===== PDF PAGE 1 ===== [Extraction: embedded PDF text] ~tlif~ @If WES'T CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, October 3, 2019 7:00 P.M. - Committee Room A AGENDA 1. Call to Order, Roll Call, and Establishment of a Quorum 2. Approval of Minutes A. Infrastructure Committee of June 6, 2019 3. Public Participation I Presentations 4. Items for Consent A. Ordinance No. 19-0-003 0 - Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned By the City Of West Chicago B. Resolution No. 19-R-0046 - FY 2020-2022 CDBG Grant Application For Participating Streets C. Resolution No. 19-R-0049-2019 Sanitary Collection System Supervisory Control and Data Acquisition (SCADA) Upgrade Project D. Resolution No. 19-R-0050- Contract Award - Clark Dietz, Inc. For Professional Engineering Services Associated with the Wastewater Treatment Plant Digester # 1 Improvement Project 5. Items for Discussion A. Installation of Railing at Stairway Adjacent to 461 Main Street (No Write-Up Attached; Staff to Verbally Discuss at Meeting) 6. Unfinished Business 7. New Business 8. Reports from Staff 9. Adjournment 475 Main Street T (630) 293-2200 Ruben Pineda West Chicago, lllinois F (630) 293-3028 MAYOR 60185 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY ADMINISTRATORL. Guttman ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~IlifV'" @t WiE§'T CHIC_AGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE June 6, 2019 7:00 P.M. t: 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown, Sandra Dimas, Matt Garling, Alton Hallett, and Jeanne Short present. Alderman Noreen Ligino- Kubinski was absent. Staff present included Director of Public Works Robert Flatter and Administrative Assistant Ashley Heidorn. 2. Selection of Chairman and Vice-Chairman. Alderman Dimas nominated Alderman Beifuss as the Chairman of the Infrastructure Committee, seconded by Alderman Garling. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. Alderman Beifuss nominated Alderman Dimas as the Vice-Chairman of the Infrastructure Committee, seconded by Alderman Short. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. 3. Approval of Minutes A. Infrastructure Committee Minutes of May 2, 2019. Alderman Hallett made a motion, seconded by Alderman Garling to approve the Meeting Minutes of May 2, 2019. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. 4. Public Participation I Presentations. None. 5. Items for Consent. Alderman Garling requested discussion on Consent Item A. Alderman Dimas made a motion, seconded by Alderman Brown to approve: 475 Main Street T (630) 293-2200 Ruben Pineda Infrastructure Committee Meeting MAYOR West Chicago, lllinois F (630) 293-3028 June 6, 2019 Page I of 3 601 85 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY ADMINISTRATORL. Guttman ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] B. Resolution No. 19-R-0032 - Professional Services Agreement with Donohue & Associates, Inc. for Litigation Support Services Associated with the 2012 Well No. 12 Well House Project Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. 6. Items for Discussion. 5.A. Rejection of Bids - 2019 Sidewalk and Curb Maintenance Program. Mr. Flatter summarized the agenda item write-up and suggested that instead of re-bidding the 2019 Sidewalk and Curb Maintenance Program, the Committee could direct staff to use $135,000 for sidewalk improvements along Washington Street. Alderman Garling proposed the idea of using funds budgeted for the 2019 Sidewalk Program toward other road projects this year rather than applying it towards sidewalk repairs on Washington Street. Alderman Beifuss inquired how much it would cost for the proposed sidewalk repairs on Washington. Mr. Flatter explained that the Washington Street Reconstruction Project is primarily pavement improvements without curb or sidewalk work, but there are a few depressed curbs, unnecessary driveway aprons, and sidewalks that could be corrected before the pavement would be done; the initial assessment estimates a cost of $85,000.00 for sidewalk improvements along Washington Street. In Mr. Platter's opinion, if businesses along Washington are being interrupted by the reconstruction project already, and there is a contractor ready and willing to do the additional work for a reasonable price, now would be the ideal time to work on the sidewalks as well. Following discussion, Alderman Garling proposed putting up to $105,000.00 towards Washington Street sidewalk improvements (from the $135,000.00 budgeted for the Sidewalk and Curb Maintenance Program) and saving the balance of $30,000.00 in the Capital Projects fund for future projects. Alderman Garling made a motion, seconded by Alderman Dimas to reject the bids and use up to $105,000.00 of the 2019 Sidewalk and Curb Maintenance Program budget towards Washington Street sidewalk improvements and save the balance in the Capital Projects fund. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. 7. Unfinished Business. None. 8. New Business. A. Cancel the July 4, 2019, Infrastructure Committee Meeting. Voting Yea: Aldermen Beifuss, Brown, Dimas, Garling, Hallett, and Short. Voting Nay: 0. 9. Reports from Staff. None. Infrastructure Committee Meeting June 6, 2019 Page 2 of3 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] 10. Adjournment. At 7:37 P.M., Alderman Hallett made a motion to adjourn, seconded by Alderman Dimas. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting June 6, 2019 Page 3 of3 ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Lk·f+_ Ordinance No. 19-0-0030 - Authorizing the Disposal of COMMITTEE AGENDA DATE: October 3, 2019Surplus Equipment, Stock Inventory, and/or Personal COUNCIL AGENDA DATE: October 21, 2019 Property Owned By the City Of West Chicago ,A - - /~~ STAFF REVIEW: Robert E. Flatter, P.E., Public Works Director SIGNATURfV'7~/C / / APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of (please refer to Ordinance No. 19-0-0030 and Attachment A for additional information). Therefore, staff is requesting that these items be declared surplus so that they may be traded in, disposed of through auction, disposed of through the City's contractual waste hauler, recycled, or sold to a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or without consideration. ACTIONS PROPOSED: Adopt Ordinance No. 19-0-0030 for the disposal or sale of surplus equipment, stock inventory, and/or personal property owned by the City of West Chicago. COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] ORDINANCE NO. 19-0-0030 AN ORDINANCE AUTHORIZING THE DISPOSAL OR SALE OF SURPLUS EQUIPMENT, STOCK INVENTORY, AND/OR PERSONAL PROPERTY OWNED BY THE CITY OF WEST CHICAGO WHEREAS, in the opinion of the corporate authorities of the City of West Chicago, it is no longer necessary or useful to or for the best interests of the City of West Chicago, to retain ownership of the surplus equipment, stock inventory, and/or personal property hereinafter described; and, WHEREAS, it has been determined by the City Council of the City of West Chicago to properly dispose of said surplus equipment, stock inventory, and/or personal property. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular session assembled as follows: SECTION I. Pursuant to 65 ILCS 5/11-76-4, the City Council of the City of West Chicago finds that the surplus equipment, stock inventory, and/or personal property listed on Attachment A are no longer necessary or useful to the City of West Chicago and the best interests of the City of West Chicago will be served by their disposal. SECTION 2. Pursuant to said Statute, the City Administrator is hereby authorized and directed to dispose of the aforementioned surplus equipment, stock inventory, and/or personal property in any manner deemed appropriate, with or without consideration. SECTION 3. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed. SECTION 4. That this Ordinance shall be in full force and effect ten (10) days from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance 19-0-0030 Page 1 of2 ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] PASSED this 2l5t day of October 2019. Alderman J. Beifuss Alderman L. Chassee Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman M. Ferguson Alderman Birch-Ferguson Alderman S. Dimas Alderman C. Swiatek Alderman M. Garling Alderman R. Stout Alderman J. Short Alderman N. Ligino-Kubinski__ _ Vacant - 7th Ward APPROVED as to form: City Attorney ADOPTED this 21st day of October 2019. Mayor Ruben Pineda ATTEST: City Clerk, Nancy M. Smith PUBLISHED: ___ _ Ordinance 19-0-0030 Page 2 of2 ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] ATTACHMENT "A" LISTING OF SURPLUS ITEMS ORDINANCE NO. 19-0-0030 REQUESTING TO BE REMOVED Serial# I VIN # / ID# Qty 2002 Ford Taurus SE, blue (Vehicle 663) VIN 1FAFP53282G241501 1 2009 Ford Explorer (Vehicle 394) VIN 1FMEU73E09UA04397 1 2009 Ford Explorer (Vehicle 395) VIN 1FMEU73E79UA04395 1 1993 GMC Sierra C3500 Truck (Vehicle 830) VIN 1GDJC34K6PE557920 1 1995 Mitsubishi 3000GT Hatchback (Vehicle 360) VIN JA3AM54JOSY008241 1 TOSHIBA PRINTER/SCANNER E-STUDIO 287CSL COLOR TJLD10968 1 TOSHIBA PRINTER/SCANNER E-STUDIO 477SL BLACK AND WHITE TQLD12967 1 Mobile Radar Speed Trailer n/a 1 Model FM-8H-S4, Serial No. Flink Salt Spreader (Circa 2001) 800 1 Steelcase desk and overhead unit n/a 1 2' X 2' X 8' concrete barrier block n/a 78 2' X 2' X 4' concrete barrier block n/a 20 Brute portable pressure washer SN 1024065961 1 10' X 12" fiberglass/Aluminum Manhole entry ladder, broken n/a 1 ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _i_}_._CB_-_ .__ Resolution No. 19-R-0046 - FY 2020-2022 CDBG Grant Application For Participating Streets COMMITTEE AGENDA DATE: October 3, 2019 COUNCIL AGENDA DATE: October 7, 2019 /"'///~ STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURFI' /~.- ,- /"' APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: In August 2019, the DuPage County Community Development Commission announced that they will accept applications for Community Development Block Grant (CDBG) funds for Neighborhood Investment, Community- Wide Benefit, Accessibility Improvements, and Planning Projects for FY 2020 thru 2022. Commencing with FY 2020 Applications, DuPage County is soliciting for 3 years' worth of projects, covering years 2020-2022. DuPage County is also limiting each municipality to two applications that must cover of at least 45.36% low to moderate- income level areas. A current Resolution authorizing staff to apply for CDBG funds must accompany them. Applications are due by October 11, 2019. City staff plans to submit two (2) applications for infrastructure improvements (i.e., resurfacing, sidewalk replacement, curb repair, etc.) for the following projects: 1. Hillside Addition and Roosevelt Highlands Subdivision Rehabilitation Project, which consists of Elizabeth St., Gates St., and S. Oak St. from Dayton St. to Forest Ave.; Dayton St. from Bishop St. to S. Oak St., Glen Ave. and August St. from Bishop St. to IL Route 59; and Dale Ave. from S. Oak St. to IL Route 59. This project will be listed as the City's first priority. 2. Fair Meadows Subdivision Rehabilitation Project, which consists of Allen Ave., Barber St., and Blakely St. from August Ave. to Glen Ave.; Bishop St. from IL Route 38 to Forest Ave.; Glen Ave. from Joliet St. to Bishop St., and August St. from Joliet St. to IL Route 59. This project will be listed as the City's second priority. As required as part of the application process, a public hearing for the above referenced projects was held on Monday, September 30, 2019, at 12:00 p.m. at the West Chicago Water Treatment Plant. ACTIONS PROPOSED: Approve Resolution No. 19-R-0046 authorizing the City Administrator to execute the CDBG grant applications for participating streets for FY 2020-2022 CDBG funding. COMMITTEE RECOMMENDATION: ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] RESOLUTION NO. 19-R-0046 A RESOLUTION APPLYING FOR COMMUNITY DEVELOPMENT BLOCK GRANTS FROM DUP AGE COUNTY WHEREAS, DuPage County has announced that applications are being accepted for Community Development Block Grant Program funding for Neighborhood Investment, Community-wide Benefit, Accessibility Improvements, and Planning Projects for fiscal years 2020 thru 2022, WHEREAS, the City has applied for various grants from the DuPage Community Development Commission in the past and has received the grants and completed the projects; and, WHEREAS, the City has various public improvement projects which are in areas in which residents have low to moderate income levels; and, WHEREAS, funds from the Community Development Block Grant Program would allow the City to maximize the use of its limited resources; and, NOW, THEREFORE, BE IT RESOLVED by the City of West Chicago in regular session assembles that: 1. The City of West Chicago shall apply for Community Development Block Grants for infrastructure improvements for the follO\ying projects: I a. Hillside Addition and Roosevelt Highlands Subdivision Rehabilitation Project, which consists of Elizabeth St., Gates St., and S. Oak St. from Dayton St. to Forest Ave.; Dayton St. from Bishop St. to S. Oak St., Glen Ave. and August St. from Bishop St. to IL Route 59; and Dale Ave. from S. Oak St. to IL Route 59. b. Fair Meadows Subdivision Rehabilitation Project, which consists of Allen Ave., Barber St., and Blakely St. from August Ave. to Glen Ave.; Bishop St. from IL Route 38 to Forest Ave.; Glen Ave. from Joliet St. to Bishop St., and August St. from Joliet St. to IL Route 59. 2. The City Administrator is authorized to execute the application for the projects and to have the projects filed in a timely manner with DuPage County. APPROVED this 7t11 day of October 2019. AYES: NAYS: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Y- .. ~ Resolution No. 19-R-0049 - 2019 Sanitary Collection COMMITTEE AGENDA DATE: October 3, 2019System Supervisory Control and Data Acquisition COUNCIL AGENDA DATE: October 21, 2019 (SCADA) Upgrade Project - STAFF REVIEW: Rocky Horvath, Utility Superintendent SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: In September 2013, City Council approved contracts with Clark Dietz and Dynamic Electric for the 2013 Lift Station Automation Improvement Design-Build Project. Said project consisted of furnishing all labor, materials, and equipment necessary to upgrade the Supervisory Control and Data Acquisition (SCADA) system (i.e., Programmable Logic Controller (PLC), communication equipment, security equipment, etc.) at twelve of the City's thirteen sanitary sewer lift stations. SCADA is a computer-controlled system that monitors and controls the operations of the lift station's pumps with the assistance of level transducers and/or floats to monitor real time sanitary waste flows in and out of the each lift station. SCADA systems are typically application specific. In any computerized system, hardware and software upgrades are a required part of routine maintenance. After a thorough review of our current SCADA system staff have identified several modifications and maintenance upgrades that are required to keep the current system in good operational order. A general review of these required upgrades follows: 1. Upgrade Control Software: Each lift station is controlled by a PLC (i.e., a miniature computer). Each lift station PLC communicates with a master PLC housed at the City's Water Treatment Plant that then transmits operational data and alarms to City staff. All PLC's need software upgrades. As a part of this upgrade process, the code that operates the units will be reviewed and revised to more efficiently communicate data. Since the SCADA system communicates using bandwidth from the City's internet service provider, this upgrade will have the added benefit of reducing costs associated with data collection. 2. Establish a Master PLC Backup System: Our current master PLC has no backup system and it has failed in the past with no warning. When a failure of the master PLC occurs all communications fail rendering the alarms and monitors inoperable. When it fails, we can no longer automatically monitor and operate the sanitary collection system lift stations. As part of this project, a secondary control PLC will be installed at the Water Treatment Plant providing total system redundancy. 3. Add Reporting Software: Currently the system does not have a reporting function and staff must manually record data. Part of this project will be the addition of a Microsoft Excel based program, known as XL Reporter, which will track data in a digital format. This data will be used to improve lift station efficiency by identifying possible issues before failures occur. ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO 4. Integrate SCADA Systems: Recently the West Chicago/Winfield Regional Wastewater Treatment Plant completed a significant upgrade of its SCADA system. With upgrades to the City's lift Station SCADA system, both systems can be integrated allowing for the sharing of data, thereby improving operational efficiency. Currently the City uses Advanced Automation and Controls of McHenry, Illinois to maintain its sanitary ~ollection and water production SCADA Systems. At staff's request, Advanced Automation and Controls furnished a proposal to upgrade the City's sanitary collection system SCADA for $49,660.00 (see attached). Advanced Automation and Controls proposal is summarized below: 1. Upgrade Control Software = $25,000 a. Updating Existing Displays = $2,800 2. Establish a Master PLC Backup System = $15,000 3. Add Reporting Software= $4,860 4. Integrate SCADA Systems= $2,000 $60,000.00 has been budgeted in the Sanitary Sewer Fund (05-34-43-4402) for sanitary lift station upgrades in FY 2019. Staff recommends approval of a Professional Services Agreement with Advanced Automation and Controls, in the amount of $60,000.00, for all proposed upgrades and any additional improvements found necessary during the upgrade process. Any other issues found during the upgrades will be addressed/repaired on a time and materials basis. Staff does anticipate some additional issues will need to be addressed due to the fact this is a complete system upgrade with outdated software. Advanced Automationn and Controls is familiar with the City's current SCADA system and operational needs, and they have recently successfully completed SCADA system installations associated with the City's Booster Station #4 and Sanitary Lift Station #1 Rehabilitation Projects. As indicated above, the SCADA system is a vital component of the operation of the City's sanitary sewer collection system. These proposed upgrades will ensure the system remains operational for the next several years. ACTIONS PROPOSED: Approve Resolution No. 19-R-0049 authorizing the Mayor to execute a Professional Services Agreement with Advanced Automation and Controls, Inc., for an amount not to exceed $60,000.00, to provide services related to the 2019 Sanitary Collection System Supervisory Control and Data Acquisition (SCADA) Upgrade Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] RESOLUTION NO. 19-R-0049 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH ADV AN CED AUTOMATION & CONTROLS, INC. FOR SERVICES RELATED TO THE 2019 SANITARY COLLECTION SYSTEM SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) UPGRADE PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Professional Services Agreement for services related to the 2019 Sanitary Collection System Supervisory Control and Data Acquisition (SCADA) Upgrade Project, between the City of West Chicago and Advanced Automation & Controls, Inc., for an amount not to exceed $60,000.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 2P1 day of October, 2019. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] QUOTATION Phone 815.578.0655 Fax 815.578.0677 Advanced Automation & Controls, Inc.A 780 Ridgeview Drive McHenry, IL 60050 Name Rocky Horvath JOB NUMBER: NA Company City of West Chicago Address REFERENCE: SCADA Upgrades and Modifications Phone Number LOCATION: West Chicago, IL Fax Number PROPOSAL DATE: September 20, 2019 • AS SPEOFIED DAS EQUAL D F.O.B. FACTORY PRICES DO NOT INCLUDE SALES OR USES TAXES DAS ALTERNATIVE D TRSP. PREPAID TERMS: NET -30 DAYS PER ATTACHED TERMS AND CONDITTONS ITEM OUAN DESCRIPTION TOTAL PRICE Advanced Automation and Controls, Inc. is pleased to provide the Total Cost Based on following Quotation for SCADA modifications and upgrades for the Time and Material City of West Chicago Water and Wastewater facilities. The following NOT TO EXCEED: services including the primary material and labor tasks, included in this quotation are as follows: $60,000.00 Tasks: Cost ESTIMATES Breakdown: (1) Upgndc SCADA Reporting Software Task #1 Material: $4,860.00 • Sytech XLReporter Version 12, Professional Edition w/ Historical Labor: • Installation and setup of software into existing Rockwell Factory View SE SCADA computer located at the WTP. (2)Upgrade of the MASTER PLC located at the WTP Task #2 $15,000.00 Material: • Allen Bradley CompactLogix PLC CPU - 1769-L30ER • Allen Bradley Power Supply - 1769-PA2 • Allen Bradley EtherNet Card - 1769-ECR • SixNet Cell Modem - SN-6921-AM • Antenna, Polyphaser, Cable, Connectors • PULs 24VDC Power Supply for Modem • NEMA 1 Enclosure ' ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] Labor: • Write a new PLC program for lift station • Program Master PLC for polling and initial handshaking • SCADA database and screen modifications per site • OIT programming modifications per site • Master Modem configuration • Master PLC handshaking per site • Enclosure Fabrication and Installation**(See Note Below) (3) Modifications to the existini:; SCA DA dis(!la)'.s and Alarming Task #3 $ 2,800.00Labor: • Cleanup and Modifications to the existing Factory View SCADA displays and trending. • Mapping and modification of existing WIN911 alarming software. Develop alarming STANDARD for the system. Notes: • AAC will work closely with the West Chicago staff to improve or create the appropriate displays and alarming structure that will best fit the operation needs of the system. (4)Modilkatio11 to the Remote Access into SCADA Task#4 $ 2,000.00 Labor: • System evaluation is required to try and improve the remote accessibility of the SCADA system. Item such as network connections, VCN Viewer Rev Level, Etc. will be reviewed and or modified. (S)Rewrite of the Lift Station PLC (!rograms Task #5 Labor: $ 25,000.00 • Write I Modify a new PLC program for lift stations for new operations as well as communications logic. • SCADA database and screen modifications • Local OIT programming modifications • Master PLC handshaking to lift station ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] Please do not hesitate to contact us of you have any questions or require any further information. ACCEPTED THIS ___ DAY OF September, 2019 PRICE FIRM FOR 30 DAYS SUBMITTED THIS: Advanced Automation & Controls, Inc. BY: www .aacontrolsinc.com ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: Resolution No. 19-R-0050 - Contract Award - Clark Dietz, AGENDA ITEM NUMBER: lf ,J?~ Inc. For Professional Engineering Services Associated with the Wastewater Treatment Plant Digester #1 Improvement FILE NUMBER: ------ Project COMMITTEE AGENDA DATE: October 3, 2019 COUNCIL AGENDA DATE: October 21, 2019 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: Under permit from the EPA, the West Chicago/Winfield Regional Wastewater Treatment Plant (WWTP) has three digesters to manage incoming flows and solid loadings at the WWTP. The first two anaerobic digesters (i.e., #1 and #2) are considered the primary digesters and are used to heat and mix the waste solid (sludge) during the digestion process before it is dewatered, using belt filter presses, and taken to a landfill. Digester #3 is not heated or mixed and is used as a secondary digester and storage. In 2006 the secondary digester tank (i.e., Digester #3) was cleaned and repaired. During the period of 2010 thru 2013, the interior of Digester #2 was cleaned and repairs were made to the internal digestion system equipment and components, including all gas safety equipment. Once repairs were completed with Digester #2, it was determined in the best interest of plant operations to clean and transfer sludge from Digester #1 into Digester #2; rather than generate new sludge for Digester #2 and pay to haul away the sludge from Digester #1. Once Digester #1 was cleaned, the City hired Clark Dietz, Inc. (COi) to inspect Digester #1 's internal digestion system equipment and components. Significant repairs were identified by COi, who was then hired to perform Phase II engineering design services for the needed repairs. However, for budgetary reasons, repairs were not initiated and Digester #3 has sat unused since 2013. Digester #3's internal digestion system equipment and components are approximately thirty-three (33) years old and have out performed their useful life (i.e., typically 15-20 years). Being very familiar with the City's Wastewater Treatment Plant and its digestion treatment process, and having previously provided design services and construction oversight services for the WWTP Digesters, and having already substantially completed design services for Digester #1, City staff approached CDI and requested a cost proposal to finalize Phase II en9ineering design services, provide bid assistance, and perform Phase Ill engineering construction oversight services associated with repairs to Digester #1. COi's proposal is for a not to exceed amount of $80,700.00. If approved, COi will finalize design services and provide bid assistance during 2019 for an amount not to exceed $21,660.00. Construction is not anticipated to start until FY 2020, where COi will provide construction oversight services for an amount not to exceed $59,040.00. Adequate funds are currently budgeted/proposed in the West Chicago/Winfield Wastewater Authority Budget to cover said expenses. Staff recommends that City Council award a professional services contract to Clark Dietz, Inc., for Professional EnQineerinQ Services associated with the Digester #1 Improvement Project, for an amount ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO not to exceed $80,700.00. ACTIONS PROPOSED: Approve Resolution No. 19-R-0050 authorizing the Mayor to execute a contract with Clark Dietz, Inc., for an amount not to exceed $80,700.00, for professional engineering services associated with the Wastewater Treatment Plant Digester #1 Improvement Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 19 ===== [Extraction: embedded PDF text] RESOLUTION t'JO· 19-R-0050 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH CLARK DIETZ, INC. FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE DIGESTER #1 IMPROVEMENT PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Professional Engineering Services related to the Digester # 1 Improvement Project at the West Chicago/Winfield Regional Wastewater Treatment Plant, between the City of West Chicago and Clark Dietz, Inc., for an amount not to exceed $80,700.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". ADOPTED this 2pt day of October, 2019 AYES: NAYES: ABSTAIN: ABSENT: Mayor ATTEST: City Clerk ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] Clari< Uietz Engineering Quality of Life'· < .._ ....___________ __ February 27, 2019 Mr. Robert Flatter Public Works Director City of West Chicago 4 75 Main Street West Chicago, IL 60185 Re: Proposal Request Response Digester No. 1 Construction Phase Services Dear Mr. Flatter: On behalf of Clark Dietz, I want to thank you for the opportunity to provide you with a proposal to provide construction phase services for the Digester No. 1 Improvements that were designed in 2013. We have reviewed the 2013 documents and discussed the project briefly with your WWTP operator and have prepared the following scope based on our understanding of the project. This letter proposal summarizes our understanding, project approach and scope, our team, and our proposed schedule. The breakdown of our fee estimate by task and personnel is attached. Based on our previous work with you, we are not providing a "full" proposal including our qualifications. If, however, you would like references or additional information please let me know and I will forward those to you. Project Understanding The City of West Chicago and the Village of Winfield jointly own the wastewater treatment plant (WWTP), which discharges to the West Branch of the DuPage River under NPDES Permit No. IL0023469. Wastewater is treated through a series of unit processes, including screening, grit removal, clarification, aeration, filtration, and disinfection, to reduce the concentrations of biochemical oxygen demand (BOD), solids (TSS), ammonia, and microorganisms. St uPr~rc. The primary clarifiers remove 30% to 50% of the solids from the influent wastewater. Secondary biological treatment creates microorganism that treat the wastewater. Excessive microorganisms are removed from the secondary treatment system as waste activated sludge (WAS). Raw sludge removed in primary clarification is sent directly to the primary anaerobic digesters. WAS is thickened prior to discharge into the primary anaerobic digesters. The anaerobic digestion system reduces the volume of solids and reduces solids pathogen concentration. Digested sludge is then dewatered and disposed of in a landfill. D1c;,;s-;u1s. The WWTP has three (3) anaerobic digesters. The WWTP utilizes a two-stage high rate digestion process. The first two anaerobic digesters (No. 1 and No. 2) are the primary digesters and are heated and mixed; Digester No. 3 is not heated or mixed and is used as a secondary digester and for storage. Each of the three digesters is a covered circular tank with a cone slope bottom. 1815 S. Meyets Road. Suite 470 / Oal1brooh Ter1ace. IL 60181 / 630.413.4130 / clarkdietz.com ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] Mr. Robert Flatter February 27, 2019 Page2 Previously both the primary digesters employed three confined draft tube gas lifters (mixing guns). In 2012, the City replaced the inoperable mixing system in Digester No. 2 with a new mechanical nozzle type of system. In 2013, Clark Dietz designed similar replacement systems for Digester No.1 with new mechanical nozzle mixing systems, new heat exchanger, and new gas safety equipment. 01G:-:s rui No. J Srflrns. For budgetary reasons, the Digester No. 1 improvement project was neither bid nor constructed in 2013. As a change order to the Digester No. 2 rehabilitation project, Digester No. 1 was cleaned in April 2013. It was then filled with water to avoid excessive stress on the lid. No modifications have been made to Digester No. 1 since April 2013. c{ 1rmrnr Wornc The City is now ready to construct the improvements to Digester No. 1 and place it back into service. Also, they would like to have Digester No. 3 cleaned as part of the Work. Engineering services to accomplish this work will involve resubmitting the construction permit, minimal updating of the design plans and specifications, bidding services, and construction services as described in detail below. t-:·d r~np, rEo cow;rnucr10N CosT. The low bid in 2012 for the Digester No. 2 Work, which included cleaning of Digester No. 1, was for $781,000. Disposal of the materials cleaned out of Digester No. 1 was a unit price item. The actual volume of clean materials was greater than the assumed amount, therefore there was a $34,339.21 change order, which brought the total contract price to $815,339.21. We have estimated cost of the proposed Digester No. 1 construction work using the 2012 total contract price and annual construction inflation using the Turner Construction Cost Inflation Index for 2013 through 2018 (and estimated for 2019). Based on this, the estimated bid price for the Digester No. 1 Work is $1,072,000. Project Approach Clark Dietz's approach to preforming the final Engineering Design will be to utilize the existing design documents prepared in 2013 as much as possible to minimize the amount of engineering required. Design Engineering work will include checking and updating the specified equipment, updating references to the WWTP SCADA integrator, preparing an IEPA construction permit application, and utilizing the latest version of the City's contract document language. For Bidding and Construction, we will follow the plan that we have utilized for the last several construction projects we have worked with the City on: attending regular meetings, handling correspondence with the Contractor, coordinating issues between the City/operator and the Contractor, and reviewing submittals, RFls, and Pay Application. The following is a detailed breakout of the scope. Project Administration i