===== PDF PAGE 38 =====
[Extraction: embedded PDF text]
CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                              AGENDA ITEM NUMBER:  Lf . .F
Resolution No. 19-R-0059 - Contract Amendment #1 &
                                                 COMMITTEE AGENDA DATE:  November 7, 2019First Extension - 2019 Janitorial Services for Municipal                                                   COUNCIL AGENDA DATE: November 18, 2019Buildings

                          ~///
STAFF REVIEW: Robert E. Flatter, P.E. , Director of Public Works   SIGNATUR~~
                                                                           /   r
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman       SIGNATURE_________ _

ITEM SUMMARY:

On Monday, November 5, 2018, City Council approved Resolution No. 18-R-0093 authorizing the Mayor
to execute a one-year contract with Crystal Maintenance Services Corporation of Mount Prospect, Illinois,
for professional janitorial services during fiscal year 2019 of eight City-owned and maintained facilities, in
an amount not to exceed $67,234.00. Said contract contains a provision that reads "The contract may
be extended for two (2) additional years through mutual agreement between the Bidder and the City of
West Chicago for the same unit prices."

On September 18, 2019, Crystal Maintenance Services Corporation submitted a letter to City staff
requesting a one-year contract extension to provide janitorial service for fiscal year 2020 at 2019 bid
prices (see attached letter).

City staff has been satisfied with Crystal Maintenance's services and supports the one-year contract
extension.


ACTIONS PROPOSED:

Approve Resolution No. 19-R-0059 authorizing the Mayor to execute Contract Amendment #1 -  First
Extension to the 2019 Janitorial Services Contract with Crystal Maintenance Services Corporation of
Mount Prospect, Illinois, to provide professional janitorial services during fiscal year 2020 of eight City-
owned and maintained facilities, in an amount not to exceed $67,234.00.

COMMITTEE RECOMMENDATION:

===== PDF PAGE 39 =====
[Extraction: embedded PDF text]
RESOLUTION NO. 19-R-0059

    A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
   CONTRACT AMENDMENT #1 & FIRST EXTENSION TO THE 2019
JANITORIAL SERVICES FOR MUNICIPAL BUILDINGS CONTRACT WITH
CRYSTAL MAINTENANCE SERVICES CORPORATION FOR JANITORIAL
             SERVICES DURING FISCAL YEAR 2020


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute Contract

Amendment #1 & First Extension to the 2019 Janitorial Services For Municipal

Buildings Contract, between the City of West Chicago and Crystal Maintenance

Services Corporation, for professional janitorial services of eight City owned and

maintained facilities during fiscal year 2020, for an amount not to exceed $67 ,234.00,

in substantially the form attached hereto and incorporated herein as Exhibit "A".


     APPROVED this 18th day of November 2019.

AYES:

NAYES:

ABSTAIN:

ABSENT:


                                  Mayor Ruben Pineda

ATTEST:


City Clerk Nancy M. Smith

===== PDF PAGE 40 =====
[Extraction: embedded PDF text]
Crysta[ :Maintenance  ervices, Corp._

 1699 Wall St* Suite 504"' Mount Prospect* IL 60056                        Phone (847) 228-6555 •Fax (847) 228-6588

 September 18, 2019


· Mark Ruddick
 City of West Chicago.
 475 Main Street
 West Chicago, IL 60185


 Dear Mark,    ·
  I am writing to convey Crystal Maintenance Services, Corp. interest in continuing the Janitorial Services
 for the City of West Chicago in fiscal year 2020, at the same annual cost we provided for the year of
 2019 in the RFP labeled" The City of West Chicago, Janitorial Bid for Municipal Buildings".

 The annual cost for services is$ 67,234.00 (Sixty Seven Thousand, Two Hundred and Thirty Four)
 dollars and 00/ 100 cents. The work scope is to remain identical to that of the aforementioned RFP.
 The dates of service provided will continue on the date of January 1st, 2020 until December 31st, 2020.

  If there are any changes to the work scope or services that you would like to adjust, please let me know.
 Crystal Maintenance Services, Corp. appreciates your partnership and the opportunity to extend our
 relationship for another year.


 Sincerely,
   ; t~ ~
 Monika Talar.
 General Manager
 Crystal Maintenance Services, Corp