===== PDF PAGE 28 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4·12c-b. Ordinance No. 19-0-0039 - Authorizing the Disposal of COMMITTEE AGENDA DATE: December 5, 2019Surplus Equipment, Stock Inventory, and/or Personal COUNCIL AGENDA DATE: December 16, 2019Property Owned By the City Of West Chicago ~~ STAFF REVIEW: Robert E. Flatter, P.E., Public Works Director SIGNATURE~ - . /' APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of (please refer to Ordinance No. 19-0-0039 and Attachment A for additional information). Therefore, staff is requesting that these items be declared surplus so that they may be traded in, disposed of through auction, disposed of through the City's contractual waste hauler, recycled, or sold to a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or without consideration. ACTIONS PROPOSED: Adopt Ordinance No. 19-0-0039 for the disposal or sale of surplus equipme«lt, stock inventory, and/or personal property owned by the City of West Chicago. COMMITTEE RECOMMENDATION: ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] ORDINANCE NO. 19-0-0039 AN ORDINANCE AUTHORIZING THE DISPOSAL OR SALE OF SURPLUS EQUIPMENT, STOCK INVENTORY, AND/OR PERSONAL PROPERTY OWNED BY THE CITY OF WEST CHICAGO WHEREAS, in the opinion of the corporate authorities of the City of West Chicago, it is no longer necessary or useful to or for the best interests of the City of West Chicago, to retain ownership of the surplus equipment, stock inventory, and/or personal property hereinafter described; and, WHEREAS, it has been determined by the City Council of the City of West Chicago to properly dispose of said surplus equipment, stock inventory, and/or personal property. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular session assembled as follows: SECTION I. Pursuant to 65 ILCS 5/11-76-4, the City Council of the City of West Chicago finds that the surplus equipment, stock inventory, and/or personal property listed on Attachment A are no longer necessary or useful to the City of West Chicago and the best interests of the City of West Chicago will be served by their disposal. SECTION 2. Pursuant to said Statute, the City Administrator is hereby authorized and directed to dispose of the aforementioned surplus equipment, stock inventory, and/or personal property in any manner deemed appropriate, with or without consideration. SECTION 3. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed. SECTION 4. That this Ordinance shall be in full force and effect ten (10) days from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance 19-0-0039 Page 1 of2 ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] PASSED this 16th day of December 2019. Alderman J. Beifuss Alderman L. Chassee Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman M. Ferguson Alderman Birch-Ferguson Alderman S. Dimas Alderman C. Swiatek Alderman M. Garling Alderman R. Stout Alderman J. Short Alderman N. Ligino-Kubinski__ _ Vacant - 7th Ward APPROVED as to form: City Attorney ADOPTED this 16th day of December 2019. Mayor Ruben Pineda ATTEST: City Clerk, Nancy M. Smith PUBLISHED: ___ _ Ordinance 19-0-0039 Page 2 of2 ===== PDF PAGE 31 ===== [Extraction: embedded PDF text] ATTACHMENT "A" LISTING OF SURPLUS ITEMS ORDINANCE NO. 19-0-0039 REQUESTING TO BE REMOVED Serial #I VIN#/ ID# Qty 2003 Ford Taurus SE, Gold (PD) VIN 1FAFP53283G241791 1 Tiffin Metal's Sentinel evidence storage Locker unit, various door 4 configurations (PD) n/a Ford F350 tailgate, (from Vehicles 761 and 762) n/a 2 Microfiche Machine, Minolta, Model RP605Z (Com. Dev.) n/a 1 ===== PDF PAGE 32 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMM1'RY ITEM TITLE: 1•1 ~/')L AGENDA ITEM NUMBER: -~----l · '--- Resolution No. 19-R-0064 - Resolution Authorizing the Expenditure of Local Funds for Construction Costs Related FILE NUMBER: ------ to the Washington Street Reconstruction Project COMMITTEE AGENDA DATE: December 5, 2019 COUNCIL AGENDA DATE: December 16, 2019 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: On June 6, 2019, the Infrastructure Committee authorized up to $105,000.00 of the 2019 Sidewalk and Curb Maintenance Program budget to be used towards Washington Street sidewalk and ADA accessibility improvements. Following said authorization, City staff evaluated the sidewalk conditions along Washington Street and determined the limits of sidewalk replacement, curb and gutter replacement, driveway replacement, and ramp upgrades to address both trip hazard conditions and ADA accessibility issues; resulting in an estimated additional project cost of $122,875.00. Additional funds are available in the Capital Projects Fund to cover the $17,875.00 difference. As the project is partially funded with Federal funds administered by the Illinois Department of Transportation (IDOT), increases in project costs must be approved by IDOT; staff submitted the appropriate Change Order Authorization form to IDOT. IDOT responded requesting a funding Resolution from the Local Agency for the additional improvements outside the scope of the original funding agreement. The attached Resolution No. 19-R-0064 authorizes the expenditure of local funds in the amount of one hundred twenty-two thousand eight hundred seventy-five dollars and zero cents ($122,875.00), or as much money as may be needed, to be used for sidewalk replacement, curb and gutter replacement, driveway replacement, and ramp upgrades to address both trip hazards and ADA accessibility issues in the completion of the Washington Street Reconstruction Project (MFT Section Number 16-00079-00-PV). ACTIONS PROPOSED: Approve Resolution No. 19-R-0064. COMMITTEE RECOMMENDATION: ===== PDF PAGE 33 ===== [Extraction: embedded PDF text] RESOLUTION NO. 19-R-0064 A RESOLUTION AUTHORIZING THE EXPENDITURE OF LOCAL FUNDS FOR CONSTRUCTION COSTS RELATED TO THE WASHINGTON STREET RECONSTRUCTION WHEREAS, the City of West Chicago is attempting to improve a segment of Washington Street from Arbor Avenue to Town Road that is approximately 0.83 miles in length; and, WHEREAS, the cost of said improvement has necessitated the use of federal funds; and, WHEREAS, the federal fund source requires a match of local funds; and, WHEREAS, on February 18, 2019, the City Council of the City of West Chicago, in regular session assembled, approved Resolution No. 19-R-0010 which authorized four hundred seven thousand five hundred twenty-five dollars and zero cents ($407,525.00), or as much money as may be needed, to match federal funds in the completion ofMFT Section Number 16-00079-00-PV; and, WHEREAS, City staff has evaluated the sidewalk condition along Washington Street and has determined that additional sidewalk replacement, curb and gutter replacement, driveway replacement, and ramp upgrades to address both trip hazard conditions and ADA accessibility issues is warranted, resulting in an estimated additional project cost of $122,875.00; and, Resolution 19-R-0064 Page 1 of 3 ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] WHEREAS, on June 6, 2019, the City's Infrastructure Committee authorized up to $105,000.00 of the 2019 Sidewalk and Curb Maintenance Program budget to be used towards Washington Street sidewalk and ADA accessibility improvements; and, WHEREAS, additional funds are available in the Capital Projects Fund to cover the $17,875.00 difference; and, WHEREAS, The Illinois Department of Transportation has requested a Resolution from the City authorizing the additional funding and expenditure using local funds in the completion ofMFT Section Number 16-00079-00-PV. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the City of West Chicago authorized one hundred twenty-two thousand eight hundred seventy-five dollars and zero cents ($122,875.00.00), or as much money as may be needed, to be used for sidewalk replacement, curb and gutter replacement, driveway replacement, and ramp upgrades to address both trip hazard conditions and ADA accessibility issues in the completion of MFT Section Number 16-00079-00-PV. BE IT FURTHERE RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Clerk is hereby directed to transmit five certified copies of this Resolution to 'the Illinois Department of Transportation. Resolution 19-R-0064 Page 2of3 ===== PDF PAGE 35 ===== [Extraction: embedded PDF text] APPROVED this 16th day of December 2019. AYES: NAYS: ABSTAIN: ------ ABSENT: Mayor ATTEST: City Clerk Resolution 19-R-0064 Page 3 of3