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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 8-G.
Resolution No. 19-R-0056 - Contract Award —
Procurement of Rotary Hydrated Lime For Fiscal Year COMMITTEE AGENDA DATE: November 7, 2019
COUNCIL AGENDA DATE: November 18, 2019
2020
STAFF REVIEW: Joseph Munder, Water Treatment Plant Superintendent sown Os Nes
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
Rotary Hydrated Lime is one of the various chemicals used at the City’s Water Treatment Plant.
Approximately 1,900 Tons of Rotary Hydrated Lime are used annually.
A Notice to Bidders was advertised in the Daily Herald on October 2, 2019, and sealed bids were opened
on October 23, 2019. There were five (5) bids received. The lowest bid received was from Hickman
Williams, & Company of Palos Heights, Illinois, for a total contract price of $367,555.00 ($193.45 per Ton
delivered). However, Hickman Williams’ bid was disqualified because material proposed does not meet
product specifications required by City and as listed in the original bid packet, and the submitted bid was
incomplete, unsigned, and did not contain a firm price for the entire 2020 year (contained a diesel fuel
surcharge provision).
The second lowest bid was supplied by Mississippi Line Company of St. Louis, Missouri, who submitted
a bid of $197.50 per Ton delivered, for a total contract price of $375,250.00. This represents a 4.22%
increase over Fiscal Year 2019 unit prices. A bid tab showing the results of the bid opening is attached.
As the lowest responsive bidder, staff recommends that a contract be awarded to Mississippi Lime
Company for the procurement of Rotary Hydrated Lime, at a unit price of $197.50 per Ton delivered, for
an amount not to exceed $375,250.00 for Fiscal Year 2020. Mississippi Lime Company has been
delivering Rotary Hydrated Lime to the City's Water Treatment Plant for the past thirteen years.
Adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations — Chemicals (06-
34-48-4626) to cover this expenditure.
ACTIONS PROPOSED:
Approve Resolution No. 19-R-0056 authorizing the Mayor to execute a contract with Mississippi Lime
Company of St. Louis, Missouri, the lowest responsive bidder for the procurement of Rotary Hydrated
Lime, at a unit price of $197.5 per Ton delivered, for an amount not to exceed $375,250.00 for Fiscal
Year 2020.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.