===== PDF PAGE 41 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Lf., E:r .. RJN Group, Inc. - Change Order No. 1 and Final for Construction Oversight Services Related to the 2018 COMMITTEE AGENDA DATE: November 7, 2019 Sanitary Sewer Rehabilitation Project COUNCIL AGENDA DATE: November 18, 2019 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATUR~~~-.....-~~,,,~---"L.----­ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATU~.------ -------- ITEM SUMMARY: In August 2018, Kenny Construction Company was hired to rehabilitate approximately 15,830 lineal feet of the City's sanitary collection system, primarily through the use of trenchless technologies, to address structural defects and infiltration problems; known as the 2018 Sanitary Sewer Rehabilitation Project. Works addressed segments of the City's existing sanitary sewer mains within the area generally bounded by the Wisconsin Central Tracks, Illinois Route 59, Washington Street and Grandlake Boulevard; and within the area known as the Alta Vista Subdivision, generally described as the area between Town Road and the Wisconsin Central Railroad Tracks, and between Illinois Route 38 (Roosevelt Road) and Washington Street. Under separate contract with the City, on Monday, September 17, 2018, the City Council approved Resolution No. 18-R-0076 authorizing the Mayor to execute a contract with RJN Group, Inc. of Wheaton, Illinois, for engineering construction oversight services related to the 2018 Sanitary Sewer Rehabilitation Project for an amount not to exceed $44,900.00. RJN's main priority was to represent the City's interests, coordinate with Kenny Construction, and provide project management and construction oversight services to ensure that work conducted by Kenny Construction Company and its subcontractors was completed in accordance with project schedules and specifications. During the project, Kenny experienced difficulties with its subcontractor(s) which resulted in substantial project delays; which resulted in the need for RJN Group to provide additional unplanned project management and construction oversight services. The additional engineering services resulted in an overall RJN contract cost increase of $19,921.21, bringing the total Contract amount to $64,821.21. Accepting responsibility for its subcontractor(s), project delays, and additional costs incurred by the City for RJN's services, Kenny Construction Company provided a credit to the City in the amount of $25,000.00 on its final invoice for the 2018 Sanitary Sewer Rehabilitation Project. ACTIONS PROPOSED: Approve Change Order No. 1 and Final to the Contract with RJN Group, Inc. of Wheaton, Illinois, for additional project management and construction oversight services related to the 2018 Sanitary Sewer Rehabilitation Project, for a total addition to the Contract of $19,921 .21. COMMITTEE RECOMMENDATION: ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO PUBLIC WORKS REQUEST FOR AUTHORIZATION FOR CHANGE ORDERS TO: Michael Guttman City Administrator Project: Project Management and Construction Oversight Services Related to Authorization No. 1 the 2018 Sanitary Sewer Rehabilitation Project Date: 11/1/2019 Contractor: RJN Group, Inc. Dear Sir: I recommend that a change be made as follows to the above contract: An (addition, extension, deduction) will be made from Station to Station.___ _ a net length of miles. This change revises the total length to miles. The estimated quantities are shown below. The first addition of an item not in the original contract under the fund type is indicated by asterisk (*). TEM NO. • ITEM DESCRIPTION AND UNIT QUANTITY UNIT UNIT PRICE TOTAL ADDITION/REDUCTION 1 Additional project management and construciton oversight 1 ea $19,921 .21 $19,921 .21 services. Totals $19,921 .21 Amount of Original Contract: $44,900.00 Previous Change Orders: Net Change to Date: $19,921.21 % of Original Contract Price: 44.37% State fully the nature and reason for the change: During the project, Kenny Construction Company (Contractor) experienced difficulties with its subcontractor(s) which resulted in substantial project delays: which resulted in the need for RJN Group to provide additional unplanned project management and construction oversight services. When the net increase or decrease to the contract exceeds $10,000 or the time of completion is increased or decreased by 30 days or more, one of the following statements shall be checked. [!] The undersigned determine that the circumstances that necessitate this change were not reasonably foreseeable at the time of the original contract. D The undersigned determine that the circumstances that necessitate this change were not within the contemplation of the contract as signed. D The undersigned determine that this change is in the best interest of the local agency and is authorized by law. Date: November 18, 2019 Date: November 18, 2019 Approved: Attest: Mayor Ruben Pineda City Clerk Nancy M. Smith