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DRAFT MINUTES-
Pending Approval
MINUTES
FINANCE COMMITTEE
May 7, 2019
1. Call to Order, Roll Call, and Establishment of a Quorum
The meeting was called to order at 6:00 P.M. Roll call found Aldermen Chassee, Dimas,
Ferguson, Ligino-Kubinski, Sheahan, Stout and Swiatek present.
Staff in attendance: City Administrator Michael Guttman, Administrative Services Director
Linda Martin, and Assistant Administrative Services Director Nikki Giles.
2. Approval of Minutes
A. Finance Committee Meeting of March 14, 2019.
Vice Chairman Chassee moved and Alderman Swiatek seconded a motion to approve.
The minutes were approved as presented by voice vote.
3. Public Participation / Presentations - None
4. Selection of Vice Chairman
This item moved to the next meeting also including the selection of Chairman.
5. Items for Consent
A. Ordinance No. 19-O-0019 — Second Quarter Budget Amendment
Alderman Stout moved and Alderman Swiatek seconded a motion to approve Consent
Item A. Voting Aye: Aldermen Chassee, Dimas, Ferguson, Ligino-Kubinski, Swiatek,
Sheahan and Stout. Voting Nay: 0. Motion Carried
B. Ordinance No. 19-O-0018 — Water and Sewer Rates
Vice Chairman Chassee requested this item be removed for discussion. She would like to
clarify the number of households that are caught up on water billing. City Administrator
Guttman said that 65% of households are currently caught up. This rate increase will only
apply to those households that are caught up for bills issued on or after August 1, 2019. The
35% that are still catching up will not see the rate increase until they are caught up in billing
with a usage date of August 1, 2019. Residents that final their water bills (for sale of
property or by request) will then be billed at the new rates as of August 1, 2019.
The new rate information will be communicated on the water bills and residents will be
directed to our website for further information.
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DRAFT MINUTES-
Pending Approval
Alderman Ligino-Kubinski moved and Alderman Stout seconded a motion to approve
Consent Item B. Voting Aye: Aldermen Chassee, Dimas, Ferguson, Ligino-Kubinski,
Swiatek, Sheahan and Stout. Voting Nay: 0. Motion Carried
6. Items for Discussion
A. Residential Hauling Contract
City Administrator Guttman reminded the committee that the contract with Groot will expire
at the end of this year. He is looking for direction from the Finance Committee to either
negotiate with the two local haulers in town or to go out to bid, and here are the options:
a. Renegotiate with Groot (easiest option). The city has lost some customer service since
they have moved out of West Chicago. Groot has changed some of their route times
which has led to resident frustration. Alderman Chassee also noted that her neighbors
have complained that they are leaving the cans in the street as well as driving while
emptying the cans which can cause the garbage to fly out.
b. Negotiate with the other hauler in West Chicago which is Lake Shore Recycling. They
have submitted their pre-application to be a host hauler and their host fees are better.
There will be a one year lag in receiving those host fees of approximately $25,000 which
will be a loss to the general fund revenues during the first year.
c. The last option is to go out to bid and give some other companies the chance to work with
us.
The Aldermen present would like City Administrator Guttman to negotiate with both Groot
and Lake Shore Recycling.
Alderman Chassee would also like to see the option of metered cans. Only Lakeshore
Recycling offers this option.
City Administrator Guttman will report back to the committee.
7. Unfinished Business - None
8. New Business - None
9. Reports from Staff — None
10. Executive Session (if needed) — None
11. Adjournment
Alderman Ferguson moved and Alderman Ligino-Kubinski seconded a motion to adjourn, The
motion was approved by voice vote and the meeting adjourned at 6:19 P.M.
Respectfully submitted,
Jacki Sterw
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