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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                              AGENDA ITEM NUMBER: _Lf~-·    ~                                                         11_____
Resolution No. 19-R-0053- Contract Award - Procurement
                                                 COMMITTEE AGENDA DATE: November 7, 2019of Dry Anionic Polymer for Fiscal Year 2020                                                   COUNCIL AGENDA DATE: November 18, 2019
STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent    SIGNATURE~ ' -· ·  ~ Q l.lr---.

APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman             SIGNATURE._________ _

ITEM SUMMARY:

Dry Anionic Polymer is one of the various chemicals used at the City's Water Treatment Plant.
Approximately 12,000 pounds of Dry Anionic Polymer are used annually.

A Notice to Bidders was advertised in the Daily Herald on October 2, 2019, and sealed bids were opened
on October 23, 2019. Polydyne, Inc. of Riceboro, Georgia, submitted the only bid of $1.70 per pound
delivered, for a total contract price of $20,400.00. This represents a 3.03 % increase over Fiscal Year
2019 unit pricing. A bid tab showing the results of the bid opening is attached.

Staff recommends that a contract be awarded to Polydyne, Inc. for procurement of Dry Anionic Polymer,
at a unit price of $1.70 per pound delivered, for an amount not to exceed $20,400.00 for Fiscal Year
2020.

Adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations - Chemicals (06-
34-48-4626) to cover this expenditure.

ACTIONS PROPOSED:

Approve Resolution No. 19-R-0053 authorizing the Mayor to execute a contract with Polydyne, Inc. of
Riceboro, Georgia, for the procurement of Dry Anionic Polymer, at a unit price of $1.70 per pound
delivered, for an amount not to exceed $20,400.00 for Fiscal Year 2020.


COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 19-R-0053

      A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
 A CONTRACT WITH POL YDYNE, INC. FOR THE PROCUREMENT OF DRY
            ANIONIC POLYMER FOR FISCAL YEAR 2020


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute a Contract

for the procurement of Dry Anionic Polymer, between Polydyne, Inc. and the City of

West Chicago, for an amount not to exceed $20,400.00 for Fiscal Year 2020, in

substantially the form attached hereto and incorporated herein as Exhibit "A".


     APPROVED this 18h day ofNovember 2019.


AYES:

NAYES:

ABSTAIN:

ABSENT:


                                  Mayor Ruben Pineda

ATTEST:


City Clerk Nancy M. Smith

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Polydyne, Inc.          Univar Solutions USA, Inc.    Sterling Water Technologies LLC
          City of West Chicago             One Chemical Plant Road           8201 s. 212th                     P.O. Box602
                  Tabulation of Bids                         Riceboro, GA 31323          Kent, WA 98032-1994         Columbia, TN 38402-0602
       2020 Delivery of Dry Anionic Polymer

Date:  October 23, 2019  1:00 P.M.
                                                               Clarifloc A-3310            Clarifloc A-3310              Clarifloc A-3310
Opened by: Joe Munder
Recorded by: Ashley Heidorn
                                                      Unit                      Unit                      Unit
 ITEMS                        Units   Quantity     Price             Total   Price              Total   Price                  Total
  1   Dry Anionic Polymer                 lbs.       12,000          $1.70        $20,400.00        N/A             N/A        N/A                 N/A


                                                Total As Read                   $20,400.00                   No Bid                      No Bid
                                           Total As Corrected                   $20,400.00                   No Bid                      No Bid


                                                                  BID-TAB