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WHERE HISTORY & PROGRESS MEET
FINANCE COMMITTEE
TUESDAY, MAY 7, 2019!
6:00 P.M. - COMMITTEE ROOM A
AGENDA
1 Call to Order, Roll Call, and Establishment of a Quorum
2. Approval of Minutes
A. Finance Committee Meeting of March 14, 2019
3. Public Participation / Presentations
4. Selection of Committee Vice-Chairman
5. Items for Consent
A. Ordinance No. 19-O-0019 — Second Quarter Budget Amendment
B. Ordinance No. 19-O-0018 — Water and Sewer Rates
6. Items for Discussion
A. Residential Hauling Contract (staff presentation)
7. Unfinished Business
8. New Business
9. Reports from Staff
10. Executive Session (if needed)
11. Adjournment
Rescheduled from May 23, 2019
475 Main Street | T (630) 293-2200
West Chicago, Illinois F (630) 293-3028
60185 www. westchicago.org
Ruben Pineda
MAYOR
Nancy M. Smith
CITY CLERK
Michael L. Guttman
CITY ADMINISTRATOR

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DRAFT — Pending Approval
Finance Committee Meeting
March 14, 2019
MINUTES
FINANCE COMMITTEE
March 14, 2019
1. Call to Order, Roll Call, and Establishment of a Quorum
The meeting was called to order at 6:00 P.M. Roll call found Aldermen Chassee, Dimas,
Ferguson, Sheahan, Stout and Swiatek present. Alderman Ligino-Kubinski was absent.
Staff in attendance: City Administrator Michael Guttman, Administrative Services Director
Linda Martin, Public Works Director Rob Flatter, and Assistant Administrative Services
Director Nikki Giles.
2. Approval of Minutes
A. Finance Committee Meeting of December 13, 2018.
Alderman Swiatek moved and Alderman Stout seconded a motion to approve. The minutes
were approved as presented by voice vote.
3. Public Participation / Presentations - None
4. Selection of Vice Chairman
Alderman Stout nominated Alderman Chassee for Vice Chairman of the Finance Committee
and Alderman Swiatek seconded the motion to approve. The nomination was approved by a
voice vote.
5. Items for Consent
A. Ordinance No. 19-O-0009 — Project Carryover Budget Amendment
B. Resolution No. 19-R-0014 — Cable Franchise Agreement with Comcast of
Illinois/Ohio/Oregon, LLC
C. Resolution No. 19-R-0016 — Host Community Benefit Agreement with Lakeshore
Recycling Systems
D. Direction to Staff— Pursue a Line of Credit with MB Financial Bank
Alderman Stout moved and Vice Chairman Chassee seconded a motion to approve Consent
Items A—D. The motion was approved as presented by a roll call vote.
6. Items for Discussion
A. Water and Sewer Rates
City Administrator Guttman opened the discussion with the fact that water and sewer rates
have not been increased in 12 years for water and 10 years for sewer. Mr. Guttman
recommends that both water and sewer be raised 25%. After looking at other municipalities
in the area, the increase would put the city on the low end for water rates and the higher end
for sewer rates.
Page |

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DRAFT — Pending Approval
Finance Committee Meeting
March 14, 2019
City Administrator Guttman is looking to the aldermen for guidance with regard to an
increase of water and sewer rates.
Vice Chairman Chassee said that she will not support raising it 25% all at once, but is not
opposed to the rates being raised incrementally, such as spreading the increase out over three
years. Alderman Swiatek asked if the 25% is the final number that we need to get to and by
when. He asked if 25% is enough in 3 years or will the city need to do this again. City
Administrator Guttman was not able to say that he won’t have to come back again to ask for
more of an increase. He would like to start the increase July 1 of 2019. City Administrator
Guttman suggested that the city come up with a plan that is revisited each year to review the
terms and circumstances. Alderman Ferguson understands the need for the increase and he
would like to see it done incrementally for 2 to 3 years. He wants to make sure that we are
fiscally responsible and understand that there are residents on a fixed income. Alderman
Swiatek recommended raising the rates 10% the first year, 10% the third year and maybe an
odd percentage the fifth year giving the residents the opportunity to adjust to the new rates on
the off years. City Administrator Guttman would like to consider 15% now and 10% next
year. Vice Chairman Chassee states there would need to be a significant education piece
with a breakdown of what 15% would cost the average resident. Chairman Dimas said that a
letter should go out with the reason for the increase as well as the comparison to other cities
in the area. Mr. Guttman said that we would use social media and the website to announce
and educate. He will have the scenario worked out over the next two years to present at the
next Finance Committee Meeting with a July 1, 2019 start. Alderman Stout would like to see
what the impact would be.
7. Unfinished Business - None
8. New Business - None
9. Reports from Staff — None
10. Executive Session (if needed) — None
11. Adjournment
Vice Chairman Chassee moved and Alderman Stout seconded a motion to adjourn. The motion
was approved by voice vote and the meeting adjourned at 6:19 P.M.
Respectfully submitted,
Jacki Sterw
Page 2

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CITY OF WEST CHICAGO
FINANCE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __ 2 -A-
Ordinance No. 19-O-0019 — Second Quarter Budget
Amendment FILE NUMBER:
COMMITTEE AGENDA DATE: 5/7/19
COUNCIL AGENDA DATE: 5/20/19
STAFF REVIEW: SIGNATURE
APPROVED BY CITY ADMINISTRATOR:
SIGNATURE
ITEM SUMMARY:
The attached Budget Amendment accounts for West Chicago’s contributions for the opening balances in
the operating and capital accounts for the West Chicago/Winfield Wastewater Authority.
ACTIONS PROPOSED:
Staff recommends adoption of Ordinance No. 19-O-0019.
COMMITTEE RECOMMENDATION:

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ORDINANCE NO. 19-0-0019
AN ORDINANCE AMENDING THE ANNUAL BUDGET FOR
THE CITY OF WEST CHICAGO, DUPAGE COUNTY, ILLINOIS
FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2019
AND ENDING DECEMBER 31, 2019 PASSED AND
ADOPTED BY ORDINANCE NO. 18-O0-0062
WHEREAS, the City of West Chicago has heretofore adopted the annual budget procedure
providing for in 65 ILCS 5/8-2-9.1 through 5/8-2-9.10; and,
WHEREAS, the City of West Chicago has passed Ordinance No. 18-O-0062 passing and
adopting the “2019 Proposed Budget” (ANNUAL BUDGET); and,
WHEREAS, said Ordinance No. 18-O-0062 was filed with the County Clerk of DuPage County
as required by law; and,
WHEREAS, the City of West Chicago amended the ANNUAL BUDGET on or about March 18,
2019 to account for projects that the City Council approved but were not completed during the 2018 fiscal
year; and,
WHEREAS, the City of West Chicago desires to revise the ANNUAL BUDGET a second time to
account for the opening operating and capital balances of the West Chicago/Winfield Wastewater
Authority; and,
WHEREAS, 65 ILCS 5/8-2-9.6 provides in part that by a vote of two-thirds of the corporate
authorities then holding office, the annual budget of a municipality may be revised by deleting, adding to,
changing or creating sub-classes within object classes and object classes themselves, provided no revision
increasing the budget shall be made in the event funds are not available to effectuate the purpose of the
revision.
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of West Chicago,
DuPage County, Illinois, in regular session assembled as follows:
SECTION 1. That the ANNUAL BUDGET of the City of West Chicago is hereby amended as
detailed in “Exhibit A” and as summarized below:
Fund Original Amount Amended Amount
Sewer Fund (05)
Expenditures $9,663,300 $12,384,100
SECTION 2. That the City Clerk is authorized and directed to file a certified copy of this
Ordinance with the County Clerk of DuPage County.
SECTION 3. That all ordinances and resolutions, or parts thereof, in conflict with the provisions
of this Ordinance are, to the extent of such conflict, expressly repealed.
SECTION 4. That this Ordinance shall be in full force and effect from and after its passage by
two-thirds of the corporate authorities and approval and publication in pamphlet form as provided by law.
Ordinance No. 19-O-0019
Page 1 of 2

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PASSED this 20" day of May2019.
Alderman J. Beifuss
Alderman J. Sheahan
Alderman A. Hallett
Alderman M. Birch-Ferguson
Alderman C. Swiatek
Alderman R. Stout
Alderman N. Ligino-Kubinski
APPROVED as to form:
Alderman L. Chassee
Alderman H. Brown
Alderman M. Ferguson
Alderman S. Dimas
Alderman M. Garling
Alderman J. Short
Alderman B. Gagliardi
APPROVED this 20" day of May
City Attorney
2019.
ATTEST:
Mayor Ruben Pineda
City Clerk Nancy M. Smith
PUBLISHED:
Ordinance No. 19-O-0019
Page 2 of 2
TTT

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Ordinance No. 19-O0-0019
Second QuarterBudget Amendment
Exhibit A
Opening Balances for the West Chicago/Winfield Wastewater Authority
05-34-43-4235
Expenditures
General Fund
Capital Equipment Replacement Fund
Sewer Fund
Water Fund
Capital Projects Fund
Downtown TIF Fund
Public Benefit Fund
Oliver Square TIF Fund
Roosevelt/Fabyan TIF Fund
Commuter Parking Fund
2,720,800
2,720,800
2,720,800
original _ amended
2,647,900 5,368,700
20,669,700 20,669,700
1,671,300 1,671,300
9,663,300 12,384,100
7,555,000 7,555,000
8,743,700 8,743,700
1,087,200 1,087,200
194,700 194,700
49,584,900 52,305,700

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CITY OF WEST CHICAGO
FINANCE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 2:8. |
Ordinance No. 19-O-0018 — Water and Sewer Rates
FILE NUMBER:
COMMITTEE AGENDA DATE: 5/7/19
COUNCIL AGENDA DATE: 5/20/19
STAFF REVIEW: SIGNATURE
APPROVED BY CITY ADMINISTRATOR:
SIGNATURE
ITEM SUMMARY:
Please see the attached memorandum.
ACTIONS PROPOSED:
Staff recommends adoption of Ordinance No. 19-O-0018.
COMMITTEE RECOMMENDATION:

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CITY OF WEST CHICAGO
CITY COUNCIL MEMORANDUM
TO: Honorable Mayor and Members of Council
FROM: Michael Guttman, City Administrator
SUBJ: Water and Sewer Rates
DATE: May 3, 2019
At its March meeting, the Finance Committee reviewed the attached worksheet, which shows
how West Chicago’s water and sewer rates compare to other municipalities. Prior to the
economic downturn, the City used to increase its water and sewer rates annually by
approximately the cost of living. However, West Chicago’s water usage rates have not increased
since 2006 and its sewer rates have not increased since 2008, both as a result of the deliberate
recommendations of the Finance Committee and ultimate approvals by the City Council, to help
alleviate the financial burden on our customers during this difficult economic time.
While rates have not increased over these periods, the cost of goods and services (as reflected in
the various economic indices for the Chicagoland region) has increased between 18% and 20%.
Furthermore, the cost of the City’s labor and benefit costs have increased approximately 27%
since 2007. These facts, coupled with the improved economic times, lead staff to recommend
that rates increase at this time: the water rate to $5.00 per 1,000 gallons and the sewer rate to
$7.00 per 1,000 gallons, both below the average and median rates of West Chicago’s municipal
competition.' The combined rate, after the increases, still positions West Chicago below the
average and median rates of other municipalities, landing six of twenty.
At the March meeting, in response to a question, staff indicated that, ideally, the rate increase is
needed immediately and should occur at once. After a comprehensive discussion, the Finance
Committee directed staff to phase in the rate increase over two years. There are also several
other components of customers’ utility bills, including the minimum usage charge, nonresidential
sewer charge and a billing charge. For small households and seniors who historically use an
amount of water that is less than the amount used to establish the minimum usage charge (2,491
gallons bi-monthly), their bi-monthly bills would increase from $23.00 to $29.00 (and then to
$34.00 in August 2020).
' The rates of the other municipalities are as of March 2019. A majority of those municipalities have May 1 Fiscal Years, so any
proposed/approved rate increases in those municipalities as part of their budget processes have not been incorporated into this
analysis.

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Minimum Usage Charge
Meter Size (inches) _ Current 8/1/2019 8/1/2020
% or less $20.00 $25.00 $30.00
1 $30.00 $35.00 $40.00
1% $40.00 $45.00 $50.00
2 $100.00 $150.00 $150.00
3 $250.00 $300.00 $300.00
4 $475.00 $525.00 $525.00
6 $1,325.00 $1,500.00 $1,500.00
8 $2,750.00 $3,000.00 $3,000.00
10 $5,075.00 $5,300.00 $5,300.00
Water $3.88 $4.50 $5.00
Sewer $5.61 $6.45 $7.00
Pretreatment $0.21 $0.26 $0.30
Billing Charge $3.00 $4.00 $4.00
The nonresidential sewer charge (pretreatment) has not changed in over 20 years; the billing rate
has not changed since 2008. The minimum usage charges were increased in 2012 anywhere
between $1.00 (nearly all residential customers — 4” or 1” meters) to $24.00 (customers with a
4” meter), with the remainder adjusted only to round up to an increment of $5.00 or $10.00.
Finally, any rate increase would only apply for bills issued after August 1, 2019. So, customers
who are still in the process of getting caught up will not see the impact of any increase until they
are caught up. Customers who are now being billed for current usage will realize the impact
later this year.
Please let me know if you have any questions.

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March 2019 Water Rates (per 1,000 gallons) March 2019 Sewer Rates (per 1,000 gallons) March 2019 Combined Rate (per 1,000 gallons)
Warrenville
St. Charles
West Chicago
Batavia
Wheaton
Geneva
Glendale Heights
Carol Stream
Roselle
Downers Grove
Woodridge
Lombard
Addison
Villa Park
Hanover Park
Bartlett
F
1.54 Bartlett
3.60 Warrenville
3.88 Villa Park
4.72 Geneva
6.31 Carol Stream
7.10 Glendale Heights
7.63 Woodridge
7.75 Hanover Park
7.80 West Chicago
8.04 Batavia
8.18 Roselle
8.26 St. Charles
8.88 Wheaton
9.01 Downers Grove
9.35 Lombard
9.70 Addison
Glen Ellyn 9.85 Elmhurst
Bensenville 10.00 Glen Ellyn
Elmhurst $ 10.58 Winfield
Winfield $ 12.25 Bensenville
3.03 Warrenville $ 4.66
3.12 St. Charles $ 9.45
3.57 West Chicago $ 9.49
3.89 Batavia 10.40
4.22 Geneva 10.99
4.75 Carol Stream 11.97
5.46 Wheaton 12.21
5.57 Glendale Heights 12.38
5.61 Villa Park 12.58
5.68 Bartlett 12.73
5.85 Woodridge 13.64
5.85 Roselle 13.65
5.90 Downers Grove 14.33
6.29 Lombard 14.60
6.34 Hanover Park 14.92
6.49 Addison 15.37
6.96 Glen Ellyn 17.03
7.18 Elmhurst 17.54
8.33 Bensenville 18.49
8.49 Winfield 20.58
FAA AF AFF AF FF HF HH HHH KEKS
FAA AHA HFA KHHH AHH HHS
AA AF FH AHHH HH HHH HSE
Average $ 7.72
Median $ 8.11
F
5.63
5.77
F
13.35
13.19
F
F
Proposed $ 5.00 $ 7.00 $ 12.00

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ORDINANCE NO. 19-0-0018
AN ORDINANCE AMENDING CHAPTER 18 OF THE CODE OF ORDINANCES
OF THE CITY OF WEST CHICAGO —WATER AND SEWER SERVICES
BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular
session assembled as follows:
Section 1. That Chapter 18, Sections 18-37(a)(1) and (a)(2) of the Code of Ordinances of
the City of West Chicago is hereby deleted in its entirety and the following language shall be
substituted:
“(a) The waterworks usage rates for water furnished to the customers of the city shall be
as follows:
(1) The minimum charge for each bill, including the first three hundred thirty-
three (333) cubic feet or the first two thousand four hundred ninety one
(2,491) gallons of water used is based on meter size, as follows:
Minimum Usage Charge
Meter Size (inches) _ 8/1/2019 _ 8/1/2020
3/4or less $25.00 $30.00
1 $35.00 $40.00
1.5 $45.00 $50.00
2 $150.00 $150.00
3 $300.00 $300.00
4 $525.00 $525.00
6 $1,500.00 $1,500.00
8 $3,000.00 $3,000.00
10 $5,300.00 $5,300.00
(2) a. Additional water usage in excess of thirty-three (333) cubic feet shall be
billed at three dollars and thirty-seven cents ($3.37) per one hundred (100)
cubic feet effective August 1, 2019 and three dollars and seventy-four cents
($3.74) per one hundred (100) cubic feet effective August 1, 2020.
b. Additional water usage in excess of two thousand four hundred ninety-one
(2,491) gallons shall be billed at four dollars and fifty cents ($4.50) per one
thousand (1,000) gallons effective August 1, 2019 and five dollars and no
cents ($5.00) per one thousand (1,000) gallons effective August 1, 2020.”

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Section 2. That Section 18-68.2 of the Code of Ordinances of the City of West Chicago
is hereby deleted in its entirety and the following language shall be substituted:
“Sec. 18-68.2. Billing charge.
A billing charge of four dollars ($4.00) shall be applied to all users served.”
Section 3. That Section 18-68.3 of the Code of Ordinances of the City of West Chicago
is hereby deleted in its entirety and the following language shall be substituted:
“Sec. 18-68.3. Basic sewer charge.
A basic sewer charge shall be applied based upon metered consumption of water in the
amount of four dollars and eighty-two cents ($4.82) per one hundred (100) cubic feet or
six dollars and forty-five cents ($6.45) per one thousand (1,000) gallons effective August
1, 2019. These amounts will increase to five dollars and twenty-four cents ($5.24) per
one hundred (100) cubic feet or seven dollars and no cents ($7.00) per one thousand
(1,000) gallons effective August 1, 2020.”
Section 4. That Section 18-68.5 of the Code of Ordinances of the City of West Chicago
is hereby deleted in its entirety and the following language shall be substituted:
“Sec. 18-68.5. Pretreatment Charge.
The pretreatment charge to all nonresidential users of wastewater services based upon
metered consumption of water shall be nineteen cents ($0.19) per one hundred (100)
cubic feet or twenty-six cents ($0.26) per one thousand (1,000) gallons of flow billed
effective August 1, 2019. These amounts will increase to twenty-two cents ($0.22) per
hundred (100) cubic feet or thirty cents ($0.30) per one thousand (1,000) gallons effective
August 1, 2020.”
Section 5. All ordinances and resolutions, or parts thereof, in conflict with the provisions
of this Ordinance are, to the extent of such conflict, hereby repealed.
Section 6. That this Ordinance shall be in full force and effect ten (10) days from and
after its passage, approval, and publication in pamphlet form as provided by law.

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PASSED this 20" day of May 2019.
Alderman J. Beifuss
Alderman J. Sheahan
Alderman A. Hallett
Alderman Birch Ferguson
Alderman C. Swiatek
Alderman R. Stout
Alderman N. Ligino-Kubinski
APPROVED as to form:
Alderman L. Chassee
Alderman H. Brown
Alderman Ferguson
Alderman S. Dimas
Alderman M. Garling
Alderman J. Short
Alderman B. Gagliardi
City Attorney
APPROVED this 20" day of May 2019.
ATTEST:
Mayor Ruben Pineda
City Clerk, Nancy M. Smith
PUBLISHED: