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ClTY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved February 6, 2020
MINUTES
INFRASTRUCTURE COMMITTEE
December 5, 2019 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called
the meeting to order at 7:00 P.M, Roll call found Aldermen James Beifuss, Sandra Dimas, Matt
Garling, Alton Hallett, Noreen Ligino-Kubinski, and Jeanne Short present. Alderman Heather
Brown was absent.
Staff present included Director of Public Works Robert Flatter, Director of Community
Development Tom Dabareiner, and Administrative Assistant Ashley Heidorn. Also in
attendance were Stuart Chapman of Municipal Services Associates, Inc., and resident Paul
Kubinski.
2. Approval of Minutes
A. Infrastructure Committee Minutes of November 7, 2019. Alderman Hallett
made a motion, seconded by Alderman Dimas to approve the Meeting Minutes of
November 7, 2019.
Voting Yea: Aldermen Beifuss, Dimas, Garling, Hallett, Ligino-Kubinski, and Short.
Voting Nay: 0.
3. Public Participation / Presentations. None.
4, Items for Consent. Alderman Garling requested discussion on Consent Items A and C.
Alderman Dimas made a motion, seconded by Alderman Short to approve:
B. Ordinance No. 19-O-0039 — Authorizing the Disposal of Surplus Equipment,
Stock Inventory, and/or Personal Property Owned By the City Of West Chicago
Dz. Resolution No. 19-R-0065 — Resolution Approving the Policy for Qualifications
Based Selection (QBS) for Engineering and Professional Services Involving the
Use of Federal, Motor Fuel Tax (MFT), State, or Township Bridge Program
(TBP) Funds
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Dimas,
Garling, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
475 Main Street T (630) 293-2200 Ruben Pineda
Infrastructure Committee Meeting West Chicago, Illinois F (630) 293-3028 mayor
December 5, 2019 60185 www.westchicago.org Nancy M. Smith Michael L. Guttman
Page | of 4 CITY CLERK CITY ADMINISTRATOR

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5. Items for Discussion.
4.A, Ordinance No. 19-O-0038 — Amending the Municipal Code, Chapter 15, Article V —
Siting Small Cell Antenna/Tower in the Rights-of-Way and Appendix G — Fee Schedule.
Alderman Garling requested clarification on where the small cell antennas would be allowed to
be placed in the right-of-way, as he was concerned that there would be requests to install them on
the decorative street light poles. Stuart Chapman of Municipal Services, Inc., explained that
service providers such as T-Mobile, AT&T, Verizon, etc. are allowed to place them on street
lights, power poles, or any other infrastructure in the right-of-way, though there are some
restrictions. Mr. Chapman confirmed that the City is allowed to charge an annual fee of $270.00
per small cell per pole. He further explained that Federal law is being litigated and is subject to
change; the State law sunsets in June 2021. He elaborated that municipalities have some control
regarding height requirements, placement in historic districts or buildings, and establishment of
aesthetic standards if they are generally applicable to other telecommunication providers and
they are publically known/published. State and federal regulations have evolved rapidly,
requiring the City to update its Ordinance regarding these small cell antennas/towers to assure
compliance with current laws. Mr. Flatter explained that as service providers come in and make
application, there will be a separate Master Pole Attachment Agreement that will come to
Committee to authorize approval of that device on that particular pole. Alderman Beifuss asked
about the term of the Master Pole Attachment Agreement. Mr. Chapman indicated that most
have an initial five-year term with four or five additional five-year renewable terms; however,
Agreements have a termination clause. Mr. Garling asked if there was any reason why this
Ordinance had to move forward at this time, again expressing concern that providers will attempt
to install these small cells on decorative poles without the establishment of aesthetic standards.
Mr. Dabareiner explained that the City’s current Code is not legal, and it does not comply with
State and Federal requirements; the City is behind and it has to be changed now. Mr. Flatter
indicated that these carrier companies are not typically targeting neighborhoods or short,
decorative poles, and are instead targeting 30-40 foot tall poles in high density areas (i.e.,
apartments, malls, shopping districts, etc.). Mr. Garling expressed that he would like to see
aesthetic standards developed and incorporated now into the Ordinance for siting of small cell
antennas/towers. Mr. Dabareiner indicated that any aesthetic standards established would be a
separate document, but he could work with Mr. Chapman on creating these standards. Mr.
Chapman also explained that applications can be denied if they do not meet the set standards,
and service providers can re-submit applications to meet those standards and/or suggest a new
location for placement. Committee agreed that they definitely wanted some aesthetic standards
established. Staff recommends approval of the Ordinance to be in compliance now, and the City
can work with Mr. Chapman to bring some aesthetic requirements back to Committee that can be
further incorporated. Alderman Garling made a motion, seconded by Alderman Dimas to
approve.
Infrastructure Committee Meeting
December 5, 2019
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Voting Yea: Aldermen Beifuss, Dimas, Hallett, Ligino-Kubinski, and Short.
Voting Nay: Alderman Garling.
4.C. Resolution No. 19-R-0064 — Resolution Authorizing the Expenditure of Local Funds
for Construction Costs Related to the Washington Street Reconstruction Project. Alderman
Garling asked why the sidewalk portion of the project cost estimate was roughly 20% more than
the initial estimate discussed previously. Mr. Flatter explained that initially he and Thomas
Engineering did a quick walk-through to identify those areas with trip hazards and cosmetic
issues that needed to be addressed and developed a cost estimate from that. When it came time
for a thorough walk-through, they noticed the transition adjacent to driveways was too steep due
to the carriage walks so additional curb needed to be replaced to flatten the slopes of the
sidewalk transitioning from the driveways, which was not initially assessed. Mr. Flatter also
decided to remove the driveway aprons at the old Marathon gas station since it would no longer
be there and remove the depressed curb to add in some barrier curb. He also noted that a large
portion of this project will be paid for within the original contract amount because the
construction did not go as far west as Clara Street as originally planned; IDOT required a
separate funding Resolution for the additional sidewalk replacement work. Alderman Garling
made a motion, seconded by Alderman Dimas to approve.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Dimas,
Garling, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0.
6. Unfinished Business. None.
le New Business.
A. Cancel January 2, 2020, Infrastructure Committee Meeting. There was a
consensus by the Committee to cancel the January 2, 2020, Infrastructure Committee Meeting.
8. Reports from Staff.
A. Washington Street Reconstruction Project Update. Mr. Flatter updated the
Committee on the Project’s progress and indicated the second binder lift was put down. Once
the temporary painted pavement markings are applied all lanes will be reopened during winter
weather conditions. The Main Street/Fremont Street/Washington Street intersection will be
completed in spring/early summer 2020; the surface layer will go down next year.
B. 461 Main Street Stairway Handrail Installation Update. Alderman Beifuss
requested an update on the handrail installation at the 461 Main Street stairway. Mr. Flatter
explained that Thomas Engineering provided engineering design and specs today, so he will
review those early next week and get the project out for bid.
Infrastructure Committee Meeting
December 5, 2019
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Cc. Hazards at METRA Station. Alderman Beifuss indicated that the south
platform at the METRA station has deteriorated substantially, and it has created tripping hazards.
Mr. Flatter noted that staff has taken photos and submitted a very detailed email request to Union
Pacific and METRA to address the deficiencies, Unfortunately, it is Union Pacific’s
responsibility, and the City is limited in its ability to control how quickly they act upon it.
9. Adjournment. At 7:34 P.M., Alderman Ligino-Kubinski made a motion to adjourn,
seconded by Alderman Hallett. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
December 5, 2019
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