===== PDF PAGE 15 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITIEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: L{ y · Resolution No. 19-R-0056 - Contract Award - COMMITTEE AGENDA DATE: November 7, 2019Procurement of Rotary Hydrated Lime For Fiscal Year COUNCIL AGENDA DATE: November 18, 20192020 • A STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent SIGNATUREL' - O,~ ~ l APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE---------- ITEM SUMMARY: Rotary Hydrated Lime is one of the various chemicals used at the City's Water Treatment Plant. Approximately 1,900 Tons of Rotary Hydrated Lime are used annually. A Notice to Bidders was advertised in the Daily Herald on October 2, 2019, and sealed bids were opened on October 23, 2019. There were five (5) bids received. The lowest bid received was from Hickman Williams, & Company of Palos Heights, Illinois, for a total contract price of $367,555.00 ($193.45 per Ton delivered). However, Hickman Williams' bid was disqualified because material proposed does not meet product specifications required by City and as listed in the original bid packet, and the submitted bid was incomplete, unsigned, and did not contain a firm price for the entire 2020 year (contained a diesel fuel surcharge provision). The second lowest bid was supplied by Mississippi Lime Company of St. Louis, Missouri, who submitted a bid of $197.50 per Ton delivered, for a total contract price of $375,250.00. This represents a 4.22% increase over Fiscal Year 2019 unit prices. A bid tab showing the results of the bid opening is attached. As the lowest responsive bidder, staff recommends that a contract be awarded to Mississippi Lime Company for the procurement of Rotary Hydrated Lime, at a unit price of $197.50 per Ton delivered, for an amount not to exceed $375,250.00 for Fiscal Year 2020. Mississippi Lime Company has been delivering Rotary Hydrated Lime to the City's Water Treatment Plant for the past thirteen years. Adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations - Chemicals (06- 34-48-4626) to cover this expenditure. ACTIONS PROPOSED: Approve Resolution No. 19-R-0056 authorizing the Mayor to execute a contract with Mississippi Lime Company of St. Louis, Missouri, the lowest responsive bidder for the procurement of Rotary Hydrated Lime, at a unit price of $197.5 per Ton delivered, for an amount not to exceed $375,250.00 for Fiscal Year 2020. ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] RESOLUTION NO. 19-R-0056 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MISSISSIPPI LIME COMP ANY FOR THE PROCUREMENT OF ROTARY HYDRATED LIME FOR FISCAL YEAR 2020 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with the lowest responsive bidder for the procurement of Rotary Hydrated Lime, between Mississippi Lime Company and the City of West Chicago, for an amount not to exceed $375,250.00 for Fiscal Year 2020, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of November, 2019. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] City of West Chicago Uloist North America Hickman, Wiiiiams & Company Univar Solutions USA, Inc. Carmeuse Lime & Stone, Inc. Mississippi Ume Company Tabulation of Bids 20947 White Sands Road 7800 W. College Drive, Unit 1 E 8201 s. 212th 11 Stanwix Street - 21st Floor 3870 S. Undbergh Blvd., Suite 200 2020 Delivery of Rotary Hydrated Ume Ste. Genevieve, MO 63670 Palos Heights, IL 60463 Kent WA 98032 Pltlsburah.. PA 15222 St. Louis. MO 63127 Date: October 23, 2019 1:20 P.M. Opened by: Joe Munder Recorded by: Ashley Heidorn Unit Unit Unit Unit Unit ITEMS Units Quan+;tv Price Total Price Total Price Total Price Total Price Total 1 Rotary Hydrated Lime tons 1900 $333.08 $632.852.00 $193.45 $367 ,555.00 $199.00 $378100.00 $295.81 $562.039.00 $197.50 $375 ?1'11.00 Total As Read $632.852.00 $367 ,555.00 $378,100.00 $562,039.00 $375,250.00 Total As Corrected $632,852.00 $367 ,555.00 $378,100.00 $562.039.00 $375,250.00 BID-TAB