===== PDF PAGE 56 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO FINANCE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: Ordinance No. 19-O-0041 — 2020 Annual Budget STAFF REVIEW: APPROVED BY CITY ADMINISTRATOR: ITEM SUMMARY: Please see attached Budget. AGENDA ITEM NUMBER: __©:A- __ FILE NUMBER: COMMITTEE AGENDA DATE: 12/12/19 COUNCIL AGENDA DATE: 12/16/19 SIGNATURE SIGNATURE STAFF RECOMMENDATION: Staff recommends adoption of Ordinance No. 19-O-0041 COMMITTEE RECOMMENDATION: ===== PDF PAGE 57 ===== [Extraction: OCR (rendered-page OCR)] ORDINANCE NO. 19-0-0041 AN ORDINANCE ADOPTING THE ANNUAL BUDGET FOR THE CITY OF WEST CHICAGO, DUPAGE COUNTY, ILLINOIS FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 WHEREAS, the City of West Chicago has heretofore adopted the annual budget procedure provided for in 65 ILCS 5/8-2-9.1 through 5/8-2-9.10; and, WHEREAS, the tentative annual budget for fiscal year commencing on January 1, 2020 and ending December 31, 2020, was made conveniently available for public inspection pursuant to notice of public hearing published in the Daily Herald, being a newspaper having a general circulation within the City; and, WHEREAS, on December 16, 2019, the corporate authorities of the City conducted a public hearing on said tentative annual budget. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular session assembled as follows: Section 1. That the annual budget of the City of West Chicago, DuPage County, Illinois, for the fiscal year commencing January 1, 2020, and ending December 31, 2020, entitled “Proposed 2020 Budget”, a copy of which is attached hereto as Exhibit “A” and by this reference made a part hereof be, and the same is hereby passed and adopted. Section 2. That the staffing levels and associated pay ranges contained within the budget are hereby approved, such approval shall be deemed to comport with the requirement of adopting the Table of Organization and the Pay Ranges for the City as detailed in the Personnel Manual. Section 3. The City Council has included $50,000 for the Healthy West Chicago (HWC) in the 2020 Budget, payable in four equal installments during the first month of each calendar quarter upon receipt of an acceptable invoice. However, City staff is authorized to pay no more than $30,000 without first getting the approval of the Public Affairs Committee after it has been provided a reasonable HWC Sustainability Plan. Section 4. That the City Council authorizes the City Administrator and his staff to continue to contract with Third Millennium Associates Inc. (not to exceed $50,000) for utility bill mailings and with 7 Layer Solutions, Inc. for information technology consulting services (not to exceed $350,000). Section 5. That the monthly brush collection charge listed in Section 9-142 be changed to $1.75 to reflect the direction of the City Council in December 2018. Ordinance 19-O-0041 Page | of 3 ===== PDF PAGE 58 ===== [Extraction: OCR (rendered-page OCR)] Section 6. That all ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, expressly repealed. Section 7. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED this 16" day of December 2019 Alderman L. Chassee Alderman J. Beifuss Alderman A. Hallett 7 Ward — Vacant Alderman M. Birch-Ferguson Alderman S. Dimas Alderman C. Swiatek Alderman R. Stout TT Alderman M. Ferguson Alderman J. Short Alderman N. Ligino-Kubinski Alderman M Garling Alderman J. Sheehan Alderman H. Brown APPROVED as to form: City Attorney APPROVED this 16" day of December 2019. Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith PUBLISHED: Ordinance 19-O-0041 Page 2 of 3 ===== PDF PAGE 59 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET Wess CHICAGO Michael L. Guttman CITY ADMINISTRATOR DECEMBER 2019 ===== PDF PAGE 60 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET December 9, 2019 Dear Mayor Pineda and Aldermen: I hereby present to you the 2020 Fiscal Year Budget for the City of West Chicago, in accordance with Section 2-146 of the West Chicago City Code. The Annual Budget serves as a comprehensive financial plan and strategic guide for our organization. ‘It includes a forecast of anticipated revenues for the coming fiscal year, as well as adopted expenditures that will guide the services provided to our customers, the 27,086 residents and 800+ businesses that call West Chicago their home. The 2020 Annual Budget totals $45,058,200 which is a decrease of 12.97% as compared to the 2019 Budget, as amended; specifically, the General Fund reflects a decrease of 0.09% as compared to the 2019 Budget, as amended. Background The City has a proud history of providing exceptional services to a diverse group of stakeholders. Over the past decade, the diversity of the City has grown and with it, the challenges of meeting the needs and demands of our customers have grown as well. The departments and staff are continuously challenged to address the growth within the City and develop new and innovative ways of delivering the services that our customers expect. Through flexibility, adaptability, the use of technology, innovative staffing methods, and furthering intergovernmental and public/private partnerships, the organization continues to rise to the challenge to become one of the most efficient municipal corporations in the Chicagoland area. Budget Strategy This budget marks the sixteenth year of adhering to the City Council’s Budget Policy and implementing a strategy that addresses the structural and cyclical budgetary challenges that were and continue to face the City of West Chicago. This strategy includes five major components: Reduction in Operating Expenditures To address the structural problem of rising operating costs coupled with stagnant revenues, the City annually undergoes a target budgeting process to manage the organization’s expenditure and revenue patterns. Target Budgeting was initiated to instill budget discipline, establish budgetary priorities, control costs and stabilize finances. Target Budgeting is a modification of zero based budgeting in that it accepts the premise that the City provides certain basic services and attempts to “target funds” for the delivery of those services. Beyond these basic levels, services are discretionary and can be evaluated, prioritized and matched against available revenues. Patterns of services can therefore be modified to meet changing needs without disrupting basic services. Target Budgeting assigns a target goal to each fund based upon its expenditure history and projected revenues as identified in September each year. This year’s target for the General Fund was one percent of the initial revenue forecast, which translated into a reduction of expenditures Ruben Pineda MAYOR 475 Main Street West Chicago, Illinois 60185 T (630) 293-2200 F (630) 293-3028 www.westchicago.org Nancy M. Smith Michael L. Guttman CITY CLERK CITY ADMINISTRATOR ===== PDF PAGE 61 ===== [Extraction: OCR (rendered-page OCR)] totaling approximately $168,000. The target goal for the enterprise funds was a two percent reduction. The proposed 2020 Budget meets the target goals. Meet Reserve Requirements The City has again met its reserve requirement of 35% for the operating funds as detailed in Resolution No. 02-R-0073. Identification and Implementation of New Revenues The City Council has directed staff to do what it can to relieve the financial burden on our customers. In spring 2019, the City Council approved a 25% increase in the water and sewer rates, phased over two years. The property tax levy is established at an amount intended to include the over $12,000,000 growth in Equalized Assessed Valuation over the last five years ($3,600,000), primarily at the DuPage Business Center and other areas in Winfield Township. There is still over a one million gap that is being forecast in 2021 and beyond. This gap primarily exists for two reasons: (1) revenues generated by Police Department employees are still down $300,000 annually; and the State of Illinois has not returned the $325,000 annually it took from the City (mostly through lower income and personal property replacement tax distributions), and which is on top of previous takes of these revenue sources around $400,000). Increased Economic Development Focus The City’s Economic Development Program is designed to increase and diversify the City’s sales tax and real estate tax bases, thereby allowing the City to become more self-sufficient, generating revenues from within the City and reducing dependency on outside revenue sources. The importance of our economic development efforts can continue to be realized when looking at our sales tax receipts. Increasing this revenue source has been a primary focus of the organization over the past several years. Mayor Pineda, the Aldermen and staff have devoted a great deal of energy into attracting new sales tax generating businesses, while at the same time, maintaining our existing businesses and helping with their expansion. Maintain and Improve City Services The City has a proud history of providing exceptional services. During the implementation of this five-part budgeting strategy, it is imperative that the residents and businesses not experience a reduction in service levels unless absolutely necessary. In fact, through challenging our employees at every level of the organization, the City has been able to improve upon services during this tough economic climate. With few exceptions, the City has been able to provide excellent service with fewer employees and leaner budgets. We are successful in achieving all of the parameters in the proposed 2020 Budget. The proposed Budget includes a planned spend down of reserves, consistent with the Finance Committee’s direction over the last 11 years, to make it a balanced budget. Significant Highlights — All Funds Personnel Changes — The City employs 121 full-time employees and one part-time employee, with a few seasonal positions in the Public Works Department. The proposed Budget proposes no new positions; one position in the City Administrator’s Office is not being filled at this time. ii ===== PDF PAGE 62 ===== [Extraction: OCR (rendered-page OCR)] Insurance Costs — The City’s general liability/workers’ compensation insurance costs increased for the first time in three years (17.6% or about $77,200) in 2020. The premiums will increase by 10% for those employees who get their medical insurance via the Operating Engineers Health and Welfare Plan. For the plan year July 2019 through June 2020, the total premium again increased for those employees who participate in the City’s plans through IPBC (approximately three percent or $60,700). Preliminary figures show that the premiums for both the HMO and PPO plans will increase come July 1, 2020; a six percent increase is reflected in the Proposed Budget. IMRF — IMRF, the Retirement Fund that covers all employees but sworn officers, decreased its interest rate assumptions for investment purposes by one percent, which will cost the City about $60,000 more in 2020. Customer Impact — There are no service reductions proposed in the 2020 Budget. The first of the two year water and sewer rate increases will be applied in 2020 The following table shows the difference in budgeted amounts between 2019 and 2020 for each of the Funds: 2019 2020 Percent Fund Budget Budget Change General Fund $20,669,700 $20,651,400 -0,09% Capital Equipment Replacement Fund $1,671,300 $1,641,300 -1.80% Sewer Fund $12,384,100 $8,226,800 -33.57% Water Fund $7,555,000 $8,289,200 9.72% Capital Projects Fund $8,212,700 $4,940,800 -39.84% Downtown TIF Fund $1,087,200 $1,007,700 -7.31% Public Benefit Fund $0 $0 0.00% Oliver Square TIF Fund $0 $100,000 = 100.00% Roosevelt/Fabyan TIF Fund $0 $0 0.00% Commuter Parking Fund $194,700 $201,000 3.24% All Funds $51,774,700 $45,058,200 -12.97% General Fund The General Fund is the all-purpose governmental fund that includes the operations of the municipality not accounted for in a separate fund. Most of the expenditures for City services are budgeted and accounted for in this Fund, except for water and sewer expenses. There are four key revenue sources, which account for 66.71% of the total General Fund revenues: Sales and Use Taxes 24.88% Property Tax 19.16% Income Tax 15.11% Electric Use Tax 7.56% iil ===== PDF PAGE 63 ===== [Extraction: OCR (rendered-page OCR)] The revenues listed above represent the General Fund’s primary growth revenues, which traditionally have paid for annual cost increases. Note that, at one time, the Telecommunications Tax comprised a larger part of the Budget (as much as $1.3 million), and now it generates about $650,000 annually and is no longer a key revenue source in the General Fund (3.1%). On the expenditure side, in addition to the increased costs of hardware and software maintenance contracts, service contracts, and dispatch services, among others, the following are some additional changes and highlights within the General Fund: e City Council — Money has been allocated for the Healthy West Chicago initiative $50,000). e City Administrator’s Office —- The remaining costs of the West Washington Street Remediation Project($600,000) are budgeted in the Program. e Administrative Services Department — There are no major changes in this Department’s budget. e Police Department — There are no major changes in this Department’s budget. The amount allocated for police pension is $2,662,500 e Public Works Department — There are no major changes in this Department’s General Fund Budget, except for funds for a vehicle lift system for the garage ($50,000) and money to pavement patch and sealcoat the roadway at the Glen Oak Cemetery ($30,000). e Community Development Department — There are no major changes in this Department’s General Fund Budget except for money is included for the first phase of the Comprehensive Plan update ($55,000). Capital Equipment Replacement Fund This Internal Service Fund draws its revenues from the General, Water and Sewer Funds and the following more expensive pieces of rolling stock are scheduled for replacement in 2020: two dump trucks ($377,400); a crane ($150,000); a pavement machine ($127,400); and five police vehicles ($166,900). Sewer Fund In 2020, significant money is again allocated to replace Lift Station #5 located adjacent to Burger King ($1,695,000). Water Fund In 2020, there are no major changes to the operational components of the Water Fund other than the every two year project of cleaning out the sludge lagoons ($700,000). The primary capital project that will be undertaken is an upgrade to the SCADA system ($300,000). Capital Projects Fund iv ===== PDF PAGE 64 ===== [Extraction: OCR (rendered-page OCR)] With the one cent home rule sales tax in place to supplement the natural gas use tax monies earmarked for this fund, the 2020 Capital Project Fund Budget includes $1,445,400 for street resurfacing and $943,900 for the Thomas Engineering Group. There is also money set aside for security and HVAC improvements at City Hall ($450,000) The Infrastructure Committee approved the 2020 Capital Projects Fund at its November meeting. Downtown TIF Fund In 2020, $250,000 has been included to begin to complete structural repairs to the first floor ceiling, repair the roof as well as masonry work at 200 Main Street; the Capital Projects Fund is also contributing to this Project. Public Benefit Fund There are no expenses forecast for this Fund. Oliver Square TIF Fund The only expense included is $100,000 for parking lot pavement improvements. Washington/Fabyan TIF Fund There are no expenses forecast for this Fund. Commuter Parking Fund Funds have been allocated to replace the landscaping, repair a retaining wall and complete parking lot repairs ($100,000). Closing Remarks The 2020 Annual Budget and 2020-2024 Capital Improvement Program will serve as a strategic guide for our organization in the coming year. The Annual Budget reflects the service levels expected by our customers, provides dedicated revenues to support our long-term infrastructure and equipment needs, and lives within our financial means. The budget prioritizes core services and administrative functions and reflects one of the leanest and most efficient municipal corporations within the Chicagoland area. West Chicago is diligently striving towards providing the highest quality services at one of the lowest costs. To continue in this tradition, all Departments will be challenged to continually evaluate their work teams and performance as well as benchmark their productivity with comparable communities and outside contractors, where applicable. Our employees continue to be the key to the City’s operational and financial success. The Annual Budget is the outcome of a great deal of hard work, dedication and effort of many people. All of the Department Directors and their staff are to be commended for their continued stewardship of the public dollar and assistance in the development of this document. The support of Mayor Pineda and the Aldermen during this past year as the City continued with our budget strategy was remarkable. You remained supportive of staff, yet continually challenged us to live up to the old adage of “doing more with less”. I believe this was achieved throughout the organization. Finally, I would like to thank the senior management team for its tremendous assistance with the budgeting process from preparation through implementation. ===== PDF PAGE 65 ===== [Extraction: OCR (rendered-page OCR)] Sincerely, /s/ Michael Guttman Michael L. Guttman City Administrator vi ===== PDF PAGE 66 ===== [Extraction: OCR (rendered-page OCR)] BUDGET PHILOSOPHY AND POLICY Serving the public trust requires that the annual budget provide the best possible balance of allocation to meet the varied needs of all citizens. The budget is a principal management tool for the City administration and, in allocating the City's resources, it both reflects and defines the annual work plan. In this context, the budget provides a framework for us to accomplish our mission, which is: "To assure a safe, cohesive and dynamic community that is responsive to the needs of both citizens and businesses as it strives for continuous improvement." The budget should also reflect important organization values such as integrity, teamwork, service excellence, personal growth, and innovation. In addition to balancing allocations to meet community needs and incorporating our mission and values, a successful annual budget preparation process requires excellent communications, citizen outreach, and a commitment to excellence. To this end, the process must be a cooperative effort of the entire City organization. West Chicago prides itself on being an increasingly progressive community, willing to challenge the status quo and moving toward the "cutting edge". City staff has accepted this challenge by developing the budget within the context of a search for creative solutions for the delivery of City services. The budget will emphasize policy and procedure reviews to improve the productivity and effectiveness of service delivery to citizens and employees. Teamwork and efficiency enhancements will limit the amount of bureaucratic "red tape" required, both between functional areas within the City, and between City staff and our customers. The overriding goals must be to support the high standards set by the community and to provide long-term value at reasonable cost. The budget will be based upon timely, consistent and clearly articulated policies. It will be realistic and will include adequate resources to meet assigned work programs. Once adopted, within the parameters of policy guidelines, Department Directors will be given full spending authority for their budget(s). The budget policies of the City are rooted in a history of conservative budgeting practices. They’re based on a commitment to provide quality services while maximizing the return for each dollar spent. Revenue sources are diversified as much as possible to avoid the impacts of fluctuations in a particular revenue source. The following is the Budget Policy the City Council has used as a continuing foundation for fiscal discipline: e Revenues are conservatively projected using historical trends, reasonably expected changes in the coming year, and an analysis of anticipated economic conditions in the region, the state and the nation. vii ===== PDF PAGE 67 ===== [Extraction: OCR (rendered-page OCR)] The General Fund shall have a fund balance equal to at least 25% of revenues; the City should strive to increase this amount to 35%, The budget is flexible within each Department. Over expenditures in one line item should be compensated within the Departmental Budget. Each Department may not overspend its total Departmental Budget without prior approval. Department Directors may not exceed the staffing levels approved in the Budget. The City Administrator may authorize transfers within a fund. Major capital expenditures not related to either the water or sewer utilities for the next five years will be identified in the Capital Projects Fund Budget. This Budget will be updated on an annual basis. Smaller capital purchases may be included in each Department’s operating budget. User fees, such as water and sewer charges, will be reviewed annually. This is done to ensure that fees cover costs, if intended to do so, meet debt service requirements, and are affordable. Implementation of the Budget will be monitored continuously. Purchase orders will be issued only when adequate funding is available. Based upon experience with higher prices via the bidding process and after receiving direction from the City Council, information technology equipment purchases and maintenance contracts do not have to be bid, so long as multiple written quotes are obtained to show that the price is reasonable, All utility taxes from the consumption of gas and electricity shall be deposited in the Capital Projects Fund. Maintenance activities shall be limited within this Fund. viii ===== PDF PAGE 68 ===== [Extraction: OCR (rendered-page OCR)] 01-00 311000 311100 312000 313000 314000 315000 316000 318000 319000 321000 333000 335000 336000 336100 337000 345000 345100 345200 345300 345500 347000 347500 348100 348200 348000 349500 351000 352000 353000 353500 354000 354100 354500 354600 355000 357000 361000 362000 365000 366000 367000 371000 386000 386100 386500 387800 389000 Personal Property Repl. Tax Property Taxes Sales Tax Income Tax Motor Fuel Tax Allotments Municipal Electricity Use Tax Use Tax Local Motor Fuel Tax Packaged Liquor Tax Grants Weed Cutting Fees Brush Collection Fees Police Counter Police Contractual Cemetery Fees Building Permits Land Cash Administration Change of Occupancy Inspections Rental Inspection Licensing Fee False Alarm Fees Liquor Licenses Amusement Tax Licensing Contractors Business Registration Program Business Licenses Vacant/Foreclosed Property Registrations Circuit Court Fines Parking and "P" Tickets Oversize Truck Relocate/Repo Fees Administrative Adjudication Fines Traffic Signal Enforcement Administrative Adjudication Fines - Police Compliance Fines - PD Police Towing Charges Seizures Planning and Zoning Review Fees Engineering Fees Transfer Station Fees Telecommunications Tax Cable Franchise Fees Interest Other Reimbursements Health Insurance Contributions IRMA/IPBC Revenue Adjustment Rental Income Miscellaneous Revenue TOTAL City of West Chicage. GENERAL FUND PROJECTED REVENUE 2017 2018 2018 2019 2020 2021 Actual Budgeted Estimated Proposed Projected Projected 173,517 138,000 190,000 180,000 180,000 180,000 3,505,114 3,505,400 3,550,000 3,600,000 3,708,000 3,819,300 3,604,875 3,900,000 3,700,000 3,811,000 3,925,400 4,043,200 2,487,827 2,500,000 2,800,000 2,800,000 2,889,600 2,982,100 704,074 675,000 750,000 725,000 725,000 725,000 - 1,400,000 1,362,000 1,400,000 1,442,000 1,485,300 701,142 725,000 850,000 800,000 800,000 800,000 - 250,000 - - - - - 60,000 - 60,000 60,000 60,000 3,820 4,000 §00 4,000 4,000 4,000 685 2,500 6,200 2,500 2,500 2,500 76,571 100,000 106,000 106,000 106,000 106,000 10,584 10,000 16,000 15,000 15,000 15,000 369,866 448,700 430,200 450,000 463,500 477,500 66,405 45,000 38,700 40,000 40,000 40,000 415,824 500,000 686,400 500,000 $00,000 500,000 958 2,000 2,400 2,000 2,000 2,000 75,801 90,000 115,100 110,000 110,000 110,000 201,812 200,000 160,000 160,000 160,000 160,000 - 25,000 15,500 20,000 20,000 20,000 91,800 100,000 100,000 100,000 100,000 100,000 103,978 90,000 80,000 90,000 90,000 90,000 47,770 40,000 59,400 50,000 50,000 §0,000 23,789 30,000 30,000 30,000 30,000 30,000 71,790 75,000 26,200 75,000 75,000 75,000 : 35,000 23,000 25,000 26,000 25,000 254,316 275,000 275,000 275,000 275,000 275,000 81,479 85,000 70,000 85,000 85,000 85,000 25,710 20,000 40,800 25,000 25,000 25,000 - 3,600 7,100 5,000 5,000 5,000 102,382 85,000 70,500 85,000 85,000 85,000 297,155 300,000 265,000 300,000 300,000 300,000 - 60,000 25,000 50,000 50,000 50,000 - 30,000 32,000 30,000 30,000 30,000 29,275 35,000 40,200 35,000 35,000 35,000 96,188 - 51,500 - - - 10,150 20,000 15,000 20,000 20,000 20,000 208,802 350,000 1,251,400 400,000 400,000 400,000 626,144 550,000 646,400 650,000 650,000 650,000 759,135 700,000 §75,000 575,000 575,000 575,000 277,508 275,000 267,800 275,000 275,000 275,000 9,749 5,000 6,100 5,000 5,000 §,000 118,501 50,000 60,400 50,000 50,000 §0,000 165,871 155,000 155,000 160,000 160,000 160,000 106,659 100,000 100,000 200,000 200,000 200,000 201,045 100,000 180,900 100,000 - - 105,434 100,000 100,000 100,000 100,000 100,000 $16,213,502 $18,239,200 19,332,700 18,580,500 $18,848,000 $19,226,900 ===== PDF PAGE 69 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicaga GENERAL FUND EXPENDITURES 2018 2019 2019 2020 2021 2022 Department Actual Budgeted Estimated Proposed Projected Projected City Council 177,873 174,600 161,700 225,900 175,900 175,900 City Administrator's Office 990,853 1,586,400 1,321,000 1,243,900 470,800 485,100 Administrative Services 2,536,055 3,105,600 2,743,400 3,132,200 3,218,700 3,385,100 Police 10,011,442 10,782,200 9,932,000 10,874,800 11,190,200 11,499,900 Public Works 2,262,998 3,669,900 3,391,000 3,675,100 3,683,300 3,744,400 Community Development 1,291,379 1,351,000 1,308,100 1,499,500 1,514,400 1,578,700 Total $17,270,600 $20,669,700 $18,857,200 $20,651,400 $20,253,300 $20,869,100 ===== PDF PAGE 70 ===== [Extraction: OCR (rendered-page OCR)] City. of West Chicage. CITY COUNCIL Financial Summary 2018 2019 2019 2020 2021 | Program Actual Budgeted Estimated Proposed Projected 177,871 174,600 161,700 225,900 | TOTAL $177,871 $174,600 $161,700 $225,900 $175,900 | ===== PDF PAGE 71 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage CITY COUNCIL Performance Report on FYE 2019 Major Program Objectives The City Council continued to pursue action items in the Strategic Plan, which was adopted in 2016. Throughout the proposed Budget, references will be made to accomplishments in this regard. The America in Bloom initiative was a tremendous effort spearheaded by the Administration Department staff that brought together governmental agencies, local not-for-profit groups and residents/business leaders to address beatification and sustainability. Much effort has been spent on economic development efforts consistent with the Plan. Both vacant car dealerships are now occupied by higher end used car dealers. A large portion of the Hobby Lobby space will be occupied by Planet Fitness. Much development occurred in the DuPage Business Center, with Suncast getting a Certificate of Occupancy and work underway for Norix, Midwest Industrial Funds, Greco & Sons and Scannell Properties. Ditch Witch Midwest also received a Certificate of Occupancy, and both parties are working on a Sales Tax Sharing Agreement. Weston Solutions continued working on a solution to protecting the groundwater table at the Factory Site, finally developing a solution that worked in the laboratory and is being field tested through early 2020. This solution, which ensures that the remaining uranium (below clean-up standards) doesn’t leach into the groundwater when it comes in contact with water. Should field testing be successful, work on the site could begin in late 2021. The City was successful on appeal of Judge Popejoy’s decision to grant the Motion of Traverse in the Reque Road case, and the Appellate Court returned the case to him. A significant amount of money in legal fees has been spent on this matter. In November, the City Council voted 8-5 to prohibit adult use recreational cannabis businesses in West Chicago. The City Council welcomed Alderman Short in 2019 and said goodbye to Alderman Gagliardi, ===== PDF PAGE 72 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. CITY COUNCIL Description of Major Activities The City Council is comprised of the elected Mayor and fourteen Aldermen, two from each Ward. The Council makes policy decisions necessary to maintain and enhance the health, safety and welfare of citizens and visitors to West Chicago. These decisions include, but are not limited to the following: matters of annexation; tax impact; budgets; letting of contracts; citizens’ and others’ concerns; acceptance of subdivision improvements; establishment of and variations in housing, subdivision, building, drainage, zoning and traffic codes; and establishment of license fees and other charges. The City Clerk is also included here, and that position is responsible for taking meeting minutes and maintaining the City’s records. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated Proposed Projected Liquor Licenses Issued 35 Sf KV 37 Block Party Permits 6 8 8 8 Full Time Equivalent Positions 0.00 0.00 0.00 0.00 ===== PDF PAGE 73 ===== [Extraction: OCR (rendered-page OCR)] CITY COUNCIL Operations 01-01-10 | Actual Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4010 Aldermen-Salary 25,493 33,600 27,000 33,600 33,600 33,600 4011 Mayor-Salary 15,125 15,000 15,000 15,000 15,000 15,000 4012 Corporation Counsel-Salary 2,875 3,000 3,000 3,000 3,000 3,000 4014 City Clerk-Salary 4,538 4,500 4,500 4,500 4,500 4,500 4015 Deputy City Clerk-Salary - - - - - - 4050 FICA & Medicare 3,455 4,100 3,600 4,100 4,100 4,100 Sub-Total $51,485 $60,200 $53,100 $60,200 $60,200 $60,200 CONTRACTUAL: 4100 Legal Fees 36,795 40,000 45,000 40,000 40,000 40,000 4105 Consultants - 1,000 1,000 1,000 1,000 1,000 4110 Training and Tuition 290 3,000 1,000 3,000 3,000 3,000 4112 |Memberships/Dues/Subscriptions 34,181 45,000 40,000 45,000 45,000 45,000 4200 Legal Notices 765 1,500 1,000 1,500 1,500 1,500 4211 Printing and Binding 9,003 10,000 6,000 10,000 10,000 10,000 4223 Legal Reporter Fees 390 600 500 500 500 500 Sub-Total $81,424 $101,100 $94,500 $101,000 $101,000 $101,000 COMMODITIES: 4600 Computer/Office Supplies 832 500 700 800 800 800 4613 Postage 630 300 700 700 700 700 4650 Miscellaneous Commodities 2,649 2,000 2,000 2,500 2,500 2,500 4660 Grants 40,000 10,000 10,000 60,000 10,000 10,000 4720 Other Charges 851 500 700 700 700 700 Sub-Total $44,962 $13,300 $14,100 $64,700 $14,700 $14,700 Total $177,871 $174,600 $161,700 $225,900 $175,900 ===== PDF PAGE 74 ===== [Extraction: OCR (rendered-page OCR)] Financial Summary | Program Administration Special Projects City of West Chicago CITY ADMINISTRATOR’S OFFICE 2018 Actual 286,717 578,094 2019 Budgeted 287,100 2019 Estimated 287,500 2020 Proposed 237,400 2021 Projected 244,900 1,155,000 911,000 Marketing and Communications 126,040 144,300 122,500 TOTAL $990,851 $1,586,400 $1,321,000 820,000 186,500 $1,243,900 70,000 155,900 $470,800 ===== PDF PAGE 75 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage CITY ADMINISTRATOR’S OFFICE Performance Report on FYE 2019 Major Program Objectives The City is on track toward completing about 90% of the action items detailed in the Strategic Plan; some of the highlights include the following: (1) Work continued on the West Washington Street remediation; the lease with the gas station ended in early July, and plans and specifications are being developed for that component of the Project. Also, the Infrastructure Committee approved the design of a new salt dome, so that the remaining buildings may be razed for the clean-up to be completed. The salt dome received a temporary occupancy permit in November. (2) An RFP was issued for the Central Main Street Plan execution. Three companies responded, of which one withdrew and one was rejected. Staff is working with Kane McKenna to review the third company’s request for public funds. (3) Winfield Township, the City of Warrenville and the City of West Chicago partnered with PACE to provide bus service to seniors and persons with disabilities; that program has started very slowly. (4) The third year action items detailed in the Marketing Plan have been completed. Staff researched an automated solution to the agenda preparation and dissemination process, and has found one program that should meet the City’s needs. Tablets for the elected officials were previously purchased in 2018, with implementation of this program to begin after the spring election. Supplementing normal activities of the Marketing/Communications Division as outlined in its Program Description, staff created a marketing campaign to bring awareness and appreciation for the City’s efforts toward Monarch conservation and the connection between the migration of Monarchs and a large demographic of the West Chicago population. The “Year of the Butterfly” was widely celebrated through art, history, and educational offerings, and earned the City national and local recognition. A successful Public Art Project, The Butterfly Effect, brought 36-artist designed butterflies to public gardens throughout the City, and a new permanent mural was dedicated and installed. Through the City’s work with America in Bloom and CN Railway, the City received a $25,000 grant for the planting of 100 parkway trees which was celebrated at the 2019 Blooming Fest. Website updates related to Accessibility Guidelines and ADA compliance began and will continue in 2020. ===== PDF PAGE 76 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. CITY ADMINISTRATOR’S OFFICE Administration Description of Major Activities The City Administrator and staff direct the administration and execution of policies and goals formulated by the City Council and propose alternative solutions to community problems for City Council consideration. These responsibilities include advising the Council on present and future financial, personnel and program needs, implementing immediate and long-range City priorities, establishing administrative procedures which will assist the City in serving its citizens, preparation of the annual budget, and supervision of City department heads. The office also maintains all records of the City and coordinates the completion of the Freedom of Information Act (FOIA) requests. FYE 2020 Program Objectives (1) Continue to oversee implementation of the Strategic Plan through December 2020. (2) Remediate the remaining contamination on the West Washington Street Project Site by November 2020. (3) Implement an automated solution to the agenda preparation and dissemination process by July 2020. 2018 2019 2020 | 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Prepare Agendas and Materials for Council Meetings 24 24 24 24 FOIA Requests Processed 699 740 740 740 Full Time Equivalent Positions 1.50 1.50 1.00 1.00 ===== PDF PAGE 77 ===== [Extraction: OCR (rendered-page OCR)] CITY ADMINISTRATOR'S OFFICE Administration 01-02-10 | Actual Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 180,766 183,300 165,000 149,400 155,400 161,700 4050 FICA & Medicare 11,270 14,100 12,700 11,500 11,900 12,400 4052 ICMA - RC 9,295 9,300 9,300 9,500 9,700 9,900 4056 IMRF 21,918 22,800 21,000 17,100 17,800 18,500 Sub-Total $223,249 $229,500 $208,000 $187,500 $194,800 $202,500 CONTRACTUAL: 4100 _—_ Legal Fees - 5,000 §,000 5,000 5,000 5,000 4110 Training and Tuition 3,608 4,000 1,000 1,000 1,000 1,000 4112 Memberships/Dues/Subscriptions 2,119 2,000 2,000 2,000 2,000 2,000 4125 Software Maintenance 6,250 10,700 10,700 10,700 10,700 10,700 4202 Telephone and Alarms 44,423 20,000 50,000 20,000 20,000 20,000 4300 IRMA General Insurance 3,645 3,300 3,400 3,800 4,000 4,200 Sub-Total $60,045 $45,000 $72,100 $42,500 $42,700 $42,900 COMMODITIES: 4600 Computer/Office Supplies 341 500 800 800 800 800 4607 — Gas and Oil 896 1,000 1,000 1,000 1,000 1,000 4613 Postage - 100 100 100 100 100 4650 Miscellaneous Commodities 1,714 10,000 5,000 5,000 5,000 5,000 4720 Other Charges 472 1,000 500 500 500 500 Sub-Total $3,423 $12,600 $7,400 $7,400 $7,400 $7,400 Total[_ $286,717 | $287,100 $287,500 | $237,400| $244,900 | $252,800 10 ===== PDF PAGE 78 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. CITY ADMINISTRATOR’S OFFICE Special Projects Description of Major Activities This program funds special projects as well as special purchases that come up over the course of the fiscal year. 11 ===== PDF PAGE 79 ===== [Extraction: OCR (rendered-page OCR)] CITY ADMINISTRATOR'S OFFICE Special Projects 01-02-07 | avin |e | Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 CONTRACTUAL: 4225 Other Contractual Services 503,138 1,065,000 850,000 750,000 - : 4234 Paratransit Services - 20,000 1,000 10,000 10,000 10,000 4375 Sales Tax Rebate 74,956 70,000 60,000 60,000 60,000 60,000 Sub-Total 578,094 1,155,000 911,000 820,000 70,000 70,000 Total $578,094 | $1,155,000 $911,000 | —_ $820,000 | $70,000 [ $70,000 12 ===== PDF PAGE 80 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. CITY ADMINISTRATOR’S OFFICE Marketing and Communications Description of Major Activities All efforts of this Program are directed toward promoting the City by providing strategic and creative guidance to developing and executing marketing/business/ communication plans, devising media strategies and maintaining media relations, creating and overseeing graphic designs, producing news releases and other written materials (including City newsletter), editing various publications, marketing Special Events, Healthy West Chicago, projects of the Cultural Arts Commission, supporting and facilitating communication for inter-departmental initiatives, speech writing, and managing special projects like America in Bloom. Staff also curates the content and design elements of the City’s primary and secondary websites, and engages in public relations and community outreach. Overall emphasis is placed on monitoring and maintaining the City’s image and brand as a city “Where History and Progress Meet”. FYE 2020 Program Objectives (1) Begin removal process of outdated website content by June 2020. (2) Develop outreach strategies to solicit fresh newsletter content by August 2020. (3) Increase use of City Instagram account through December 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Newsletters Produced 4 4 4 4 Press Releases Prepared 133 150 150 150 E-News Releases Prepared 41 30 40 40 Tweets 261 664 600 600 LED Messages Programmed 150 150 150 150 Full Time Equivalent Positions 0.25 0.25 0.25 0.25 13 ===== PDF PAGE 81 ===== [Extraction: OCR (rendered-page OCR)] CITY ADMINISTRATOR'S OFFICE Marketing and Communications 01-02-08 | Actual | Budgeted | Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 27,388 28,100 28,000 28,800 30,000 31,200 4050 FICA & Medicare 2,063 2,200 2,200 2,300 2,300 2,400 4056 IMRF 3,373 3,500 3,600 3,300 3,500 3,600 Sub-Total $32,825 $33,800 $33,800 $34,400 $35,800 $37,200 CONTRACTUAL: 4100 —_ Legal 120 500 600 1,000 1,500 1,500 4107 Newsletter Creation & Distribution 17,945 25,000 22,000 30,000 30,000 30,000 4110 Training and Tuition 1,296 2,500 2,500 2,500 3,000 3,000 4112 Memberships/Dues/Subscriptions 2,280 2,500 1,900 3,600 3,600 3,600 4125 Software Maintenance 53 1,000 - 1,000 1,000 1,000 4202 Telephone & Alarms 746 1,000 800 1,000 1,000 1,000 4204 = Electric 943 1,000 1,000 1,000 1,000 1,000 4211 Printing & Binding - 5,000 - 5,000 2,000 2,000 4212 Advertising 18,998 25,000 15,500 35,000 25,000 25,000 4225 Other Contractual Services 35,715 30,000 30,000 50,000 30,000 35,000 Sub-Total $78,095 $93,500 $74,300 $130,100 $98,100 $103,100 COMMODITIES: 4600 Computer/Office Supplies 81 500 400 500 500 500 4628 Gallery 200 6,000 6,000 6,000 6,000 6,000 6,000 4646 Arts Programming Supplies 8,665 10,000 8,000 15,000 15,000 15,000 4680 Special Activities 375 500 - 500 500 500 4700 Prospect Development Sub-Total $15,121 $17,000 $14,400 $22,000 $22,000 $22,000 Total $126,040 $144,300 | $122,500 | $186,500 | $155,900 [ $162,300 14 ===== PDF PAGE 82 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicaga ADMINISTRATIVE SERVICES DEPARTMENT Financial Summary 2018 2019 2019 2020 2021 Program Actual Budgeted Estimated Proposed Projected aaa Human Resources 1,804,275 1,984,200 1,850,200 2,090,900 2,245,500 Accounting 220,112 228,300 206,100 236,300 242,200 Information Technology 304,249 659,000 492,900 570,400 486,100 49,277 69,900 54,700 68,700 71,500 | Administration 158,142 164,200 139,500 165,900 173,400 $2,536,055 | $3,105,600 | $2,743,400 | $3,132,200| $3,218,700 15 ===== PDF PAGE 83 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage ADMINISTRATIVE SERVICES DEPARTMENT Performance Report on FYE 2019 Major Program Objectives The challenges of the water meter replacement program and process which is necessary to identify the repetitive equipment failures, meter leaks, programming discrepancies and consumption exceptions have continued to be a significant encumbrance of staff's time, leaving limited time for departmental tasks and responsibilities. Utility billing work orders are generated for the purpose of investigation and resolution of the equipment issues that are identified, and during the fiscal year staff has issued, scheduled and completed 1,700 work orders, to date. Mid-year, a change was made to the method of management of the IT Division, in that the responsibilities of IT projects, City network and performance of organizational IT requests has been contractually assigned to a professional IT consulting firm. During the latter half of the year, significant progress has been made in restructuring the City’s IT network, infrastructure, hardware, data backups and software. A comprehensive data room reorganization and VMWare servers (virtual servers) replacement project was completed that included full documentation of the existing IT environment, development of a future network layout with a validation of all power sources in the data room, equipment staging, VCenter upgrade, server migration, decommissioning of obsolete hosts and domain controller and the removal of old core switches and installation/configuration of new core switches. The GIS Division engaged extensive use of ArcGIS Online with an IPad application to collect raw water lines in addition to finding and collecting missing bbox locations. The technology has proven to be effective and useful within the Public Works department in performing JULIE locates as well. The online software was used to assist with the setup and coordination of several public events this year, most notably the Big Boy locomotive visit to the City in July. As part of the planned transition from manually maintained data and record retention for all information related to City’s Glen Oak and Oakwood cemeteries, 4,000 manual records have been added to an electronic data base that include all relevant grave information such as purchase and owner information, section, lot number, grave number, interment, cremation, deeds, information of deceased, and plot information. Completion of the electronic data base is projected to be completed by the end of the year, with the export of all data to cemetery management software to be implemented early next year. The transition to cemetery management software will yield digital mapping and electronic access and archival of detailed cemetery records. 16 ===== PDF PAGE 84 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage ADMINISTRATIVE SERVICES DEPARTMENT Human Resources Description of Major Activities All human resources activities are administered and coordinated in compliance with applicable Civil Service ordinance and rules, State and Federal requirements, and Equal Employment Opportunity guidelines. Actions regarding employees of the City are reviewed and approved by the Administrative Services Department/Human Resources Division to ensure compliance with requirements and the provision of equitable treatment. The Division provides ongoing assistance to the operating departments and employees in all areas of employment, including recruitment, selection, position classification, salary administration, promotion, performance evaluation, training, benefit administration, discipline, on-the-job injuries, employee concerns and labor relations. FYE 2020 Program Objectives (1) Schedule and complete testing and recruitment process for Police Officer position by September 2020. (2) Complete Loss Prevention Policy revisions and update and distribute to all employees for review and acknowledgment of receipt signature by June 2020. (3) Assist Civil Service Commission with organization of records retention and records disposal in accordance with the Local Records Disposal Act by December 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Positions Filled 6 10 9 8 Average Time to Fill Positions (in months) 3 3 3 3 IRMA Insurance Claims Processed 22 25 25 25 Full Time Equivalent Positions 0.75 0.75 0.75 0.75 17 ===== PDF PAGE 85 ===== [Extraction: OCR (rendered-page OCR)] 01-05-01 ADMINISTRATIVE SERVICES Human Resources | gece | a Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 4050 FICA & Medicare 4053 Health/Dental/Life Insurance 4056 = IMRF Sub-Total CONTRACTUAL: 4100 Legal Fees 4108 Employment Exams 4110 Training and Tuition 4112 | Memberships/Dues/Subscriptions 4202 Telephone and Alarms 4212 Advertising Sub-Total COMMODITIES: 4600 Computer/Office Supplies 4650 Miscellaneous Commodities 4674 Safety Budget 4680 Employee Events Sub-Total Total 86,403 87,700 81,800 6,514 6,800 6,200 1,658,281 1,790,000 1,698,000 10,632 10,900 7,700 $1,761,830 $1,895,400 $1,793,700 6,947 45,000 15,000 18,706 20,000 18,800 - 2,500 2,100 599 1,100 600 6,637 6,500 8,500 415 1,500 100 $33,304 $76,600 $45,100 301 500 500 - 200 - 3,640 5,500 5,500 5,200 6,000 5,400 $9,141 $12,200 $11,400 $1,804,275 $1,984,200 $1,850,200 18 89,900 94,400 99,200 6,900 7,300 7,600 1,903,000 2,036,300 2,178,900 10,300 10,800 11,400 $2,010,100 $2,148,800 $2,297,100 35,000 55,000 35,000 25,000 20,000 25,000 2,500 2,500 2,500 1,000 1,000 1,000 5,000 5,000 5,000 1,500 1,000 1,500 $70,000 $84,500 $70,000 500 500 500 200 200 200 4,100 5,500 4,100 6,000 6,000 6,000 $10,800 $12,200 $10,800 $2,090,900 $2,245,500 $2,377,900 ===== PDF PAGE 86 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicagea ADMINISTRATIVE SERVICES DEPARTMENT Accounting Description of Major Activities Activities performed within the Accounting Division include directing, recording and reporting all financial transactions and operations of the City. Technical support is provided to all departments as well as participation in the formulation and execution of the City's financial policies. The Accounting Division includes payroll processing, utility billing, accounting, collections, financial services, accounts payable and coordination of the annual audit of the City’s financial records and internal controls. Internal services include the issuance of invoices on behalf of other City departments for items such as health insurance premiums for retirees and COBRA, legal fees, lot cuttings, damage to City property, police security services, fuel | purchases, and deeds to cemetery plots. FYE 2020 Program Objectives (1) Continue process of the comprehensive financial systems upgrade and complete implementation of all CentralSquare modules and applications by March 2020. (2) Implement authorized increase of water and sewer rates for utility billing accounts with billing status of current usage by June 2020. (3) Continue to resume bi-monthly issuance of utility bills for all residential and business customers receiving City utility services through December 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Number of receipts processed 36,954 38,000 39,000 40,000 Number of payable checks processed 3,145 2,800 3,000 3,000 Number of payroll checks processed 3,352 3,300 3,300 3,300 Full Time Equivalent Positions 1.38 1.38 1.38 1.38 19 ===== PDF PAGE 87 ===== [Extraction: OCR (rendered-page OCR)] 01-05-02 Expense Item ADMINISTRATIVE SERVICES Accounting Actual Budgeted | Estimated | Proposed Projected 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 137,876 139,500 129,700 4029 Overtime - 200 - 4050 FICA & Medicare 9,835 10,700 9,500 4052 ICMA-RC 1,306 1,400 1,300 4056 IMRF 17,000 17,400 12,200 Sub-Total $166,018 $169,200 $152,700 CONTRACTUAL: 4101 Auditing Fees 16,200 15,200 14,400 4108 Employment Exams - - - 4110 Training and Tuition - 2,500 - 4112 Memberships/Dues/Subscriptions 325 500 400 4125 Software Maintenance 10,228 11,000 9,500 4202 Telephone and Alarms 14,760 13,500 18,900 4225 Other Contractual Services 1,200 2,200 400 4425 Hardware Maintenance : : : Sub-Total $42,714 $44,900 $43,600 COMMODITIES: 4600 Computer/Office Supplies 354 500 200 4650 Miscellaneous Commodities 380 200 100 4702 Bank Fees 10,647 13,500 9,500 Sub-Total $11,381 $14,200 $9,800 148,900 200 11,500 1,400 17,100 $179,100 15,500 2,500 500 12,000 13,000 3,000 $46,500 500 200 10,000 $10,700 156,400 200 12,000 1,500 18,000 $188,100 15,800 2,500 500 12,600 10,000 2,000 $43,400 500 200 10,000 $10,700 164,300 200 12,600 1,600 18,900 $197,600 16,200 2,500 500 13,300 10,000 3,000 $45,500 500 200 10,000 $10,700 Total[ $220,112] _$228,300| $206,100| $236,300 | $242,200] $253,800 20 ===== PDF PAGE 88 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. ADMINISTRATIVE SERVICES DEPARTMENT Information Technology Description of Major Activities — The main purpose of the Information Technology (IT) Division is to provide services that satisfy the City’s information needs effectively. As part of the service, it has the authority and responsibility for review, control and improvement in such technology areas as office automation, communications, microcomputers, telephone, video and monitoring devices and network administration. The IT element has the responsibility for a Long-Range Plan that commits to resources and a stable direction for the future. Finally, IT also keeps abreast of state-of-the-art developments in information technology. FYE 2020 Program Objectives (1) Migrate City Intranet off of current host server which is being deprecated in first quarter to a supported version Windows server. Integrate existing Intranet custom applications for CentralSquare and Neptune operating systems to connect to new database schema by February 2020. (2) Establish bundled services for internet, DSL and wireless connections to increase bandwidth, speed and connectivity for all City buildings, and to provide for adequate speed for offsite internet backup requirements by April 2020. (3) Implement and complete Windows 10 upgrade project to replace and reimage all personal computers and laptop computers, that are currently running Windows 7 operating system, to Windows 10 operating system by June 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed Projected Number of help desk calls annually 565 788 900 900 Full Time Equivalent Positions 0.50 0.50 0.50 0.50 21 ===== PDF PAGE 89 ===== [Extraction: OCR (rendered-page OCR)] ADMINISTRATIVE SERVICES Information Technology 01-05-03 Actual Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 60,415 61,800 34,600 - : : 4050 FICA & Medicare 4,547 4,800 2,600 - : : 4056 IMRF 7,444 7,700 3,300 : . : Sub-Total $72,406 $74,300 $40,500 $0 $0 $0 CONTRACTUAL: 4105 Consultants - 4,000 145,700 162,000 122,000 140,000 4109 Network Charges 14,456 16,500 13,400 15,100 16,600 18,300 4110 Training and Tuition - 2,500 - : * - 4112 Memberships/Dues/Subscriptions - 400 100 - - - 4125 Software Maintenance 42,205 81,900 56,000 130,000 116,000 128,000 4202 Telephone and Alarms 1,769 11,400 400 - - - 4225 Other Contractual Services 63,114 26,000 28,300 20,000 21,000 22,000 4425 Hardware Maintenance 21,592 57,000 17,100 20,000 22,000 24,000 Sub-Total $143,135 $199,700 $261,000 $347,100 $297,600 $332,300 COMMODITIES: 4600 Computer/Office Supplies 559 6,000 1,400 2,000 2,000 2,000 Sub-Total $559 $6,000 $1,400 $2,000 $2,000 $2,000 CAPITAL OUTLAY: 4806 Other Capital Outlay 37,638 228,500 80,000 179,300 100,000 100,000 4812 MIS Replacement 50,511 150,500 110,000 42,000 86,500 75,000 Sub-Total $88,149 $379,000 $190,000 $221,300 $186,500 $175,000 Total[_ $304,249 $492,900 [ $570,400 | $486,100| $509,300 22 ===== PDF PAGE 90 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. ADMINISTRATIVE SERVICES DEPARTMENT Geographic Information System Description of Major Activities The main purpose of the Geographic Information System (GIS) Division is to provide geographic data and technology that will facilitate daily department tasks. In addition to the creation and management of geographic datasets, user training is conducted by the GIS Coordinator to assist City staff with the system. Documentation of existing data, hardware, and software is maintained by the GIS Coordinator and posted to the City website where applicable. The management and implementation of all long-term projects and research and development of future projects is also the responsibility of the GIS Coordinator. FYE 2020 Program Objectives (1) Migrate editing and administrative workflows from ArcMap to ArcPro desktop software by July 2020. Roll out ArcPro software to ArcMap users, as applicable. (2) Complete and review GIS Needs Analysis study to determine recommendations for implementation in City departments. Develop project plan for various departmental projects by April 2020. (3) Continue support for departmental map and web applications on ArcGIS Online for public and internal viewing while maintaining existing public facing web applications on the City website. Assist Public Works department with utility data collection using ArcGIS Online, collector app and new hardware through December 2020. . 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Number of special map/data requests 207 210 220 220 Full Time Equivalent Positions 0.25 0.25 0.25 0.25 23 ===== PDF PAGE 91 ===== [Extraction: OCR (rendered-page OCR)] ADMINISTRATIVE SERVICES Geographic Information System 01-05-04 Actual Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 22,257 25,100 22,000 25,700 27,000 28,400 4050 FICA & Medicare 1,704 2,000 1,700 2,000 2,100 2,200 4056 IMRF 2,737 3,200 2,100 3,000 3,100 3,300 Sub-Total $26,698 $30,300 $25,800 $30,700 $32,200 $33,900 CONTRACTUAL: 4110 Training and Tuition 2,293 2,500 2,500 2,500 2,500 2,500 4112 | Memberships/Dues/Subscriptions 65 500 400 400 400 400 4125 Software Maintenance 17,907 18,400 18,300 18,500 18,500 18,500 4202 Telephone and Alarms 456 1,100 §00 900 900 900 4225 Other Contractual Services - 10,000 1,000 9,000 - - 4425 Hardware Maintenance 1,325 2,000 1,500 1,600 1,900 1,900 Sub-Total $22,046 $34,500 $24,200 $32,900 $24,200 $24,200 COMMODITIES: 4600 Computer/Office Supplies 493 5,000 4,600 5,000 5,000 5,000 4607 Gas and Oil 41 100 100 100 100 100 Sub-Total $533 $5,100 $4,700 $5,100 $5,100 $5,100 CAPITAL OUTLAY: 4806 Other Capital Outlay - - - - 10,000 - Sub-Total $0 $0 $0 $0 $10,000 $0 Total| $49,277 | $69,900 | $54,700 | $68,700 $71,500 | $63,200 | 24 ===== PDF PAGE 92 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage ADMINISTRATIVE SERVICES DEPARTMENT Administration Description of Major Activities The Administration Division is responsible for the City's central finance and accounting functions, human resources, information technology, GIS and risk management. Duties include providing technical support and assistance to other departments and divisions to facilitate the completion of tasks, as well as participation in the formulation and execution of the City’s financial policies. Responsibilities include the administration of a cash management and investment program, issuance and monitoring of debt, preparation of the annual tax levies, annual financial reporting as required by law and the maintenance to and all upgrades of the City’s financial software system. FYE 2020 Program Objectives (1) Research and install cemetery management software for Glen Oak and Oakwood cemeteries to include export of all manual records to electronic records management, plot mapping and data management of plot attributes, grave ownership, burials and cremations by June 2020. (2) Present recommendations for consideration and approval for collection of outstanding accounts receivables, total exceeding $175,000, for all utility billing customers who have not remitted payment, a) after +requesting that their account be finaled to bring account to current billing status or b) changed tenant(s) or status as rental property, by August 2020. (3) Create an Active Shooter Emergency Action Plan and conduct training for employees by utilizing IRMA training resources that are specific to workplace prevention, preparedness and response to an active shooter event by March 2020. | 2018 | 2019 | 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Liens and MO\W’s Filed 82 98 80 80 Number of Counter Customers 15,000 16,000 17,500 18,000 Number of Telephone Calls 24,000 24,000 26,000 26,500 Number of Service Requests 71 80 85 85 Full Time Equivalent Positions 1.25 1.25 1.25 1.25 25 ===== PDF PAGE 93 ===== [Extraction: OCR (rendered-page OCR)] ADMINISTRATIVE SERVICES Administration 01-05-10 | Actual | Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 112,919 109,600 100,300 112,300 118,000 123,900 4029 Overtime - 100 - 100 100 100 4050 _-FICA & Medicare 7,292 8,400 6,600 8,600 9,100 9,500 4052 ICMA-RC 6,225 5,500 5,200 5,600 5,900 6,200 4056 IMRF 13,906 13,700 9,400 12,900 13,600 14,200 Sub-Total $139,343 $137,300 $121,500 $139,500 $146,700 $153,900 CONTRACTUAL: 4100 Legal Fees 160 1,500 1,200 1,500 1,500 1,500 4110 Training and Tuition - 2,500 - 2,500 2,500 2,500 4112 Memberships/Dues/Subscriptions 1,302 1,500 1,300 1,500 1,500 1,500 4202 Telephone and Alarms 1,127 1,500 1,300 1,500 1,500 1,500 4225 Other Contractual Services 1,434 2,000 - 2,000 2,000 2,000 4300 IRMA General Insurance 3,645 3,300 3,400 3,800 4,100 4,400 4501 Postage Meter Rental 1,352 1,700 1,400 1,600 1,600 1,600 4502 Copier Rental 779 2,000 400 1,100 1,100 1,100 Sub-Total $9,799 $16,000 $9,000 $15,500 $15,800 $16,100 COMMODITIES: 4600 Computer/Office Supplies 3,998 4,500 4,200 4,500 4,500 4,500 4613 Postage 4,894 6,000 4,600 6,000 6,000 6,000 4650 Miscellaneous Commodities - 200 100 200 200 200 4720 Other Charges 108 200 100 200 200 200 Sub-Total $9,000 10,900 $9,000 $10,900 $10,900 $10,900 Total $164,200 | $139,500[ $165,900| $173,400| $180,900 | 26 ===== PDF PAGE 94 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage POLICE DEPARTMENT Financial Summary 2020 Proposed 2021 Projected 2018 2019 Actual Budgeted 2019 Estimated Program Operations a asicos | 10,754,100 9,912,000 | 10,849,100} 11,170,000 seas | ESDA 28,100 20,000 25,700 20,200 I $10,011,443 | $10,782,200 | $9,932,000 | $10,874,800 | $11,190,200 27 ===== PDF PAGE 95 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage POLICE DEPARTMENT Performance Report on FYE 2019 Major Program Objectives Over a number of years, DuPage County and the DuPage County Emergency Telephone Safety Board (ETSB) worked together to purchase and implement a County- wide, integrated dispatch, report-writing and records management system, collectively known as DuJIS. The previous system (known as NETRMS) had become both obsolete and costly. The ETSB owns, operates and maintains the new DuJIS system. The West Chicago Police Department went live on June 18", 2019 with DuJIS. After a yearlong trial period in which eleven officers volunteered to utilize body worn cameras (BWCs), the West Chicago Police Department purchased body cameras for all remaining officers. Axon, the company that manufactures the body cameras, provided comprehensive training for the officers. This training will ensure adherence to Illinois law regarding BWC usage, enhance transparency and properly safeguard the privacy of people captured on camera, including children, witnesses, and bystanders. Beginning on March 8, 2019, all West Chicago police officers are equipped with and utilize BWCs. On September 10, 2019, the first session of the West Chicago Police Department Explorer program took place. Twelve participants took part in the program. Law Enforcement Explorers is a hands-on program open to young men and woman who have completed the 8'" grade and are between the ages of 14 and 20 years of age, interested in a career in law enforcement or other field related to criminal justice. The program offers participants a personal awareness of the criminal justice system through training, practical exercises and other activities. Additionally, the program promotes personal growth through character development, enhancing problem-solving skills, respect for the rule of law, good citizenship and patriotism. On September 25, 2019, the West Chicago Citizens’ Police Academy met for the first of eight sessions. The Citizens’ Police Academy is a program designed to acquaint community residents who are not sworn officers with an insight into police work. The program is open to those who live and/or work in West Chicago. The program consists of nine weekly classes, during which participants learn in a classroom setting followed by the opportunity to employ what they’ve learned while participating in the role of police officers in hands-on scenarios. 28 ===== PDF PAGE 96 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage POLICE DEPARTMENT Operations Description of Major Activities Operations is made up of the Support Services and Patrol Divisions. The Support Services Division is responsible for record keeping, and providing Social Services as well as community outreach. In addition, the Support Services Division is also responsible for criminal investigations, proactive criminal investigations, undercover operations, evidence warehousing, school resource/liaison, and crime analysis functions. The Patrol Division is responsible for responding to calls for service, conducting proactive/preventative patrols, traffic education, enforcement and traffic crash investigations, and crime prevention. FYE 2020 Program Objectives (1) Complete an audit of the Property Room by April 1, 2020. (2) Research implementation of new Performance Evaluation System by September 1, 2020. 2018 | 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Drug Arrests 151 133 50 50 Domestic Disturbances 188 162 170 180 Auto Crashes 930 867 880 880 DUI Arrests vara 86 90 110 Traffic Citations 5,928 5,000 5,100 5,900 Self-Initiated Activity 21,502 18,955 20,000 22,000 Calls for Service 9,336 8,836 8,900 8,900 Total Activity 40,713 31,615 32,500 34,500 Index | Crime 265 265 270 270 Animal Complaints 63 286 300 300 Full Time Equivalent Positions 52.00 52.00 53.00 53.00 29 ===== PDF PAGE 97 ===== [Extraction: OCR (rendered-page OCR)] POLICE Operations 01-06-13 Actual Budgeted Estimated | Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 583,415 528,900 602,000 554,100 576,300 599,400 4022 Patrolmen - Salary 3,486,477 3,733,400 3,540,000 3,872,300 4,027,200 4,188,300 4023 Sergeants - Salary 706,965 750,600 708,100 745,300 775,200 806,300 4025 CSO- Salary 152,383 179,100 154,000 169,700 176,500 183,600 4026 Contract Services - Salary 7,662 15,000 10,000 10,000 10,400 10,900 4029 Administrative Overtime - - - - : - 4032 Officer Overtime 407,189 410,000 525,000 430,000 447,200 465,100 4035 CSO Overtime 10,959 10,000 8,500 10,000 10,400 10,900 4050 FICA & Medicare 397,994 430,500 424,400 443,100 460,800 479,300 4051 Police Pension 2,500,000 2,630,000 2,000,000 2,662,500 2,715,800 2,770,200 4054 Unemployment Insurance - - - - : - 4056 IMRF 49,842 51,900 44,000 47,700 49,700 51,700 Sub-Total $8,302,887 $8,739,400 $8,016,000 $8,944,700 $9,249,500 $9,565,700 CONTRACTUAL: 4100 Legal Fees 101,806 113,700 115,000 113,000 113,000 113,000 4110 Training and Tuition 24,843 44,100 35,000 56,700 40,000 40,000 4111 Mileage & Travel 3,022 4,300 3,000 4,000 4,000 4,000 4112 Memberships/Dues/Subscriptions 9,621 11,600 12,200 18,100 18,100 18,100 4125 Software Maintenance 83,787 74,800 47,000 66,500 66,500 66,500 4202 ‘Telephone and Alarms 171,402 190,300 190,300 101,100 101,100 101,100 4211 Printing and Binding 5,469 7,000 5,000 7,000 7,000 7,000 4216 Grounds Maintenance 960 1,100 1,100 1,200 1,400 1,600 4221 DuComm Quarterly 526,434 548,700 530,700 555,600 592,600 632,200 4225 Other Contractual Services 89,857 110,600 110,600 120,000 120,000 120,000 4230 — Graffiti Removal-Contractual 17,420 12,000 12,000 12,000 12,000 12,000 4231 Reception Support 135,180 137,100 134,400 138,000 138,000 138,000 4232 Crossing Guards 35,290 36,000 36,000 36,000 36,000 36,000 4300 IRMA General Insurance 194,365 175,800 180,000 206,500 216,900 227,800 4301 Other Insurance 2,192 15,000 10,000 10,000 10,000 10,000 4423 Radio Equipment Maint. and Repair 14,346 17,800 14,000 17,800 17,800 17,800 4425 Hardware Maintenance 7,506 11,300 11,300 11,300 11,300 11,300 4501 += Postage Meter Rental 1,038 1,000 1,000 1,200 1,200 1,200 4502 Copier Fees 9,931 10,000 7,700 6,700 6,700 6,700 Sub-Total $1,434,469 $1,522,200 $1,456,300 $1,482,700 $1,513,600 $1,564,300 COMMODITIES: 4600 Computer/Office Supplies 3,129 5,400 5,000 5,000 5,000 5,000 4601 Field Equipment 56,517 28,900 28,900 8,000 8,000 8,000 4607 Gas and Oil 75,564 80,000 71,000 76,300 76,300 76,300 4613 Postage 6,562 6,100 6,000 6,000 6,000 6,000 4615 Uniforms and Safety Equipment 60,802 43,700 38,000 78,000 40,000 40,000 4616 Vehicle License Fees 701 1,100 800 1,400 1,400 1,400 4617 First Aid Supplies §22 1,500 1,800 1,900 1,200 1,200 4618 Ammunition and Firearms 32,283 39,600 39,600 52,800 52,000 52,000 4627 Educational Programs 6,730 11,000 11,000 10,000 10,000 10,000 4629 CERT Supplies 3,767 5,000 5,000 5,000 5,000 5,000 4650 Miscellaneous Commodities 15,989 15,100 15,000 14,700 14,800 14,800 Sub-Total $262,565 $237,400 $222,100 $259,100 $219,700 $219,700 CAPITAL OUTLAY: 4804 Vehicles - 144,600 144,600 162,600 187,200 130,000 4806 Other Capital Outlay - 110,500 73,000 - - - Sub-Total $0 $255,100 $217,600 $162,600 $187,200 $130,000 Total|__ $9,999,921 | $10,754,100 | __ $9,912,000 | $10,849,100 | $11,170,000 | $11,479,700 30 ===== PDF PAGE 98 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. POLICE DEPARTMENT Emergency Services and Disaster Agency (ESDA) Description of Major Activities In accordance with the Illinois Emergency Management Act of January 1992, the West Chicago Emergency Services and Disaster Agency (ESDA) exists to prevent, minimize, repair, and alleviate injury or damage resulting from disaster caused by enemy attack, sabotage, or other hostile action, or from natural or man-made disasters. Its primary function continues to be one of support/relief for the West Chicago Police Department. Typically, ESDA provides assistance at major traffic accidents, protects evidence at crime scenes, and protects the public and property in the event of weather-related damage. ESDA volunteers are trained to spot potentially hazardous weather, which may affect the City or western DuPage County. It is part of a multi-county network of weather spotters, providing first-hand information to the DuPage County Office of Emergency Management. This information is used for countywide severe weather alerts, and is passed on to the National Weather Service. Storm spotting also enables ESDA to provide warnings of potentially dangerous weather conditions to the residents of West Chicago. All members of ESDA are required to maintain certification as Severe Weather Spotters. Since 1991, ESDA has maintained an Outdoor Warning Siren System to warn residents of approaching tornados, major emergencies, or the possible threat of an attack on the United States. The current siren system contains seven sirens. With the new telemetry system in place, all sirens are “growl tested” weekly. Sirens are fully tested by DuComm on the first Tuesday of each month. The full test consists of a three-minute steady tone. The growl test activates each siren for approximately one second, and is used to verify that all key components in the siren system are operational. FYE 2020 Program Objectives (1) License and install an ESDA VHF Repeater by September 2020. (2) Obtain Storm Ready status by October 2020. 31 ===== PDF PAGE 99 ===== [Extraction: OCR (rendered-page OCR)] 01-06-14 POLICE Emergency Services and Disaster Agency (ESDA) | Actual Budgeted | Estimated | Proposed | Projected | Projected Expense Item 2018 | 2019 2019 2020 2021 2022 CONTRACTUAL: 4110 — Training and Tuition 80 200 200 200 200 200 4202 Telephone and Alarms §,262 4,200 5,000 3,000 3,000 3,000 4225 Other Contractual Services 5,624 6,400 6,200 6,200 6,200 6,200 4429 Radio Repair : 800 - : : : Sub-Total $10,966 $11,600 $11,400 $9,400 $9,400 $9,400 COMMODITIES: 4600 Computer/Office Supplies - 100 - - - - 4604 = Tools & Equipment 28 300 100 100 100 100 4607 Gas and Oil 611 600 800 800 800 800 4615 Uniforms& Safety Equipment - 10,800 3,000 10,800 800 800 4650 Miscellaneous Commodities 18 200 200 100 100 100 Sub-Total 556 $12,000 $4,100 $11,800 $1,800 $1,800 CAPITAL OUTLAY: 4804 Vehicles - 4,500 4,500 4,500 9,000 9,000 4806 Other Capital Outlay : : : : : : Sub-Total $0 $4,500 $4,500 $4,500 $9,000 $9,000 Total[ $11,522 | $28,100 | $20,000 | $25,700 | $20,200 | $20,200 | 32 ===== PDF PAGE 100 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage PUBLIC WORKS DEPARTMENT Financial Summary 2018 Actual 162,851 Budgeted 2019 154,400 Estimated 2019 181,200 2020 Proposed 179,700 2021 Projected 179,700 | 33 Properties 298,975 406,100 eee | 416,000 432,200 Forestry 88,663 150,000 94,900 158,900 118,600 | Cemeteries 66,119 107,200 78,600 107,200 77,200 Road and Bridge 893,835 1,343,100 | 1,279,200 1,430,300 1,504,400 Maintenance Garage 389,477 407,1 00 | 392,200 451,000 406,200 | Motor Fuel Tax 363,080 1,102,000 981,100 932,000 965,000 TOTAL | $2,263,000] $3,669,900} $3,391,000] $3,675,100} $3,683,300 ===== PDF PAGE 101 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. PUBLIC WORKS DEPARTMENT Performance Report on FYE 2019 Major Program Objectives The City’s long-range Capital Improvement Program (CIP) and five-year Street Improvement Program priority list were updated and presented to the Infrastructure Committee in November 2019. The Infrastructure Committee concurred with staff's recommendations and authorized the City Administrator to include the CIP in the 2020 Proposed Budget. In 2019, engineering consultants and City staff were responsible for design services, bidding, construction oversight, and facilitating completion of the Elm Road Resurfacing Project and the Forest Avenue Resurfacing Project. In addition, significant progress was made on the Washington Street Reconstruction Project; however, the project was not completed in 2019 as originally anticipated due to unforeseen delays associated with coordination and permitting with the Union Pacific Railroad and weather conditions (i.e., rain and early arrival of winter weather conditions). Completion of the Washington Street Reconstruction Project will be a priority in 2020. The City’s Street Division completed asphalt pavement patching and overlays on Arbor Avenue between National Street and Hawthorne Lane, on York Street between Fremont Street and Garden Street, within the Forest Trails and Cornerstone Lakes Subdivisions, and within the Glen Oak Cemetery. Staff spent significant time completing utility permit reviews and assisting the Community Development Department with private development permit review and project inspections. In 2019, staff prepared and submitted two roadway improvement applications for Community Development Block Grant (CDBG) funding. Public watermain improvements related to the Thorntons Gas Station, located at 1330 S. Neltnor Boulevard, were accepted in 2019. Facility Management Division staff continued inspecting, servicing, and maintaining all municipal buildings, all City street lights, and all City-owned properties. A contract extension for custodial services for eight City-owned and maintained facilities was approved by City Council in November 2019 for fiscal year 2020, Security and HVAC improvements at City Hall, and replacement of truck storage area garage doors at 135 W. Grandlake Boulevard, were not completed as planned, but will remain a priority for 2020, Forestry Program objectives continued to focus on the management of the Emerald Ash Borer (EAB) with soil insecticidal treatments being completed in July 2019. Contractual brush pick-up was completed during 2019 by Kramer Tree Specialists, Inc. Removal of dead or dying EAB-infested Ash trees, and other trees, were also completed by City staff; however, the annual Forestry Maintenance Program did not occur in 2019 due to lack of interested bidders. The City’s annual contractual tree planting program was completed in 2019. Maintenance Garage, Cemetery, and Motor Fuel Tax Program objectives were also substantially completed, with the exception of creating a digital map and electronic index of interments, entombments, or inurnments for the two City-owned cemeteries. This objective will be a priority for 2020. 34 ===== PDF PAGE 102 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. PUBLIC WORKS DEPARTMENT Description of Major Activities Administration General public works department overhead expenses are charged to this program, in addition to the solid waste subsidy approved by the City Council in 2006. In 2009, the Kerr-McGee oversight expenses were added to this program. FYE 2020 Program Objectives (1) Research available alternative funding sources for roadway and capital improvement projects and submit appropriate applications for funding by November 2020. (2) Re-evaluate and update the Capital Improvement Program and five-year Street Improvement Program priority list, and present to the Infrastructure Committee for concurrence in November 2020. (3) Accept the public improvements associated with the various private development projects, including, but not limited to, the St. Andrews Estates Subdivision, Pioneer Prairie Subdivision, Prairie Meadows Subdivision, Pioneer Park Improvements, Shoppes of West Chicago (191 W. North Ave.), Gateway Center 1 & 2 (515 & 540 Main St.), Educare (851 Pearl Road), and District 33 Middle School Expansion by December 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Grant Program Applications Submitted 0 2 2 0 Stormwater Permits Issued 26 27 20 20 Acceptance of Public Improvements 2 1 5 5 Full Time Equivalent Positions 0.00 0.00 0.00 0.00 35 ===== PDF PAGE 103 ===== [Extraction: OCR (rendered-page OCR)] PUBLIC WORKS Administration 01-09-10 Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 CONTRACTUAL: 4100 Legal Fees 4,475 1,000 2,500 1,000 1,000 1,000 4110 Training and Tuition - 500 - 500 500 500 4112 Memberships/Dues/Subscriptions 572 900 1,200 900 900 900 4225 Other Contractual Services - - - - - - 4365 Payments to Taxing Bodies 156,046 150,000 175,000 175,000 175,000 175,000 Sub-Total $161,093 $152,400 $178,700 $177,400 $177,400 $177,400 COMMODITIES: 4600 Computer/Office Supplies 1,520 1,500 1,500 1,500 1,500 1,500 4613 Postage 58 100 - 100 100 100 4615 Uniforms& Safety Equipment 170 200 900 500 500 500 4650 Miscellaneous Commodities 11 200 100 200 200 200 Sub-Total $1,758 $2,000 $2,500 $2,300 $2,300 $2,300 Totall $162,851 $154,400 | $181,200 I $179,700 $179,700 $179,700 36 ===== PDF PAGE 104 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. PUBLIC WORKS DEPARTMENT MUNICIPAL PROPERTIES Description of Major Activities The maintenance of all City facilities is performed under the direction of the Public Works Department. The employees’ main responsibilities are the daily upkeep and repair of City Hall, Museum, Police Station, Fleet Maintenance Garage, Water Treatment Plant, Utility Facilities, and the Streets Facility. Buildings and grounds maintenance includes limited painting, light electrical and plumbing repairs, replacement of worn-out parts and other general construction, repair and maintenance work. Major maintenance and repair work is performed by independent contractors, as is the janitorial cleaning of the municipal buildings. FYE 2020 Program Objectives (1) Procure contractual services and complete City Hall Security Improvements by August 2020. (2) Procure contractual services and complete City Hall HVAC Improvements by December 2020. (3) Procure contractual custodial services for eight City-owned and maintained facilities by November 2020 for fiscal year 2021. (4) Replace the truck storage garage doors at 135 W. Grandlake Boulevard with wider garage doors to allow ingress and egress of snow plow trucks with wing plows by November 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Building Safety Inspections 12 12 12 12 Daily Building Inspections 250 250 250 250 Tunnel Inspections 250 250 250 250 Full Time Equivalent Positions 0.94 1.75 1.75 1.75 37 ===== PDF PAGE 105 ===== [Extraction: OCR (rendered-page OCR)] PUBLIC WORKS Municipal Properties 01-09-21 | expense tom | “ore | “zor | “sores | "abo" | “Ste | "eter | Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 46,255 79,300 88,400 81,400 84,700 88,100 4027 Operational - Salary 36,721 74,300 54,000 72,500 75,400 78,500 4029 Overtime 3,622 5,000 5,800 5,000 5,000 5,000 4050 FICA & Medicare 6,407 12,200 11,400 12,200 12,700 13,200 4054 Unemployment Insurance : - - . - “ 4056 IMRF 10,588 19,700 13,800 18,200 18,900 19,700 Sub-Total $103,593 $190,500 $173,400 $189,300 $196,700 $204,500 CONTRACTUAL: 4202 Telephone and Alarms 22,767 22,000 28,000 22,000 22,000 22,000 4203 Heating Gas 8,813 5,000 6,500 7,000 7,000 7,000 4204 = Electric 4,123 5,000 5,000 5,000 5,000 5,000 4216 Grounds Maintenance 3,162 3,600 4,800 5,000 5,300 5,600 4219 Contract Janitorial Service 45,938 43,000 39,700 41,600 43,700 43,700 4225 Other Contractual Services 28,439 40,000 22,600 40,000 40,000 40,000 4300 IRMA General Insurance 14,575 13,200 13,600 15,400 16,400 17,400 4301 Other Insurance 9,458 3,000 11,000 10,000 10,000 10,000 Sub-Total $137,275 $134,800 $131,200 $146,000 $149,400 $150,700 COMMODITIES: 4607 Gas and Oil 4,693 5,000 4,600 5,000 5,000 5,000 4615 Uniforms & Safety Equipment 1,311 3,200 2,000 3,100 2,700 2,700 4650 Miscellaneous Commodities 52,103 60,000 60,000 60,000 60,000 60,000 Sub-Total $58,107 $68,200 $66,600 $68,100 $67,700 $67,700 CAPITAL OUTLAY: 4804 Vehicles - 12,600 12,600 12,600 18,400 18,600 Sub-Total $0 $12,600 $12,600 $12,600 $18,400 $18,600 Total| $298,975 $406,100 $383,800 $416,000 $432,200 | $441,500 38 ===== PDF PAGE 106 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage PUBLIC WORKS DEPARTMENT FORESTRY Description of Major Activities The three services included in this program are: brush collection, emergency tree removals/trimming from storm damage, and hornet nest removals. Each of these programs is handled by an independent contractor and administered by various staff in the Streets Division. The system of removing brush with a mechanized loader and chipping the brush at the contractor's site has resulted in faster brush removal. Completion time is typically less than one week, with no chipping debris left on the streets. The contractual Brush Collection Program is administered over a seven month period (May thru November), with brush collection commencing the first full week of each month. FYE 2020 Program Objectives (1) Monitor parkway Ash Trees for continued signs of Emerald Ash Borer (EAB) infestation, maintain accurate records, update inventory, and update members of the Infrastructure Committee on success of 2019 Insecticidal Treatment Program by November 2020. (2) Complete the tenth year of EAB insecticidal treatment program by July 2020. (3) Procure contractual services and complete the 2020 Tree Planting Program by June 2020. (4) Complete the 2020 Monthly Brush Collection Program by December 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated Proposed Projected Emergency Tree Removals 2 3 6 6 Ash Tree Removals Due to EAB Damage 68 60 45 45 Average Time to Complete Brush Collection (Days) 5 5 5 5 Hornet Nest Removals 3 6 10 10 39 ===== PDF PAGE 107 ===== [Extraction: OCR (rendered-page OCR)] PUBLIC WORKS Forestry 01-09-22 Actual Budgeted Estimated Proposed | Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 CONTRACTUAL: 4200 —_ Legal Notices - 100 - 100 100 100 4214 Brush Pickup 79,975 87,900 87,900 96,800 106,500 117,200 4225 Other Contractual Services 5,169 60,000 5,000 60,000 10,000 10,000 Sub-Total $85,144 $148,000 $92,900 $156,900 $116,600 $127,300 COMMODITIES: 4604 = Tools and Equipment 3,519 2,000 2,000 2,000 2,000 2,000 Sub-Total $3,519 $2,000 $2,000 $2,000 $2,000 $2,000 Total $88,663 l $150,000 | $94,900 | $158,900 $118,600 $129,300 40 ===== PDF PAGE 108 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage PUBLIC WORKS DEPARTMENT CEMETERIES Description of Major Activities The Public Works Department administers and oversees the activities of the two City-owned cemeteries (Glen Oak and Oakwood) that includes the sale of grave sites, interments, ground maintenance activities, records and reports through an independent contractor performing the duties of Cemetery Sexton. FYE 2020 Program Objectives (1) Restore road edges and damaged areas of turf caused by plowing operations, grade and add gravel to Oakwood Cemetery prior to August 2020. (2) Develop a digital map of the two City-owned cemeteries delineating all lots or plots, blocks, sections, avenues, walks, alleys, and paths by December 2020. (3) Create and maintain an index that associates the identity of every deceased person interred, entombed, or inurned with their respective place of internment, entombment, or inurnment as identified on and corresponds with the cemetery map by December 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated Proposed Projected Mowings 28 27 30 30 Seal Coat Roads 0 0 1 0 Weed/Crabgrass Control Applications 3 3 3 3 Interments 25 30 30 30 41 ===== PDF PAGE 109 ===== [Extraction: OCR (rendered-page OCR)] PUBLIC WORKS Cemeteries 01-09-23 Actual | Budgeted | Estimated Proposed Projected | Projected Expense Item 2018 2019 2019 2020 2021 2022 CONTRACTUAL: 4209 —_Interments 16,425 20,000 20,000 20,000 20,000 20,000 4216 Grounds Maintenance 42,303 50,000 50,000 50,000 50,000 50,000 4217 Cemetery Sexton 7,200 7,200 7,200 7,200 7,200 7,200 4225 Other Contractual Services 191 30,000 1,400 30,000 - 5,000 Sub-Total $66,119 $107,200 $78,600 $107,200 $77,200 $82,200 Total $66,119 $107,200 $78,600 $107,200 $77,200 $82,200 42 ===== PDF PAGE 110 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage PUBLIC WORKS DEPARTMENT ROAD & BRIDGE Description of Major Activities Street Division activities not listed elsewhere as their own Program are included in the Road and Bridge Program. Examples of these activities include: sign work, mowing, parkway cleanup, tree trimming/removals, sidewalk repairs, parkway restorations and landscaping, alley work, shoulder gravel, special events, and most service requests. FYE 2020 Program Objectives (1) Complete all pavement re-striping within all school zones by August 2020. (2) Procure contractual services and complete the Forestry Maintenance Program by May 2020. (3) Continue storm structure and sewer line cleaning as part of a seven-year cycle, tracking progress, compliance and effectiveness through December 2020. (4) Track and record all street sweeping operations, documenting locations, dates swept, material picked up, personnel, manhours, and equipment used through December 2020. | 2018 | 2019 2020 2021 Ongoing Activity Measures Actual Estimated Proposed | Projected Special Events Handled 8 8 9 9 Service Requests Fulfilled 131 150 200 200 Mowing Operations Completed 26 28 30 30 Full Time Equivalent Positions 8.75 8.69 8.69 8.69 43 ===== PDF PAGE 111 ===== [Extraction: OCR (rendered-page OCR)] PUBLIC WORKS Road & Bridge 01-09-24 | Actual Budgeted | Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 108,262 132,800 112,800 136,000 141,500 147,200 4027 Operational - Salary 441,814 459,700 418,300 504,100 524,300 545,300 4029 Overtime 52,282 45,500 56,100 50,000 50,000 60,000 4050 FICA & Medicare 45,736 48,900 45,000 52,800 54,800 66,900 4054 Unemployment Insurance - - - - - - 4056 IMRF 74,143 79,200 55,100 79,000 81,900 85,000 Sub-Total $722,236 $766,100 $687,300 $821,900 $852,500 $884,400 CONTRACTUAL: 4108 Pre-Employment Exams 415 500 600 500 500 500 4110 Training and Tuition 1,870 2,000 3,800 2,000 2,000 2,000 4112 |Memberships/Dues/Subscriptions 330 400 400 400 400 400 4202 Telephone and Alarms 29,811 25,000 30,900 25,000 25,000 25,000 4225 Other Contractual Services 1,625 5,000 3,000 5,000 5,000 5,000 4300 IRMA General Insurance 31,585 28,600 29,400 33,600 35,300 37,100 4301 Other Insurance 9,010 8,000 8,000 6,000 6,000 6,000 Sub-Total $74,646 $69,500 $76,100 $72,500 $74,200 $76,000 COMMODITIES: 4600 Computer/Office Supplies 1,305 2,000 2,000 2,000 2,000 2,000 4604 Tools and Equipment 7,055 5,500 5,500 5,500 5,500 5,500 4607 Gas and Oil 64,484 50,000 58,000 60,000 60,000 60,000 4615 Uniforms & Safety Equipment 6,246 11,300 11,600 9,400 8,400 8,400 4650 Miscellaneous Commodities 17,863 15,000 15,000 15,000 15,000 15,000 Sub-Total $96,952 $83,800 $92,100 $91,900 $90,900 $90,900 CAPITAL OUTLAY: 4804 Vehicles - 423,700 423,700 444,000 486,800 447,500 Sub-Total $0 $423,700 $423,700 $444,000 $486,800 $447,500 Total $1,430,300 | $1,504,400 | $4 498,800 ] 44 ===== PDF PAGE 112 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage PUBLIC WORKS DEPARTMENT MAINTENANCE GARAGE Description of Major Activities The mission of the municipal garage is to institute and continuously improve its preventative maintenance program which minimizes the occurrence of costly emergency vehicle, truck and equipment breakdowns, and prevents prolonged fleet downtime, thereby maintaining the timely delivery of municipal services to City residents. User departments are considered consumers of fleet maintenance services and charged a user fee based on their historical usage pattern to fund capital equipment purchases, depreciation expenses and general overhead (see Capital Equipment Replacement Fund). FYE 2020 Program Objectives (1) Inspect and assess the condition of each vehicle and piece of equipment within the municipal fleet and update the Capital Equipment Replacement Schedule by November 2020. (2) Complete all required safety lane inspections by December 2020. (3) During off seasons (i.e., winter for mowing and forestry equipment, summer for snow plowing equipment), inspect all equipment, including small engine equipment, and complete needed repairs prior to start of 2020 seasonal needs (i.e., prior to May 2020 for mowing and forestry equipment, and prior to November 2020 for snow plowing equipment). 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated Proposed Projected Preventative Maintenance Evaluations 246 250 250 250 Vehicle & Equipment Repairs Completed 1045 1270 1270 1270 Safety Lane Inspections 60 60 60 60 Full Time Equivalent Positions 1.50 1.50 1.50 1.50 45 ===== PDF PAGE 113 ===== [Extraction: OCR (rendered-page OCR)] PUBLIC WORKS Maintenance Garage 01-09-25 | Actual Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4027 Operational - Salary 97,330 99,500 94,400 102,700 106,900 111,200 4029 Overtime 17,160 10,000 20,700 20,000 20,000 20,000 4050 FICA & Medicare 8,772 8,400 8,800 9,400 9,800 10,100 4056 IMRF 14,129 13,600 10,900 14,100 14,600 15,100 Sub-Total $137,391 $131,500 $134,800 $146,200 $151,300 $156,400 CONTRACTUAL: 4110 Training and Tuition - 1,000 1,000 1,000 1,000 1,000 4202 Telephone and Alarms 2,548 3,000 3,000 3,000 3,000 3,000 4225 Other Contractual Services - - - - - - 4300 IRMA General Insurance 4,860 4,400 4,600 5,200 5,500 5,800 4400 Vehicle Repair 38,296 40,000 40,000 40,000 40,000 40,000 Sub-Total $45,704 $48,400 $48,600 $49,200 $49,500 $49,800 COMMODITIES: 4603 Parts for Vehicles 180,501 150,000 175,000 175,000 175,000 175,000 4604 Tools and Equipment 16,122 66,000 26,000 70,000 20,000 20,000 4607 Gas and Oil 1,652 1,500 1,200 1,500 1,500 1,500 4615 Uniforms & Safety Equipment 630 2,700 2,100 2,100 1,900 1,900 4650 Miscellaneous Commodities 7,476 7,000 4,500 7,000 7,000 7,000 Sub-Total $206,381 $227,200 $208,800 $255,600 $205,400 $205,400 Total $411,600 46 ===== PDF PAGE 114 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. PUBLIC WORKS DEPARTMENT MOTOR FUEL TAX Description of Major Activities Right-of-way maintenance operations not listed elsewhere as their own program are included in the Motor Fuel Tax Program. Examples of these activities include: electricity charges for street lights and traffic signals, refuse disposal, and a portion of the various street improvement programs. FYE 2020 Program Objectives (1) Procure contractual services and complete the various planned roadway resurfacing projects by November 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated Proposed Projected # of Snow Operation Call-outs 32 25 25 25 # of Days Street Sweeping 97 127 150 150 Cubic Yards of Debris Swept Up 1,500 1,700 2,000 2,000 # of Days Spent Performing Street Overlays/Pothole Patching 57 80 50 50 Full Time Equivalent Positions 0.00 0.00 0.00 0.00 47 ===== PDF PAGE 115 ===== [Extraction: OCR (rendered-page OCR)] 01-09-26 PUBLIC WORKS Motor Fuel Tax Budgeted | Estimated Proposed Expense Item 2018 2019 2019 2020 CONTRACTUAL: 4204 Electric 134,350 130,000 130,000 130,000 4210 Refuse Disposal 46,111 45,000 46,200 45,000 4226 Traffic Signal Maintenance - - - - 4227 Street Light Maintenance : - : = 4412 Street Light Materials - - : - Sub-Total $180,462 $175,000 $176,200 $175,000 COMMODITIES: 4609 Street Patch Materials : . ” . 4610 Street Paint - - - - 4611 Ice Control Materials - - - - 4639 Parts-Mains - - - - 4670 Rock Salt 87,287 - - - 4671 Bit Patch - Cold - - - - 4672 Bit Patch - Hot . : a i 4807 Street Improvements 95,331 927,000 804,900 757,000 Sub-Total $182,618 $927,000 $804,900 $757,000 Total{___ $363,080 [$1,102,000 | | Projected 2021 130,000 45,000 $175,000 790,000 $790,000 Projected 2022 130,000 45,000 $175,000 826,300 $826,300 $981,100 $932,000 $965,000 | $1,001,300 48 ===== PDF PAGE 116 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. COMMUNITY DEVELOPMENT DEPARTMENT Financial Summary 2018 2019 2019 2020 2021 Program Actual Budgeted _ Estimated Proposed Projected Planning, Engineering & Economic Dev. 389,895 474,000 396,200 566,000 583,600 Building & Code | Enforcement 720,975 705,800 738,700 751,400 749,500 Special Events and City Museum 180,509 171,200 | 173,200 182,100 181,300 TOTAL $1,291,379 | $1,351,000) $1,308,100) $1,499,500| $1,514,400 49 ===== PDF PAGE 117 ===== [Extraction: OCR (rendered-page OCR)] City of Weot Chicaga COMMUNITY DEVELOPMENT DEPARTMENT Performance Report on FYE 2019 Major Program Objectives Planning. Hired and mentored new City Planner beginning March 1. The City Planner completed a memo on potential downtown zoning amendment options given the Central Main Street Redevelopment Plan Update and the developer proposal under consideration. The City Planner also prepared a memo on the North and Neltnor area given the retail market study completed for that area. The City Planner took on the Pace bus and the Complete Census programs. Building / Code Enforcement. Meetings were held to consider revisions to the Rental Registration Program, ultimately resulting in a lower base fee, coupled with a variety of incentives. The Code Enforcement Ask-First Policy resulted in gaining compliance with fewer NTAs required. Special Events. Held several meetings to consider improvements regarding Special Events. Clarified need for a separate Temporary Use application and the type of event to which this would apply. Established new tent permit review process. Economic Development. Data collection was completed for inclusion in an economic development plan. Museum. Museum staff completed and uploaded a third thematic tour. They completed archiving 50% of the collection backlog. Museum staff will purchase two outdoor history display boards in November for placement next year. Miscellaneous. Small Cell Antenna Ordinance and an Agreement Template were drafted by a consultant. The Ordinance was taken for Council approval in December. Also, an agreement for waste collection for the buildings that back up to Turner Court was negotiated and the interrupted service, which had been handled privately, was resumed as a public service. 50 ===== PDF PAGE 118 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage COMMUNITY DEVELOPMENT DEPARTMENT Planning, Engineering & Economic Development Description of Major Activities This Program is responsible for development within the City, and includes business attraction and retention, short and long range planning, historic preservation, and engineering. As part of this program, staff also recommends revisions to the comprehensive plan, zoning and subdivision regulations, and the City Code to help improve the quality of development within the City and stay competitive with other communities by improving standards and clarifying the process. Staff guides developers through the review process by conducting development review meetings when appropriate, explaining code requirements, reviewing plan submittals and proactively contacting developers to discuss issues that may arise. FYE 2020 Program Objectives (1) Prepare an RFP for consulting services for a Master Plan update and select one by July 1, 2020, and then begin long-range planning process. (2) Complete internally the Economic Development Plan by April 1, 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Review Plan Commission Applications 28 23 25 20 Review Commercial and Industrial 377 365 350 350 Building Permit Applications Certificates of Appropriateness 21 19 20 20 Reviewed Meetings with Potential Developers 90 75 75 75 Review Residential Permit Applications 3 3 3 3 (new homes) Full Time Equivalent Positions 3.25 3.25 3.75 3.75 51 ===== PDF PAGE 119 ===== [Extraction: OCR (rendered-page OCR)] COMMUNITY DEVELOPMENT Planning, Engineering & Economic Development 01-10-28 Actual Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4016 Commissions - Salary 638 1,000 500 1,000 1,000 800 4020 Administrative - Salary 254,293 314,000 246,600 356,000 370,300 385,200 4029 Overtime - - - - - - 4050 FICA & Medicare 18,717 24,100 19,000 27,400 28,500 29,600 4056 IMRF 31,024 39,000 28,300 40,800 42,400 44,100 Sub-Total $304,671 $378,100 $294,400 $425,200 $442,200 $459,700 CONTRACTUAL: 4100 Legal Fees 25,497 15,000 40,900 30,000 30,000 30,000 4110 Training and Tuition 3,010 6,000 800 4,500 4,500 4,500 4112 Memberships/Dues/Subscriptions 2,618 3,000 2,700 3,000 3,000 3,000 4125 Software Maintenance 3,735 3,700 3,800 3,800 4,000 4,200 4200 —_ Legal Notices 4,160 4,000 1,200 3,000 3,000 3,000 4202 ‘Telephone and Alarms 16,523 17,200 18,000 15,000 15,000 15,000 4211 Printing & Binding 793 1,200 700 700 700 700 4223 Legal Reporter Fees 9,103 8,500 6,600 8,000 8,000 8,000 4225 Other Contractual Services 9,942 25,000 22,900 65,000 65,000 10,000 4300 IRMA General Insurance 1,605 1,500 1,600 1,800 2,000 2,200 Sub-Total $76,985 $85,100 $99,200 $134,800 $135,200 $80,600 COMMODITIES: 4600 Computer/Office Supplies 2,315 2,500 2,000 2,500 2,700 3,000 4602 Maps and Plats 546 800 100 500 500 500 4613 Postage 144 500 500 500 500 500 4700 Prospect Development 371 5,000 - 1,000 1,000 1,000 4720 Other Charges 178 1,000 - 500 600 500 Sub-Total $3,554 $9,800 $2,600 $5,000 $5,200 $5,500 CAPITAL OUTLAY: 4802 Office Equipment 4,685 1,000 - 1,000 1,000 1,000 Sub-Total $4,685 $1,000 $0 $1,000 $1,000 $1,000 Total $389,895 $474,000 $396,200 $566,000 $583,600 $546,800 52 ===== PDF PAGE 120 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage COMMUNITY DEVELOPMENT DEPARTMENT Building & Code Enforcement Description of Major Activities The Building and Code Enforcement Program includes reviewing all building permit applications; conducting building, change of occupancy, overcrowding and rental inspections; investigating code violation complaints and proactively pursuing property maintenance violations by conducting routine inspections throughout the community. The code enforcement function includes issuing correction notices, inspecting for compliance, issuing "P" tickets for minor offenses, issuing Notice to Appear citations into the City's Administrative Adjudication process for more severe cases and tracking the status of all violations, citations, liens and fines. Staff also tracks temporary occupancy permits, letters of intent, letters of credit and stormwater deposits to ensure that construction is completed. Staff also proposes local amendments to the adopted national codes to improve the safety, image and appearance of the community. FYE 2020 Program Objectives (1) Complete succession planning. Initiate hiring process for Assistant Director/Building Official in March 2020 to have on board by June 2020 to provide a month-long overlap. This scenario may lag depending on the actual retirement date in 2020 of the Assistant Community Development Director / Building Official. (2) Work to assure a smooth transition with the new Assistant Community Development Director / Building Official by August 2020. _ 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Building Permit Applications 1352 1315 1300 1300 Change of Occupancy Inspections 760 635 600 600 Overcrowding Investigations 9 16 10 10 Rental Inspections 1306 1290 1300 1250 Full Time Equivalent Positions 1.00 1.00 1.25 1.25 53 ===== PDF PAGE 121 ===== [Extraction: OCR (rendered-page OCR)] COMMUNITY DEVELOPMENT Building & Code Enforcement 01-10-29 | Actual | Budgeted | Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 99,498 97,600 95,000 133,500 131,100 136,400 4029 Overtime - - - - - - 4050 FICA & Medicare 7,484 7,500 7,300 10,300 10,100 10,500 4056 IMRF 12,278 12,200 10,900 15,300 15,000 15,700 Sub-Total $119,260 $117,300 $113,200 $159,100 $156,200 $162,600 CONTRACTUAL: 4100 Legal Fees 58,211 40,000 47,000 40,000 40,000 40,000 4110 Training and Tuition 500 600 - 300 600 700 4112 Memberships/Dues/Subscriptions 135 400 200 400 500 500 4113 Enforcement and Inspections 345,000 345,000 345,000 345,000 355,400 366,100 4115 Bond/Deposit Refunds - - - - - - 4120 Plan Review 136,503 135,000 167,000 150,000 140,000 144,000 4125 Software Maintenance 7,264 8,500 7,500 8,000 8,000 8,000 4200 Legal Notices - 200 - 200 200 200 4202 Telephone and Alarms 29,543 25,000 31,600 25,000 25,000 25,000 4205 Weed Cutting 2,390 4,000 4,600 4,000 4,000 4,000 4211 Printing and Binding 2,396 3,000 2,500 2,500 2,500 2,500 4222 Filing Fees 2,554 3,000 2,600 3,000 3,000 3,000 4224 Microfiching 6,380 7,500 6,500 7,000 7,000 7,000 4300 IRMA General Insurance 1,605 1,500 1,600 1,800 1,800 1,900 4301 Other Insurance 711 - 2,500 : : - Sub-Total $593,194 $573,700 $618,600 $587,200 $588,000 $602,900 COMMODITIES: 4600 Office Supplies 265 2,500 100 100 100 100 4607 Gas and Oil 548 1,800 600 1,000 1,000 1,000 4613 Postage - 300 300 300 300 300 4615 Uniforms & Safety Equipment - 300 . 300 300 300 4650 Miscellaneous Commodities 324 500 - 500 500 500 4720 Other Charges : 500 = 200 200 200 Sub-Total $1,136 $5,900 $1,000 $2,400 $2,400 $2,400 CAPITAL OUTLAY: 4802 Office Equipment 7,385 7,500 4,500 1,300 1,300 300 4804 Vehicles - 1,400 1,400 1,400 1,600 5,300 Sub-Total $7,385 $8,900 $5,900 $2,700 $2,900 $5,600 Total $720,975 $705,800 $738,700 | $751,400 | $749,500 $773,500 54 ===== PDF PAGE 122 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. COMMUNITY DEVELOPMENT DEPARTMENT Special Events and City Museum Description of Major Activities The Museum functions as an educational facility as well as a cultural resource center for the community by promoting the City and its rich history through a variety of outreach programs, changing exhibits, tours, publications and special events. These opportunities are designed for a wide range of audiences. The Museum also collects, stores and conserves two and three- dimensional artifacts representing the collective history of this community and its residents. It maintains extensive local history research files and reference library for use by the community. Special Events is located in the CD Department and has primary responsibility for several city- sponsored festivals and some coordination duties for other events. FY 2020 Program Objectives (1) Install all five outdoor history display boards by December 2020. (2) All offsite storage should be digitized by December 2020. (3) Update local history curriculum for school districts, 15 school elementary school programs and four high school programs by December 2020. (4) Continue to seek efficiencies in Special Events throughout year. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated Proposed Projected Program & Museum Attendance 4,050 5,000 4,500 5,000 Information Requests 123 125 130 135 Volunteer Hours 445 500 500 550 Donations Received (lots)* 11 14 16 15 Exhibits/Programs/Events 62 65 70 75 Full Time Equivalent Positions 0.50 0.50 0.50 0.50 (*each lot may contain numerous items) 55 ===== PDF PAGE 123 ===== [Extraction: OCR (rendered-page OCR)] COMMUNITY DEVELOPMENT SPECIAL EVENTS AND CITY MUSEUM 01-10-30 Actual Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 33,000 33,500 33,300 35,500 37,000 38,500 4050 FICA & Medicare 2,483 2,600 2,600 2,800 2,900 3,000 4056 IMRF 4,072 4,500 4,500 4,100 4,300 4,500 Sub-Total $39,555 $40,600 $40,400 $42,400 $44,200 $46,000 CONTRACTUAL: 4202 ‘Telephone and Alarms 18,947 19,000 21,200 17,000 17,000 17,000 4225 Other Contractrual Services 45,186 44,100 44,100 44,100 46,300 46,300 4300 IRMA General Insurance 1,605 1,500 1,600 1,800 1,800 1,900 4502 Copier Lease 962 1,000 900 1,000 1,100 1,200 Sub-Total $66,699 $65,600 $67,800 $63,900 $66,200 $66,400 COMMODITIES: 4680 Special Events 74,254 65,000 65,000 75,800 70,900 146,000 Sub-Total $74,254 $65,000 $65,000 $75,800 $70,900 $146,000 Total $180,509 $171,200 $173,200 $182,100 $181,300 $258,400 56 ===== PDF PAGE 124 ===== [Extraction: OCR (rendered-page OCR)] 04-00 City of West Chicago CAPITAL EQUIPMENT REPLACEMENT FUND PROJECTED REVENUE 2018 Actual 2019 Budgeted 2019 Estimated 2020 Proposed 2021 Projected 371000 Interest 416 387500 Asset Sales 200 400 800 400 32,000 389000 Miscellaneous 19,603 3,000 | 390000 Transfers In 278,100 896,500 TOTAL $298,319 $896,900 57 896,500 953,800 1,043,200 $932,300 $954,200 $1,043,600 ===== PDF PAGE 125 ===== [Extraction: OCR (rendered-page OCR)] -Page Jntentionally Left Blank- 58 ===== PDF PAGE 126 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage CAPITAL EQUIPMENT REPLACEMENT FUND Financial Summary 2018 2019 2019 2020 2021 Program Actual Budgeted Estimated Proposed Projected Operations 633,111 1,671,300 | 255,600 | 1,641,300 | 503,700 TOTAL $633,111 | $1,671,300 $255,600 | $1,641,300 $503,700 59 ===== PDF PAGE 127 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage CAPITAL EQUIPMENT REPLACEMENT FUND Performance Report on FYE 2019 Major Program Objectives An updated ten-year vehicle and equipment purchase plan was developed during the year. All vehicles were identified and evaluated as to current condition and useful life expectancy. During the budgeting process, staff identified vehicles, which were no longer serviceable. Needed, budgeted vehicles and equipment were replaced either through the bidding process or participation in the State of Illinois Joint Purchasing Program, the Suburban Purchasing Cooperative (SPC) Joint Purchasing Program, the National Joint Powers Alliance (NJPA) joint purchasing program, or other local joint purchasing opportunities. Surplus vehicles were sold through public auctions or trade in. The ten-year plan will receive annual scrutiny so that the City can more closely schedule major vehicle replacements in relation to available resources. 60 ===== PDF PAGE 128 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage CAPITAL EQUIPMENT REPLACEMENT FUND Description of Major Activities These elements provide for the scheduled replacement of existing vehicles and equipment for all City departments. Funds for the replacement come from annual depreciation contributions charged to the department to which the vehicle or equipment is assigned. FYE 2020 Program Objectives (1) Purchase vehicles and/or equipment in accordance with City policies on the Vehicle and Equipment Replacement Plan by December 2020. (2) Dispose of surplus vehicles and equipment through sale, trade or auction by December 2020. (3) Update the ten-year Vehicle and Equipment Replacement Plan by December 2020. ; ; 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed Projected Vehicles and Equipment Replaced/Purchased 5 27 11 15: 61 ===== PDF PAGE 129 ===== [Extraction: OCR (rendered-page OCR)] CAPITAL EQUIPMENT REPLACEMENT FUND OPERATIONS 04-34-39 Actual nae | Estimated | Proposed | Projected | Projected Expense Item 2018 2019 2019 2020 2021 2022 CAPITAL OUTLAY: 4804 Vehicles 633,111 1,671,300 255,600 1,641,300 503,700 1,346,100 Sub-Total $633,111 $1,671,300 $255,600 $1,641,300 $503,700 $1,346,100 Total[ $633,111] $1,671,300] $255,600] $1,641,300] $503,700] $1,346,100] 62 ===== PDF PAGE 130 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicago SEWER FUND Projected Revenue 05-00 311100 Property Tax 2018 Actual 2019 Budgeted 2019 Estimated 2020 Proposed 9,046 9,000 331000 Sewer Services 3,025,259 5,300,000 9,000 9,000 2021 Projected 9,000 5,355,000 5,300,000 5,300,000 342000 Sewer Connection Fees 81,490 25,000 54,000 25,000 25,000 364000 Recapture Fees 535 0 0 0 371000 Interest 3,737 1,000 63 386000 | Other Reimbursements 25,940 38,600 105,4000 40,600 42,600 Health Insurance 386100 | Contributions 36,561 33,000 33,000 33,000 33,000 {+ IRMA/IPBC Revenue 386500 | Adjustment 47,185 0) 0) 0 0 398000 | Contributed Assets 276,937 0) 0 0 0) TOTAL $3,506,690 | $5,406,600 | $5,557,400 | $5,408,600 | $5,410,600 ===== PDF PAGE 131 ===== [Extraction: OCR (rendered-page OCR)] -Jage Jntentionally Left Blank- 64 ===== PDF PAGE 132 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. SEWER FUND Financial Summary 2018 2019 2019 2020 2021 | Program Actual Budgeted Estimated Proposed Projected 12,009 | Sanitary Collection 2,974,798 Treatment and Sanitary Collection** 2,942,733 | 12,360,100} 9,445,400 8,163,000 $5,929,540 | $12,384,100 | $9,457,600 | $8,226,800 ** 2018 include the operating and capital expenses associated with the WWTP, which become associated with the WC/WWA as of January 1, 2019. 65 ===== PDF PAGE 133 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. SEWER FUND Performance Report on FYE 2019 Major Program Objectives The West Chicago/Winfield Wastewater Authority Regional Wastewater Treatment Plant (WWTP) treated a total of 2.286 billion gallons (an average of 6.27 MGD) in 2018 with nearly 2.571 billion gallons (an average of 7.05 MGD) estimated for 2019. No excursions of the City’s National Pollutant Discharge Elimination System (NPDES) permit was reported in 2018 with 1 permit excursions estimated for 2019. As a result of the Pre-Treatment Program, the City issued 54 industrial user violation notices in 2018 with 6 violation notices estimated for 2019. The long-term Capital Improvement Plan for the WWTP was re-evaluated and revised in October 2019 and such will be used to replace/upgrade critical operational equipment at the WWTP over the next ten years. Contractual design-build services to replace/upgrade the WWTP SCADA system was completed in September 2019. Construction services associated with the replacement of Sanitary Lift Station #1 (Aspen Ridge Apartments) were completed in November 2019. Contractual services to replace/upgrade the Sanitary Lift Station SCADA system were procured in October 2019; the project is anticipated to be completed in December 2019. Construction associated with the replacement of Sanitary Lift Station #5 (Burger King) and its associated forcemain was delayed until 2020; however, emergency repairs were made to the forcemain in October 2019. Inflow and infiltration (1&l) reduction efforts for the City's sanitary collection system were also delayed in 2019; the program will resume in 2020 and will continue over the next several years. 66 ===== PDF PAGE 134 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage SPECIAL SERVICE AREA #2 Description of Major Activities Personnel from the Utility Division are responsible for the operation, maintenance and repair of the pumping facility. The pumps receive preventative maintenance and repairs as needed throughout the year. The station was constructed in 1984, the pumps were overhauled in 1998, and no service interruptions have occurred during the budget period. FYE 2020 Program Objectives (1) Clean and inspect the storm sewer and overland drainage conveyance system to the pumping facility weekly during the months of May through November, monthly December through April. (2) Perform weekly preventative maintenance operations of the stormwater lift station, including monthly cleaning of stormwater intake and pump station outlet, during 2020. (3) Procure contractual services to replace/upgrade the control cabinet at Stormwater Lift Station #8 using existing control cabinet to be removed from Sanitary Lift Station #1 by December 2020. (4) Repair/replace Stormwater Lift Station #8’s outfall pipe, including necessary ditch grading and restoration, by October 2020. | 2018 | 2019 | 2020 2021 Ongoing Activity Measures Actual Estimated Proposed Projected Station Monitoring 365 365 365 365 Grounds Maintenance 28 27 30 30 Full Time Equivalent Positions 0.06 0.06 0.06 0.06 67 ===== PDF PAGE 135 ===== [Extraction: OCR (rendered-page OCR)] 05-34-40 Expense Item SPECIAL SERVICE AREA #2 OPERATION AND MAINTENANCE SALARY & WAGES: 4027 Operational - Salary 4029 Overtime 4050 FICA & Medicare 4056 IMRF CONTRACTUAL: 4204 Electric 4216 Grounds Maintenance CAPITAL OUTLAY: 4806 Other Capital Outlay Budgeted Proposed | Projected | Projected 2018 2019 2019 2020 2021 2022 5,346 5,200 4,700 5,000 5,300 5,600 149 200 100 200 200 200 422 500 400 400 500 500 678 700 500 600 700 700 Sub-Total $6,595 $6,600 $5,700 $6,200 $6,700 $7,000 3,464 5,000 4,100 5,000 5,000 5,000 1,950 2,400 2,400 2,600 2,800 3,000 Sub-Total $5,414 $7,400 $6,500 $7,600 $7,800 $8,000 : 10,000 : 50,000 : - Sub-Total $0 $10,000 $0 $50,000 $0 $0 Total[ $12,009 $24,000 $12,200[ $63,800 $14,500] $15,000 68 ===== PDF PAGE 136 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage SEWER FUND Treatment and Sanitary Collection Description of Major Activities The Sanitary Collection program covers all expenditures associated with the routine operation and maintenance of the entire sanitary sewer collection system, the City’s fifteen sewer lift stations and sewer lift station force mains. Program personnel provide comprehensive maintenance and operational oversight to these facilities and associated infrastructure to assure a safe reliable sewage handling and conveyance system for the businesses and residents of West Chicago. FYE 2020 Program Objectives (1) Continue with the Citywide Inflow and Infiltration Reduction Program by procuring contractual services for the 2020 Sanitary Sewer Evaluation Survey, and needed inflow and infiltration repairs/upgrades within the sanitary collection system, by July 2020. (2) Procure contractual services and replace the Emergency Backup Generators at Sanitary Lift Station #9 (Powis Road) by August 2020. (3) Procure contractual services and complete construction associated with the replacement of Sanitary Lift Station #5 (Burger King) and its associated forcemain by December 2020. a | 2018 | 2019 2020 2021 Ongoing Activity Measures Actual | Estimated | Proposed | Projected Lift Station Alarm Calls 116 200 200 200 Lift Station Overtime Hours 117 134 75 50 Sanitary Sewer Service Calls 45 15 20 20 Sanitary Sewer Main Back-ups 0 1 0 0 Sanitary Service Lines Repaired 4 1 5 5 Sanitary Mains Repaired 5 4 5 5 Full Time Equivalent Positions 16.31 16.44 16.44 16.44 69 ===== PDF PAGE 137 ===== [Extraction: OCR (rendered-page OCR)] SEWER FUND TREATMENT AND SANITARY COLLECTION 05-34-43 Actual Budgeted | Estimated Proposed | Projected | Projected | Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 583,124 579,400 610,300 §82,300 611,500 642,100 4027 Operational - Salary 620,077 666,900 542,200 611,800 642,400 674,600 4029 Overtime 56,465 40,000 60,400 50,000 50,000 50,000 4050 FICA & Medicare 93,353 98,500 91,400 95,200 99,800 104,600 4052 1.C.M.A.-R.C. 6,607 7,000 6,800 6,900 7,300 7,700 4053 Health/Dental/Life Insurance 394,410 428,200 426,300 - : - 4054 Unemployment Insurance 3,613 - - - : : 4056 IMRF 158,611 159,700 112,800 142,400 149,200 156,400 4057 Opeb Pension 10,148 : - : - : Sub-Total $1,926,408 $1,979,700 $1,850,200 $1,488,600 $1,560,200 $1,635,400 CONTRACTUAL: 4100 Legal Fees 3,736 15,000 11,500 15,000 15,000 15,000 4101 Auditing Fees 3,900 7,200 6,800 7,400 7,600 7,800 4102 JULIE System 1,938 2,500 1,800 2,200 2,300 2,400 4105 Consultants - 2,000 50,600 100,000 100,000 100,000 4110 Training and Tuition 643 6,000 6,000 6,000 6,000 6,000 4125 Software Maintenance 11,260 12,000 11,200 12,000 12,000 12,000 4202 ‘Telephone and Alarms 47,821 50,000 50,800 20,400 20,400 20,400 4203 Heating Gas 6,315 6,000 §,500 6,000 6,000 6,000 4204 Electric 47,582 50,000 43,800 50,000 50,000 50,000 4211 Printing & Binding - - 300 - . . 4216 Grounds Maintenance 3,107 3,700 3,700 3,900 4,100 4,400 4225 Other Contractual Services 54,544 150,000 26,600 250,000 125,000 125,000 4235 WCW Wastewater Authority - 5,368,700 4,774,200 2,900,000 3,000,000 3,000,000 4300 IRMA General Insurance 58,310 87,900 91,400 103,400 111,700 120,700 4400 Vehicle Repair 8,379 10,000 7,000 10,000 10,000 10,000 4402 _Lift Station Repair 60,332 156,200 151,000 105,000 75,000 25,000 4410 Sewer Main Repair 507,870 1,247,100 291,200 875,000 875,000 875,000 4501 +Postage Meter Rental 1,352 1,400 1,400 1,400 1,400 1,400 4502 Copier Fees 463 2,500 200 §00 500 500 Sub-Total $817,553 $7,178,200 $5,535,000 $4,468,200 $4,422,000 $4,381,600 COMMODITIES: 4600 Computer/Office Supplies 4,927 5,000 §,000 5,000 5,000 5,000 4603 Parts for Vehicles 11,129 15,000 33,500 25,000 25,000 25,000 4604 Tools and Equipment 13,042 20,000 11,000 12,000 12,000 12,000 4607 Gas and Oil 12,777 15,000 11,300 15,000 15,000 15,000 4613 Postage 2,100 3,000 2,000 2,000 2,000 2,000 4626 Chemicals 1,499 2,500 1,500 1,500 1,500 1,500 4630 ‘Parts - Lift Stations 10,620 25,000 12,000 25,000 25,000 25,000 4638 Trench Backfill Material 4,630 5,000 3,000 5,000 §,000 §,000 4639 Parts - Mains 1,491 3,000 4,000 3,000 3,000 3,000 4650 Miscellaneous Commodities 9,097 8,000 8,000 8,000 8,000 8,000 4702 Bank Charges 13,426 13,500 11,400 13,500 13,500 13,500 Sub-Total $84,737 $115,000 $102,700 $115,000 $115,000 $115,000 CAPITAL OUTLAY: 4804 Vehicles 146,100 177,700 177,700 196,200 198,000 193,100 4806 Other Capital Outlay - 2,909,500 1,779,800 1,895,000 460,000 195,000 4900 Transfers Out : : : : : . Sub-Total $146,100 $3,087,200 $1,957,500 $2,091,200 $658,000 $388,100 Total $2,974,798 $12,360,100 $9,445,400 | 70 $8,163,000 [ $6,755,200 $6,520,100 | ===== PDF PAGE 138 ===== [Extraction: OCR (rendered-page OCR)] LL AVY OMEN! PRUORAW “| ACTUAL PROPOSED | ESTIMATED | PROPOSED | PROPOSED | PROPOSED | PROPOSED PROPOSED 5 Year Total CAPITAL EXPENDITURES (FYE) 2019 2019 2020 2021 2022 2023 2024 (2019 thru 2023) COLLECTION SYSTEM IMPROVEMENTS, 05-34-43-4806 Forest Trails Lift Station (LS#1 1) Replacement - Engr. 70,000} 70,000 Forest Trails Lift Station (LS#11) Replacement - Constr. 500,000 500,000 Forest Trails Lift Station (LS#11) Replacement - Engr. Inspect. _ 50,000. | = Aspen Ridge Lift Station (LS#1) Replacement - Engr. Inspect. | = Burger King Lift Station (LS#5) & Forcemain Replacement - Engr. 45,000 King Lift Station (LS#5) & Forcemain Replacement - Constr. 1,500,000 Burger King Lift Station (LS#5) & Forcemain Replacement - Engr. Inspect. 150,000 Powis Road Lift Station (LS#9) Replacement - Engr. 70,000) 70,000 Powis Road Lift Station (LS#9) Replacement - Constr. =I = Powis Road Lift Station (LS#9) Replacement - Engr. Inspect. = Joliet Street Lift Station (LS#4) - Protection Measures and Pavement Improvements 125,000 Conte Parkway Sanitary Sewer Improvements - (Reimbursable to Developer) 360,000) 360,000 Driveway and parking lot replacement - 1300 W. Hawthome Ln - San Equipment Storage Facility 100,000 Emergency Backup Generator Replacement Project - Sanitary Lift Station #9 & #11 100,000 200,000 05-34-43-4806 SUB-TOTAL $2,909,500) $1,895,000) $460,000 $195,000 $550,000 $3,170,000 WASTEWATER TREATMENT PLANT EQUIPMENT. REPLACEMENT, 05-34-45-4806 Headworks - Influent Pump Rehabilitation 31,000 31,800 62,800 Influent - Replace West Chicago Influent Flow Gate 50,000 52,500 52,500 Primary Clarifiers - Replace Clarifier Chains and Flights 139,176 : Primary Clarifiers - Scum Trough Replacement Program _ 75,000 153,800 Primary Clarifiers - Concrete Rehab / Protective Wall Coating 475,000 175,000 ‘Aeration Basins - Concrete Rehab. & Valve Replacement 210,000 410,000 Aeration Basins - Replace RAS Pumps, Controls, & Valves 450,000 450,000 Secondary Clarifiers - Ri 600,000 1,230,000 661,500 661,500 ixing System 1,200,000 50,000 1,250,000 —Tt 250,000 512,500 —|— 223,669 : Buildings & Grounds - Upgrades / Replacements 310,422 85,000 735,000 05-34-45-4806 SUB-TOTAL $1,852,500) $1,131,500 $1,106,000 $5,993,100 TOTAL SEWER FUND CAPITAL IMPROVEMENT PROGRAM $3,747,500|__ $1,540,000) $1,326,500 $1,176,000 $1,373,100 $9,163,100 ===== PDF PAGE 139 ===== [Extraction: OCR (rendered-page OCR)] -Jage Jntentionally Left Blank- 72 ===== PDF PAGE 140 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage WATER SERVICE PROJECTED REVENUE 2019 2019 2020 2021 Proposed | Estimated | Proposed | Projected 312000 | Home Rule Sales Tax 0 0 0 0 0 321000 | Grants 86,357 0 11,000 0 0 331000 | Water Services 1,116,204 | 4,500,000} 4,500,000} 4,500,000} 4,500,000 332000 | Hydrant Meter Fees 547 1,000 0 1,000 1,000 332500 | Posting and Turn On Fees 43,340 20,000 45,000 20,000 20,000 341000 | Water Connection Fees 38,953 20,000 27,000 20,000 20,000 341500 | Water Capacity Fees 8,650 3,500 10,000 3,500 3,500 | 344000 Meter Sales 27,791 3,000 23,000 3,000 3,000 371000 Interest 4,361 1,000 1,000 386000 Reimbursements 1,828 0 386100 Health Insurance Contributions 36,561 32,000 32,000 386500 IRMA/IPBC Revenue Adjustment 47,185 0 388500 Tower Rental Fees 39,440 389000 Other Miscellaneous 394001 Asset Transfers 269,220 TOTAL $1,720,438 | $4,615,500 | $ 73 4,691,700 $4,615,500 $4,615,500 ===== PDF PAGE 141 ===== [Extraction: OCR (rendered-page OCR)] -Jhis Page Jntentionally Left Blank- 74 ===== PDF PAGE 142 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage WATER FUND Financial Summary 2018 2019 2019 2020 2021 Program Actual Proposed Estimated Proposed Projected Water Production 2,612,490 4,748,100 3,148,700 4,716,800 3,928,600 and Distribution Water Treatment 4,217,089 2,099,900 1,712,500 2,865,400 1,807,900 Plant Operations Debt Service 707,000 707,000 707,000 707,000 707,000 TOTAL | $7,536,579 | $7,555,000} $5,568,200} $8,289,200] $6,443,500 75 ===== PDF PAGE 143 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. WATER FUND Performance Report on FYE 2019 Major Program Objectives The Division operated and maintained pumping facilities that produced over 1.352 billion gallons of water during 2018 with nearly 1.322 billion gallons estimated for 2019. The Division successfully completed all IEPA and USEPA required sampling and monitoring requirements with no violations. Construction services associated with the rehabilitation of Booster Station #4 were completed and the Station was put back into service in July 2019. The ground storage tank associated with Booster Station #4 was inspected in 2019 and repairs are planned for fiscal year 2021. Well Station #9, which experienced a motor failure in 2018, was repaired and put back into service in May 2019. Repairs related to Well Station #3, which also experienced a motor failure in 2018, are progressing and it is anticipated that the Station will be put back into service in April 2020. Contractual services related to SCADA and security system improvements at all Well Stations, and services associated with conducting a water distribution system leak survey, were delayed until 2020. No major operational changes were made to the Plant during 2019; however, operational strategies to improve the treatment process and to balance water storage against demand continue. Planned security improvements at the Water Treatment Plant, as well as hardware replacement of all Programmable Logic Controllers at the Water Treatment Plant, were not completed in 2019, but remain a priority in fiscal year 2020. Staff continues to investigate options and costs to armor and stabilize the banks of the sludge lagoons at the Water Treatment Plant. 76 ===== PDF PAGE 144 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage WATER PRODUCTION AND DISTRIBUTION Description of Major Activities This program covers all expenditures associated with the routine operation and maintenance of the City’s nine wells, two elevated storage tanks, three ground storage tanks, watermain, fire hydrants, valves, water meters, and service connections. Program personnel provide comprehensive maintenance and operational oversight to these facilities and associated infrastructure to assure a safe, plentiful and uninterrupted source of water for the businesses and residents of West Chicago. FYE 2020 Program Objectives (1) Procure contractual services and complete SCADA and security system improvements at all Well Stations by December 2020. (2) Conduct a water distribution system leak survey by July 2020; evaluate needed repairs and complete same by December 2020. (3) Procure construction services to pull the pump and motor assembly at Well Station #8 by February 2020; evaluate needed repairs and complete same by December 2020. . _ 2018 2019 2020 2021 Ongoing Activity Measures Actual | Estimated | Proposed | Projected Average Daily Water Produced (MGD) 3.71 3.62 3.50 3.50 # Of Watermain Breaks Repaired 11 9 10 10 # Of Fire Hydrants Painted 500 0 500 500 # Of Major Well Station Repairs tl 1 Z 0 Full Time Equivalent Positions 13.56 13.56 13.56 13.56 77 ===== PDF PAGE 145 ===== [Extraction: OCR (rendered-page OCR)] WATER FUND Water Production and Distribution 06-34-47 Actual Budgeted Estimated Proposed Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 559,406 555,700 $60,500 558,000 585,900 615,200 4027 Operational - Salary 433,399 500,800 361,800 441,500 463,600 486,800 4029 Overtime 38,415 30,000 37,300 35,000 35,000 35,000 4050 FICA & Medicare 77,694 83,200 72,000 79,200 83,000 87,000 4052 1.C.M.A. - R.C, 6,607 6,600 6,800 6,900 7,300 7,700 4053 Health/Dental/Life Insurance 394,410 428,200 530,200 453,800 490,200 529,500 4054 Unemployment Insurance 3,613 - “ - - - 4056 IMRF 87,576 134,900 89,100 118,400 124,100 130,100 4057 Opeb Pension Exp 10,148 - - : - - Sub-Total $1,611,268 $1,739,400 $1,657,700 $1,692,800 $1,789,100 $1,891,300 CONTRACTUAL: 4100 Legal Fees 34,550 35,000 112,000 35,000 35,000 35,000 4101 Auditing Fees 13,800 14,200 13,600 13,100 13,500 13,800 4102 JULIE System 1,938 2,500 1,800 2,200 2,300 2,400 4105 Consultants ° 2,000 50,600 100,000 100,000 100,000 4108 Pre-Employment Exams 300 600 600 600 600 600 4110 Training and Tuition 1,131 1,000 1,800 3,000 3,000 3,000 4112 Memberships/Dues/Subscriptions 373 4,500 1,900 2,500 2,500 2,500 4125 Software Maintenance 8,176 10,000 7,900 8,000 8,000 8,000 4200 Legal Notices 205 500 . 500 500 500 4202 Telephone and Alarms 65,334 65,000 75,200 30,100 30,100 30,100 4203 Heating Gas 2,679 2,500 2,500 2,500 2,500 2,500 4204 Electric 316,812 320,000 312,500 320,000 320,000 320,000 4207 Lab Services 6,203 7,000 6,700 7,000 7,000 7,000 4210 Refuse Disposal - 1,000 - . - - 4211 Printing and Binding 2,151 2,000 2,100 2,100 2,100 2,100 4216 Grounds Maintenance 7,109 7,600 8,200 8,700 9,200 9,700 4225 Other Contractual Services 63,374 350,000 37,000 250,000 100,000 100,000 4300 IRMA General Insurance 92,326 83,600 85,900 98,200 106,100 114,600 4301 Other Insurance 1,533 : 6,400 - - : 4400 Vehicle Repair 11,528 1,500 5,600 8,000 8,000 8,000 4401 Building Repair - 74,000 800 92,000 4,000 4,000 4418 Distribution System Repair 60,489 65,000 6,000 57,000 35,000 35,000 4420 Pump Station Repair 4,466 61,900 60,000 460,000 50,000 50,000 4421 Reservoir Repair - 25,000 1,400 45,000 500 500 4425 Hardware Maintenance - 2,500 - : - - 4501 Postal Meter Rental 1,352 1,400 1,400 1,400 1,400 1,400 4502 Copier Lease/Costs A63 3,000 200 $00 500 500 Sub-Total $696,292 $1,143,300 $802,100 $1,547,400 $841,800 $851,200 COMMODITIES: 4600 Computer/Office Supplies 9,494 6,500 5,100 6,500 6,500 6,500 4603 Parts for Vehicles 17,186 12,000 23,300 20,000 20,000 20,000 4604 Tools and Equipment 14,618 10,000 6,000 10,000 10,000 10,000 4607 Gas and Oil 18,311 20,000 19,500 20,000 20,000 20,000 4613 Postage 4,544 5,000 4,800 5,000 5,000 §,000 4615 Uniforms & Safety Equipment 4,346 12,300 11,500 8,700 7,700 7,700 4620 Parts and Equipment - Wells 3,888 13,000 1,500 27,000 7,000 7,000 4621 Parts and Equipment - Distribution 36,788 30,000 30,000 45,000 45,000 30,000 4622 Parts and Equipment - Pump Stations 1,971 10,000 3,000 10,000 10,000 10,000 4625 Lab Supplies 447 500 . 500 500 500 4641 Water Meters/Parts 29,995 30,000 22,100 30,000 30,000 30,000 4650 Miscellaneous Commodities 10,227 6,000 7,500 8,500 8,500 8,500 4702 Bank Charges 13,425 15,000 12,000 45,000 15,000 15,000 Sub-Total $165,241 $170,300 $146,300 $206,200 $185,200 $170,200 CAPITAL OUTLAY: 4804 Vehicles 127,600 127,600 127,600 127,900 137,500 112,500 4806 Other Capital Outlay 426 1,542,500 415,000 1,117,500 950,000 1,010,000 4812 MIS Replacement 11,664 25,000 - 25,000 25,000 25,000 4900 Transfers Out : : * ° * : Sub-Total $139,690 $1,695,100 $542,600 $1,270,400 $1,112,500 $1,147,500 Total[__$2,612,490 | $4,748,100] $3,148,700 | $4,716,600 | $3,928,600 $4,060,200 78 ===== PDF PAGE 146 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. WATER TREATMENT PLANT OPERATIONS Description of Major Activities Water Treatment Plant. This program covers all expenditures associated with the overall operation and maintenance of the FYE 2020 Program Objectives (1) Continue to evaluate operational strategies to improve the treatment process and to balance water storage against demand by December 2020. (2) Procure contractual services and complete SCADA and security system improvements at the Water Treatment Plant by December 2020. (3) Procure contractual service and replace galvanized duct work for Head Tank air scrubber by July 2020. ; _ 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Average Daily Water Treated (MGD) 3:71 3.62 3.50 3.50 Full Time Equivalent Positions 7.88 7.88 7.88 7.88 79 ===== PDF PAGE 147 ===== [Extraction: OCR (rendered-page OCR)] WATER FUND Water Treatment Plant Operations 06-34-48 Actual | Budgeted Estimated Proposed | Projected Projected Expense Item 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 193,318 199,200 193,100 206,800 217,200 228,100 4027 Operational - Salary 435,140 461,900 430,700 470,100 493,700 518,400 4029 Overtime 92,636 60,000 65,500 70,000 70,000 7,000 4050 ——FICA & Medicare 54,835 55,200 §2,700 57,200 59,800 57,700 4054 Unemployment Insurance - - - - - - 4056 = IMRF 88,830 89,500 64,700 85,500 89,400 86,300 Sub-Total $864,759 $865,800 $806,700 $889,600 $930,100 $897,500 CONTRACTUAL: 4110 — Training and Tuition 915 1,000 700 1,000 1,000 1,000 4112 | Memberships/Oues/Subscriptions 385 500 400 500 500 500 4202 Telephone and Alarms 59,545 55,000 69,300 27,800 27,800 27,800 4203 Heating Gas 2,837 4,000 3,000 4,000 4,000 4,000 4204 Electric 149,540 160,000 135,800 150,000 150,000 150,000 4207 —_Lab Services 2,972 2,500 : 2,000 - 2,000 4210 Refuse Disposal 591,556 - - 700,000 - 760,000 4216 Grounds Maintenance 9,419 27,100 : 27,500 7,500 7,900 4219 Contract Janitorial Services 24,120 20,900 20,900 22,000 23,100 24,300 4225 Other Contractual Services 19,086 19,000 19,000 19,000 19,000 19,000 4300 IRMA General Insurance 34,010 30,800 31,700 36,200 39,100 42,300 4401 Building Repair 26,385 152,600 160,700 20,000 20,000 20,000 4430 WTP Operations Repair 36,441 20,000 15,000 43,000 20,000 20,000 4502 Copier Lease/Costs §,042 5,000 13,000 §,000 5,000 5,000 4503 Equipment Rental 1,260 3,000 : 3,000 3,000 3,000 Sub-Total $963,514 $501,400 $469,500 $1,061,000 $320,000 $1,076,800 COMMODITIES: 4600 Computer/Office Supplies 525 1,000 500 1,000 1,000 1,000 4603 _— Parts for Vehicles 1,649 2,000 200 2,000 2,000 2,000 4604 ~—- Tools and Equipment 915 2,000 1,500 2,000 2,000 2,000 4607 Gas and Oil 1,551 1,000 2,800 2,000 2,000 2,000 4615 Uniforms& Safety Equipment 1,677 5,800 4,100 4,700 4,100 4,100 4624 ~—— Parts - Building Repair 4,423 5,000 5,000 5,000 5,000 5,000 4625 Lab Supplies 12,386 15,000 12,300 13,000 13,000 13,000 4626 Chemicals 395,075 375,000 399,500 450,000 472,500 496,200 4642 Parts - WTP Operations 6,712 10,000 4,500 10,000 10,000 10,000 4650 Miscellaneous Commodities 1,919 1,500 1,500 1,500 1,500 1,500 Sub-Total $426,832 $418,300 $431,900 $491,200 $513,100 $536,800 CAPITAL OUTLAY: 4804 = Vehicles 4,400 4,400 4,400 4,600 4,700 8,400 4806 Other Capital Outlay - 310,000 - 419,000 40,000 150,000 4808 Depreciation 1,957,584 : : : : : Sub-Total $1,961,984 $314,400 $4,400 $423,600 $44,700 $158,400 Total $4,217,089 $2,099,900 $1,712,500 $2,865,400 $1,807,900 $2,669,500 80 ===== PDF PAGE 148 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. TREATMENT PLANT DEBT SERVICE Description of Major Activities The City issued 21.2 million dollars in alternate revenue bonds to pay for the Water Treatment Plant; this debt was paid off in 2011. The City also secured a $10 million plus loan from the IEPA. The bonds and note are being paid off through water usage charges. 81 ===== PDF PAGE 149 ===== [Extraction: OCR (rendered-page OCR)] WATER FUND DEBT SERVICE 06-34-49 | Actual Budgeted Estimated Proposed Projected | Projected Expense Item 2018 2019 2019 2020 2021 2022 COMMODITIES: 4716 —_— Note Principal 600,191 610,400 610,400 626,200 642,400 659,000 4717 Note Interest 106,809 96,600 96,600 80,800 64,600 48,000 Sub-Total $707,000 $707,000 $707,000 $707,000 $707,000 $707,000 Total $707,000 $707,000 $707,000 $707,000 $707,000 $707,000 82 ===== PDF PAGE 150 ===== [Extraction: OCR (rendered-page OCR)] CAPITAL EXPENDITURES (FYE} WATER FUND 5-YEAR CAPITAL IMPROVEMENT PROGRAM ACTUAL PROPOSED 2018 2019 ESTIMATED 2019 PROPOSED 2020 PROPOSED 2021 PROPOSED 2022 PROPOSED 2023 PROPOSED 2024 RAW WATER PRODUCTION IMPROVEMENTS Well #3 Stand-by Generator Installation - Engr. Well #3 Stand-by Generator Installation - Constr. Well #3 Stand-by Generator Installation - Engr. Inspect. Well #10 (and #11) Stand-by Generator Installation - Engr. Well #10 (and #11) Stand-by Generator Installation - Engr. Inspect, Well #9 (and #8) Stand-by Generator Installation - Engr. Well #9 (and #8) Stand-by Generator Installation - Constr. Well #9 (and #8) Stand-by Generator Installation - Engr. Inspect. Well #8 Assembly Upgrade Project - Engr. Well #8 Assembly Upgrade Project - Constr. Well #8 Assembly Upgrade Project - Engr. Inspect. Well #5 Stand-by Generator Installation - Engr. Well #5 Stand-by Generator Installation - Constr. Well #5 Stand-t Z -by Generator Installation - Engr. Inspect. Well #12 Installation Project - Engr. Well #12 Installation Project - Constr. 349,100 Well #12 Installation Project - Engr. Inspect. Well #13 Installation Project - Engr. |Well #13 Installation Project - Land Acquisition Well Station SCADA and Security System Improvements Booster Station #4 Rehabilitation Project - Engr. Booster Station #4 Rehabilitation Project - Engr. Inspect. Booster Station #4 Rehabilitation Project - Constr. SUB-TOTAL €8 $821,100 $475,000 $460,000 $425,000 FINISHED WATER DISTRIBUTION SYSTEM IMPROVEMENTS $825,000 7 South Leg ~ Route 59 Watermain Relocation Project - Engr. [Tronox - Pomeroy & Brown Utility Improvement Project Water Meter Replacement Program Grove Avenue Water Main Replacement Project 2017 Roadway & Water Main Rehabilitation Project (part of Capital Projects Fund) SUB-TOTAL $221,400 $0 $0 EESEED WATER STORAGE TANK IMPROVEMENTS. Paint Water Storage Tank 3 MG Elevated Tank Project - Engr. (Tank 1) 3 MG Elevated Tank Project - Constr. (Tank 1) 3 MG Elevated Tank Project - Engr. Inspect. (Tank 1) SUB-TOTAL $400,000 $550,000 WATER TREATMENT PLANT IMPROVEMENTS Miscellaneous Professional Services Replace HVAC Controller Replace HVAC Roof Top Units (2) Replace 24' Diameter Air Circulation Industrial Fans S (2) ‘Surface Wash Supply Valve Replacement Project Paint Vertical Pipe Gallery SUB-TOTAL [TOTAL WATER FUND CAPITAL IMPROVEMENT PROGRAM $5,542,800 ===== PDF PAGE 151 ===== [Extraction: OCR (rendered-page OCR)] -Jhis Jage Jntentionally Left Blank- 84 ===== PDF PAGE 152 ===== [Extraction: OCR (rendered-page OCR)] 08-00 City of West Chicage. CAPITAL PROJECTS FUND PROJECTED REVENUE 2019 Budgeted 2019 Estimated 2020 Proposed 2021 Projected 311100 Property Tax 0 0 0 0 | 312000 Home Rule Sales Tax 2,043,572 2,650,000 2,650,000 2,703,000 2,757,100 315000 Utility Taxes 2,070,351 850,000 850,000 850,000 850,000 321000 Grants 167,634 400,000 425,000 371000 Interest 1,657 2,000 5,000 386000 Reimbursements 23,698 386500 386100 IPBC & IRMA Revenue 4,566 es Health Insurance Contributions 3,538 389000 Miscellaneous 4,100 1,400 390000 Transfers TOTAL $4,315,016 500,000 $4,406,100 85 500,000 $4,435,500 $3,559,200 $3,613,400 ===== PDF PAGE 153 ===== [Extraction: OCR (rendered-page OCR)] -Jhis Jage Jntentionally Left Blank- 86 ===== PDF PAGE 154 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. CAPITAL PROJECTS FUND Financial Summary 2018 2019 2019 2020 2021 Program Actual Budgeted Estimated Proposed Projected Operations 3,192,515 8,212,700 6,146,800 4,940,800 4,688,000 TOTAL} $3,192,515 | $8,212,700 | $6,146,800 | $4,940,800 | $4,688,000 | 87 ===== PDF PAGE 155 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. CAPITAL PROJECTS FUND Performance Report on FYE 2019 Major Program Objectives The Forest Avenue Resurfacing Project, consisting of the resurfacing of Forest Avenue between Joliet Street and Illinois Route 59 (approximately 0.66 miles of roadway), was completed in December 2019. The Elm Road Resurfacing Project, which consisted of approximately 0.20 miles of roadway resurfacing and widening of Elm Road, north of Illinois Route 64, was completed in September 2019. The Washington Street Reconstruction Project, between Clara Street and Arbor Avenue (approximately 0.83 miles), was not completed in 2019 as originally anticipated due to unforeseen delays associated with coordination and permitting with the Union Pacific Railroad and weather conditions (i.e., rain and early arrival of winter weather conditions); however, substantial progress was made in 2019. The project is anticipated to be completed in spring 2020. During 2019, the City’s Street Division completed asphalt pavement patching on Arbor Avenue between National Street and Hawthorne Lane, on York Street between Fremont Street and Garden Street, within the Forest Trails and Cornerstone Lakes Subdivisions. Construction of a 6,000 ton capacity road salt storage facility, located at 1350 W. Hawthorne Lane, was substantially completed in November 2019. Other projects completed during the fiscal year included the annual Tree Replacement Program, the Right-of-Way Maintenance Program, and the EAB Insecticidal Treatment Program (utilizing both soil treatment and trunk injection methods). Projects such as the City Hall Security Improvements Project, the City Hall HVAC Improvements Project, the 200 Main Street Renovation Project, and construction of a new warning siren will become a priority in fiscal year 2020. 88 ===== PDF PAGE 156 ===== [Extraction: OCR (rendered-page OCR)] City of West Chicage. CAPITAL PROJECTS FUND Description of Major Activities The Capital Improvement Program covers a period of five years and consists of new and the financing program are described in a supplement to this program budget. construction as well as maintenance and repair to existing infrastructure. The specific projects FYE 2020 Program Objectives (1) Complete structural repairs and masonry repairs of 200 Main Street by November 2020. (2) Complete the Washington Street Pavement Reconstruction Project by June 2020. (3) Complete the Hillside Addition and Roosevelt Highlands Subdivision Rehabilitation Project by November 2020. (4) Complete the Prince Crossing Road Local Agency Functional Overlay (LAFO) Project by September 2020. 2018 2019 2020 2021 Ongoing Activity Measures Actual Estimated | Proposed | Projected Centerline Miles of Streets Striped 2.8 0 §.0 5.0 Square Feet of Sidewalk Replaced 12,008 6,000 11,000 11,000 Number of Streets Crack Sealed 18 0 15 15 Pounds of Crack Fill Material Used 35,000 0 35,000 35,000 Trees Removed 179 220 100 100 Parkway Trees Planted 110 160 160 130 Number of Mowings 28 27 30 30 Full Time Equivalent Positions 3.75 3.94 3.94 3.94 89 ===== PDF PAGE 157 ===== [Extraction: OCR (rendered-page OCR)] 08-34-53 Actual Budgeted Estimated Proposed Projected Projected 2018 2019 2019 2020 2021 2022 SALARY & WAGES: 4020 Administrative - Salary 112,089 139,500 140,200 143,600 150,800 158,400 4027 Operational - Salary 183,993 178,500 167,500 186,000 195,300 205,100 4029 Overtime 20,906 10,000 22,000 20,000 20,000 20,000 4050 FICA & Medicare 23,575 25,100 25,100 26,800 28,100 29,400 4053 —_Health/Dental/Life Insurance 38,167 41,500 40,000 43,300 45,900 48,700 4054 Unemployment Insurance - - - - - - 4056 IMRF 38,860 40,800 30,700 40,000 41,900 43,900 Sub-Total $417,590 $435,400 $425,500 $459,700 $482,000 $505,500 CONTRACTUAL: 4100 Legal Fees 58,452 - 26,200 - - - 4101 Auditing Fees 3,900 4,100 4,000 3,700 3,800 3,900 4200 Legal Notices 1,254 1,000 400 1,000 1,000 1,000 4225 Other Contractual Services 884,292 911,700 926,700 943,900 964,900 984,700 4226 Traffic Signal Maintenance 23,668 25,000 25,000 25,000 25,000 25,000 4227 Street Light Maintenance 14,060 30,000 21,700 30,000 30,000 30,000 4300 IRMA General Insurance 4,900 4,400 4,600 5,200 5,700 6,200 4375 — Utility Tax Rebate 29,176 60,000 25,700 60,000 60,000 60,000 4412 — Street Light Materials 22,898 21,000 21,000 21,000 21,000 21,000 Sub-Total $1,042,599 $1,057,200 $1,055,300 $1,089,800 $1,111,400 $1,131,800 COMMODITIES: 4609 Street Patch Materials 1,000 1,000 - 1,000 1,000 1,000 4610 Street Paint 2,522 2,000 2,000 2,000 2,000 2,000 4611 — Ice Control Materials 25,042 20,000 30,000 30,000 30,000 30,000 4643 Storm Sewer Repair Materials 22,503 25,000 7,500 25,000 25,000 25,000 4650 Miscellaneous Commodities 119 - . - “ a 4670 Rock Salt 201,988 300,000 343,800 415,700 500,000 500,000 4671 Bit Patch Materials - Cold 3,227 8,000 8,000 8,000 8,000 8,000 4672 Bit Patch Materials - Hot 49,000 45,000 45,000 45,000 45,000 45,000 Sub-Total $305,400 $401,000 $436,300 $526,700 $611,000 $611,000 CAPITAL OUTLAY: 4801 — Building/Grounds Improvements 64,181 40,000 2,400 40,000 40,000 40,000 4807 Street Improvements 570,680 1,136,200 636,600 1,445,400 1,437,500 751,200 4809 Reque Road 6,433 250,000 500 250,000 - - 4817 — Salt Storage Facility 174,895 2,834,400 2,834,400 16,300 9,500 13,700 4818 200 Main Street Renovation Project 137,193 150,500 9,700 150,500 64,200 - 4819 City Hall HVAC Improvements - 200,000 - 200,000 - - 4845 St. Andrews Square/North Avenue Traffic Signal - 500,000 $00,000 - - - 4849 — Early Warning Sirens 20,531 25,000 - 25,000 - - 4854 Tree Replacement Program 29,139 48,000 48,100 48,000 35,000 35,000 4863 Sidewalk & Curb and Gutter Replacement Program 104,952 135,000 §,500 135,000 135,000 135,000 4868 Crack Filling Program 36,121 50,000 - $0,000 $0,000 50,000 4869 Street Striping Program 28,395 40,000 - 40,000 40,000 40,000 4870 Forestry - Removals and Replacements 67,293 70,000 8,800 70,000 70,000 70,000 4871 Right-of-Way Maintenance Program 72,809 75,000 72,700 79,400 87,400 96,200 4872 Right-of-Way Sign Material & Barricades 32,792 35,000 35,000 35,000 35,000 35,000 4873 Pedestrian Tunnel Improvements 776 - “ - - - 4886 EAB Insecticidal Treatment Program 21,744 80,000 76,000 30,000 80,000 30,000 4888 Street Division Parking Lot Reconstruction - 400,000 - - 400,000 - 4890 City Hall Landscaping & Entrance Sign 30,589 - - - - - 4895 — City Hall Security Improvements 28,402 250,000 - 250,000 - - 4900 ‘Transfers Out : : : : : : Sub-Total $1,426,926 $6,319,100 $4,229,700 $2,864,600 $2,483,600 $1,296,100 Total[_ $3,192,515 | $8,212,700] $6,146,800 | $4,940,800 $4,688,000 | $3,544,400 CAPITAL PROJECTS FUND 90 ===== PDF PAGE 158 ===== [Extraction: OCR (rendered-page OCR)] FY 2020-2024 Capital Improvement Program | Ser] aL Beonnne Balance Laruary 1H) 324200 Tae 71 2401093 ‘2764 08S 276 885 3900385 | | I per eal z 2077 Exoerseures 324.100 4147.00 4067,700 4425 00 2701800 3768738 400 32 422 4216 4785612 2074312 YORI v8.2 7aQan ea Or eco Teaeaters 6A N00 426% 4005 997 6.049.000 227.10 2910511 7.633.500 Ant 4ns01%8 4406.10 4435500 33020 361340 368 TCO 3725:100 3782,000 1849.00 Exéee Balance 3653200 3192516 8212700 6146 000 40000 4@s00 3s44400 ‘3708 200 3763200 207M OO +164 800 24018 2784005 76 3580585 332 sor eas: 4nran 4785612 422 3074312 VomnT2 ore. 12 M24 wn asm 4420 (Uaey Tax Home Fide Sales Tax 2.100.000 ‘2100000 to G00 2.100.000 1.967.700 1.900.065 2100000 2.199.900 2070351 ‘67.00 sa.cc0 oon 1.520.000 en 200 Ver2 622 148900 2000000 2043572 eo som som 80 000 somo e000 com 47a ‘Soeclal Service Area #23 Cotectons 2000 2000 2000 16) 26% 000 262000 ‘2703000 2812300 2800 2926000 14067.000 Greets ond Mac m 2000 $000 200 a 200 2000 2000 10000 REVENUE TOTAL 9 2 2 1200 179.4) 2 a Tks 1OL¥s THz 393 zz) woe me m 7209 Expendmures 3 cr Thre BI Personnet, Benetts. and Insurance Costs of Enoneer to Oversee Caseal Proects 407m a0 (382 000, 000 37900 5.100 298 @0 401.100 aun me RIRRET IMPROVEMENTS 0.100 404 900, 487.700 S11.700 so7.00 mT 24S000 (Cinet Contractual Services « Thomas Enaineenna Grove 14225) 20D BOD oT 1020.00 1088.700 1042 OT e070 sux um 11.700 #20700 Acoual Suet Procram « Enaneenna Consincton & Matenal Textine (4807) 1.822.000 3900 m0 oe4 700 1004 G00 1023 700 amc 4.199000 som 209.100 673.600 mon 1483 @0 975 S00 ‘570600 1196200 630 0 1.445.400 ‘Aka Visla Retadatation Prowect (4897) sO 147.00 Ts1.200 1300 870200 Sat7eco Pots Road Rewutacina Protect (4846) tecc0 woo Wood Syeet Reconstruction Protect (4847) oso 3000 mM toms Crack Fane (4064) 2m 2a um Contractual Street Srnoina (4869) 200 200 woe “on 2a 43700 aur 2am x10 302 tomo ~~ 2a 2m Sedewak & Oud and Cures Removals and Reckscements (4563) sco 75000 @xI 13000 MoD 08 2000 2840 28305 000 40000 49.000 «200 nom sa000 20000 Forestry Removals and Temenos (4870) 0.000, cour 70000 $1.10 51.013 10.00 122000 10452 135000 $%00 135.000 433.000 35000 435.000 00 40.000 700 Roan-OF-Way Mawtenance (4871) 1.100 10 11468 91.100 62.100 wan mse TOKO ox a.m Toco eo 70000 T0000 Toco Toco 135.000 3.000 Rott ObWav Sion Materal 6 Gaericades (48721 am 4500) 3500 35.000 79023 91.100 78x00 nee 15000 72.700 70 87.400 wR 103.900 7oCo0 Sd ‘Tree Rectacement Procram (4854) 00 2