===== PDF PAGE 29 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
CITY COUNCIL
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: LA.
Resolution No. 19-R-0057 - Memorandum of
Understanding between City of West Chicago and DuPage
Public Safety Communications (DU-COMM)
COMMITTEE AGENDA DATE: N/A
COUNCIL AGENDA DATE: November 4, 2019
STAFF REVIEW: Robert E. Flatter, P.E., Public Works Director SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
On January 7, 1991 City Council adopted Ordinance No. 2383, an Intergovernmental agreement
between the City of West Chicago and DU-COMM for Police Dispatching Services. The Ordinance
authorized the Mayor and City Clerk to execute Agreement No. 266, Supplement to Agreement No. 266
and to execute the Joint Public Safety Communications System Agreement. In said agreement the City
of West Chicago agrees to allow DU-COMM to erect and maintain radio antennas and related
transmitting and receiving equipment upon West Chicago's water tower(s) and/or other City property as
required by DU-COMM to provide maximum communications services to DU-COMM’s members.
At this time DU-COMM wishes to make improvements to their communication equipment and have
worked with City staff to create the attached Memorandum of Understanding (MOU) which establishes
access permissions and protocol for the installation, removal, and maintenance of new equipment on
West Chicago's water towers. It also provides a list of all existing DU-COMM communication equipment
and proposed new equipment to be installed pursuant to the installation plan provide by DU-COMM as
attachments to the MOU.
Staff recommends approval of Resolution 19-R-0057 authorizing the Mayor execute a Memorandum of
Understanding with DuPage Public Safety Communications for the installation and maintenance of
communications equipment on West Chicago’s Water Towers.
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0057 authorizing the Mayor execute a Memorandum of Understanding with
DuPage Public Safety Communications for the installation and maintenance of communications
equipment on West Chicago's Water Towers.
COMMITTEE RECOMMENDATION:
Item did not go to Committee

===== PDF PAGE 30 =====
[Extraction: OCR (rendered-page OCR)]
RESOLUTION NO. 19-R-0057
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A
MEMORANDUM OF UNDERSTANDING WITH DUPAGE PUBLIC SAFETY
COMMUNICATIONS (DU-COMM) FOR THE INSTALLATION AND
MAINTENANCE OF COMMUNICATIONS EQUIPMENT ON WEST
CHICAGO’S WATER TOWERS
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute a
Memorandum of Understanding for the installation and maintenance of
communications equipment on West Chicago’s Water Towers, between the City of
West Chicago and DuPage Public Safety Communications (DU-COMM), in
substantially the form attached hereto and incorporated herein as Exhibit “A”.
APPROVED this 4" day of November, 2019.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
City Clerk Nancy M. Smith

===== PDF PAGE 31 =====
[Extraction: OCR (rendered-page OCR)]
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (hereinafter "Memorandum" or “MOU”) set forth
below is between the CITY OF WEST CHICAGO, an Illinois municipal corporation, 475 Main
Street, West Chicago IL 60185 (hereinafter "WEST CHICAGO") and DUPAGE PUBLIC
SAFETY COMMUNICATIONS, an Illinois municipal cooperative (hereinafter "DU-COMM"), 420
N. County Farm Road, Wheaton IL 60187, collectively known as Parties or individually as Party,
entered into and effective on the date the last Party signs the MOU and shall remain in effect
from year to year unless terminated as stated in Section 3.
WHEREAS, DU-COMM operates a twenty-four (24) hour public safety communication
center that provides police, fire, and EMS communications for forty-four (44) member agencies
under a Joint Public Safety Communications System Agreement; and
WHEREAS, WEST CHICAGO is a party to the Joint Public Safety Communications
System Agreement between and among several municipal authorities establishing the DuPage
Public Safety Communications as an Illinois municipal cooperative, and
WHEREAS, pursuant to Article VII, section 10 of the 1970 Illinois Constitution and the
Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.), units of local government may
contract to share services or perform any activity authorized by law; and
WHEREAS, DU-COMM has equipment stored or installed at several facilities owned by
WEST CHICAGO (hereinafter “SITE LOCATION(S)”).
NOW, THEREFORE, in consideration of the forgoing and the mutual covenants and
agreements as set forth below, and other good and valuable consideration, the Parties agree as
follows:
SECTION 1: Site Lease
WEST CHICAGO hereby leases to DU-COMM space on its water towers at the following
SITE LOCATIONS:
Hawthorne Water Tank, 601 W. Hawthorne Lane
McConnell Water Tank, 128 McConnell Street
The site lease provides for DU-COMM representatives to access the real property,
structures, and water towers in order to install, maintain, repair, remove, and access its
equipment.
The terms of this MOU shall constitute the terms of the lease. DU-COMM shall not,
without first obtaining the written consent of WEST CHICAGO, assign in whole or in part, or
sublet any part of the property leased from WEST CHICAGO.
SECTON 2: Site and Equipment Agreement
SITE LOCATIONS contain equipment installed and owned by DU-COMM. DU-COMM,
at its sole expense, shall install and maintain communications equipment, and maintain
connectivity to such equipment between one or more SITE LOCATIONS and equipment located
at other DU-COMM managed locations.
Appendix A identifies and describes all DU-COMM equipment located at the SITE
LOCATIONS and in operation for the Public Safety Communications Network system.
Appendix A also lists items marked as TBD (To Be Determined). DU-COMM will install the
equipment marked TBD in substantial compliance with the installation plan between WEST
CHICAGO and DU-COMM, entitled “Engineering Plan, Hawthorne West Chicago Tank’, dated
Page 1 of 3
West Chicago Final 101119

===== PDF PAGE 32 =====
[Extraction: OCR (rendered-page OCR)]
August 2019, as prepared by John Lozar — Du-Comm, attached hereto and incorporated herein
as Appendix B. 3
The removal of existing equipment and/or installation of additional equipment to replace
malfunctioning equipment or to upgrade existing equipment as is required to enable continued
communication services shall be considered routine service and maintenance and will not
require the pre-approved written agreement by the City Administrator. If DU-COMM shall notify
WEST CHICAGO to amend Appendix A if DU-COMM changes or replaces malfunctioning
equipment or upgrades existing equipment. DU-COMM must obtain written approval from the
City Administrator prior to installing additional equipment which creates new functionality or to
expand service beyond the current services.
WEST CHICAGO shall provide to DU-COMM or its authorized agents reasonable
access to the equipment at the SITE LOCATIONS to install and maintain the equipment
connecting or servicing the connection to the Public Safety Communications Network and
related equipment operated for public safety communications.
DU-COMM shall be solely responsible for repairing and maintaining all DU-COMM
equipment located at the SITE LOCATIONS.
WEST CHICAGO shall make available to DU-COMM the minimum electrical service
necessary to operate its equipment. WEST CHICAGO shall assume all electric power costs for
the operation of the equipment.
WEST CHICAGO shall physically maintain its infrastructure at the SITE LOCATIONS
and shall continue to provide site coordination and access to DU-COMM and its authorized
agents.
WEST CHICAGO shall not remove or disable DU-COMM equipment integrated into the
Public Safety Communications Network without the written permission of DU-COMM.
From time to time, WEST CHICAGO may choose to paint or do other maintenance at
the SITE LOCATIONS. If said maintenance requires the removal of any or all of the DU-COMM
equipment installed on antenna or water towers, WEST CHICAGO shall notify DU-COMM by
November 1 of the calendar year prior to any planned maintenance that may require tower
climbs to remove and replace equipment, antennas and feedlines.
DU-COMM shall remove its equipment within sixty (60) days of the termination of this
Memorandum.
SECTION 3: Modification and Termination of this MOU
This Memorandum constitutes the full agreement between the Parties. No terms,
conditions, modifications or amendments purporting to modify or vary any terms herein shall be
binding unless made in writing and signed by both Parties.
Each Party has the right to terminate this Memorandum by submitting a written notice to
the other party at least ninety (90) days prior to the termination date asserted
SECTION 4: Additional Provisions
a. The provisions of the recitals above are incorporated herein and made a part of this
Memorandum
b. Invalidation of any Section or part of a Section of this Memorandum shall not
invalidate any other Section of this Memorandum.
c. The Parties will each maintain all required insurance and each shall be solely
responsible only for the action of their own employees and agents. Nothing herein
Page 2 of 3
West Chicago Final 101119

===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
shall be construed as an express or implied waiver of any common law and/or
statutory immunity or privilege of either DU-COMM or WEST CHICAGO or any of
their respective officials, officers, employees, volunteers or agents as to any liability
whatsoever.
d. WEST CHICAGO and DU-COMM shall maintain insurance for their solely owned
equipment installed at the SITE LOCATIONS.
SECTION 5: Previous Memoranda of Understanding
The terms of this Memorandum shall supersede any prior agreement between the
Parties regarding equipment installed at the SITE LOCATIONS, site service and maintenance,
and duties and responsibilities addressed within this MOU. This paragraph shall not apply to
the Joint Public Safety Communications System Agreement between and among several
municipal authorities establishing the DuPage Public Safety Communications as aan Illinois
municipal cooperative, and adopted by WEST CHICAGO in Agreement No. 266
Intergovernmental Agreement with DU-COMM executed on December 1, 1990 and the
Supplemental Agreement to Agreement 266 executed on December 1, 1990.
Section 6: Notice
For purpose of this Agreement, all notices that are given shall be given to the following
addresses:
City of West Chicago DU-COMM
Attention: City Administrator Attention: Director
475 Main Street 420 N. County Farm Road
West Chicago IL 60185 Wheaton IL 60187
IN WITNESS WHEREOF, the Parties have caused this Memorandum to be executed by
their duly authorized officials.
City of West Chicago DU-COMM
By: By:
Title: Mayor Title:
Date: Date:
Page 3 of 3
West Chicago Final 101119

===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
Appendix A to MOU between DU-COMM and West Chicago
Site Address Qty |Brand Model |MFR Model Part # |Description Serial No. DU-COMM installed Location Date Installed Date
Asset Tag # Removed
Hawthorne Water Tank 601 W Hawthorne Lane, |1 Outdoor SS Cabinet 6' Base of Water Tank 1/19/2011
West Chicago
Hawthorne Water Tank 601 W Hawthorne Lane, |1 Motorola CO4RTB-1180C SpectraTac Receiver TU922X 1536 Inside Cabinet 1/19/2011
West Chicago
Hawthorne Water Tank 601 W Hawthorne Lane, |1 Motorola CO4RTB-1180C SpectraTac Receiver 273CSW0070 1537 Inside Cabinet 1/19/2011
West Chicago
‘Hawthorne Water Tank 601 W Hawthorne Lane, |1 UHF Antenna Top of Water Tank 1/19/2011
West Chicago
Hawthorne Water Tank 601 W Hawthorne Lane, |1 |Leonardo RBS4000K 800 MHz Base Station |306685 4274 Starcom Shelter Rack TBD
West Chicago
Hawthorne Water Tank 601 W Hawthorne Lane, }1 |CAMBIUM PTP670/5067KH Cambium Microwave |1815016421 4213 124' attached to rail NE Direction TBD
West Chicago Dish
Hawthorne Water Tank 601 W Hawthorne Lane, |1 |CAMBIUM C000065L002C Cambium POE Power |1815016421 4214 Starcom Shelter Rack TBD
West Chicago Injector
Hawthorne Water Tank 601 W Hawthorne Lane, |1 |EMR 66544/SNC 800 MHz Duplexer 180208-008 4275 Starcom Shelter Rack TBD
West Chicago
Hawthorne Water Tank 601 W Hawthorne Lane, |1 |RAD-IP MUX |IPMUX- 4 Port E&M Gateway |1712006796 3703 Starcom Shelter Rack TBD
West Chicago 1E 1E/AC/4E&M/UTP
Hawthorne Water Tank 601 W Hawthorne Lane, {1 |NOKIA 7705 SAR-Hc SAR Router NS1847F2010 |4278 Starcom Shelter Rack TBD
West Chicago
Hawthorne Water Tank 601 Hawthorne Lane, 1‘ |SINCLAIR SC420HF1LDFDO2NU |800 MHz Antenna €C000095558-1-}4302 Top of Water Tank TBD
West Chicago F 2
Hawthorne Water Tank 601 W Hawthorne Lane, |1 —|N Stock GPS400 GPS400 Signal Splitter |NA 4311 Starcom Shelter Rack TBD
West Chicago Wireless
Hawthorne Water Tank 5001 Hawthorne Lane, 1. _|SPECTRACOM Secure Sync Frequency Reference {24001 4288 Starcom Shelter Rack TBD
West Chicago |
Hawthorne Water Tank 601 W Hawthorne Lane, |1 | TRIPP-LITE SMART1500LCDT UPS 2838BYOSM886 |4309 Starcom Shelter Rack TBD
West Chicago 900965
Hawthorne Water Tank 601 W Hawthorne Lane, |1 |TRIMBLE 101355-00 GPS Antenna 19D140084 14285 Mounted on Ice Bridge TBD
West Chicago
Hawthorne Water Tank 601 W Hawthorne Lane, |2 |C&D TLE6-180 Battery N/A TBD Starcom Shelter Rack TBD
West Chicago
Hawthorne Water Tank |601 W Hawthorne lane, [1 [SINCLAIR $C224-SFXSNF(DOO- |VHF Antenna . CC000095558-3-)4304 Top of Water Tank TBD
West Chicago F1550) 2
McConnell Water Tank 128 McConnell, West al Outdoor SS Cabinet Base of Water Tank 11/1/2010
Chicago
McConnell Water Tank 128 McConnell, West 1 Sinclair RM31204 Multicoupler-UHF 912347-2 1511 Inside Cabinet 11/1/2010
Chicago
McConnell Water Tank 128 McConnell, West 1 Motorola CO4RTB-1180C SpectraTac Receiver 373CGCO000 1512 Inside Cabinet 11/1/2010
Chicago
McConnell Water Tank 128 McConnell, West 1 Motorola CO4RTB-1180C SpectraTac Receiver 273CSWO0069 1513 Inside Cabinet 11/1/2010
Chicago
McConnell Water Tank 128 McConnell, West 1 Motorola CO4RTB-1180C SpectraTac Receiver 273CGU0063 1514 Inside Cabinet 11/1/2010
Chicago
McConnell Water Tank 128 McConnell, West L. TAIT 'T801-41-8000 TAIT GPS REFERENCE 1315993 1516 Inside Cabinet 11/1/2010
Chicago
McConnell Water Tank 128 McConnell, West ZL TAIT TAITNET TAIT QS2 STE 1517 Inside Cabinet 11/1/2010
Chicago PROCESSOR
VicConnell Water Tank 128 McConnell, West 1 TAIT TAITNET TAIT QS2 STE 1518 Inside Cabinet 11/1/2010
Chicago PROCESSOR
McConnell Water Tank 128 McConnell, West 1 TAIT TB8100 TAIT VHF BASE TX/RX 18096174 1519 Inside Cabinet 11/1/2010
Chicago
McConnell Water Tank 128 McConnell, West 1 SAMLEX SEC-40BRM SAMLEX AMERICA N+1 |03261-1032-0023 |1520 Inside Cabinet 11/1/2010
Chicago PWR SYS
McConnell Water Tank 128 McConnell, West 1 C&D TEL6-180 Battery Inside Cabinet 11/1/2010
Chicago
McConnell Water Tank 128 McConnell, West 1 C&D TEL6-180 Battery Inside Cabinet 11/1/2010
Chicago
vicConnell Water Tank 128 McConnell, West 1: VHF ANTENNA Top of Water Tank 11/1/2010
Chicago
vicConnell Water Tank 128 McConnell, West 1. UHF ANTENNA Top of Water Tank 11/1/2010
Chicago

===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
APPENDIX B
Engineering Plan
Hawthorne West Chicago Tank
Presented to Rob Flatter and Tim Wilcox West Chicago Public Works
August 2019
By John Lozar — DU-COMM
Executive Summary:
DU-COMI is proposing to make changes to the antenna and equipment configuration in two
phases at 601 W. Hawthorne Lane and 128 McConnell.
Phase 1
See exhibits below for detail. Proposed coax runs and Ethernet cable run will start in the
Starcom shelter exit along the ice bridge and run through the existing Starcom conduits. The
coax will be re-terminated at the 124’ rail and will travel along the rail in a NE direction until it
meets up with the ladder along the side of the tank and along the top. From there the coaxes
will terminate on the omni antenna mounts; “NE” and “SW” on the top of the tank. The “SW”
mount was the old West Chicago PD frequency of 158.91MHz. Under agreement, West Chicago
assigned 158.91 MHz to DU-COMM for the input to Fire North. This West Chicago receiver is
abandoned in the current DU-COMM cabinet and the coax runs along the “SE” leg with the UHF
coax. The mount will be re-used for the VHF Fire North repeater 154.175/158.910 Mhz. The
antenna will be replaced with a new but the same type antenna model PD220-3A (one for one
like swap). The “NE” mount currently has a UHF antenna that terminates in the cabinet on the
“SE” leg. This antenna will be replaced by an 800MHz antenna model SC420HF1LDFDO2NU. A
14” square microwave dish utilizing the Public Safety 4.9GHz band will be mounted on the 124’
rail facing NE side of the tank to Wheaton DU-COMM tower. The equipment cabinet in the well
house along with the cabinet on the SE leg with the associated 2 runs of coax will be removed
by DU-COMM.
Phase 2
At a later date when Hawthorne antenna and upgrades are complete, DU-COMM plans to
transfer the VHF Fire North equipment located at 128 McConnell to the Hawthorne tank in the

===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
STARCOM shelter. The cabinet mounted on the leg including the 2 coax runs, VHF and UHF
antennas will be removed.
} Proposed 14” microwave dish
mounted to rail facing NE
_’ Proposed 2 7/8"and Ethernet runs using existing
ca conduits
a
Exhibit A

===== PDF PAGE 37 =====
[Extraction: OCR (rendered-page OCR)]
Exhibit B
Starcom Antenna
oN
Existing mount and antennas
swap with following
seen Antenna
X
T
U
—~.|___ Starcom Antenna
VHF PD220-3A
800 SC420HFILDFDO2NU
Oe
Current Ladder

===== PDF PAGE 38 =====
[Extraction: OCR (rendered-page OCR)]
一
Exhibit C

===== PDF PAGE 39 =====
[Extraction: OCR (rendered-page OCR)]
ERRMO
Exhibit D

===== PDF PAGE 40 =====
[Extraction: OCR (rendered-page OCR)]
Abandoned VHF reciever and frequency
assigned to DU-cOMM by West Chicago
MOTOROLA
MZ
MOTOROLA
CH5474.0/25
SERMTUORY
MOTOROLA
SSAIS
Exhibit E

===== PDF PAGE 41 =====
[Extraction: OCR (rendered-page OCR)]
[OCR quality warning: this dense, handwritten, or low-resolution graphical page could not be transcribed reliably after automatic retries. Search text below is approximate; consult the source PDF for authoritative content.]

box
tsnC
LIKe
THIS
Exhibit F