===== PDF PAGE 43 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _,LQ~, .....ft_.._, _. __ FY 2020-2024 Capital Improvement Program COMMITTEE AGENDA DATE: November 7, 2019 COUNCIL AGENDA DATE: STAFF REVIEW: Robert E. Flatter, P.E., Public Works Director APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: West Chicago's Long Range Capital Improvement Program (CIP) is one of the major planning documents that establishes the context for the physical development and improvement of the community. Through it, the City Council establishes the nature and quality of many physical characteristics of West Chicago, which determines our quality of life. The five (5) year CIP provides a context and direction for the development of annual capital budget and also serves as a major policy document. In it, the City Council establishes the capital work program for the next twelve (12) months, as well as the fundamental direction of the capital planning and execution for the next four (4) budget years. The CIP has been designed/modified to continue with an aggressive street rehabilitation program (i.e., resurfacing and reconstruction, crack sealing, striping, etc.), and continuation of several other annual citywide programs including Sidewalk, Curb, and Gutter Rehabilitation/Replacement, Forestry (removals and trimmings), Right-Of- Way Maintenance (mowing), EAB Insecticidal Treatment, and Tree Replacement. Other planned programs worthy of mention include rehabilitation of the following roadways: Prince Crossing Road between Geneva Road and Illinois Route 64; Commerce Drive; Grove Street east of Illinois Route 59; Stockberry Lane within the Cornerstone Lakes Subdivision; Elizabeth Street, Gates Street, and Oak Street between Forest Street and Dayton Avenue; Glen Avenue between Bishop Street and IL RTE 59; Dale Avenue between Oak Street and IL RTE 59; Dayton Avenue between Bishop Street and IL RTE 59; and August Street between Bishop Street and IL RTE 59. The 5- year street improvement program was reevaluated and has been completely revised based on anticipated Federal funding and the 2017 Pavement Condition Rating Survey. We have created a program that targets primarily addressing those streets with current rating below 72 (100 maximum which represents a newly reconstructed street). The 5-year program as proposed totals $9,567,000.00, which is an annual average of $1,913,400 per year. The street improvement program will be partially funded using Motor Fuel Tax (MFT) dollars (5-year program as proposed utilizes $4, 149,200.00 in MFT funds, which is an annual average of $829,840.00 per year), Surface Transportation (STP) dollars, and Community Development Block Grant (CDBG) dollars. Similar to FY 2019, the CIP continues to incorporate expenditures previously budgeted in the General Fund - Public Works Motor Fuel Tax due to restrictions placed on MFT expenditures by the State of Illinois Department of Transportation (IDOT). To offset the additional CIP expenditures for previously budgeted MFT expenditures, street improvement projects will be partially funded by MFT funds which are easier to program and design for using IDOT standards. The CIP also includes the completion of previously planned but not completed projects such as the security upgrades at City Hall, rehabilitation of 200 Main Street, and installation of an additional/new emergency warning siren near the DuPage Airport. The FY 2020-2024 Capital Improvement Program outlines the full range of the City's physical improvement needs to the extent that they can be anticipated or predicted based upon availability of funding. Cost estimates have been assigned to each project and the projects have been scheduled over the five (5) year span of the program. By approving the FY 2020-2024 Capital Improvement Program, the City Council will set priorities to the projects outlined in the program, thus giving direction to staff on how to proceed. ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Recommend approval of the FY 2020-2024 Capital Improvement Program and direct City Administrator to include in the 2020 draft budget. COMMITTEE RECOMMENDATION: ===== PDF PAGE 45 ===== [Extraction: OCR (rendered-page OCR)] FY 2020-2024 Capital Improvement Program ACTUAL BUDGETED ESTIMATED PROPOSED PROPOSED PROPOSED PROPOSED PROPOSED CAPITAL EXPENDITURES (FYE) 2018 2019 2019 | 2020 2021 2022 2023 2024 5 Yr Total Expenditures j Personnel, Benefits, and Insurance Costs of Engineer to Oversee Capital Projects 422,490 439,800 430,100 464,900 487,700 511,700 537,000 563,700 2,565,000 STREET IMPROVEMENTS T Other Contractual Services - Thomas Engineering Group (4225) 884,292 911,700 926,700 943,900 964,900 984,700 1,004,800 1,025,700 4,924,000 Annual Street Program - Engineering, Construction & Material Testing (4807) 570,680 1,136,200 636,600 1,445,400 1,437,500 751,200 913,500 870,200 5,417,800 OTHER ROW IMPROVEMENTS Crack Filling (4868) 36,121 50,000 0 50,000 50,000 50,000 50,000 50,000 250,000 Contractual Street Striping (4869) 28,395 40,000 0 40,000 40,000 40,000 40,000 40,000 200,000 Sidewalk & Curb and Gutter Removals and Replacements (4863) 104,952 135,000 5,500 135,000 135,000 135,000 135,000 135,000 675,000 Forestry Removals and Trimmings (4870) 67,293 70,000 8,800 70,000 70,000 70,000 70,000 70,000 350,000 Right-Of-Way Maintenance (4871) 72,809 75,000 72,700 79,400 87,400 96,200 105,900 116,500 485,400 Right-Of-Way Sign Material & Barricades (4872) 32,792 35,000 35,000 35,000 35,000 35,000 35,000 35,000 175,000 Tree Replacement Program (4854) 29,139 48,000 48,100 48,000 35,000 35,000 35,000 35,000 188,000 EAB Insecticidal Treatment Program (4886) 21,744 80,000 76,000 30,000 80,000 30,000 80,000 30,000 250,000: MUNICIPAL PROPERTIES Miscellaneous Major Municipal Building Repairs (4801) 64,181 40,000 2,400 40,000 40,000 40,000 40,000 40,000 200,000 Street Division Parking Lot Reconstruction (4888) 400,000 0 400,000 400,000: City Hall Landscape & Entrance Sign (4890) 30,589 0 Land (4809) 6,433 250,000 500 250,000 250,000 City Hall Security Improvements (4895) _ 28,402 250,000 0 250,000 250,000 New Warning Sirens (4849) 20,531: 25,000 0 25,000 25,000 Salt Storage Facility (4817) 174,895 2,834,400 2,834,400 16,300 9,500 13,700 39,500 200 Main Street Renovation Project (4818) 137,193 150,500 9,700 150,500 64,200 64,200 City Hall HVAC Improvements (4819) 0 200,000 0 200,000 200,000 MISCELLANEOUS Legal Fees (4100) 58,452 26,200 0 Audit Fees (4101) 3,900 4,100 4,000 3,700 3,800 3,900 4,000 4,100 19,500 Legal Notices (4200) 1,254 1,000 400 1,000 1,000 1,000 1,000 1,000 5,000) Pedestrian Tunnel Improvements (4873) 776 0 Utility/Sales Tax Rebate (4375) 29,176 60,000 25,700 60,000 60,000 60,000 60,000 60,000 300,000: Menards Traffic Signal (4845) 0 500,000 500,000 0 Miscellaneous Commodities (4650) 419 PREVIOUS MFT EXPENDITURES Traffic Signal Maintenance - Contractual (4226) 23,668 25,000 25,000 25,000 25,000 25,000 25,000 25,000 125,000 Street Light Maintenance - Contractual (4227) 14,060 30,000 21,700 30,000 30,000 30,000 30,000 30,000 450,000 Street Light Materials (4412) 22,898 21,000 21,000 21,000 21,000 21,000 21,000 21,000 105,000 Street Patch Materials (4609) 1,000 1,000 0 1,000 4,000 1,000 1,000 4,000 5,000) Street Paint (4610) 2,522 2,000 2,000 2,000 2,000 2,000 2,000 2,000 10,000 Ice Control Materials (4611) 25,042 20,000 30,000 30,000 30,000 30,000 30,000 30,000 150,000 Storm Sewer Repair Materials (4643) 22,503 25,000 7,500 25,000 25,000 25,000 25,000. 25,000 125,000 Rock Salt (4670) 201 988 300,000 343,800 415,700 500,000 500,000 500,000 500,000 2,415,700 Bit Patch Materials - Cold (4671) 3,227 8,000 8,000 8,000 8,000 8,000 8,000 8,000 40,000 Bit Patch Materials - Hot (4672) 49,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 225,000 EXPENDITURE TOTAL $3,192,515 $8,212,700 $6,146,800 $4,940,800 $4,688,000 $3,544,400 $3,798,200 $3,763,200 $20,584,100 ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] 5-YEAR RECOMMENDED STREET PROGRAM COUNTY: DuPage County I DATE: 29-0ct-19 ROAD DIST: City or West Chicago IPrepared by: Robert E Flatter & Thomas Engineering Group, LLC I ~TI ;\t? PRELIMARY ENGINEERS ESTIMATE - 2020 THROUGH 2024 PRELIMINARY COST ESTIMATE AVERAGE AVERAGE AVERAGE (ACTUAL BID) ASSOCIATED 2009 CONDITION 2013 CONDITION 2017 CONDITION (EST. FINAL COST) SEWER·WATER YEAR CONDITION INDEX INDEX INDEX INDEX (FINAL COST) COST CUMULATIVE TOTAL AREA 1: CDBG PROJECT. FOREST AVENUE ROADWAY AND STORM SEWER REHABILITATION PROJECT 61 ~ .s 419...208,65 A.REA 2: PEARL ROAD RIGHT-IN/RIGHT-OUT IMPROVEMENT PROJECT 66 NIA" s 01.445.40 ~ FY TOTAL $ 510,654.05 o\REA 1: CDBG PRD.JECT-ALTA VISTA GARDENS ROADWAY REHABILITATK>N PROJECT 1• $ 1.22.0.653.86 ... .. 0 AREA 2: COBO PROJECT. WOOD STREET RECONSTRUCTION BM BROWN StR£ET ol\.ND ANN SJREEI 61 50 $ ~.984M ... FYTOfAL $ 2.071,838.4'1 AREA 1: BL.AIR STREET ROADWAY AND WATER MAIN REHABILITATION PROJECT (BL.AIR STREET B/WWOOD STREET AND JOLIET STREET) Ill> Ml '$ 262.537.31 s 262.531-31 AREA 2: JEL SERT INDUSTRIAL PARK RESURFACING PROJECT I CHARLES. WEGNER.. Hl;LE.NAl 623,630.40 56 361.093.00 s s 0 AREA 3: CORNERSTONE SUBDIVISION RESURFACING. OVERBECK, BARNHART, & FAIRCHILD 7' ..80 #REF! 320.071.QS s ..."' {Capll.al Pfo!ectB + S0.00 MFT) FY TOTAL $ IM3,702.35 s ACTUAL C/I' EiPENDmiR£ $ 1143.702.35 AREA 1: WILLOW CREEK SUBDIVISION IAR.EAS NOT COMPLE_TEO IN FY 2010! a5 70 $ 218.249.67 s 218 ,249~67 AREA 2: MFT PROJECT. MEADOWWOOD SUBDIVISION (MEAOOW\.ARK, BOBWHITE. TANAGER, PARTRIDGE) 89 10- s 321.1178.0S $ 540 , 227~72 .... AREA J: 2017 HILLSIDE ADDITION SUBOIVISOIN RESURFACING PROJECT (ELlZABETH, GATES, & OAK BIW BROWN &. FOREST,&. ..." LESTER BIW BISHOP ANO IL RTE 59) 77 74 s 2494181.42 $ 789,40914 CCaoltal Pro_tacta + 5"0,000 MFTI FYTOJ'AL s 789.408.1• s . ACTVAL C/I' EXPE1IDITVRE $ 539,409.1' AREA 1: STP PROJECT. POWIS RD ILAFOI RESURFACING PROJECT (BIW UP TRACKS&. SMITH ROAD) NIA NIA $ li0.400.00 S· 66,400.00 AREA 3: SHERMAN, STIMMEL, & BLAIR (WEST OF CN RAIL ROAD TRACKS) 70+ 64 $ 256,000.00 s 322.400 00 .. AREA 4: CDBG PROJECT. 2018 ROADWAY & WATER MAIN REHABILITATION PROJECT (WEYRAUCH STREET BJW BLAIR & lESTER, STIMMEL & POMEROY B1W WOOD & JOIET) 69 66 67+ $ 659.600.00 $ 455.600.00 $ 1,182.20000 ..." (Caolt&I Prol&cts + 1173,200 MFTI FY TOT.AL s 1.182.200.00 s 67JMATED C/I' EXPBIDfTVRE $ 1,009,000.00 AREA 1: STP PROJECT. FOREST AVENUE (FAU 5041) LAFO PROJECT BJW JOLIET STREEl AHO IL ROUTE 59 N 58.5 ~ 291 .000.00 $ 291.000_00. AREA 2: ELM ROAD NORTH OF IL ROUTE 64 WI POTENTIAL PATCHING/WIDENING/OVERLAY 59 "'56 54.5 s 167 400,00 $ 458,400.00 AREA 3: STP PROJECT. WASHINGTON STREET P"-YEMENT REHABILITATION PROJECT (STP PARTICIPATING FOR (FAU 1397) ..0 ... HMA RECONSTRUCTION) 78 77 nu; s 757 ~000 .00 $ 1,215,400 00 (Capital Pro_t.ctn + 1727.0000 MFTI EYTOTAL s 1.215.400.00 $ .ESllllATEO aP EXPENDmJRE $ 488,f00.00 A.REA 1: STP PROJECT. PRINCE CROSSING LAFO PROJECT !INCLUDING PHASE 3 ENGR) 85 78+ $ 308~400 .00 $ 308,400 00 A.REA 2: COMMERCE DRIVE 43 43 $ 776,200,00 $ 1 084,600 00 AREA 4: CORNERSTONE LAKES SUBDIVISJON RESURFACING· STOCKBERRY 74 56 $ 131 200.00 s 1.352.,400 00 ..."N0 AREA J: GROVE STREET ROADWAY REHABILITATION (EAST OF IL !i9) 80 69 53 $ 136,600,00 $ 1,221.200 00 A.REA 5: CDBG PROJECT · HILLSIDE ADDITION AND ROOSEVELT HIGHLANDS SUBDIVISION REHABILITATION PROJECT (ELIZABETH. GATES,&. OAK B/'W FOREST&. DAYTON,&. GLEN B1W BISHOP AND l. RTE 59, &. DALE BIW S, OAK AND IL RTE Si, & DAYTON BTW BISHOP ANO 5 , OAK, & AUGUST B1W BISHOP AND IL RTE 59) 77 74 61+ s 850,000,00 s 2 202.400 00 l~ Pro)Kfa • $151,000 MF1') FY TOTAL s 2,.202.400.00 s PROPOSED CIP BUDGET $ 1,445,400.00 "REA 1: CDBG PROJECT. FAIR MEADOWS SUBDIVISION REHABIUT A Tl ON PROJECT (ALLEN, BARBER, & BLAKELY B1W AUGUST A ANO GLEN,&. BISHOP BIW ROOSEVELT AND BROWfol, &. GLEN B/W JOLIET AND BISHOP), ANO HAZEL STREET B1W X>UET STREET AND BISHOP STREET 67 61+ $ 65Q.OO!lOO s 650,000 00 ... A.REAAREA 3:2: SOPHIAMi;CONNELSTREET,AVENUE,TURNERYORKAVENUE,AVENUE,ANDGARDENFAIRVIEWSTREET,~AVENUE VIRGIE PLACE 67+7o+ 62+.. s$ 577,330 .. 600100 ()()00 ss 1.4:0.600J)()t757,_700J)O ..." AREA 4: INGALTON HILLS AREA· AMBER COURT, HILL COURT, HANOORF, INGAL TON AVENUE, AND LILLIAN LANE 66+ 59 ..5+ $ 469 BOO 00 $ U27,500J)0 (Caoltal Pro.Jecta + $790,000 MFTl FY TOTAL s 2,227 ,500,00 s PROPOSED CIP BUDGET s 1,437,500.00 A.REA 1: CHARLESTOWN DRIVE B1W ARBOR AVENUE AND KINGS CROSS 71 68.5 s 9920000 s 99,200.00 AA.EA l! HAH>I PLACE 68 63 s 148.400..00 $ 247,600 00 AREA J; NATIONAL STREET B1W FREMONT STREET AND INGALTON AVENUE 62 64.5 s 172.500,00 $ 420,100.00 AREA 4: INGALTON AVENUE PAVEMENT PRESERVATION B1W LEE ROAD AND WASHINGTON ST. 71 71+ s 342,700.00 $ 762,800..00 - A.REA 5: OAK AVENUE B1W QRANDLAKE BLVD AND CUL-DE-SAC, WENDAL AVENUE AND ELMWOOD AVENUE 8/W INGAL TON ...... AVENUE ANO IL RTE 59, ANO CRANDLAKE BLVD BIW lNGAL TON AVENUE AND RIDGELAND AVENUE 70+ $ 404 700.00 $ 1,167,500 00 .. ..." AREA 6: GRANDLAKE BOULEVARD 8IW FREMONT STREET ANO UPRR, AND ELLIOT AVENUE 72+ 6.$+ s 156,300,00 s 1.323 80000 AREA 7: BRENTWOOD DRlvE & BRENlWOOO COURT s 100.400.00 s 1.424..200 00 AREA I: YALE STREET, ELMWOOD STREET BIW YALE STREET AND ARBOR AVENUE, ANO NATIONAL STREET B1W YALE .. .. ITR££T AHO FR:EJrllOHT 51.REET 69 66 s 153.300.00 s 1,577 ,500 ()() IC-.pii..J Projo~ + ~.lOOMFn FY TOTAL s 1.577.5DQ.OO s PROPOSED C/P BUDGET $ 7$1,ZOO.OO IAAEA 1: NOR-OAKS COURT s 1:xi.ooo.oo $ 1:xl,OOO,OO AREA 2: CORNERSTONE SUBDIVISION RESURFACING. LOCATIONS YA.RY 83 60 70+ s 400.000.00 $ 529 000.00 AREA J: ASHMORE ESTATES IUBQl\IJllOf' MG DN:£RSET PAAKWAY 77 70+ $ 560,900,00 s 1.089.00ll.OO ..." 4: STP PROJECT. TOWN ROAD WIDENING AND ACCESS IMPROVEMENTS PROJECT (FOREST AVENUE TO IL (FAU 3817) ..." !AREAROUTE DETENTION I FLOOD MITIGATION IMPROVEMENTS (PENDING FUNDING) 38) - INCLUDING 61 90 76 $ 689.900.00 s 1,779.600.00 (CAPYI p,,,i.....-... • -SMl.lOO MR') FYTQTAL s 1.779.800.00 s PROPOSED CIP BUDGET $ 913,500.00 AREA 1: BROWN STREET B1W JOLIET STREET AND IL ROUTE SI '18 78 74 s 354,100.00 s 354100.00 AREA 2: CORNERSTONE SUBDIVISION RESURFACING. LOCATIONS VARY 113 60 70+ s 300.0DD.QO $ 654 100 00 J: j.t.AEA STP PROJECT· TECHNOLOGY BOULEVARD (INCLUDING PHASE . PENDING FUNDING) 3 ENGR, s 332,800.00 $ 966-900.00 ......0 AREA 4: FOREST TRAILS SUBDIVISION ·WEST HALF (WILD GINGER, TRILLIUM TRAIL, SPRING CRESS, CRANESBILL, ... COLUMBINE, AND ASTER) 60 71 $ 621 800 00 s 1.608.700 00 ~EA 5: POWJS COURT llNDUSTRlAL) s 171.10Q QO s 1,779 800.00 tCaollllt~ • HOl.CIOO Mn) .. FYTOTl\L .. s 1,779,&00.0D s PROPOSED CIP BflDG.ET $ 870.200.00 5 YEAR TOTAL (;!!!;!0·2024) = s 9.567 .ODO.OD 5 YR PROPOSED CIP BUDGET (2020-2024) = $ 5,417.800.00 •=PROJECT OBJECTIVE OTHER THAN PA YEM ENT MAINTENANCE -TEMPORARY PAVEMENT PRESERVATION IMPROVEMENT (CRACK SEALING) AFFECTS MOST RECENT CONDITION INDEX RATING, CONDITIONS MAY BE WORSE THAN THE CONDITION INDEX INDICATES, B·LIST PROJECT LOCATIONS PREllMINARll" ENGINEERS ESTIMATE. ·2023 STREET PROGRAM AND BEYOND IHO SPECIAC ORDER'0F PRIORITY AREA LOCATION CONDITION INDEX CONDITION INDEX CONDITION INDEX ESTIMATE CUMULATIVE TOTAL 1 PB.A1RlE.JIEAil05..Sl.laDJVlSIQ.frf 74 71 s 909.800 00 s 000000.00 2 ELMWOOO AVENUE DIW AR80fl AVENUE AHO INOAL. TON AYE.HUE" 17 74 s 141.000 00 s 1.oso.eau.oo 3 CAAHDl.AK!! DOI.UVA.RD Bl"N FREMOHr STREET AND tHOAL 1'0H AVENUE 11 74 s 165.600 00 s 1.2 16 .4 0.0...00 4 PREl10NnEU> SIJOOMSIOH 79 74 s 1,496.700.00 5 2 713.100.00 5 J.REMON'T ll"Rfft &w WASHINOfON STREET AND XATIOHAL STREET H 76 s 285.300 OD s 2,008.400,00 KRESSWOOO rRAIUI AHO wms?£'AJMG OAKS 60 77 $ vs 500 go $ 3,273~900 , 00 •1 fQlf:l!"ST lltAILS S4i80MSWJIM • EAS1" tw,.F: 66 76+ $ se1_300..oo s 3.961 ,200,00 HAMIPTOH HILLS SUBDIVISION 61 77 $ !!4e.eoo oo $ • .808 000.00 9 • PRINCE CROSSING FARM SUBDIVISION 62 76 s S36.3Jlll.OO s 5.344 300,00 10 THE ARBORS SUBDIVISION 84 74 $ 404,000.00 $ 5,749.200.00 11 CORNERSTONE LAKES 5UBOMSION · VARIOUS 84 72+ s 1.600.000 00 s 7 349?M.QO 12 W~SON-SfR EE=r-BMl--JOUE:J....&.TREH-AHlHL IHE--69-~-{Compl11.el 2t>18J 78 66+ s 186,000 00 s 7,5J.5.200DO 13 P'IU!ENA.OAD. Uii -ROl.O. &.AfiiE.AOAD.,.NjD RAV-AY£NlJ6• (Compleled 2018) Uninc""""rated 53 s 598.300 00 $ 8, 13J.500 00 14 ST. CHARLES ROAD BIW KLEIN ROAD AND PRINCE GROSSING ROAD" 81 66+ s 101,60000 $ 8,235,100 00 SUBTOTAL $ 8,235, 1 DO.DO "ROADWAYS TO BE OVERLAYEO BY THE CITY'S STREET DMSION FY2011 THRU FY:Z020