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O F
Clty
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved December 5, 2019
MINUTES
INFRASTRUCTURE COMMITTEE
November 7, 2019 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Heather Brown,
Sandra Dimas, Alton Hallett, Noreen Ligino-Kubinski, and Jeanne Short present. Alderman
Matt Garling was absent.
Staff present included Director of Public Works Robert Flatter, Water Treatment Plant
Superintendent Joseph Munder, and Administrative Assistant Ashley Heidorn. Also in
attendance was resident Paul Kubinski.
2. Approval of Minutes
A. Infrastructure Committee Minutes of October 3, 2019. Alderman Brown
made a motion, seconded by Alderman Hallett to approve the Meeting Minutes of October
3, 2019.
Voting Yea: Aldermen Beifuss, Brown, Dimas, Hallett, Ligino-Kubinski, and Short.
Voting Nay: 0.
33 Public Participation / Presentations. None.
4. Items for Consent. Alderman Beifuss requested discussion on Consent Item D.
Alderman Dimas made a motion, seconded by Alderman Ligino-Kubinski to approve:
A. Resolution No. 19-R-0053- Contract Award — Procurement of Dry Anionic
Polymer for Fiscal Year 2020
B. Resolution No. 19-R-0054 - Contract Award — Procurement of Liquid Carbon
Dioxide for Fiscal Year 2020
C. Resolution No. 19-R-0055 - Contract Award — Procurement of Liquid Sodium
Hypochlorite for Fiscal Year 2020
E. Resolution No. 19-R-0058 — Contract Award - Christopher B. Burke Engineering,
Ltd. for Natural Areas Maintenance and Monitoring Services Related to the 1350
W. Hawthorne Lane Salt Storage Facility Project
F. Resolution No. 19-R-0059 - Contract Amendment #1 & First Extension — 2019
Janitorial Services for Municipal Buildings
: . 475 Main Street T (630) 293- i
Infrastructure Committee Meeting Tee | (630) 293-2200 Ruben Pineda
November 7, 2019 West Chicago, Illinois | F (630) 293-3028 anor
, VWW.we: ica Nancy M. Smith Michael L. Guttman
Page | of 2 60185 Ww w.Westchicago.org | GIy CLEEE CITY ADMINISTRATOR

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G. RJN Group, Inc. — Change Order No. 1 and Final for Construction Oversight
Services Related to the 2018 Sanitary Sewer Rehabilitation Project
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
5. Items for Discussion.
4.D. Resolution No. 19-R-0056 - Contract Award — Procurement of Rotary Hydrated
Lime For Fiscal Year 2020. Alderman Beifuss asked why the apparent low bidder, Hickman,
Williams & Company, was deemed not responsive. Mr. Munder explained that the
specifications for the lime did not match what the City requested, the bid was unsigned by the
bidder, and they did not offer a fixed delivery price as required. Alderman Dimas made a
motion, seconded by Alderman Brown to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Brown,
Dimas, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
6. Unfinished Business. None.
7. New Business.
A. FY2020-2024 Capital Improvement Program. Mr. Flatter presented the Five-
Year Capital Improvement Program (CIP) and indicated he was looking for direction to present it
to the City Administrator for inclusion in the 2020 Budget. Following some discussion, there
was a consensus to send the CIP on to the City Administrator for the 2020 Budget.
8. Reports from Staff.
A. Washington Street Reconstruction Project. Mr. Flatter updated the Committee
on the Project’s progress and explained that the remaining work for 2019 will be solely focused
on the section of Washington Street between the railroad tracks and Main Street. The intent is to
get everything west of Main Street in asphalt binder and open it up to two-lane traffic; the
asphalt surface course would not be completed until next spring. The intersection of Washington
Street and Main Street, as well as the westbound lanes between Arbor Avenue and Main Street,
will also be completed next spring.
9. Adjournment. At 7:24 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Dimas. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
November 7, 2019
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