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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: S.E.
Purchase of One 2019 JX Peterbilt Model 348 Tandem Axle
Truck Chassis Equipped By Monroe Truck Equipment with 15’
Crysteel Stainless Steel Dump Body, 15’ Monroe Stainless Steel
V-Box Salt Spreader, 12’ Monroe Reversible Snow Plow with
Quick Link Hitch, 8’ Monroe Wing Plow, Pre-Wetting and Anti-
icing System, and Appurtenances from JX Peterbilt of
Bolingbrook, Illinois
COMMITTEE AGENDA DATE: May 2, 2019
COUNCIL AGENDA DATE: May 20, 2019
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works sou GL
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Annually, via the State of Illinois Joint Purchasing Contract, the Public Works Department plans and budgets for
the purchase and delivery of replacement vehicles. For FY 2019, the Public Works Department has planned and
budgeted for the replacement of one 1996 International IH4900 Single Axle Dump Truck, which was modified in
2007 with a Sauber Chipper Body, presently utilized by the Public Works Street Division.
For 2019, the State of Illinois did not solicit bids for large dump trucks, leaving all Municipalities to solicit bids on
their own, or to purchase demo/stock trucks, or purchase through another joint purchasing program. Staff has
spent the past several months speaking with various truck chassis manufacturers (i.e., Ford, Freightliner,
International, Peterbuilt, etc.) and equipment vendors (i.e., Henderson Truck Equipment, Monroe Truck
Equipment, Auto Truck Group, etc.) about ordering a customized snow plow/dump truck to meet City needs. JX
Peterbilt and Monroe Truck Equipment both hold joint purchasing contracts under the Sourcewell Competitive Bid
Contract (formerly National Joint Powers Alliance (NJPA) Program).
The City of West Chicago is a member of Sourcewell. Sourcewell is a municipal national contracting agency that
provides nationally leveraged and competitively solicited purchasing contracts under the guidance of the Uniform
Municipal Contracting law for use by education, government, and non-profits. Joint Powers laws enable members
to legally purchase through the Sourcewell contracts.
With cab, chassis, and equipment specified by the City, JX Peterbilt and Monroe Truck Equipment submitted a
price quote of $250,641.32 per truck under the Sourcewell program. As specified, the truck would be a 2019 JX
Peterbilt Model 348 tandem axle 66,000 Ibs. GCW chassis equipped by Monroe Truck Equipment with a 15’
Crysteel stainless steel dump body, 15’ Monroe stainless steel V-box salt spreader, 12’ Monroe reversible snow
plow with quick link hitch, 8’ Monroe wing plow, pre-wetting and anti-icing system, and appurtenances.
The snowplow trucks will be purchased from the Capital Equipment Replacement Fund (04-34-39-4804) in which
$205,700.00 has been budgeted in FY 2019 for the dump truck and snow removal equipment. However, if a
purchase order is processed in May 2019, said truck will not be delivered until late January/early February 2020.
As payment will not be made until FY 2020, the Capital Equipment Replacement Fund will be adjusted for FY 2020
to cover the $44,941.32 difference.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
That the West Chicago City Council waive competitive bidding and authorize the purchase of one 2019 JX
Peterbilt Model 348 tandem axle 66,000 Ibs. GCW chassis equipped by Monroe Truck Equipment with a 15’
Crysteel stainless steel dump body, 15’ Monroe stainless steel V-box salt spreader, 12’ Monroe reversible snow
plow with quick link hitch, 8’ Monroe wing plow, pre-wetting and anti-icing system, and appurtenances, at a cost
not to exceed $250,641.32, from JX Peterbilt of Bolingbrook, Illinois.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.