinaiiucinu
JIM MCGUIRE AUTHORIZED SIGNATURE
PROCUREMENT OFFICER
TITLE
PAVING MATERIALS PURCHASE #19-014-DOT
Page 26 of 27

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