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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __©..A.
Resolution No. 20-R-0003 — Contract Amendment #1 &
First Extension — Cemetery Management, Inc. (John B. COMMITTEE AGENDA DATE:
Reynolds) for Cemetery Sexton Services COUNCIL AGENDA DATE: January 20, 2020
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATUR Z am —
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Annually, the City employs, as an independent contractor, a Cemetery Sexton to supervise and direct all activities
in the Glen Oak and Oakwood Cemeteries, including, but not limited to, sales of gravesites, performing grave
openings and closings, grounds maintenance, and preparation and maintenance of records and reports for
submittal to the City. Since May 7, 1990, Mr. John Reynolds of Cemetery Management, Inc. has contractually
been the City’s Cemetery Sexton. The City pays Mr. Reynolds an annual Sexton salary of $7,200.00, plus
additional costs associated with interments, grounds maintenance, and other contractual services as requested.
The number of interments, and number of snow removal events, remain the unknown factors that impact budget
expenditures; however, the City averages 30 interments per year.
On Monday, January 7, 2019, the City Council of West Chicago authorized the Mayor to execute a Contract
Agreement with Cemetery Management, Inc. (John B. Reynolds) for professional services related to Cemetery
Sexton Services at the City’s Glen Oak and Oakwood Cemeteries for FY 2019, for an amount not to exceed
$80,000.00. Said contract contains a provision that reads, “This AGREEMENT will automatically extend for two (2)
additional years through mutual agreement between CEMETERY SEXTON and the City of West Chicago for the
same contract value and same schedule of rates identified in Exhibit “C”.”
Mr. Reynolds has request a one-year contract extension to provide Cemetery Sexton service for fiscal year 2020 at
2019 prices.
Due to satisfactory performance, it is staff's recommendation that Contract Amendment #1 — First Extension to the
2019 Cemetery Sexton Services Contract be approved for Cemetery Management, Inc. (Mr. John Reynolds), for
an amount not to exceed $80,000.00, for the period of FY 2020.
ACTIONS PROPOSED:
Approve Resolution No. 20-R-0003 authorizing the Mayor to execute Contract Amendment #1 — First Extension to
the 2019 Cemetery Sexton Services Contract with Cemetery Management, Inc. (John B. Reynolds), to provide
supervision and direction for all activities in the Glen Oak and Oakwood cemeteries during fiscal year 2020, in an
amount not to exceed $80,000.00.
COMMITTEE RECOMMENDATION:
With approval of the Infrastructure Committee Chairman, this item is being presented directly to the City Council
for approval.

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RESOLUTION NO. 20-R-0003
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
CONTRACT AMENDMENT #1 & FIRST EXTENSION TO THE 2019
CEMETERY SEXTON SERVICES CONTRACT WITH CEMETERY
MANAGEMENT, INC. FOR PROFESSIONAL SERVICES RELATED TO
CEMETERY SEXTON SERVICES AT THE CITY’S GLEN OAK AND
OAKWOOD CEMETERIES DURING FISCAL YEAR 2020
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute Contract
Amendment #1 & First Extension to the 2019 Cemetery Sexton Services Contract,
between the City of West Chicago and Cemetery Management, Inc., for professional
services related to the Cemetery Sexton services at the City’s Glen Oak and Oakwood
Cemeteries, during the period of January 1, 2020, through December 31, 2020, for an
amount not to exceed $80,000.00, in substantially the form attached hereto and
incorporated herein as Exhibit “A”.
APPROVED this 20" day of January 2020.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
City Clerk Nancy M. Smith

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FIRST AMENDMENT AND FIRST EXTENSION TO 2019 CEMETERY SEXTON SERVICE
CONTRACT BETWEEN THE CITY OF WEST CHICAGO, ILLINOIS, AND CEMETERY
MANAGEMENT, INC. FOR CEMETERY SEXTON SERVICES FOR FISCAL YEAR 2020
This FIRST AMENDMENT and FIRST EXTENSION, made this day of January, 2020,
between CITY OF WEST CHICAGO, a body politic and corporate, with offices at 475 Main Street,
West Chicago, Illinois 60185 (hereinafter referred to as the “CITY”) and CEMETERY
MANAGEMENT, INC., licensed to do business in the State of Illinois, with offices at 636 E.
Washington Street, West Chicago, Illinois 60185 (hereinafter referred to as the “CEMETERY
SEXTON”), hereinafter together referred to as the “PARTIES”:
RECITALS
WHEREAS, the Illinois General Assembly has granted the CITY authority to enter into
agreements for the purposes of providing professional services (pursuant to the Municipal Code, 65
ILCS 5/1-1-10, et. seq.); and,
WHEREAS, the CITY and CONTRACTOR had previously entered into a Professional
Services Agreement (hereinafter “AGREEMENT”), dated January 1, 2019, for Cemetery Sexton
services associated with the Glen Oak and Oakwood Cemeteries during Fiscal Year 2019; and,
WHEREAS, per the AGREEMENT, the Contract will automatically extend for two (2)
additional years through mutual agreement between the PARTIES for the same contract value and
same schedule of rates; and,
WHEREAS, on November 27, 2019, Mr. John B. Reynolds, President of Cemetery
Management, Inc., expressed a willingness to hold its prices associated with the 2019 Cemetery Sexton
Services Contract, for the Glen Oak and Oakwood Cemeteries, during Fiscal Year 2020 (contract to
end December 31, 2020); and,
WHEREAS, the CITY was satisfied with the services provided during Fiscal Year 2019; and,
WHEREAS, the CITY wishes to memorialize the terms and conditions of its FIRST
AMENDMENT and FIRST EXTENSION with the CEMETERY SEXTON.
NOW, THEREFORE, in consideration of the promises, the mutual covenants, terms, and
conditions herein set forth, and the understandings of each Party to the other, the Parties do hereby
mutually covenant, promise and agree as follows:
1. The AGREEMENT, dated January 1, 2019, pertaining to Cemetery Sexton Services associated
with the Glen Oak and Oakwood Cemeteries during Fiscal Year 2019, is hereby amended to
reference an Agreement termination date of December 31, 2020.
2. All other provisions of the original AGREEMENT shall remain unchanged.

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IN WITNESS OF, the parties set forth their hands and seals as of the date first written above.
CITY OF WEST CHICAGO CEMETERY MANAGEMENT, INC.
BY: BY:
RUBEN PINEDA JOHN B. REYNOLDS
MAYOR PRESIDENT
ATTEST BY: ATTEST BY:
NANCY M. SMITH NAME:
CITY CLERK TITLE:
eR.