===== PDF PAGE 32 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: S.C.
Resolution No. 19-R-0025 — Contract Award — J.A.
Johnson Paving Company for the 2019 Elm Road
Rehabilitation Project COMMITTEE AGENDA DATE: May 2, 2019
COUNCIL AGENDA DATE: May 20, 2019
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATUR
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATUR'
ITEM SUMMARY:
The 2019 Elm Road Rehabilitation Project, as prepared by the City’s engineering consultant Thomas Engineering
Group (TEG), consists of roadway resurfacing and widening of Elm Road, north of Illinois Route 64. The project's
work generally consists of pavement milling, hot-mix asphalt (HMA) resurfacing, full-depth HMA pavement
patching and widening, installation of a hammerhead turnaround, driveway apron patching, parkway restoration,
Thermoplastic pavement markings, and all incidental and collateral work necessary to complete the project as
shown on the project plans and detailed in the project specifications. The net length of improvements is
approximately 1,053 feet (0.20 miles).
As discussed at several previous Infrastructure Committee meetings, Elm Road was scheduled to be resurfaced
last year in 2018. However, the City’s inability to secure all of the required quit claim deeds necessary for the City
to secure right-of-way resulted in the project being delayed until 2019.
The City has secured all quit claim deeds necessary to complete all required roadway improvements without
having to avoid/eliminate certain areas from being widened. That said, the City has not received deeds from the
Gun Shop owner (west side of Elm Road at North Avenue) and the three southern most east side property owners.
However, these deeds will not prevent the City from being able to complete the necessary roadway improvements.
With all critical deeds secured, the request for bids was advertised in the Daily Herald on March 22, 2019, and bids
were opened on April 19, 2019. The City received five bids with J. A. Johnson Paving Company of Arlington
Heights, Illinois, submitting the lowest responsible bid of $164,603.82. The second lowest bid was submitted by
Schroeder Asphalt Services of Huntley, Illinois, for $170,121.38. The engineer’s estimate of probable cost was
$177,053.93 (see attached bid tabulation sheet for additional clarification).
J. A. Johnson Paving Company has previously completed the City’s 2013 Fremont Street Parking Lot
Reconstruction Project, the 2012 Old Heidelberg Collector Street Area Improvement Project, and the 2010 Arbor
Avenue Resurfacing (LAPP) Project. All projects were performed satisfactorily. In addition, TEG called several of
J. A. Johnson Paving’s project references and spoke directly with representatives from the Village of Arlington
Heights, Village of Gurnee, and the Village of Wilmette; all provided positive references.
Therefore, City staff recommends that a contract be awarded to J. A. Johnson Paving Company, for services
related to the 2019 Elm Road Rehabilitation Project, for an amount not to exceed $164,603.82.
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0025 authorizing the Mayor to execute a contract with J. A. Johnson Paving
Company, as lowest responsible bidder, to provide services related to the 2019 Elm Road Rehabilitation Project for
an amount not to exceed $164,603.82.

===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.