===== PDF PAGE 1 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved November 7, 2019
MINUTES
INFRASTRUCTURE COMMITTEE
October 3, 2019 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown,
Sandra Dimas, Matt Garling, Alton Hallett, and Jeanne Short present. Alderman Noreen Ligino-
Kubinski was absent.
Staff present included Director of Public Works Robert Flatter, Utility Division Superintendent
Rocky Horvath, and Administrative Assistant Ashley Heidorn.
2. Approval of Minutes
A. Infrastructure Committee Minutes of June 6, 2019. Alderman Hallett made
a motion, seconded by Alderman Dimas to approve the Meeting Minutes of June 6, 2019.
Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0.
3. Public Participation / Presentations. None.
4, Items for Consent. Alderman Beifuss requested discussion on Consent Item A.
Alderman Brown requested discussion on Consent Item D. Alderman Dimas made a motion,
seconded by Alderman Garling to approve:
B. Resolution No. 19-R-0046 — FY 2020-2022 CDBG Grant Application For
Participating Streets
C. Resolution No. 19-R-0049 — 2019 Sanitary Collection System Supervisory
Control and Data Acquisition (SCADA) Upgrade Project
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Garling, Hallett, and Short. Voting Nay: 0.
5. Items for Discussion.
4.A. Ordinance No. 19-O-0030 — Authorizing the Disposal of Surplus Equipment, Stock
Inventory, and/or Personal Property Owned By the City Of West Chicago. Alderman
Beifuss inquired about the two 2009 SUVs on the list and wanted to clarify if they would be
sold. Mr. Flatter explained that most salvageable items are sold on GovDeals.com. They
orchestrate the transactions and do not charge the City for their services. Buyers are instead
charged a percentage to cover the costs. Alderman Garling asked how long we hold on to
. 475 Main Street | T (630) 293-2200 Ruben Pineda
Infrastructure Committee Meeting |
. Pers MAYOR
October 3, 2019 West Chicago, Illinois | F (630) 293-3028 None) M. Smith sichael 1. ¢
Page 1 of 3 60185 | www.westchicago.org | ne ea fichae! |. Guttman

===== PDF PAGE 2 =====
[Extraction: OCR (rendered-page OCR)]
vehicles before disposing of them. Mr. Flatter explained that it is generally a 7-15 year cycle,
but overall they will be kept until the cost of repair becomes greater than the value of the vehicle.
Alderman Brown made a motion, seconded by Alderman Garling to approve.
Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0.
4.D. Resolution No. 19-R-0050 — Contract Award - Clark Dietz, Inc. For Professional
Engineering Services Associated with the Wastewater Treatment Plant Digester #1
Improvement Project. Alderman Brown asked for clarification on what Digester #3 was being
used for after being cleaned previously. Mr. Flatter explained that Digester #3 was cleaned in
2006, and Digester #2 was cleaned in 2013. Both have been and are being used currently.
Digesters #1 and #2 both have heating and mixing equipment in them, while #3 does not.
Digesters #1 and #2 receive all the solids that are separated from the liquids at the Plant to
process them for eventual disposal at a landfill. Digester #3 is used exclusively for storage and
holds excess solids when #1 and #2 get too full. However, Digester #1 has been sitting unused
since 2013 pending sufficient funding to have it cleaned and repaired. Alderman Brown inquired
if the Village of Winfield was helping with costs since the Wastewater Treatment Plant is shared
with them. Mr. Flatter confirmed that costs are shared between the Village of Winfield and the
City of West Chicago based on flow to the Plant.
Roll call found the vote unanimous for approval. Alderman Garling made a motion,
seconded by Alderman Brown to approve.
Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0.
5.A. Installation of Railing at Stairway Adjacent to 461 Main Street. Mr. Flatter
explained that the stairs were installed at this location in 2017 based on recommendation by the
Committee, wherein per City Code, railings would not be required because four sets of three
stairs were installed rather than one continuous stairway. Since that time the City has received
inquiries about when railings would be installed. At the present time there are no plans to install
any railings, but this is being brought before the Committee to determine if railing installation
would be desirable. Mr. Flatter explained that there would be several options to consider: a
railing on one side of the stairway; railings on both sides of the stairway; a continuous rail along
the entire stairway; or four sets of railings only where the stairs themselves are located and not
along the portions of landing. Preliminary pricing estimates have been obtained, though the City
would need to go out to bid for this project if pursued. Two continuous railings would cost about
$23,000; a continuous railing on one side is estimated at $12,300; railings on both sides only
where the stairs are located would cost around $15,000; and railings on one side only where the
stairs are would cost about $8,000. For reference, the cost estimate for two continuous railings
to be installed during the original stairway construction in 2017 was about $15,000. Discussion
amongst the Committee followed, and Alderman Beifuss expressed concern about the stairs
being a liability, particularly in the evenings and during the winter. Alderman Dimas expressed
her desire for the installation of four sets of railings on one side of the stairway. Alderman
Beifuss noted that this design would also be a deterrent for skateboarders. Following further
discussion, there was a consensus by the Committee to install the intermittent railings on both
sides to accommodate heavy traffic flow both up and down the stairway.
Infrastructure Committee Meeting
October 3, 2019
Page 2 of 3

===== PDF PAGE 3 =====
[Extraction: OCR (rendered-page OCR)]
6. Unfinished Business. None.
7. New Business.
A. Parkway Tree Removal Restoration. Alderman Brown suggested enacting an
Ordinance regarding the frequency with which the City will lay grass seed and peat moss to
restore parkways following a tree removal. There have been some issues with a select number of
residents that do not maintain or water the seed following the restoration. Alderman Dimas
suggested that one restoration should be sufficient as the general maintenance of the parkway is
the homeowner’s responsibility. Following discussion, Mr. Flatter proposed discussing the
matter with the City Administrator to write a policy establishing clearer guidelines that could be
brought before the Committee for approval thereafter.
B. Creating New and Connecting Bike Trails. Alderman Garling noted that West
Chicago is already a fairly easy city to bike around, but there are gaps in trails that he would love
to see improved; connecting the downtown, parks, and schools via bike trails from different
subdivisions and neighborhoods would make it even better. He suggested giving Mr. Flatter and
his staff between now and next spring to come up with long-term suggestions for connecting
these routes so options could be presented to the Committee for further discussion at that point.
There were also suggestions made to improve signage near and along the paths.
8. Reports from Staff.
A. Washington Street Reconstruction Project. Mr. Flatter updated the Committee
on the Project’s progress and indicated it is about 30 days behind schedule. Initially, delays were
caused primarily by the railroads, including delayed right of entry permits from the Union
Pacific. Issues with rain and limited flagger hours also held up progress on the Project. Phase III
of the Project is anticipated to begin next week; at this point, construction is not expected to be
complete until the end of November. Staff is hopeful that the weather cooperates and the project
can be completed this year, though there is a real possibility it may not be. As an IDOT project,
there are very restrictive rules about temperature conditions in which paving and concrete work
can be done. The contractor has assured the City that once Phase III begins things will really
start to move quickly with multiple crews at work. Downtown businesses will be most impacted
by Phase III of the Project, and they will be mailed a construction update newsletter next week to
keep them informed accordingly.
B. Salt Storage Facility. Mr. Flatter distributed some recent photos of the new salt
storage facility and noted that construction will hopefully be completed in the next three weeks.
Staff anticipates that salt deliveries can begin being accepted around November 1, 2019.
9. Adjournment. At 8:11 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Dimas. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
October 3, 2019
Page 3 of 3