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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: _ FG.
2019 Asphalt Materials Procurement — DuPage County
Joint Purchasing Program - Plote Construction, Inc. COMMITTEE AGENDA DATE: May 2, 2019
COUNCIL AGENDA DATE: May 20, 2019
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STAFF REVIEW: Timothy R. Wilcox, Assistant Director of Public Works SIGNATURE Det (UNO
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
For over 31 years the City has utilized the DuPage County Joint Purchasing Program for the procurement
of asphalt materials. DuPage County has a Joint Purchasing Program similar to the State of Illinois Joint
Purchasing Program where annually it solicits bids for materials by way of public bid and then allows
municipalities to take advantage of the competitively bid unit prices.
Staff has been advised that Plote Construction, Inc. (Plote) was awarded a contract for Asphalt Materials,
both Surface and Binder Course, along with additional Group IV Bituminous Paving Materials such as
asphalt emulsion (primer), effective April 1, 2019 and expiring March 31, 2020. Plote has agreed to
extend its bid to other taxing bodies in DuPage County through the Joint Purchasing Program. Public
Works staff will be able to pick up hot mix asphalt (HMA) material as needed from the plant located on
Washington Street, near Illinois Route 38, in West Chicago, IL.
The City uses HMA to repair street openings from water and sewer excavations, for pothole patching,
repair of surface imperfections through grinding and patching, and overlayment of sections of streets
where the surface is deteriorated and the street is not scheduled for contractual reconstruction or
resurfacing. For FY 2019, staff anticipates using approximately 750 tons of surface mix, approximately
50 tons of binder mix and approximately 100 gallons of primer. Material cost varies from $51.00 to $57.00
per ton depending on the type of HMA required. Primer is $38.00 per 5 gallon pail. The amount of
$46,000 has been budgeted in the Capital Projects Fund for the purchase of HMA asphalt and street
patch materials.
Staff recommends using the DuPage County Joint Purchasing Program for the procurement of Asphalt
Materials from Plote Construction, Inc.
A copy of the DuPage County bid awarded to Plote Construction, Inc. is attached for your consideration.
ACTIONS PROPOSED:
Authorize the purchase of HMA Asphalt Materials, as needed, from Plote Construction, Inc. for an amount
not to exceed $46,000.00, through the DuPage County Joint Purchasing Program.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.