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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: _%-4¢ 8.
Resolution No. 19-R-0023 - IDOT Local Agency
Agreement for Federal Participation for Construction Cost
for the Forest Avenue Resurfacing Project COMMITTEE AGENDA DATE: May 2, 2019
COUNCIL AGENDA DATE: May 6, 2019
FILE NUMBER:
Resolution No. 19-R-0024 — IDOT Resolution for
Improvement Under the Illinois Highway Code for Use of
Motor Fuel Tax Funds as City’s Local Share of
Construction Costs for the Forest Avenue Resurfacing
Project
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATU 2
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Forest Avenue Resurfacing Project mainly consists of roadway resurfacing with sidewalk curb ramp
upgrades, minor infill of sidewalk gap, intermittent curb and gutter replacement, new street lighting, and
pavement markings, of Forest Avenue between Joliet Street and Illinois Route 59 (Neltnor Boulevard).
See attached map for additional clarification. With final design plans and specifications completed,
IDOT’s letting occurred on Friday, April 26, 2019. The engineer's estimate of construction cost for said
project is $620,198.19. The apparent low bidder (to be confirmed by IDOT through its vetting process) is
J.A. Johnson Paving Company of Arlington Heights, Illinois, who submitted a bid of $581,926.97.
Pending contract award by IDOT, construction is anticipated to commence in July 2019.
Fifty percent (50%) of construction costs (not to exceed $282,385.00 per the attached Local Agency
Agreement) are to be funded through the Surface Transportation Program (STP) grant, which is Federal
funding administered by the Illinois Department of Transportation (IDOT). Therefore, IDOT forms and
contracts must be utilized and IDOT procedures must be strictly observed and followed. Given such, the
City of West Chicago must execute a Local Public Agency Agreement for Federal Participation (BLR
05310) with the IDOT (see attached). Said Agreement must be executed and returned to IDOT prior to
the project’s bid award and commencement of construction. Please note that the Local Agency
Agreement as written is based on an engineer's cost estimate of $564,770.00, which was generated as
part of the funding application process, which was submitted prior to completion of actual design
services.
Given the bids received, IDOT’s participation share of the project is anticipated to be $282,385.00 and
the balance of $299,541.97 will be City’s responsibility. The City’s share of the project’s construction
costs will be funded with Motor Fuel Tax funds (01-09-26-4807) in which $727,000.00 has been
budgeted for street improvements in FY2019.
Use of Motor Fuel Tax funds as the City’s local share of construction costs requires an IDOT Resolution
for Improvement Under the Illinois Highway Code (BLR 09110) to be executed by the City Clerk and
submitted to IDOT (see attached).

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CITY OF WEST CHICAGO
Staff recommends execution of the attached Local Public Agency Agreement for Federal Participation
(BLR 05310) and the Resolution for Improvement Under the Illinois Highway Code (BLR 09110).
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0023 authorizing the Mayor to execute a Local Public Agency Agreement
for Federal Participation (BLR 05310) between the Illinois Department of Transportation and the City of
West Chicago for STP grant funding for construction costs related to the Forest Avenue Resurfacing
Project; and approve Resolution No. 19-R-0024 authorizing the City Clerk to execute an Illinois
Department of Transportation Resolution for Improvement Under the Illinois Highway Code (BLR 09110)
for use of Motor Fuel Tax funds for the City’s local share of the project’s construction costs.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.