===== PDF PAGE 1 ===== [Extraction: embedded PDF text] ~Ilif~ ©If W!S'T CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, February 6, 2020 7:00 P.M. -Committee Room A AGENDA 1. Call to Order, Roll Call, and Establishment of a Quorum 2. Approval of Minutes A. Infrastructure Committee of December 5, 2019 3. Public Participation I Presentations 4. I terns for Consent A. Ordinance No. 20-0-0001 -Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned By the City Of West Chicago B. Resolution No. 20-R-0002 - A Resolution for Maintenance of Streets and Highways by the City of West Chicago Relating to FY2020 MFT Estimate of Maintenance Costs C. Resolution No. 20-R-0006 - Contract Amendment #1 & First Extension- Classic Landscape, Ltd. for Right-of-Way Maintenance Program D. Resolution No. 20-R-0007 -Layne Christensen Company - Approval of Contract for Professional Services Related to the Rehabilitation of the Pump and Motor Assembly Associated with the City's Well Station No. 8 E. Resolution No. 20-R-0008 - Steve Piper and Sons - Contract Award for the 2020 Forestry Maintenance Program F. Approval of the City Administrator's Emergency Purchase of Services to Repair a Watermain Break at 700 E. Roosevelt Road from November 22, 2019 thru December 7, 2019-Tri-County Excavating 5. Items for Discussion A. Klein Road Bike Path- Wayne Township Road District 6. Unfinished Business 7. New Business 8. Reports from Staff 9. Adjournment 475 Main Street T (630) 293-2200 Ruben Pineda West Chicago, lllinois F (630) 293-3028 MAYOR 60185 www.westchicago.org Nancy M. Smith Michael L. Guttman CITY CLERK CITY UMllllSTUfOR ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~IlifY @t WJES'T CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE December 5, 2019 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Beifuss called the meeting to order at 7:00 P.M. Roll call found Aldermen James Beifuss, Sandra Dimas, Matt Garling, Alton Hallett, Noreen Ligino-Kubinski, and Jeanne Short present. Alderman Heather Brown was absent. Staff present included Director of Public Works Robert Flatter, Director of Community Development Tom Dabareiner, and Administrative Assistant Ashley Heidorn. Also in attendance were Stuart Chapman of Municipal Services Associates, Inc., and resident Paul Kubinski. 2. Approval of Minutes A. Infrastructure Committee Minutes of November 7, 2019. Alderman Hallett made a motion, seconded by Alderman Dimas to approve the Meeting Minutes of November 7, 2019. Voting Yea: Aldermen Beifuss, Dimas, Garling, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0. 3. Public Participation I Presentations. None. 4. Items for Consent. Alderman Garling requested discussion on Consent Items A and C. Alderman Dimas made a motion, seconded by Alderman Short to approve: B. Ordinance No. 19-0-0039-Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal Property Owned By the City Of West Chicago D. Resolution No. 19-R-0065 - Resolution Approving the Policy for Qualifications Based Selection (QBS) for Engineering and Professional Services Involving the Use of Federal, Motor Fuel Tax (MFT), State, or Township Bridge Program (TBP) Funds Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Dimas, Garling, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0. 475 Main Street T (630) 293-2200 Ruben Pineda Infrastructure Committee Meeting West Chicago, lllinois F (630) 293-3028 MAYOR December 5, 2019 60185 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY ADMINISTRATORL. Guttman I of4Page ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] 5. Items for Discussion. 4.A. Ordinance No. 19-0-0038 - Amending the Municipal Code, Chapter 15, Article V - Siting Small Cell Antenna/Tower in the Rights-of-Way and Appendix G- Fee Schedule. Alderman Garling requested clarification on where the small cell antennas would be allowed to be placed in the right-of-way, as he was concerned that there would be requests to install them on the decorative street light poles. Stuart Chapman of Municipal Services, Inc., explained that service providers such as T-Mobile, AT&T, Verizon, etc. are allowed to place them on street lights, power poles, or any other infrastructure in the right-of-way, though there are some restrictions. Mr. Chapman confirmed that the City is allowed to charge an annual fee of $270.00 per small cell per pole. He further explained that Federal law is being litigated and is subject to change; the State law sunsets in June 2021. He elaborated that municipalities have some control regarding height requirements, placement in historic districts or buildings, and establishment of aesthetic standards if they are generally applicable to other telecommunication providers and they are publically known/published. State and federal regulations have evolved rapidly, requiring the City to update its Ordinance regarding these small cell antennas/towers to assure compliance with current laws. Mr. Flatter explained that as service providers come in and make application, there will be a separate Master Pole Attachment Agreement that will come to Committee to authorize approval of that device on that particular pole. Alderman Beifuss asked about the term of the Master Pole Attachment Agreement. Mr. Chapman indicated that most have an initial five-year term with four or five additional five-year renewable terms; however, Agreements have a termination clause. Mr. Garling asked ifthere was any reason why this Ordinance had to move forward at this time, again expressing concern that providers will attempt to install these small cells on decorative poles without the establishment of aesthetic standards. Mr. Dabareiner explained that the City's current Code is not legal, and it does not comply with State and Federal requirements; the City is behind and it has to be changed now. Mr. Flatter indicated that these carrier companies are not typically targeting neighborhoods or short, decorative poles, and are instead targeting 30-40 foot tall poles in high density areas (i.e., apartments, malls, shopping districts, etc.). Mr. Garling expressed that he would like to see aesthetic standards developed and incorporated now into the Ordinance for siting of small cell antennas/towers. Mr. Dabareiner indicated that any aesthetic standards established would be a separate document, but he could work with Mr. Chapman on creating these standards. Mr. Chapman also explained that applications can be denied if they do not meet the set standards, and service providers can re-submit applications to meet those standards and/or suggest a new location for placement. Committee agreed that they definitely wanted some aesthetic standards established. Staff recommends approval of the Ordinance to be in compliance now, and the City can work with Mr. Chapman to bring some aesthetic requirements back to Committee that can be further incorporated. Alderman Garling made a motion, seconded by Alderman Dimas to approve. Infrastructure Committee Meeting December 5, 2019 Page 2 of 4 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] Voting Yea: Aldermen Beifuss, Dimas, Hallett, Ligino-Kubinski, and Short. Voting Nay: Alderman Garling. 4.C. Resolution No. 19-R-0064 - Resolution Authorizing the Expenditure of Local Funds for Construction Costs Related to the Washington Street Reconstruction Project. Alderman Garling asked why the sidewalk portion of the project cost estimate was roughly 20% more than the initial estimate discussed previously. Mr. Flatter explained that initially he and Thomas Engineering did a quick walk-through to identify those areas with trip hazards and cosmetic issues that needed to be addressed and developed a cost estimate from that. When it came time for a thorough walk-through, they noticed the transition adjacent to driveways was too steep due to the carriage walks so additional curb needed to be replaced to flatten the slopes of the sidewalk transitioning from the driveways, which was not initially assessed. Mr. Flatter also decided to remove the driveway aprons at the old Marathon gas station since it would no longer be there and remove the depressed curb to add in some barrier curb. He also noted that a large portion of this project will be paid for within the original contract amount because the construction did not go as far west as Clara Street as originally planned; IDOT required a separate funding Resolution for the additional sidewalk replacement work. Alderman Garling made a motion, seconded by Alderman Dimas to approve. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beifuss, Dimas, Garling, Hallett, Ligino-Kubinski, and Short. Voting Nay: 0. 6. Unfinished Business. None. 7. New Business. A. Cancel January 2, 2020, Infrastructure Committee Meeting. There was a consensus by the Committee to cancel the January 2, 2020, Infrastructure Committee Meeting. 8. Reports from Staff. A. Washington Street Reconstruction Project Update. Mr. Flatter updated the Committee on the Project's progress and indicated the second binder lift was put down. Once the temporary painted pavement markings are applied all lanes will be reopened during winter weather conditions. The Main Street/Fremont Street/Washington Street intersection will be completed in spring/early summer 2020; the surface layer will go down next year. B. 461 Main Street Stairway Handrail Installation Update. Alderman Beifuss requested an update on the handrail installation at the 461 Main Street stairway. Mr. Flatter explained that Thomas Engineering provided engineering design and specs today, so he will review those early next week and get the project out for bid. Infrastructure Committee Meeting December 5, 2019 Page 3 of 4 ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] C. Hazards at METRA Station. Alderman Beifuss indicated that the south platform at the METRA station has deteriorated substantially, and it has created tripping hazards. Mr. Flatter noted that staff has taken photos and submitted a very detailed email request to Union Pacific and METRA to address the deficiencies. Unfortunately, it is Union Pacific's responsibility, and the City is limited in its ability to control how quickly they act upon it. 9. Adjournment. At 7:34 P.M., Alderman Ligino-Kubinski made a motion to adjourn, seconded by Alderman Hallett. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting December 5, 2019 Page 4 of 4 ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _Lf~_·A~_~,__ Ordinance No. 20-0-0001 -Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal COMMITTEE AGENDA DATE: February 6, 2020 COUNCIL AGENDA DATE: February 17, 2020Property Owned By the City Of West Chicago STAFF REVIEW: Robert E. Flatter, P.E., Public Works Director APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of (please refer to Ordinance No. 20-0-0001 and Attachment A for additional information). Therefore, staff is requesting that these items be declared surplus so that they may be traded in, disposed of through auction, disposed of through the City's contractual waste hauler, recycled, or sold to a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or without consideration. ACTIONS PROPOSED: Adopt Ordinance No. 20-0-0001 for the disposal or sale of surplus equipment, stock inventory, and/or personal property owned by the City of West Chicago. COMMITTEE RECOMMENDATION: ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] ORDINANCE NO. 20-0-0001 AN ORDINANCE AUTHORIZING THE DISPOSAL OR SALE OF SURPLUS EQUIPMENT, STOCK INVENTORY, AND/OR PERSONAL PROPERTY OWNED BY THE CITY OF WEST CHICAGO WHEREAS, in the opinion of the corporate authorities of the City of West Chicago, it is no longer necessary or useful to or for the best interests of the City of West Chicago, to retain ownership of the surplus equipment, stock inventory, and/or personal property hereinafter described; and, WHEREAS, it has been determined by the City Council of the City of West Chicago to properly dispose of said surplus equipment, stock inventory, and/or personal property. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular session assembled as follows: SECTION I. Pursuant to 65 ILCS 5/11-76-4, the City Council of the City of West Chicago finds that the surplus equipment, stock inventory, and/or personal property listed on Attachment A are no longer necessary or useful to the City of West Chicago and the best interests of the City of West Chicago will be served by their disposal. SECTION 2. Pursuant to said Statute, the City Administrator is hereby authorized and directed to dispose of the aforementioned surplus equipment, stock inventory, and/or personal property in any manner deemed appropriate, with or without consideration. SECTION 3. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed. SECTION 4. That this Ordinance shall be in full force and effect ten (10) days from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance 20-0-0001 Page 1 of2 ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] PASSED this 17th day of February 2020. Alderman J. Beifuss Alderman L. Chassee Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman M. Ferguson Alderman Birch-Ferguson Alderman S. Dimas Alderman C. Swiatek Alderman M. Garling Alderman R. Stout Alderman J. Short Alderman N. Ligino-Kubinski__ _ Vacant - 7th Ward APPROVED as to form: City Attorney ADOPTED this 17th day of February 2020. Mayor Ruben Pineda ATTEST: City Clerk, Nancy M. Smith PUBLISHED: ___ _ Ordinance 20-0-0001 Page 2 of2 ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] ATTACHMENT "A" LISTING OF SURPLUS ITEMS ORDINANCE NO. 20-0-0001 REQUESTING TO BE REMOVED Serial #I VIN # / ID# Qty Light Fixture Ballast - Ultramax G-series 120-277 V, 50/60 Hz 3 (WTP) GE232MAX-G-N Light Fixture Ballast - Triad Electronic Ballast 120-277 V, 50/60 Hz 35 (WTP) B2321UNVHP-B Light Fixture Ballast - Sylvania Quicktronic Professional Series QTP2x32T8/UNV ISN-SC Electronic Ballast 120-277 V, 50/60 Hz (WTP) 221 Uvex, Genesis safety glasses, replacement lense S6900X 28 Uvex safety glasses, fabric storage pouch n/a 19 Eyewear retainer/neck cord n/a 24 ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 20-R-0002 - A Resolution for Maintenance of Streets and Highways by the City of West Chicago Relating to FY2020 MFT Estimate of Maintenance Costs COMMITTEE AGENDA DATE: February 6, 2020 COUNCIL AGENDA DATE: February 17, 2020 ,.,-///__,? STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURS/" ~ / ' APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ________ _ ITEM SUMMARY: On December 16, 2019, City Council approved Ordinance No. 19-0-0041 adopting the Annual Budget for the Fiscal Year Ending December 31 , 2020, which included the proposed expenditure of Motor Fuel Tax (MFT) funds in the amount of $932,000.00. MFT funds are budgeted for the purposes of maintaining Streets, Highways, and Rights-of-Way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires the City of West Chicago to submit for IDOT approval a Resolution (using IDOT Form BLR 14220) for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code, and The Local Public Agency General Maintenance Estimate of Maintenance Costs (BLR 14222). These forms are attached for review and approval. ACTIONS PROPOSED: Approve Resolution No. 20-R-0002 authorizing the City Clerk to execute and submit, to IDOT, the attached IDOT Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code form (BLR 14220) and the attached IDOT Local Public Agency General Maintenance Estimate of Maintenance Costs form (BLR 14222), for MFT funding in the amount of $932,000.00 for FY2020. COMMITTEE RECOMMENDATION: ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] RESOLUTION NO. 20-R-0002 A RESOLUTION AUTHORIZING THE CITY CLERK TO EXECUTE AND SUBMIT, TO THE ILLINOIS DEPARTMENT OF TRANSPORTATION, THE ILLINOIS DEPARTMENT OF TRANSPORTATION RESOLUTION FOR MAINTENANCE OF STREETS AND HIGHWAYS BY MUNICIPALITY UNDER THE ILLINOIS HIGHWAY CODE (BLR 14220), AND THE ILLINOIS DEPARTMENT OF TRANSPORTATION LOCAL PUBLIC AGENCY GENERAL MAINTENANCE ESTIMATE OF MAINTENANCE COSTS (BLR 1422), FOR EXPENDITURES USING MOTOR FUEL TAX FUNDS FOR FY 2020. BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the City Clerk is hereby authorized to execute the Illinois Department of Transportation Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (BLR 14220), and the Illinois Department of Transportation Local Public Agency General Maintenance Estimate of Maintenance Costs (BLR 14222), and is authorized to submit same to the Illinois Department of Transportation for expenditures using Motor Fuel Tax funds for fiscal year 2020, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2020 AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] Illinois Department Resolution for MaintenanceQ of TranspOrtation Under the Illinois Highway CodeW Resolution Number Resolution T e Section Number 12020-R-0002 ~O_ri_gi_na_I __ ~ 120-00000-00-G M BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type West Chicago Illinois that there is hereby appropriated the sum of Nine hundred-----~Na_m_e_o_f~L-oca~1 =pu-b~li~cA~g-e_n_cy_____ _ thirty-two thousand and zero cents Dollars ( $932,000.00 -~------------------------------~ of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/20 to 12/31/20 -~B-e-gi-nn-in_g_D~a-te-- --~E~n~ai-ng-D~a~t-e -- BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office of the Department of Transportation. Nancy M. Smith City Clerk in and for said City Name of Clerk Local Public Agency Type Local Pubhc Agency Type of West Chicago in the State of Illinois, and keeper of the records and files thereof, as ~-----~N~a-m_e_or.fLro-ca~l~P~u~bl~ic~A-g-en_c_y _____ _ provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of West Chicago at a meeting held on 02/17 /20 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 17th day of February, 2020 Day ---~-r.M~on=t~h.~Y~e~ar____ _ Clerk Signature (SEAL) I APPROVED Regional Engineer ID_e_p_a-rtm-e-nt_o_f_T-ra_n_s-po_rt_a_t-io_n..... _______ _, [J 1 Printed 01129/20 BLR 14220 (Rev. 02/08/19) ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] Instructions for BLR 14220 This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds. Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be used by a Municipality or a County. Road Districts will use BLR 14221 . For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS Manual. When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated. Resolution Number Insert the resolution number as assigned by the LPA, if applicable. Resolution Type From the drop down box, choose the type of resolution: -Original would be used when passing a resolution for the first time for this project. -Supplemental would be used when passing a resolution increasing appropriation above previously passed resolutions. -Amended would be used when a previously passed resolution is being amended. Section Number Insert the section number of the improvement covered by the resolution. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name ofLPA Insert the name of the LPA. Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words, followed by the same amount in numerical format in the (). Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month consecutive period. Ending Date Insert the ending date of the maintenance period. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name ofLPA Insert the name of the LPA. Name of Clerk Insert the name of the LPA Clerk. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name ofLPA Insert the name of the LPA. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. Name ofLPA Insert the name of the LPA. Date Insert the date of the meeting. Day Insert the day the Clerk signed the document. Month, Year Insert the month and year of the clerk's signature. Clerk Signature Clerk shall sign here. Approved The Department of Transportation representative shall sign and date here upon approval. Three (3) certified signed originals must be submitted to the Regional Engineer's District office. Following IDOT's approval, distribution will be as follows: Local Public Agency Clerk Engineer (Municipal, Consultant or County) District Printed 01/29/20 BLR 14220 (Rev. 02/08/19) ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] 00~Q llUnois Deparbnent Local Public Agency General Maintenance @}J.~ of TranspOrtationW Estimate of Maintenance Costs Submittal Typel~o_r~ig.;._in_a_I __ ___, Maintenance Period ..=L:..::;o.=.ca=..:l...:..P-=u:..::;b.;.;_lic=-A'-"""ge::..:cn.;..;:c.,_y________ ~,.;::C;..;:;o=u ""'nt"""y _____ _, Section Number Beginnin Ending ~lc_it_y_o_fW_e_st_C_h_ic_a_go_____ ~llouPage 1120-00000-00-GM I01101120 112131120 Maintenance Items Material Categories/ Total Maint Point of Delivery or Maintenance Maintenance Eng lnsp. Work Performed by Operation Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost Electrical I Energy Charge ea 1 $130,000.00 $130,000.00 $130,000.00 Street Sweeping llA Solid Waste Disposal ea 1 $45,000.00 $45,000.00 $45,000.00 Street Maintenance/Repair 118 ea 1 $757,000.00 $757,000.00 $757,000.00Improvements Contractual Total Operation Cost $932,000.00 Estimate of Maintenance Costs Summary Maintenance MFT Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) $175,000.00 $175,000.00 Materials/Deliver & Install/Request for Quotations (Bid Items) Formal Contract (Bid Items) $757,000.00 $757,000.00 Maintenance Total $932,000.00 $932,000.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance l~ ___$_9_3_2-'-,0_0_0_.0_0......l______ _. ___$.;._9_3_2...;_,0_0_0_.0__.0l Remarks SUBMITTED .__o-ca_1_P_u_b-1ic_A_ge_n_c_y_o_ffi_1c-ia_1______r ___.ILJ Title APPROVED Printed 01/29/20 Page 1 of 1 BLR 14222 (Rev. 12/31/19) ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] Instructions for BLR 14222 - Page 1 of 4 NOTE: Form instructions should not be included when the form is submitted This form is used by all Local Public Agencies (LPAs) to submit their maintenance program and also submit their maintenance expenditure statements. A resolution (SLR 14220) must be submitted and approved by the Illinois Department of Transportation (IDOT) prior to incurring any expenditures. For items required to be bid the estimate of cost must be submitted prior to submittal of required bidding documents. Authorizations will be made based on the resolution and/or the approved contract/ acceptance/request for quotations documents. The maintenance expenditure statement must be submitted within 3 months of the end of the maintenance period. Maintenance resolutions and estimates submitted for future maintenance periods after that date will not be processed until the delinquent maintenance expenditure statement has been submitted. Only one form needs to be completed per maintenance period, combine all operations on one form. For additional information refer to the Bureau of Local Roads Manual (BLRS), Chapter 14. For signature requirements refer to Chapter 2, section 3.05(b) of the BLRS Manual For items being completed for the estimate all materials, equipment, labor and contract amounts are considered estimates. For estimates where LPA equipment is completed, an Equipment Rental Schedule (SLR 12110) must also be submitted for approval. When completing the form for the Maintenance Expenditure all items must be actual amounts spent. Maintenance From the drop down choose which type of document is being submitted. Choose Estimate of Cost if an estimate is being submitted, choose Maintenance Expenditure Statement if a maintenance expenditure statement is being submitted. Submittal Choose the type of submittal, if this is the first submittal choose original, if revising a previous submittal choose, revised. If adding to a previous submittal choose supplemental. Local Public Agency Insert the name of the Local Public Agency. County Insert the County in which the Local Public Agency is located. Maintenance Period Beginning Insert the beginning date of the maintenance period. Ending Insert the ending date of the maintenance period. Section Insert the section number assigned to this project. The letters at the end of the section number will always be a "GM". Maintenance Operations List each maintenance operation separately Maintenance Eng. Category From the drop down choose the maintenance engineering category as it applies to the operation listed to the left. The definitions of the categories can be found in the BLRS Manual Chapter 14, section 14-2.04 Maintenance Engineering Categories are: Category I Services purchased without a proposal such as electric energy or materials purchased from Central Management Services' Joint Purchasing Program or another joint purchasing program that has been approved by the District BLRS or CBLRS. Category II-A Maintenance items that are not included in Maintenance Engineering Category I or do not require competitive sealed bids according to Section 12-1.02(a) or a local ordinance/resolution. Category 11-8 Routine maintenance items that require competitive sealed bids according to Section12-1.02(a) or a local ordinance/resolution. Routine maintenance includes all items in the following work categories: snow removal, street sweeping, lighting and traffic signal maintenance, cleaning ditches or drainage structures, tree trimming or removal, mowing, crack sealing, pavement marking, shoulder maintenance limited amounts of concrete curb and gutter repair, scour mitigation, pavement patching, and minor drainage repairs. Category Ill Maintenance items that are not covered by Maintenance Engineering Category I and require competitive bidding with a material proposal, a deliver and install proposal or request for quotations. Category IV Maintenance items that are not covered by Maintenance Engineering Category I and require competitive bidding with a contract proposal. Printed 01 /29/20 BLR 14222 (Rev. 12/31/19) ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] Instructions for BLR 14222 - Page 2 of 4 The instructions listed below only apply to the maintenance estimate of cost. For LPA's using Local Public Agency Labor and/or Local Public Agency Equipment Rental, the estimated amounts are only listed on those specific lines and are not to be included with each operation on the estimate of cost. lnsp Req From the drop down choose No or Yes as it applies to the maintenance operation listed to the left. Items requiring no engineering inspection should be no. Material Categories/ List the items for each operation on a separate line, grouping items for the same operation Point of Delivery or Work Performed together, for the operation listed to the left. If work being done as a contract list work by by an Outside Contractor contractor. Unit Insert the unit of measure for the material listed to the left, if applicable Quantity Insert the quantity of material for the material listed to the left, if applicable. Unit Cost Insert the unit cost of the material listed to the left, if applicable. Cost No entry necessary, this is a calculated field. This is the quantity times the unit cost. Total Maintenance Operation Cost Insert the total of the Maintenance Operation Cost, for items done by a contract insert the estimated contract amount. Maintenance Estimate of Maintenance Costs Summary Under each item listed below, list the amount to of estimated MFT funds to be expended and other funds, if applicable. The total Estimated cost is a calculated field. Local Public Agency Labor Insert the estimated amount for LPA labor for all maintenance operations, if applicable. Local Public Agency Equipment Rental Insert the estimated amount for LPA equipment rental for all maintenance operations, if applicable. Materials/Contracts (Non Bid Items) Insert the estimated amount for materials and/or contracts for items the LPA is not required to bid, if applicable. Materials/Deliver & Install, Insert the total amount estimated to be expended on materials/Request for Quotations (Bid Items) deliver and install proposals and/or Request for Quotations. This will be for items required to be bid. Formal Contracts Insert the total amount estimated to be expended on formal contracts. This will be for items required to be bid. Total Estimated Cost This is a calculated field and will be automatically filled in for each type. This is the sum of all funding for the item. Total Maintenance Operation Cost This is a calculated field, no entry is necessary. This is the sum of all items expended on this operation. Total Maintenance Cost This is a calculated field, no entry is necessary. This is the sum of all maintenance operation costs. Maintenance Engineering Cost Summary Under each item listed below, list under the funding type what the estimated amount to be expended is. Preliminary Engineering Fee Insert the amount of funds estimated to be expended for Preliminary Engineering, if applicable. Engineering Inspection Fee Insert the amount of funds estimated to be expended for Engineering Inspection, if applicable. Material Testing Costs Insert the dollar amount of funds estimated to be expended on material testing costs, if applicable. Insert the amount to be paid from MFT and the amount to be paid with local funds, if applicable. Printed 01/29/20 BLR 14222 (Rev. 12/31/19) ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] Instructions for BLR 14222 - Page 3 of 4 Advertising Costs Insert the dollar amount of funds estimated to be expended on advertising costs, if applicable. Insert the amount to be paid from MFT and the amount to be paid with local funds, if applicable. Bridge Inspection Costs Insert the dollar amount of funds estimated to be expended on bridge inspection costs, if applicable. Insert the amount to be paid from MFT and the amount to be paid with local funds, if applicable. Total Maintenance Engineering This is a calculated field, no entry is necessary. This is the sum of all maintenance engineering costs listed above. Totals: This is a calculated field. It is the total of the estimated maintenance cost plus the estimated maintenance engineering cost. These instructions apply to the Maintenance Expenditure Statement. Maintenance Operation Type in the name of the maintenance operation for which the amounts to the right will be completed. For a form that was completed as an Estimate of Cost and is now being changed to a Maintenance Expenditure Statement, this field will be completed from the estimate. Maint Eng Category From the drop down select the Maintenance Engineering Category that applies to the operation listed to the left. LPA Labor For the operation listed to the left insert the amount expended for LPA labor, if applicable. LPA Equipment Rental For the operation listed to the left insert the amount expended on LPA equipment rental if applicable. Materials/Contracts (Non-Bid) For the operation listed to the left insert the amount expended for materials and/or contracts that was not required to be bid, if applicable. Materials/Deliver & Install, For the operation listed to the left insert the amount expended using a bidding process for Request for Quotations (Bid Items) materials, deliver & install and/or request for quotations, if applicable. Formal Contract For the operation listed to the left insert the amount expended for items bid using the formal contract process, if applicable. Total Operation Cost This is a calculated field, it will sum the amounts expended for the operation listed to the left. Operation Engineering Inspection Fee For the operation listed to the left insert the amount of engineering inspection charged for this operation, if applicable. Total Maintenance This is a calculated field, no entry necessary. It is the sum of all maintenance operations. Maintenance Engineering Cost Summary Preliminary Engineering Fee Insert the dollar amount of funds spent on preliminary engineering for this maintenance section. Engineering Inspection Fee Insert the amount of funds expended for Engineering Inspection, if applicable. Material Testing Costs Insert the dollar amount of funds spent on material testing costs, if applicable. Advertising Costs Insert the dollar amount of funds spent on advertising costs, if applicable. Bridge Inspection Costs Insert the dollar amount of funds spent on bridge inspection costs, if applicable. Total Maintenance Engineering This is a calculated field, no entry is necessary. This is the sum of all maintenance engineering costs listed above. Total Maintenance Program Costs Insert the total cost of the Maintenance and Maint. Engineering. The maintenance amount will be the amount from the Total Cost from the Maintenance Items table. The Maint. Eng will be the Maintenance Engineering Total from above. Printed 01 /29/20 BLR 14222 (Rev. 12/31/19) ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] Instructions for BLR 14222 - Page 4 of 4 Contributions, Refunds, Enter the dollar amount of contributions, refunds or amounts paid with other funds for this Paid with Other Funds maintenance section, if applicable, for both maintenance and maintenance engineering. Total Motor Fuel Tax Portion These are calculated fields, no entry is necessary. This is the sum of the total cost minus the amount paid with funds other than MFT funds. Total Motor Fuel Tax Funds Authorized Insert the total amount of MFT funds authorized for maintenance under the maintenance column, and the total amount of MFT funds authorized for maintenance engineering under the Maint. Engineering column. Surplus/Deficit These are calculated fields, no entry is necessary. This is the sum of the Total Motor Fuel Tax funds authorized minus the Total Motor Fuel Tax portion. A positive number will result in a credit to the unobligated fund of the Motor Fuel Tax fund. A negative number means more funds were spent than authorized. If the negative number has a resolution to cover the overage, the item(s) that resulted in the overage have been approved by IDOT, and are covered in the overrun policy, this amount will be authorized. If these conditions are not met, you must contact your District office for guidance. Certification Upon submittal of this form as the maintenance expenditure statement the LPA official shall check this box as certification. End of instructions for Maintenance Expenditure Statement Submitted Local Public Agency Official The proper official shall sign, insert their title and date here. For Estimates of Cost covering a Township/Road District the road commissioner shall sign and date as Local Public Agency Official. For Municipalities the municipal official shall sign and date here. County Engineer/Superintendent of Highways For County project and/or Township/Road District projects the county engineer/ superintendent of highways shall sign here. Approved Upon approval the Regional Engineer shall sign and date here. This approval is subject to change based upon a documentation review by the Department. A minimum of three (3) signed originals must be submitted to the Regional Engineer's District office. Following the Regional Engineer's approval, distribution will be as follows: Local Public Agency Clerk Engineer (Consultant or County Engineer) District File Printed 01/29/20 BLR 14222 (Rev. 12/31/19) ===== PDF PAGE 19 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _td-__._~_C_' _.__ _ Resolution No. 20-R-0006 - Contract Amendment #1 & First Extension - Classic Landscape, Ltd. for Right-of-Way COMMITTEE AGENDA DATE: February 6, 2020 Maintenance Program COUNCIL AGENDA DATE: February 17, 2020 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATUR~~_...,,,, APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE._________ _ ITEM SUMMARY: Annually, since 2005, the City has contracted landscape maintenance services for multiple City-owned and maintained rights-of-way and properties at various locations for a period of approximately 30 consecutive weeks. Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded hardwood mulch installation, chemical broadleaf control, fall leaf removal, and lawn fertilization. On Monday, November 5, 2018, the City Council of West Chicago authorized the Mayor to execute a Contract with Classic Landscape, Ltd. for landscape maintenance services related to the 2019 Right-of-Way Maintenance Program, for an amount not to exceed $122,505.00. Said contract contains a provision that reads, "The contract may be extend for two (2) additional years through mutual agreement between Bidder and the City of West Chicago for the same unit prices." On December 16, 2019, Mr. Dan Hund of Classic Landscape, Ltd. submitted a request to extend its 2019 Right-of- Way Maintenance Contract for an additional two years (i.e., for fiscal year 2020 and fiscal year 2021) at 2019 price of $122,505.00 per year (see attached). Classic Landscape's performance during fiscal year 2019 was satisfactory. Therefore, it is staff's recommendation that Contract Amendment #1 - First Extension to the 2019 Right-of-Way Maintenance Program Contract be approved for Classic Landscape, Ltd., to provide landscape maintenance services for multiple City-owned and maintained rights-of-way and properties during fiscal years 2020 and 2021 , in an amount not to exceed $122,505.00 per year. ACTIONS PROPOSED: Approve Resolution No. 20-R-0006 authorizing the Mayor to execute Contract Amendment #1 - First Extension to the 2019 Right-of-Way Maintenance Program Contract with Classic Landscape, Ltd., to provide landscape maintenance services for multiple City-owned and maintained rights-of-way and properties during fiscal years 2020 and 2021, in an amount not to exceed $122,505.00 per year. COMMITTEE RECOMMENDATION: ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] RESOLUTION NO. 20-R-0006 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CONTRACT AMENDMENT #1 & FIRST EXTENSION TO THE 2019 RIGHT- OF-WAY MAINTENANCE PROGRAM CONTRACT WITH CLASSIC LANDSCAPE, LTD. FOR RIGHT-OF-WAY MAINTENANCE SERVICES DURING FISCAL YEARS 2020 AND 2021 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute Contract Amendment #1 & First Extension to the 2019 Right-of-Way Maintenance Program Contract, between the City of West Chicago and Classic Landscape, Ltd., for right-of- way maintenance services during fiscal years 2020 and 2021, for an amount not to exceed $122,505.00 per year, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2020. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] Robert Flatter From: Maintenance Division < maintenance@classiclandscapeltd.com > Sent: Monday, December 16, 2019 11:05 AM To: Robert Flatter Cc: Tim Wilcox Subject: Right of Way Maintenance Program Extension Request Attachments: Scan0002.pdf Hello Robert: Please see the attached request to extend the 2019 Right of Way Maintenance Program for an additional two years. Kindly reply to email to confirm receipt. We appreciate the opportunity to with you again in the future. Thank you, D Cl Vl- H-u Vl-c;{ Classic Landscape Ltd. 3N471 Powis Road West Chicago, IL 60185 630-513-1313 x102 maintenance@classiclandscapeltd.com 1 ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] Classic Estimate Date Landscape Ltd. 3N471 Powis Road • West Chicago, IL 60185 12/16/2019 Phone#: 630-513-1313 Fax#:630-513-9444 Proposal# www.classiclandscapeltd.com 30075 CITY OF WEST CHICAGO ATTN: ROBERT E. FLATTER 475 MAIN STREET WEST CHICAGO, IL 60185 P.O. No. Project Amount Size Description Unit Price Total 1 EXTEND CURRENT RIGHT OF WAY MAINTENANCE 122,505.00 122,505.00 PROGRAM FOR YEAR 2020 WITH SAME UNIT PRICES. GRAND TOTAL BID = EXTEND CURRENT RIGHT OF WAY MAINTENANCE 122,505.00 122,505.00 PROGRAM FOR YEAR 2021 WITH SAME UNIT PRICES. GRAND TOTAL BID = Wo h Wmi FULi. Pi\ YME1''T TO OF. MADI:: AT COMPLF.TION OF IO!l lnlcf0$1 thug<> of'I . ~% pet monlh from dJIO or eomplctlnn oflhc Wlplid b•lonce win bo added 1Acr1hi~y days. c1.. ~. L.nd>h and lnll•ll oil Totalm1teri11.l11nd l1bor in a workman$hip like manner acc-ording lo Jllnd•rd prac1ictJ.. My 1ltc:ra1ioai or dc\iulon from 11boYo.spcclfieulon1 tnvol.,.Jng o;u1 00111.. wfll be- $245,010.00 cxeoc:utcd only upon uTincn ordcn, ind \\ill ~<'Qtnc an e:iit.rw dlugc over and abo·vci the q1bn11c. A11 •lV«RK'nU: contin~c:Dl ~n 11riktJ, weather. accldent~ or dd&)'J beyond our conirol. Sod. Trec•. Shrub.. nd E'"'ll'"'"' wlll be guAl'Alllccd lbr one srow!ns .....,. pro1·lded mcli mmnali arc IOJtallcd by Clun"'1dof Clwie111omoy'1L>Od>t.tpc,fees mo.yLTO.be lneludcd' OFFERin tndMAYform•OE VOIDEDpor1 oftnylFjudgmonlNOT SIGNED<111oie1hou1 ----------- Customer's Signature Contractor's Signature m -1rM~I ~ ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _':f~e_·p_· _,__ Resolution No. 20-R-0007 - Layne Christensen Company - Approval of Contract for Professional Services Related to COMMITTEE AGENDA DATE: February 6, 2020 the Rehabilitation of the Pump and Motor Assembly COUNCIL AGENDA DATE: February 17, 2020 Associated with the City's Well Station No. 8 //_/'_./~ STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURij"~~4'.~~/'~·=c =====--- Rocky Horvath, Utility Superintendent APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: The current pump and motor assembly associated with Well Station No. 8, located at 1255 Helena Drive, is a Bryon Jackson assembly installed in March of 1988. The Byron Jackson well pump operates at a depth of approximately 343' below ground and is rated to pump approximately 700 gallons per minute (gpm). The 40 HP Byron Jackson Type H submersible motor has a mercury seal versus a mechanical seal. In summer 2019 a decrease was observed in the pump's performance and the well was placed out of service in November 2019 when its performance averaged less than 100 gallons per minute. Byron Jackson assemblies are generally known to last approximately ten (10) to fifteen (15) years before needing inspection and services/rehabilitation. Well Station No. B's was last serviced in 2005. Due to its history of being a factory-authorized sales and service representative for Byron Jackson pumps and motors (including those containing mercury seals), and its history of servicing the City's Byron Jackson well assemblies, staff solicited a proposal from Layne Christensen Company (Layne) of Aurora, Illinois, to pull and rehabilitate the well assembly at Well Station No. 8 (see attached proposal). Layne's proposal includes a complete rebuild and rehabilitation of the existing well equipment including a television survey of the well casing. The estimated total for these services is $68, 140.00. One additional item addressed in Layne's proposal is replacement of the well motor, if needed. The existing motor has a mercury seal system that needs to be inspected before reinstallation. If inspection determines the mercury seal has failed and cannot be reused, a factory exchange replacement motor has been quoted at a net cost of $59,770.00. For a total project cost estimated at $127,910.00. Since the well is currently inoperable, City staff recommends the rehabilitation of the well assembly associated with Well Station No. 8 before the start of the peak summer water system demand. Therefore, staff recommends that a professional services contract be awarded to Layne Christensen Company of Aurora, Illinois, related to the rehabilitation of the pump and motor assembly at the City's Well Station No. 8, for an amount not to exceed $128,000.00. ACTIONS PROPOSED: Approve Resolution No. 20-R-0007 authorizing the Mayor to execute a contract with Layne Christensen Company for professional services related to the rehabilitation of the pump and motor assembly at the City's Well Station No. 8 for an amount not to exceed $128,000.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 24 ===== [Extraction: embedded PDF text] RESOLUTION NO. 20-R-0007 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH LAYNE CHRISTENSEN COMPANY FOR PROFESSIONAL SERVICES RELATED TO THE REHABILITATION OF THE PUMP AND MOTOR ASSEMBLY ASSOCIATED WITH THE CITY'S WELL STATION NO. 8 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract Agreement for Professional Services related to the rehabilitation of the pump and motor assembly associated with the City's Well Station No. 8, between the City of West Chicago and Layne Christensen Company, for an amount not to exceed $128,000.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2020. AYES: NAYES: ABSTAIN: ABSENT: Mayor ATTEST: City Clerk ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] Layne Christensen 721 W. Illinois Ave. Aurora, IL 60506 A GRAr1ITE' COMPANY T 630.897.6941 granltenstruction.com December9,2019,2019 City of West Chicago ATTN: Mr. Rocky Horvath P.O. Box 488 475 W. Main Street West Chicago, IL 60185 RE: Shallow Well No. 8 Byron Jackson Pump No. 881-C-0416 Rocky: We are pleased to submit our proposal for the pulling and inspection of the 40 HP Byron Jackson Type H submersible pump installed in your Well No. 8, along with some of the possible repairs and pump design modifications. The Well No. 8 pump has not been pulled for repairs since 2005. A pump repair of this type is normally performed on a time and material basis with charges for labor and equipment per the attached Work Order Form. We would utilize a Small Pump Service Rig and crew. Our time estimates for labor are based on being able to pull the pump in a normal fashion. Once the pump has been pulled and inspected, we can provide updated repair cost estimates before proceeding with any additional work. From our prior emails and discussions, you also are considering a pump design modification, so that the pump will produce a higher flow rate. You stated that the Well 8 pump will produce 300 GPM with no other wells pumping to the plant, but less than 100 GPM with the other wells running. It would seem that the 700 GPM @ 135' pump design needs an upgrade. Using the 40psi discharge pressure you've seen, and adding an estimated 100' pumping level, the modified design would be 700GPM@ 192' total head. By adding one (1) additional Byron Jackson 11 MOL stage to the existing three (3) stage bowl, we can increase the total head by approximately 50', which would change the design to 700GPM@ 185' total head .. .... or very close to desired. As stated in our July 24 email, you might want to run this design past your consulting engineer, to ensure we've included all necessary factors in our calculations. The new design increases the motor horsepower to approximately 47 HP. Since the 40 HP Byron Jackson Type H motor is actually a 50 HP motor, you would be fine with reusing the existing motor. In addition to the bowl assembly rebuilding in our estimated pricing, there would be the cost of the additional 11 MOL bowl stage, complete w/ an impeller. At this time, we have in our Aurora, IL stock, good, used all bronze 11 MOL bowl components to offer the City, which would be as good, or better, then the existing City bronze bowl components; plus, this affords the City a significant savings in cost and delivery time vs. new parts. WATER RESOURCES 721 W. Illinois Avenue; Aurora, IL 60506 I Office: 630-897-6941 I Fax: 630-897-6976 I layne.com ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] Our estimate for the pulling, inspection, possible repairs & new materials and recommended well television survey, is: • Small Pump Service Rig and 3 Man Crew - Set up, pull, and haul pump to our Aurora, IL yard (Est. 2-1/2 to 3 days} $13,500.00 • Television survey of well, lump sum $1 ,675.00 • Sandblast 8" T&C pipe & bowl for inspection, EST. 6 hrs. @ $2,286.00 $381/hr. • Disassemble & inspect all bronze bowl, EST 6 hrs.(@ $190/hr. $1 , 140.00 • Complete, routine servicing of the Byron Jackson Type H motor. $2,875.00 • Rebuild the 3 stage - 11 MQL Byron Jackson a// bronze bowl $4,875.00 assembly • New 8" T&C prime steel line pipe est. 100' av $54.00/ft. $5 400.00 • Epoxy coatinQ of pipe, in & out, 276ft. (@ $28.00/ft. $7,728.00 • Small Pump Service Rig & 3 Man Crew - Load & remobilize to site; prep BJ motor; reinstall & test pump, & demob (Est. 3 to 3-1/2 days) $16,500.00 • New Byron Jackson Flat cable, if needed $6,531.00 • One (1) good, used Byron Jackson 11 MQL all bronze bowl stage $4,880.00 • Miscellaneous Materials $750.00 TOTAL ESTIMATED COST $68,140.00 If there is an issue with the existing 40HP motor, we would have to ship it back to the Flowserve/Byron Jackson factory for inspection. The worst-case scenario would be the need for a factory exchange, replacement motor; in which case, the City's motor would be traded in and a credit would be applied to the City replacement motor cost. IF NEEDED, this would be an additional, net cost of $59,770.00 to the City. We must also remind you and the City that the 40 HP Byron Jackson Type H submersible motor is equipped with the very successful and unique mercury seal. Our work would include utilization of a Byron Jackson factory-authorized serviceman to complete the several-step procedure at the well site to properly service the motor. The mercury motor seal should be balanced, along with the seal and motor can dewatered in accordance with our exclusive procedure. This will allow the motor to be put in a proper shipping position with the mercury seal secured and will minimize the potential for water entering the windings, which would result in damage to the motor. This servicing would be done outside the well by utilizing a sealed motor service containment module that is transported to the project site to meet the July 1, 2012 IEPA guidelines. To our knowledge, Layne is the only contractor in the country that is currently utilizing this equipment, and of course, only Layne employs factory-certified servicemen. We appreciate the opportunity to submit this proposal and hopefully it meets your favorable response. If you have any questions, please don't hesitate to contact us. Yours very truly, qAom, .,,, ===== PDF PAGE 36 ===== [Extraction: embedded PDF text] Efforts to return the pipe to alignment with the backhoe and mechanical levers failed. At this point further repair options were not guaranteed to be effective. At la.m. 11127/19 the decision was made to replace 60' of watermain. Due to material and equipment availability on the Thanksgiving Holiday Weekend logistically this could not occur until 12/02/19. Both impacted addresses were notified they would be without water and the contractor was authorized to mobilize a full crew to facilitate replacement of the watermain. On 12/02/19 most of the day was spent making the site safe to perform the work. Additional steel plates and trench boxes were installed. Materials were removed from the site and clean stone fill was brought into the site. On 12/3/19 the process of installing the new watermain commenced (See picture following page). The contractor completed installation the morning of 12/4/19. The watermain was bedded in stone and staff began the process of flushing the watermain. At 12:00p.m. On 12/4/19 the watermain was chlorinated. Over the next two days per state regulations samples were collected to determine ifthe water was safe and met drinking water standards. Sample results came back safe 12/7/2020. After flushing fire hydrants and opening valves, the morning of 12/9/19 the boil order was lifted to the two impacted addresses and their water service returned to normal. The excavation was filled with stone. The fence and electrical lines connected to the fence were repaired the week of 01/06/2020. Both items had fallen into the excavation during repairs. Itemized repair costs are as follow: Woodchips (Kramer)-$400-This material was used to stop semi-trucks from sinking where we were disposing of spoils from the dig site Chlorinator/Water Samples-$523 Fence Repair Contractor (Northern Illinois Fence)-$3,946 Material Hauling/Spoil Removal (Grant&Power)-$5, 735.50 Electrical Repair Contractor (Elliot Electric)-$5,910 Water loss-1.6 million gallons-($3.88 per thousand) - $6,208 Repair Parts Equipment -$16,908.10 Stone to Backfill Excavation (Marcott)-$14,313.66 City Labor (14 Staff members/794 hours total)-$29,671.58 Excavation Contractor (Tri-County)-$72,942.10 Final Project Cost 01122/2020 $156,557.94 ===== PDF PAGE 37 ===== [Extraction: no text detected] [No text detected on this page; page may be blank, photographic, or graphical.] ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] DEPARTMENT OF PUBLIC WORKS ROBERT E. FLATTER, P.E. ENGINEERING DIVISION (630) 293-2255 DIRECTOR FACILITIES MANAGEMENT (630) 293-5865 (630) 293-2255 FLEET MAINTENANCE (630) 231-1063 UTILITY DIVISION (630) 293-2255 FAX (630) 293-2971 STREET DIVISION (630) 293-2250 MEMORANDUM TO: Michael L. Guttman, City Administrator FROM: Robert E. Flatter, P .E., Director of Public W DATE: February 3, 2020 RE: Wayne Township Road District - Coordination Meeting - Klein Road Bike Path On Thursday, January 16, 2020, at the request of Mr. Martin McManamon, Wayne Township Road District Highway Commissioner, I attended a meeting at the Wayne Township Road District Office in which the topic of discussion was the feasibility of a joint bike path construction project along Klein Road. The following is a summary of discussions held. Attendance: • Martin McManamon, Highway Commissioner, Wayne Township Road District • Todd S. Bright, P.E., Principal/Senior Vice President, TranSystems (Design Engineer) • Gina M. Trimarco, Senior Professional/Assistant Vice President/Sr. Planner, TranSystems • Kristy Stone, Assistant Planner, The Village of Bartlett • Tyler Isham, Management Analyst, The Village of Bartlett • Jessica Ortega, Landscape Architect Supervisor, DuPage County Forest Preserve District • Robert E. Flatter, P.E., Director of Public Works, City of West Chicago Meeting Location, Date & Time: • January 16, 2020 @2:00 p.m. • Wayne Township Road District Office, 4N230 Klein Road, West Chicago, IL 60185 Handouts: • Map titled "Wayne Township Bike Plan". • Summary of costs titled "Klein Road Bikelanes 1/15/2020". Spreadsheet provides estimated timeframe and proportion of project costs based on roadway jurisdictional length. ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] February 3, 2020 Wayne Township Road District - Coordination Meeting- Klein Road Bike Path Page 2 • DMMC STP Scoring Supplement Form - Roadway Projects. • IDOT Agreement (DRAFT) - Preliminary Engineering Services Agreement For Federal Participation. Meeting Minutes: Following introductions, the meeting began with Mr. McManamon indicating that a few years ago the Road District considered the construction of a bike path along Klein Road within the West Branch Forest Preserve. The Forest Preserve District was not in favor of the bike path on its property. Also, access across the Old Wayne Golf Course presented challenges. Mr. Bright indicated that the Wayne Township Road District (Road District) will seek Surface Transportation Program (STP) funding. The Road District will be the lead agency. Application will seek funding for Phase II Engineering costs via the Illinois Transportation Enhancement Program (ITEP), Construction Costs via the Surface Transportation Program (STP) as a Transportation Control Measures (TCM) project, and Phase III Engineering costs via ITEP. Mr. Bright then explained the STP application scoring process. At Mr. Platter's request, Mr. McManamon explained the proposed bike path project. Mr. McManamon indicated: • Bike traffic on Klein Road is Wayne Township Road District's number one priority. • Project includes a resurfacing and widening of Klein Road. • Klein Road is currently an approximate 20' wide roadway with ditch drainage. • Project scope is to widen Klein Road to approximately 34' wide to accommodate 5' wide on- street bike lanes on both sides of Klein Road. • No consideration is given for a single off-street shared use path. • Project limits will be from Army Trail Road to St. Charles Road, east of Prince Crossing Road near West Branch DuPage River. Proposed on-street bike path will be along Petersdorf Road, Smith Road, Klein Road, and St. Charles Road (see attached map). • Project will match cross-section of existing roadway. • Proposed widening will be approximately 4" asphalt over 6" aggregate base course. (NOTE: Does not meet City's roadway standards). • Resurfacing of existing roadway surface course will be accomplished with Heater Scarification (hot in-place recycling) to save cost. Mr. McManamon indicated that the purpose of the project was to connect the existing path at Petersdorf Road & Army Trail Road to the path along the West Branch DuPage River on St. Charles Road. Mr. Flatter indicated that he was not previously aware that the project was planned as an "on- street" bike path; he has concerns with safety given speed limit and width of roadway. Mr. Flatter pointed out the existence of paths within the West Branch Forest Preserve and along Fair Oaks Road, and asked if consideration was given to connect Klein Road to these paths. The existing Fair Oaks Road bike path, which was constructed in circa 2016, is a north-south asphalt off-road bike path connecting St. Charles Road, Army Trail Road, Lies Road, and the West Branch Forest Preserve; it is only approximately 0.75 miles east of Klein Road. ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] February 3, 2020 Wayne Township Road District- Coordination Meeting- Klein Road Bike Path Page 3 Ms. Ortega of the DuPage County Forest Preserve District (FPD) indicated that the FPD has no need for the proposed bike path along Klein Road and as such would not participate in costs associated with such and would not allow the asphalt path to be constructed on FPD property. Mr. McManamon responded that he wants bike path along Klein Road to address concerns raised while he was campaigning for Commissioner. Ms. Stone, with the Village of Bartlett, stated that Bartlett also had no idea that the project was planned as an "on-street" bike path; Bartlett believed it to be planned as an "off-street" path. Mr. Flatter asked for an explanation of estimated costs and percentage breakdown. Mr. Flatter pointed out that the costs shown in the summary of costs titled "Klein Road Bikelanes 1/15/2020" (see attached) represented the City of West Chicago paying 32% when its share of roadway, per lineal feet of project, is only 24%. It appears that the Road District is asking the City to cover a portion of costs originally attributed to the FPD; which said portion is not within West Chicago's jurisdiction/ROW. Mr. McManamon responded that costs will be reevaluated and the City will only be asked to pay for its portion of roadway improvements. Mr. Flatter shared with the group that the City does not have funds budgeted in its five-year Capital Projects Fund for the Klein Road Bike Path Project ($294,614.00 as shown in the summary of costs attached) and staff would need to seek direction from City Council on its desire to allocate funds and participate in said project. Mr. Flatter also shared that the City's portion of Klein Road was resurfaced in 2012 and does not warrant resurfacing at this time; it is not listed for resurfacing in the City's current five-year CIP (2020-2025) and likely will not be considered until sometime between 2027-2030. Mr. Flatter then asked if project costs included drainage improvements (culvert extensions, ditch regrading, storm sewer installation, etc.) that likely will also be required. Mr. Bright indicated that the estimate of cost did not include drainage improvements or wetland/flood plain impacts, but agreed that such would likely be required and costs could increase as much as 20%. Mr. Isham, with the Village of Bartlett, also shared with the group that the Village of Bartlett does not have funds budgeted for the Klein Road Bike Path Project. Staff would need to also seek direction from its Village Board. Mr. McManamon concluded the meeting by stating that he is flexible with the proposed project timeframe (2020 thru 2023), but needed to know as soon as possible ifthe City of West Chicago and the Village of Bartlett would participate, as STP funding applications for 2021thru2025 are due March 16, 2020. Summary of Staff's Recommendation/Concerns: While City staff supports a regional connected trail system, and is currently working on drafting a concept Master Bike Path Connectivity Plan for City Council's consideration, for many of the reasons identified above, and summarized below, City staff does not support participation of the Road District's Klein Road Bike Path Project at this time: • Staff does not see a need to participate in the construction of a north-south bike path that would mirror the existing path along Fair Oaks Road, approximately 0.75 miles east of Klein Road. ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] February 3, 2020 Wayne Township Road District- Coordination Meeting- Klein Road Bike Path Page4 • Traffic and vehicular speeds along Klein Road make an "on-street" bike path unsafe. • Only West Chicago residents that will directly benefit from the proposed bike path are those that reside within the Meadow Wood Subdivision. • Money is currently not budgeted for said project and funds would need to be taken from future street improvement projects to cover said expense. • Most cyclist observed riding along Klein Road are mostly considered "Road Riders" who would likely not utilized the proposed bike path anyway. Consideration of Project Participation from City Council: As indicated above, the City does not have funds budgeted in its five-year Capital Projects Fund for the Klein Road Bike Path Project. To respond to Mr. McManamon prior to the March 16, 2020 STP application deadline, staff proposes to share information with the Infrastructure Committee on Thursday, February 6, 2020, and seek direction on its desire to allocate as much as approximately $300,000.00 towards the Township's project. ===== PDF PAGE 42 ===== [Extraction: OCR (rendered-page OCR)] — —_ — Wet SPRUNG om ~ -_—— ---— ~ Cj GS mee “ame i= —) So 1 (2 entral DuPage Region ee x NTC ae ol ere =e oo | ~ J a a fast | Existing Path ( { aie KC — i a = ZG I Recommended Path fa ji 7 y mre, No, Bartlett - =~ meafitit ~ a ores fl Hei awe } ' |_B) 900’ FPPD Mitral R i % < J 4,400 Ue am li as) a, iy Hill WTRD 15 7 A * at elt ter is) r ; West Chicago 2,000 ium i= ) NY . =e — Aw LK GrS -& ub Gs 2 oo ei —— 2 W) *wrrp wa re) +) } pee | ‘TLE ~@® 3,400 Hits 3 Wa Cc \ Ne 7 —— = =a WTRD BOM al 1,485 Oa, \ aed M/ i- o Con : re es -- West Chicago — isting Pa —— a oO > op ‘Project Length = 16,745’ 'WTRD = 45% (7,505') “A a\1,940' ft EA $_Steat Wester nh | = :-FPDDC = 26% (4,400’) ings = —_—_—_—_-- oo - ——— = — ‘West Chicago = 24% (3,940) — ip Ne en | ~—_——— I Bae —~s = —= tte at ‘Bartlett = 5% (900') ~-----»% i ———— —— — — ee ———— = wep, ~, [Bik ——— = = i — ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] Klein Road Bikelanes 1/15/2020 Estimated Timeframe & Cost Pro12ortion of 12roject based on roadwa~ jurisdictional length Ph. 1 Ph.2 Const Ph.3 ROW Length Actual% WOFP WOFP% Cost 2020 2022 2023 2023 NA WTRD 7,505 45% 10,180 61% $ 561,188 $121,588 $24,318 $384,521 $30,762 $- 0% $ $ - $ - $ - $ - $-FPDDC 4,400 26% - West Chicago 3,940 24% 5,344 32% $ 294,614 $ 63,832 $12,766 $201,867 $16,149 $- Bartlett 900 5% 1,221 7% $ 67,298 $ 14,581 $ 2,916 $ 46,112 $ 3,689 $- 16,745 100% 16,745 100% $ 923,100 3.17 miles Following are some very preliminary estimates of cost for this project, based on the similar projects, assuming maximum federal funding is granted: Item Total Cost ITEP (80%) TCM (75%) Local Agency Preliminary Engineering (Ph. 1) $ 200,000 8% $ 200,000 Design Engineering (Ph. 2) $ 200,000 8% $160,000 $ 40,000 Construction $ 2,530,000 100% $ 1,897,500 $ 632,500 Construction Engineering (Ph. 3) $ 253,000 10% $ 202,400 $ 50,600 Right-of-Way $ - 0% Total $ 3,183,000 126% $ 362,400 $1,897,500 $ 923,100 100% 11% 60% 29% Total Fedral $ 2,259,900 71% ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] DUPAGE MAYORS AND MANAGERS CONFERENCE ·. an association of municipalities representing 1,000,000 people 1220 Oak Brook Road Oak Brook, Illinois 60523 (630) 571-0480 Fax: (630) 571-0484 www.dmmc-cog.org Founded June 19, 1962 MEMBER MUNICIPALITIES Addison Aurora ~ urface Bartlett Bensenville Bloomingdale Bolingbrook ransportation [!] Burr Ridge Carol Stream Clarendon Hills Downers Grove [f] rogram Elmhurst Glen Ellyn DMM:C STP Scoring Supplement Form -Roadway Projects Glendale Heights Hanover Park Applications for the FY2021-FY2025 DMMC STP Call for Projects will be submitted Hinsdale through CMAP's eTIP (https://etip.cmap.illinois.gov/secure/login). Applicants are also Itasca required to fill out this scoring supplement form so that DMMC can score submitted Lemont Lisle applications. Please contact Daniel Knickelbein at 630-576-9137 or Lombard dknickelbein@dmmc-cog.org with any questions. Naperville Applicants should fill out this form if they are submitting a Highway application or a Oak Brook TCM project located on a roadway (signal interconnects, on-street bike/pedestrian Roselle Schaumburg facilities, or ITS improvements). Villa Park Warrenville Note: Applications submitted by DuPage County, DuPage County Forest Preserve, or a Wayne township must be co-sponsored by a municipality. Municipal co-sponsorship should be West Chicago Westmont demonstrated by a letter of support from one or more affected municipalities and Wheaton should be uploaded to the eTIP at the time of application submittal. Willowbrook Project Type: Highway D Signal interconnects (TCM) D Winfield Wood Dale On-Street bike/pedestrian (TCM) D ITS improvements (TCM) D Woodridge 1. Safety Improvement (10 Points): Please select all safety countermeasures that will be included as part of the project. The below countermeasures come from CMAP's "Safety Improvement" workbook. If the project will contain safety countermeasures not listed below, please list them in the "Other" category. To view the CMAP Safety Improvement workbook, click here. If a proposed countermeasure is listed NA in the CMAP Safety Improvement Workbook, or is not listed below, a Crash Reduction Factor (CRF) score will be assigned using the Crash Modification Factors Clearinghouse (http://www.cmfclearinghouse.org). ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] Intersection Improvement D Add left turn lane permissive Add 2nd turn lane (to existing} D D Add protected phase to left turn Extend turn bays D D Raised median Positive left turn offset- 1 ft. minimum D D Add right turn lane Improve Signal Timing D Signalization - install adaptive traffic Signalization - increase yellow interval and add all red interval D signal control D Signal interconnect All red clearance D D Increase yellow time Improve Signal Placement Visibility D Increase to 12-inch lens Improve vlslblllty of signal heads D D Allow RTOR Add 3-inch yellow retroreflective sheeting to signal back plates D D Install mast arm Add signal (additional primary head}- all lanes have signal D D Add bicyclist signal Replace incandescent traffic signal bulbs with LED D D Add pedestrian signal Improve intersection sight distance D D Add pedestrian countdown signal Add right turn lane on one approach-signal-urban D D Add pedestrian island Add ADA improvements D D Change crosswalk striping width Improve pedestrian crossing-other D D Emergency vehicle signal preemption Install raised pavement markers and striping (through intersection} D Stop Control to Signal D Convert minor stop to - traffic signal -no left turn lane Convert minor stop to - traffic signal with left turn D D Convert from yield signal control to signalized control lane Stop Control Intersection D Raised median for left turn at 4-way stop Install median on the minor approach of an D unsignalized 3-leg i11tersectiu11 D Install left-turn lane (4-leg intersection) -minor stop Convert to all-way stop control (from 2-way or yield D control} D Install two-way stop-controlled intersections at Minor stop adds right turn lane on one approach- D uncontrolled intersections minor stop rural/urban 0 Minor stop adds right turn lane on both approach- Replace left-turns with right-turn/U-turn 0 minor stop rural/urban combination D Provide flashing beacons at stop-controlled 2-way stop only: add left turn lane on both 0 intersections approach-major road -D All stop/minor stop add left turn lane on one Install/upgrade larger or additional stop signs or 0 approach-major road other intersection warning/regulatory signs General Intersection Countermeasures 0 Re <1lign 5egmcnt/ improve !ikew <1ngle-4 leg Convert signal to roundabout D intersection D Convert all-way stop controlled intersection to Convert minor road stop intersection to roundabout D roundabout 0 Signing - install advance street name signs Simplified information-sign reduction 0 D Install/upgrade signs with new fluorescent sheeting Divert traffic from high pedestrian areas D (regulatory or warning) 0 Lane channelization -other Add intersection lighting 0 Median Improvements D Install steel median barrier- multi-divided+4-8 lanes Median treatments - provide a raised median-2 lane D at location with access issues D Median treatments - provide a raised median- Significantly improve median D multi-undivided at location with access issues ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] D General-install median Add glare screen in median D General Roadway Improvements D Add bike lane Improve bike lane D D Add sidewalk Improve access management D D Install pedestrian bump outs/curb extensions Install centerline rumble strips/stripes- D D Install edge line rumble strips/stripes Install edge-lines and centerlines- or increase 4 to 6 inch D D Install dynamic/variable speed automated- Install delineators, reflectors and/or object markers D dynamic speed feedback warning signs 0 Curves - install advanced curve speed/warning Install chevron signs on horizontal curves D sign D Increased pavement friction-safety improved Install curve advance warning signs (flashing beacon) D where applied D Improve curve super elevation Signing - install advance street name signs D D Improve RR crossing Convert 2-lane roadway to 4-lane divided roadway-urban D 0 Convert 2-lane roadway to 4-lane divided Reduce driveway density by 5 driveways per mile* urban 0 roadway-rural (factor up to 20) D Install lighting on a roadway segment Install steel guardrail barrier D D Install cable barrier in median Install crash cushions D D Install concrete guardrail barrier Shoulder Improvements D Add shoulder where not provided (0-4') Add shoulder where not provided (4' or greater) D D Pave existing shoulder Prohibit on-street parking D D Flatten side slopes Install guardrail D D Apply smart edge Change Lane Widths D Widen lanes 11 to 12 feet Add lanes by narrowing existing lanes-6 lane freeway D D Widen lanes 10 to 11 feet Add lanes by narrowing existing lanes-multi-lane 4 lanes D 0 Widen lanes 10 to 12 feet Convert 2 lane roadway to 4 lane divided roadway D Road Diet 0 Install two-way left turn lane on two lane road Road diet (convert 4-lane undivided road to 2-lanes D plus turning lane) D Remove through lane (4-lane to 3-lane road diet - Remove through lane (4-lane to 3-lane road diet - D small urban area) large urban area) D Non-freeway: four to five lane conversion (TWLTL) Convert from two-way to one-way traffic D Other (Please list): 2. Safety Need (10 Points): Safety Need score will be calculated using IDOT Safer Road Index (SRI) scores for roadway segments and intersections. The Lake County Division of Transportation GIS Department has uploaded all IDOT SRI scores to this link. To view SRI data, click on the layer list at the bottom of the webpage and select IDOT Safety Tiers. Applications will be scored using the project location as submitted in the eTIP. ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] 3. Project Readiness (15 Points): Documentation of Phase I engineering status and Right-of-Way certification (if applicable) will need to be submitted for the project to earn points. Please upload correspondence with IDOT BLRS confirming Phase I engineering status and ROW acquisition (if applicable) to the eTIP. Phase I Status: No activity D Phase I Kickoff Meeting Held D Phase I Engineering Report (PDR) Draft Submitted to IDOT D Phase I Engineering Complete D ROW Status: ROW Needed and Not Acquired D ROW Not Needed or ROW Acquired D 4. Annual Average Daily Traffic (AADT) (10 Points): AADT will be calculated using IDOT's Getting Around Illinois website. The link to that website can be found here. Applications will be scored using the project location as submitted in the eTIP. 5. Pavement Condition (10 Points): Pavement Condition will be calculated using Pavement Condition Index (PCI) data provided by CMAP. The Lake County Division of Transportation GIS Department has uploaded all CMAP PCI scores to this link. Applications will be scored using the project location as submitted in the eTIP. 6. Local Needs (10 Points): Please select the number of years since the project sponsor has been awarded an STP project through DMMC (HWY or TCM): 0-4 years D 5-7 years D 8-9 years D 1O+ years D 7 ..Financial Commitment (10 Points): Please select the percentage of non-DMMC funds (local, state, foderal) committed as a percentage of the federally eligible share of total construction and CE costs. If the project contains other federal and state funds, documentation should be uploaded to the eTIP. 25-29 % D 30-39 % D 40-49 % D 50% + D 8. Complete Streets Planning Factor (10 Points): Please indicate whether the project sponsor has an adopted Complete Streets policy and if any of the below Complete Streets elements will be included as part of the project. Documentation of an adopted Complete Streets policy should be uploaded to the eTIP. Complete Streets Policy: Yes D No D Complete Streets Elements Included in Project: New minimum 5-foot sidewalk D New conventional or physically protected bike lane D Installation of a new wide outside lane in accordance with IDOT Local Roads Manual D Installation of a new side path D ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] · I 9. Green Infrastructure Planning Factor (10 Points): Please select below whether the project will 'I contain one or more of the following Green Infrastructure elements. Documentation of an adopted Green Infrastructure policy should be uploaded to the eTIP. Green Infrastructure Policy D Pervious Pavement D Infiltration trench/bioretention cell/bioswale D Vegetated filter strips D One or more engineered storm water Best Management Practices (BMPs) D 10. Freight Planning Factor (5 Points): Points in this category will be awarded based on the location of the project in relation to an area zoned for industrial land use. Documentation of the project's location in relation to an area zoned as industrial should be uploaded to the eTIP. Project located within Yz mile of area zoned industrial D Project located within 1 mile of area zoned industrial D Project not located within 1 mile of area zoned industrial D ===== PDF PAGE 49 ===== [Extraction: embedded PDF text] Local Public Agency Consultant Wayne Township Road District L Illinois Department TranSystems Corporation of Transportation c 0 ~ County Address c 0 DuPage 1475 E Woodfield Road, Suite 600 A N City Section L s TBD u StateSchaumburg Project No. Preliminary Engineering A L 2000 Services Agreement IL Job No. G T Zip Code For 1 E A 60173 Federal Participation Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address Martin McManamon c T Todd Bright 630-231-4923 y 847-407-5271 r1. 1 _.._v_... -icc:om wtr-'- " )nh~) net t<: hri~ - THIS AGREEMENT is made and entered into this day of between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT. Federal-aid funds allotted to the LPA by the state of Illinois under the general supervision of the Illinois Department of Transportation (STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. Project Description Name Klein Road Bike Path Route 9-2335 Length 3.17 mi Structure No. NA Termini St. Charles Road at West Branch DuPage River Trail to Army Trail Road at Petersdorf Road Description Preliminary engineering services for construction of an onstreet bike path. Agreement Provisions I. THE ENGINEER AGREES, 1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of engineering services for the LPA for the proposed improvement herein described. 2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by representatives of the LPA or STATE. 3. To complete the services herein described within 450 calendar days from the date of the Notice to Proceed from the LPA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER. 4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man- hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are indicated in Exhibit A to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work performed. 5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services enumerated herein. 6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for clarification of any ambiguities. 7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local Roads and Streets manual published by the STATE. 8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LPA. Page 1 of 8 BLR 05610 (Rev. 05/31/19) Printed on 11 /26/2019 1:47:00 PM ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] 9. The undersigned certifies neither the ENGINEER nor I have: a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT, b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or person in connection with carrying out the AGREEMENT or c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the AGREEMENT. d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency, e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property, f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (e) and g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local) terminated for cause or default. 10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA. 11. To submit all invoices to the LPA within one year of the completion of the work called for in this AGREEMENT or any subsequent Amendment or Supplement. 12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B). 13. Scope of Services to be provided by the ENGINEER: ~ Make such detailed surveys as are necessary for the planning and design of the PROJECT. 0 Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and flood flow histories. D Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification. D Design and/or approve cofferdams and superstructure shop drawings. 0 Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or culvert types and high water effects on roadway overflows and bridge approaches). ~ Prepare the necessary environmental and planning documents including the Project Development Report or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary environmental clearances. D Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE. D Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation. 1:8:1 Prepare preliminary roadway and drainage structure plans and meet with representatives of the LPA and STATE at the site of the improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage structures, and compliance with applicable design requirements and policies. D Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient data for the design of the proposed improvement. D Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of cost shall be furnished in quadruplicate. 0 Furnish the LPA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow pit and channel change agreements including prints of the corresponding plats and staking as required. Page 2 of B BLR 05610 (Rev. 05/31/19) Printed on 11 /26/2019 1:47:00 PM ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] II. THE LPA AGREES, 1. To furnish the ENGINEER all presently available survey data and information 2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: Cost Plus Fixed Fee ~ CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or 0 CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or 0 CPFF = 14.5%[(2.3 + R)DL + IHDC] Where: DL = Direct Labor IHDC =In House Direct Costs OH = Consultant Firm's Actual Overhead Factor R = Complexity Factor Specific Rate D (Pay per element) Lump Sum D 3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409: D With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and the STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. ~ Without Retainage a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have been made and accepted by the LPA and STATE, a sumo money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT- assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). 5. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the Local Government Professional Services Selection Act 50 ILCS 510, the Brooks Act 40USC 11, and Procurement, Management, and Administration of Engineering and Design related Services (23 CFR part 172). Exhibit C is required to be completed with this agreement. Ill. IT 15 MUTALLY AGREED, 1. That no work shall be commenced by the ENGINEER prior to issuance by the LPA of a written Notice to Proceed. 2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this AGREEMENT shall be delivered to and become the property of the LPA and that basic survey notes, sketches, charts and other data prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LPA or to the STATE, without restriction or limitation as to their use. Page 3 of 8 BLR 05610 (Rev. 05/31/19) Printed on 11/26/2019 1 :47:00 PM ===== PDF PAGE 52 ===== [Extraction: embedded PDF text] 3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such furnished documents shall be approved by the LPA and the STATE before final acceptance. During the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement. 5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. 6. The payment by the LPA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT. 7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the STATE, and their officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy. 8. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys, reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LPA. The LPA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination. 9. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years. For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: a. Publishing a statement: (1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will: (a) abide by the terms of the statement; and (b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. b. Establishing a drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's or contractor's policy of maintaining a drug free workplace; (3) Any available drug counseling, rehabilitation and employee assistance program; and (4) The penalties that may be imposed upon an employee for drug violations. c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of subsection (a) above from an employee or otherwise receiving actual notice of such conviction. e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and indicating that a trained referral team is in place. g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. Page 4 of 8 BLR 05610 (Rev. 05/31/19) Printed on 11/26/2019 1 :47:00 PM ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] 10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such 0th.er remedy as the LPA deems appropriate. 11. When the ENGINEER is requested to complete work outside the scope of the original AGREEMENT, a supplemental AGREEMENT will be required. Supplements will also be required for the addition or removal of subconsultants, direct costs, the use of previously unspecified staff, and other material changes to the original AGREEMENT. Agreement Summary Prime Consultant: TIN Number A reement Amount Trans stems Car oration 43-0839725 $149,404.53 Sub-Consultants: TIN Number Agreement Amount Hampton, Lenzini and Renwick, Inc. 36-2555986 $50,356.83 Sub-Consultant Total: $50,356.83 Prime Consultant Total: $149.404.53 Total for all Work: $199,761.36 Executed by the LPA: Wayne Township Road District (MunicipalityfTownship/County) ATIEST: By: By: Clerk Title: (SEAL) Executed by the ENGINEER: ATTEST: Todd S Bright By: By: Title: Project Manager Title: Senior Vice President Page 5 of 8 BLR 05610 (Rev. 05/31/19) Printed on 11/26/2019 1:47:00 PM ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] Exhibit A - Southeast Carol Stream Bike Path Route: Klein Road Bike Path Local Agency: Wayne Township Road District *Firms approved rates on file with IDOT's (Municipality/Township/County) Bureau of Accounting and Auditing: Section: TBD Project: 2000 Overhead Rate (OH) 151.94 % Job No.: 1 Complexity Factor (R) 0.00 Calendar Days 450 Method of Compensation: Cost Plus Fixed Fee 1 IKl 14.5% [DL + R(DL) +OH(DL) +IHDC] Cost Plus Fixed Fee 2 D 14.5% [DL + R(DL) + 1.4(DL) + IHDC) Cost Plus Fixed Fee 3 D 14.5% ((2.3 + R)DL + IHDC) Specific Rate D Lump Sum D Cost Estimate of Consultant's Services in Dollars In-House Employee Man- Payroll Payroll Services by Element of Work Overhead* Direct Costs Profit Total Classification Hours Rate Costs (DL) Others (IHDC) Coordination Attached 168 $ 47.74 $ 8,020.32 $ 12,186.07 $ 457.40 $ 2,929.93 $ 23,593.72 Survey Attached 88 $ 41 .11 $ 3,617.68 $ 5,496.70 $ 26,651 .01 $ 1,321 .59 $ 37,086.98 Prelim Design Studies Attached 314 $ 47.36 $ 14,871 .04 $ 22,595.06 $ 355.00 $ 5,432.58 $ 43,253.68 Environmental Studies Attached 60 $ 48.45 $ 2,907.00 $ 4,416.90 $ 24, 130.22 $ 1,061.96 $ 32,516.08 Preferred Imp Plan Attached 136 $ 40.30 $ 5,480.80 $ 8,327.53 $ 260.00 $ 2,002.21 $ 16,070.54 Meetings Attached 156 $ 44.47 $ 6,937.32 $ 10,540.56 $ 450.00 $ 2,534.29 $ 20,462.18 Project Report Attached 200 $ 45.01 $ 9,002.00 $ 13,677.64 $ 810.00 $ 3,288.55 $ 26,778.19 Totals 1, 122 $ 50,836.16 $ 77,240.46 $ 53,113.63 $ - $ 18,571.11 $ 199,761 .36 Hampton, Lenzini & Renwick $ 50,356.83 Direct Expenses $ 2,756.80 Page 6 of 8 Printed on 11/26/20191 :28 PM BLR 05610 (Rev. 05/31/19) ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] Exhibit B Illinois Department fii3'J\ ~of Transportation Engineering Payment Report (Submit with Final Invoice ) Prime Consultant Name TranSystems Address 1475 E Woodfield Rd, St 600 Telephone 847-407-5271 TIN Number Project Information Local Agency Wayne Township Road District Section Number TBD Project Number 2000 Job Number This form is to verify the amount paid to the Sub-consultant on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub-consultant for the amount listed below. Sub-Consultant Name TIN Number Actual Payment from Prime Hampton, Lenzini and Renwick, Inc. 36-2555986 Sub-Consultant Total: Prime Consultant Total: Total for all Work Completed: Signature and title of Prime Consultant Date Note: The Department of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law. Disclosure of this information is REQUIRED and shall be deemed as concurring with the payment amount specified above. For information about IDOTs collection and use of confidential information review the department's Identity Protection Policy. Page 7 of 8 BLR 05610 (Rev. 05/31/19) Printed on 11 /26/2019 1:47:00 PM ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] Exhibit C Federal Qualification Based Selection (QBS) Checklist Local Public Agency Wayne Township Road District Section Number TBD Project Number 2000 Job Number L The LPA must complete Exhibit C, if federal funds are used for this engineering agreement and the value will exceed $40,000. The LPA must follow federal small purchase procedures, if federal funds are used and the engineering agreement has a value less than $40,000. [gl Form Not Applicable (engineering services less than $40,000) 1. Do the written QBS policies and procedures discuss the initial administration (procurement, management, and administration) concerning engineering and design related consultant services? 0Yes 0No 2. Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and specifically Section 5-5.06(e) of the BLRS Manual? 0Yes No D If no, IDOT's approval date: 3. Was the scope of services for this project clearly defined? 0Yes 0No 4. Was public notice given for this project? [gl Yes 0No Due date of submittal: Method(s) used for advertisement and dates of advertisement: 5. Do the written QBS policies and procedures cover conflicts of interest? 0Yes 0No 6. Do the written QBS policies and procedures use covered methods of verification for suspension and debarment? 0Yes 0No 7. Do the written QBS policies and procedures discuss the method of evaluation? 0Yes 0No Criteria for this project Weighting Criteria for this project Weighting -- % --% - - % --% -- % --% % % 8. Do the written QBS policies and procedures discuss the method of selection? 0Yes 0No Selection committee (titles) for this project: Top three consultants selected for this project in order: 1) 2) 3) If less than 3 responses were received, IDOT's approval date: 9. Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? 0Yes 0No 10. Were negotiations for this project performed in accordance with federal requirements? 0Yes 0No 11 . Were acceptable costs for this project verified? 0Yes 0No D LPA will rely on IDOT review and approval of costs. 12. Do the written QBS policies and procedures cover review and approving for payment, before forwarding the request for reimbursement to IDOT for further review and approval? 0Yes 0No 13. Do the written QBS policies and procedures cover ongoing and finalizing administration of the project (monitoring, evaluation, closing-out a contract, record retention, responsibility, remedies to violations or breaches to a contract, and resolution of disputes)? 0Yes 0No Page 8 of 8 BLR 05610 (Rev. 05/31/19) Printed on 11/26/20191 :47:00 PM ===== PDF PAGE 57 ===== [Extraction: OCR (rendered-page OCR)] Bartlett High School “Army Trail Road - peoy opsialeg* West Branch, Forest Preserve pEOY UIs} tem ey ie =a , | 1 wrro 7 : ‘ a q : 5s €& IG YZ om > eT ee is) > ‘a i West Chicago | a 2,000" as sd et ) Carol tren - Bloomingdale Trail ay 1 SLITS ce) 1 uw a qe ges (fy Fa ‘ , — ru four [4 | g | i [| YAWTRD “TS Th Oo ~ | a é- rl i : in, | Or ee | 8 | { ~ 3 § b ; ot j st : flee rn, | o Se 1 3 | —SRwrrp — H E ‘ \\ N 2 1,485' ' [s) . CAL WENS be. Oo { >. © X Greg wesisih\ ra O Existing Path , 1 C Co (EE Seeed See). cee: iy = a West Chicago ; > @] ‘Project Length = 16,745" ‘ a a | a, ‘West Chicago = 24% (3,940') . —_ : pe Ne Wayne Township _ ae : Son, [Bike Plan me i, ‘ ro aaa Sf BK ys Great Western Tr4i) >} WTRD = 45% (7,505') Hey IN\ 7 -FPDDC = 26% (4,400) SD Sf )} &| Ske, — “Bartlett = 5% (900') = Noi ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] EXHIBIT A SCOPE OF ENGINEERING SERVICES Klein Road Bike Path Type of Funding: Federally Eligible Preliminary Engineering Services Preliminary Engineering Services for the Klein Road Bike Path between St Charles Road at West Branch DuPage River Tail to Army Trail Road at Petersdorf Road; a total distance of 16,745 feet (3.17 miles). The project includes widening the roadway shoulders and resurfacing the roadway to accommodate a new on road bike facility. Phase I · Preliminarv Engineering 1. Project Coordination, Management and Data Collection A. Obtain the following information from the appropriate agencies: existing roadway and bikeway plans, ridership and user data, right-of-way data, National Wetland Inventory Maps, crash reports (for the 5 most recent years), public and private utility atlases, existing vehicle and bicycle/pedestrian traffic counts, bench mark and survey datum information. B. Obtain aerial photography at 1"=50' scale for use in the preliminary design studies, environmental survey request, and at public meetings. C. Summarize data collection elements in tables, exhibits, and/or maps for use throughout the duration of the project including, Project Location Map and Typical Sections. D. Conduct site visit, perform general site survey, and take pictures of project features. Prepare a log of photographs for use by project team during engineering. E. Provide project administration; prepare monthly invoicing and monthly project status reports. Assume 12- month duration. F. Prepare three funding applications (STP, CMAQ & ITEP). G. Provide QA/QC reviews. 2. Field Surveys (By Subconsultant: Hampton, Lenzini &Renwick, Inc.) A. Conduct phase I drone survey based on the English system including the establishment of horizontal and vertical controls based on published benchmarks. The survey will include phase I level topography, cross sections, surface utilities, drainage, and trees. Cross sections to supplement and check the drone data in vegetated areas. Field work would take place without leaves on the trees. B. Review County GIS to verify existing right-of-way at six locations. C. Conduct a drainage survey to obtain invert elevations, direction of flow, outfalls, pipe sizes, and condition and size of the structures. D. Conduct a survey of delineated wetland boundaries identified in the environmental studies. E. Conduct sign survey. F. Supplemental Survey. Estimate two days. G. Download topographic survey and cross sections for use in the preliminary design studies. H. Create project base files, digital terrain model, project design files, project centerline and stationing for use in cross section, alignment, and profile studies. Preliminary plan and profile sheets will be prepared at a scale of 1"=50'. 3. Prelim"inary Design Studies ===== PDF PAGE 60 ===== [Extraction: embedded PDF text] A. Establish horizontal and vertical geometrics and develop typical sections for path based on design criteria. B. Prepare preliminary plans, profile, and working cross sections. C. Conduct a cross section analysis along the trail to verify the right-of-way needs, grading limits, and feasibility of widening the existing shoulders for the new bike lanes. D. Determine if fill in the floodplain will occur with this project. E. Prepare concepts to increase bridge railing height to meet IDOT Bike Lanes on Highway Structure requirements (42-3.03(e). The existing bridge will not be replaced and preliminary bridge and hydraulic reports will not be required. F. Identify potential utility conflicts and culvert extension locations. G. Evaluate intersection striping needs for the side street crossings. H. Identify signing and pavement markings requirements. Current MUTCD, AASHTO and IDOT policies will be followed. I. Summarize right-of-way needs, construction costs and environmental impacts (community, floodplain, wetland, and tree). 4. Environmental Studies (By Subconsultant: Hampton, Lenzini &Renwick, Inc.) A. Prepare an Environmental Survey Request Form (ESRF) to obtain biological resource and cultural resource reviews and signoffs for the project study limits. B. Prepare wetland delineations, investigations, and report. C. Upon completion of the wetland delineation and report, Wetland Impact Evaluation Forms will be prepared and submitted to IDOT for review and approval. D. Submit the wetland delineation report to the Corps of Engineers for Jurisdictional Determination and permit authorization, outlining permitting requirements. E. Perform a Preliminary Environmental Site Assessment (PESA). F. Conduct a tree survey and summarize in a memorandum. G. Summarize the environmental studies and incorporate into the Project Report. H. Identify required permits. Pre-application meetings and permit applications will be prepared in Phase 2. 5. Preferred Improvement Plan A. Based on design studies, environmental studies, and public input, prepare the Preferred Improvement Plan for the path meeting District and IDOT requirements. Develop the Preferred Improvement Plan on topographic survey mapping. B. Prepare typical sections for the proposed improvements. 6. District. IDOT and Public Meetings The work tasks below include pre-meeting preparation, attendance and preparation of meeting minutes. Minutes (draft and final) will be distributed via email. A. Conduct a Kick-off meeting with the District and IDOT to discuss goals and objectives of the project. (1 meeting) B. Conduct meetings with the District throughout project duration to present design studies, preferred plan, and discuss the project schedule. (3 meetings) C. Conduct meetings with other project stakeholders including Village of Bartlett, City of West Chicago and Forest Preserve District of DuPage County. (3 meetings) D. Attend FHWA/IDOT Coordination meetings to present the Preferred Improvement Plan, obtain approval of proposed design, and any design variances. It is anticipated the District would also attend the meeting. (1 meeting) E. Conduct a Public Informational Meeting to present project need, Preferred Improvement Plan, environmental impacts, project costs, and schedule. The public meeting will be conducted (per District and IDOT requirements) in an open house format. Work in coordination with the District to prepare all notifications, handouts, presentation text, exhibits, and minutes. The District will be responsible for costs of rental of meeting space, publication notices and postings. A slide show presentation is not anticipated. 2 ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] 7. Project Report A. Prepare a Draft Project Report following IDOT Project Development Report (PDR) Categorical Exclusion Group 1 (BLR Form 22211) requirements. The PDR will summarize the preliminary engineering efforts including data collection, coordination documentation, alternatives analysis, and Preferred Improvement Plan. B. Prepare a preliminary estimate of cost based on the Preferred Improvement Plan. C. Submit the Draft PDR for District and IDOT concurrent reviews. D. Revise and submit the Final PDR based on review comments. Incorporate the Public Meeting documentation into the Final PDR, including a disposition of public comments. E. Submit the Final PDR to the District and IDOT for Design Approval. F. Prepare Design Approval request notices for publication by the District. Assumptions: 1. Right-of-way plats & legals, appraisals and negotiations are not anticipated. 2. Geotechnical investigations will be conducted in Phase 2. 3 ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] Bureau of Design and Environment Prepared By: Consultant AVERAGE HOURLY PROJECT RATES FIRM TranSystems Corporation PTB-ITEM# 180-1 DATE 1112612019 PRIME/SUPPLEMENT Prime SHEET OF 2 PAYROLL AVG TOTAL PROJ. RATES Coordination Survey Prelim Design Studies Envlronmenllll Studios Preferred Imp Plan HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part, Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Enoineer 5 IE5l 7a.aa a.a Enoineer 4 IE4l 7a.aa 82.0 7.31 % 5.12 12 7.14% 5.00 16 510% 3.57 16 26.67% 18.67 EnQineer 3-CE3) 59,72 104.0 9.27% 5,54 24 14 29% 8 53 80 25.48% 15 22 EnQineer 2 (E2) 46.59 490.a 4367% 20,35 80 47.62% 22.19 44 50.00% 23.30 110 3503% 16.32 20 33.33% 15.53 SB 42.65% 19.87 EnQineer 17E1) 35.62 446.0 39.75% 14.16 52 30.95% 11.02 44 so 00% 17.81 108 34.39% 12,25 24 40 00% 14 25 78 57.35% 20-43 Planner 5 (P5l 6a.oo 0.0 Planner 4 (P4l 6a.aa o.a Planner 3 IP3l 45.28 a.o Architect 5 IAR5 60.0a a.a Architect 4 (AR4) 6a.aa 0.0 Architect 3 CAR3 58.78 0.0 Architect 27AR2) 4a 96 a.o Architect 1(AR1 35.31 a.a Environmental Scientist 4 ISC4l 6a aa a.a lnduSliV Snecialist 3 llS3l 54.24 a.a lnduSliV Specialist 2 (1$2) 39 92 a.a Construction Services 4 CCS4) 52.56 oa Construction Services 3 CCS3) 41 .31 a.a Technician 5 ITS 60,00 o.a Technician 3 (T3 36.72 0.0 Technician 1 IT1 2a.75 a.o Administrative 3 A3l sa.96 a.o Administrative 2 (A2l 38.28 a.o Administrative 1 (A11 25.19 0.0 a.o 0.0 a.o TOTALS 1122.0 100% $45.16 168 0 100 00% $46 74 88 0 100% $41.11 314.0 100% $47.36 60 0 100% $48 45 136 0 100% $40.30 Printed 11/26/2a1912:59 PM Page 1 of 1 BDE 3608 Template (Unprotected) ===== PDF PAGE 63 ===== [Extraction: embedded PDF text] Bureau of Design and Environment Prepared By: Consultant AVERAGE HOURLY PROJECT RATES FIRM TranSystems Corporation PTB-ITEM# 180-1 DATE 11/26/2019 PRIME/SUPPLEMENT Prime SHEET 2 OF 2 PAYROLL AVG Meetings Project report HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avq Part. Avq Part. Avq Engineer 5 (ES) 70.00 Engineer 4 {E4) 70.00 14 8.97% 6 28 24 1200% BAO Engineer 3 {E3) 59.72 Engineer 2 (E2) 46.59 82 52 56% 24.49 96 4800% 22 36 Engineer 1 (E1) 35.62 60 38.46% 13,70 80 40 00% 14 25 Planner 5 (P5) 60.00 Planner4 IP4l 60.00 Planner 3 CP3l 45.28 Architect 5 (AR5l 60,00 Architect 4 (AR4) 60.00 Architect 3 (AR3) 58.78 Architect 2 (AR2) 40.96 Architect 1 (AR1) 35.31 Environmental Scientist 4 (SC4l 60.00 lndustN Soeclalist 3 CIS3) 54.24 lndustN Soeciafist 2 llS2l 39.92 Construction Services 4 ICS4l 52.56 Construction Services 3 (CS3) 41.31 Technician 5 (T5l 60.00 Technician 3 (T3) 36.72 Technician 1 (T1) 20.75 Administrative 3 (A3) 50 96 Administrative 2 (A2) 38.28 Administrative 1 (A1) 25.19 TOTALS 156.0 100% $44.47 200.0 100% $45.01 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 Printed 11/26/2019 1 :DO PM Page 1of1 BOE 3608 Template (Unprotected) ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] Klein Bike Path Wayne Township Road District Direct Cost Summa[lf Outside In-House erojecl Coordination & Da!a Collection Vehicle Days 0 vehicle@ 0 days @ $ 65.00 per day $ Mileage 1 trips@ 30 miles @ $ 0.58 per mile $ 17.40 Letter Size Copies 10 sheets@ 10 copies @ $ 0.10 per sheet 3 submittals $ 30.00 Color Copies 5 sheets@ 10 copies @ $ 1.00 per sheet 3 submittals $ 150.00 Full Size Copies 10 sheets@ 10 copies @ $ 0.80 per sheet 3 submittals $ 240.00 Mylar 0 sheets@ 0 copies @ $ 9.00 per sheet 0 submittals $ FedEx I Messenger 1 deliveries @ $ 20.00 per delivery $ 20.00 Legal Notices & Advertising Subtotals $ 457.40 $ 2 Field Surveys Vehicle Days Ovehicle@ 0.0 days @ $ 65.00 per day $ Mileage 6trips@ 30 miles @ $ 0.58 per mile $ 104.40 Letter Size Copies 0 sheets@ 0 copies@ $ 0.10 per sheet 0 submittals $ Color Copies 0 sheets@ 0 copies @ $ 1.00 per sheet 0 submittals $ Full Size Copies 0 sheets@ 0 copies @ $ 0.80 per sheet 0 submittals $ Mylar 0 sheets@ 0 copies @ $ 9.00 per sheet 0 submittals $ FedEx I Messenger 0 deliveries@ $ 20.00 per delivery $ Legat Notices & Advertising Subtotals $ 104.40 $ 3 Pretimina!}'. Design Studies Vehicle Days 0 vehicle@ 0 days @ $ 65.00 per day $ Mileage Otrips@ 30 miles @ $ 0.58 per mile $ Letter Size Copies 75 sheets@ 10 copies@$ 0.10 per sheet 1 submittals $ 75.00 Color Copies 10 sheets@ 10 copies @ $ 1.00 per sheet 1 submittals $ 100.00 Full Size Copies 20 sheets@ 10 copies @ $ 0.80 per sheet 1 submittals s 160.00 Mylar 0 sheets@ 0 copies @ $ 9.00 per sheet 0 submittals s FedEx I Messenger 1 deliveries @ $ 20.00 per delivery $ 20.00 Legal Notices & Advertising Subtotals $ 355.00 $ 4 Environmental Studies Vehicle Days 0 vehicle@ 0 days @ $ 65.00 per day $ Mileage Otrips@ 0 miles @ $ 0.58 per mile $ Letter Size Copies 50 sheets@ 10 copies @ $ 0.10 per sheet 2 submittals s 100.00 Color Copies 10 sheets@ 10 copies @ $ 1.00 per sheet 2 submittals $ 200.00 Full Size Copies 0 sheets@ 0 copies @ $ 0.80 per sheet 0 submittals s Mylar 0 sheets@ 0 copies @ $ 9.00 per sheet 0 submittals $ FedEx I Messenger 1 deliveries @ $ 20.00 per delivery $ 20.00 Legal Notices & Advertising Subtotals $ 320.00 $ Page 1 ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] Klein Bike Path Wayne Township Road District Direct Cost Summa!Jl Outside In-House 5 Preferred lmQrovement Plan Vehicle Days 0 vehicle@ 0 days @ $ 65.00 per day $ Mileage Otrips@ 0 miles @ $ 0.58 per mile $ Letter Size Copies 50 sheets@ 10 copies@$ 0.10 per sheet 1 submittals $ 50.00 Color Copies 5 sheets@ 10 copies @ $ 1.00 per sheet 1 submittals $ 50.00 Full Size Copies 20 sheets@ 10 copies @ $ 0.80 per sheet 1 submittals $ 160.00 Mylar 0 sheets@ 0 copies @ $ 9.00 per sheet 0 submittals $ FedEx I Messenger 0 deliveries@ $ 20.00 per delivery $ Legal Notices &Advertising Subtotals $ 260.00 $ 6 Meetings Vehicle Days 0 vehicle@ 0 days @ $ 65.00 per day $ Mileage 10trips@ 30 miles @ $ 0.58 per mile $ 174.00 Letter Size Copies 10 sheets@ 10 copies@$ 0.10 per sheet 6 submittals $ 60.00 Color Copies 2 sheets@ 10 copies@ $1.00 per sheet 6 submittals $ 120.00 Full Size Copies 20 sheets@ 1 copies @ $ 0.80 per sheet 6 submittals $ 96.00 Mylar 0 sheets@ 0 copies @ $ 9.00 per sheet 0 submittals $ FedEx I Messenger 0 deliveries @ $ 20.00 per delivery $ Legal Notices & Advertising Subtotals $ 450.00 $ 7 Project ReQQrt Vehicle Days 0 vehicle@ 0 days @ $ 65.00 per day $ Mileage Otrips@ 0 miles @ $ 0.58 per mile $ Letter Size Copies 150 sheets@ 15 copies@$ 0.10 per sheet 2 submittals $ 450.00 Color Copies 10 sheets@ 15 copies @ $ 1.00 per sheet 2 submittals $ 300.00 Full Size Copies Osheets@ 0 copies @ $ 0.80 per sheet 0 submittals $ Mylar Osheets@ 0 copies @ $ 9.00 per sheet 0 submittals $ FedEx I Messenger 3 deliveries @ $ 20.00 per delivery $ 60.00 Legal Notices & Advertising Subtotals $ 810.00 $ Totals $ 2,756.80 $ Page2 ===== PDF PAGE 66 ===== [Extraction: embedded PDF text] Hampton, Lenzini and Renwick, Inc. Civil Engineers· Structural Engineers • Land Surveyors· Environmental Specialists www.hlrengineering.com Wayne Township Environmental and Survey Scope Wetland Delineation and Report HLR will conduct a map review of the project. The following maps and documents will be reviewed prior to conducting the field investigation: U.S. Geological Survey Topographic Maps National Wetlands Inventory Maps DuPage County Wetland Maps USDA Soil Survey Hydric Soils of the United States Regulatory Flood Map From a cursory map review, it appears that there are five regulatory wetlands and one critical wetland within the project area. The National Wetlands Inventory map shows two riverines and five wetlands along the project corridor. One floodway and three 100-year floodplains are associated with the West Branch of the DuPage River and its tributaries within the project area. HLR will perform a formal wetland delineation of all potential wetlands identified within the proposed project area. The wetland delineation will be conducted to meet the requirements of Executive Order 11990, "Protection of Wetlands", Section 404 of the Federal Water Pollution Control Act as amended by the Clean Water Act (Corps of Engineers, Section 404 Permit), and Illinois Environmental Protection Agency (IEPA Section 401 Guidelines) regulations. These regulations pertain to the placement of fill or alterations of drainage within wetlands of any type and apply to private as well as publicly owned wetlands. The investigation will meet the requirements of these regulations as well as the requirements of the DuPage County Division of Stormwater Management (DCSM) by identifying the type, functions, and boundary of the involved wetlands. "Wetlands" are defined by the U.S. Army Corps of Engineers (USACE) for jurisdictional purposes as "those areas that are inundated or saturated by surface or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions" (33 CFR 323.3(c)). The field investigation will be conducted by our environmental personnel who are experienced in Federal methods for conducting wetland delineations. Our staff will classify and define hydric soils, hydrophytic vegetation, and evidence of hydrology to determine if wetlands are present. The wetland perimeter (s) will be staked and surveyed. Wetland boundary stake locations will be surveyed using a handheld Trimble R1 GNSS receiver. Wetlands found will be classified according to type using the "Classification of Wetlands and Deep Water Habitats of the United States" by Coward in. Wetland boundaries will be defined in accordance with the Corps of Engineers Wetlands Delineation Manual: Midwest Region. This includes a soil 380 Shepard Drive 6825 Hobson Valley Drive. Suite 302 3085 Stevenson Drive, Suite 201 323 W Third Street P 0 Box 160 Elgin Illinois 60123-70'IO Woodridge Illinois 60517 Springfield, Illinois 62703 ML Carmel, Illinois 62863 Tel 847 697 6700 Tei. 847 697 6700 Tel. 217 546 3400 Tel 618 262.8651 Fax 847 697 6753 Fax 847 697 6753 Fax 217 546 8116 Fax 618 263 3327 ===== PDF PAGE 67 ===== [Extraction: embedded PDF text] investigation to determine the presence or absence of hydric soils and an analysis of the dominant plant species. Field observations will be made on any evidence indicating the hydrology of the area and on water sources that are supporting these wetlands. Functions of these wetlands will be evaluated from field observations. A wetland delineation report will be prepared summarizing the findings of the fieldwork. Included in the report will be the required wetland delineation data sheets that summarize the findings of the field investigation as well as figures that detail the maps reviewed and current wetland boundaries of the site. Preliminary Environmental Site Assessment This scope includes completing a Preliminary Environmental Site Assessment (PESA). HLR will complete the PESA for all properties along Smith Road, Klein Road, and St. Charles Road within the project limits. The PESA will be prepared using historical and geological information. The specific methods used to conduct the assessment are contained in 1) ASTM Standards E 1527-13, 2) A Manual for Conducting Preliminary Environmental Site Assessments for Illinois Department of Transportation Highway Projects (Erdmann et al., 2012), 3) Special Wastes Procedures for Local Highway Improvements (IDOT Local Roads Manual, July 22, 2004), and 4) "IDOT Bureau of Design and Environment Manual (BDE Manual), Section 27-3.03 (b), October 2015). The PESA will include a database search, review of historical records, an on-site evaluation, and review of other project conditions that may give us insight into the existing environmental conditions along the route. While there are no incidents directly along the project corridor, the intersection of Illinois Route 64 and Klein Road, just south of the project area, has a closed-LUST site on the southwest corner. Within a half mile of the project area, there are seven LUST sites, two voluntary remediation sites and eleven other records of EPA recorded special waste, such as RCRA small quantity generators, air permits, etc. Once the review has been completed, a written report will be completed and submitted as documentation to the on-site analysis. This report will accompany various site photographs, maps, and the above referenced documentation, which will be utilized to assist the project evaluation and any applicable recommendations. Tree Survey and Memorandum A Certified Arborist will conduct a tree survey of all trees 6 inches and greater within the project limits. All trees will be tagged and surveyed. We will identify all trees by type, diameter, health and structure. During the tree survey we will evaluate potential bat habitat. The findings of the tree survey will be summarized in a tree memorandum. Topographic Survey The topographic survey will consist of 2 components: • Component 1 will be a conventional ground survey consisting of a control survey along the proposed corridor establishing horizontal and vertical project control, aerial control points, cross sections at 100' intervals to supplement and check the drone data in vegetated areas (propose ===== PDF PAGE 68 ===== [Extraction: embedded PDF text] doing this after the drone data has been processed to determine needed areas), profiles of centerline of ditches running perpendicular to the project corridor. This does not include detailing of the bridge or stream at east end of project at West Branch DuPage River Trail. • Component 2 will consist of a drone survey performed of the proposed corridor after necessary waivers and exemptions are received from the FAA. Data from the drone survey will yield high resolution (less than 2-inch) .tif images and contour/point cloud data (+/- 2 inches) of non-vegetated areas. The above-mentioned cross sections would be used to check and supplement the drone data. Note elevation data derived from drone data is based on stereophotogrammetry, we cannot get elevation data at the bottom of thick vegetation, elevation data in thick vegetated areas could be to top of vegetation. Final deliverables will be a .tif image file in a .dwg or .dgn format with surface file. 3d linework of following items will be provided on an aerial photograph including pavement (centerline, edge of pavement), back of curbs, shoulders, sidewalks, paths, and centerline of ditches (will not guarantee +/- 2 inches on centerline of ditch info derived from the drone data). Coordination and Project Administration This will include coordination with TranSystems and project administration necessary for the project. ===== PDF PAGE 69 ===== [Extraction: embedded PDF text] Cost Estimate Consultant Se (Direct Labor Multiple Firm Hampton, Lenzini and Renwick, Inc. Date 11/26/19 Route Section Overhead Rate 149.72% County Job No. Complexity Factor 0 PTB & Item DBE (2.BO+R) TIMES DIRECT SERVICES DBE %OF DROP ITEM MAN HOURS PAYROLL PAYROLL COSTS BY TOTAL TOTAL GRAND BOX OTHERS TOTAL (A) (Bl (C) (D) (E) (C+D+El (C+D+El Wetland Delineation and Report 56 2, 110.55 5,909.53 5,909.53 11.74% PESA 63 1.896.83 5,311.12 415.00 5,726.12 11.37% Tree Survey 128 4,348.06 12,174.57 12,174.57 24.18% Control 60 2,876.64 8,054.60 8,054.60 16.00% Drone Flight 16 767.10 2,147.89 2,147.89 4.27% Drone Processing 24 1,150.66 3,221.84 3,221.84 6.40% Drafting 80 2.084.40 5,836.31 5,836.31 11.59% Field X-Sections 60 2,117.34 5,928.57 5,928.57 11 .77% Project Coordination and Adminstr 8 484.79 1,357.42 1,357.42 2.70% TOTALS 495 17,836.37 49,941.83 415.00 0.00 0.00 50.356.83 100.00% DBE 0.00% BDE 3606 Template (Rev. 10/31/16) Page 1 of 1 Printed 11 /26/2019 11 :20 AM ===== PDF PAGE 70 ===== [Extraction: embedded PDF text] Average Hourly Project Rates Route Section County Consultant Hampton, Lenzini and Renwick, Inc. Date 11/26/19 Job No. PTB/ltem Sheet 1 OF Payroll Avg Total Project Rates Wetland Delineation and Repo PESA Tree Survey Control Drone Flight Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvQ Principal $70.00 0 Engineer 6 $60.60 70 14.14% 8.57 30 50.00% 30.30 8 50.00% 30.30 Engineer 5 $53.48 0 Engineer 4 $50.37 0 Engineer 3 $43.37 0 Engineer 2 $35.22 0 Engineer 1 $28.11 50 10.10% 2.84 50 79.37% 22.31 Technician 3 $42.84 0 Technician 2 $36-46 0 Technician 1 $26.05 97 19.60% 5.11 4 7.14% 1.86 5 7.94% 2.07 8 6.25% 1.63 Intern/Temporary $14.34 0 Land Acquisition $43.20 0 Survey 2 $43.89 0 Survey 1 $35.29 98 19.80% 6.99 30 50.00% 17.64 8 50.00% 17.64 Environmental 2 $45.12 104 21.01% 9.48 36 64.29% 29.01 8 12.70% 5.73 60 46.88% 21 .15 Environmental 1 $23.87 76 15.35% 3.67 16 28.57% 6.82 60 46.88% 11.19 Administrative 2 $43.02 0 Administrative 1 $21.82 0 Structural 2 $66.29 0 Structural 1 $52.08 0 0 0 0 0 0 0 0 0 0 0 TOTALS 495 100% $36.65 56 100% $37.69 63 100% $30.11 128 100% $33.97 60 100% $47.94 16 100% $47.94 Page 1 of 1 BOE 3606 Template (Rev. 10131116) Printed 1112612019 11 :21 AM ===== PDF PAGE 71 ===== [Extraction: OCR (rendered-page OCR)] Average Hourly Project Rates Route Section Count Consultant Hampton, Lenzini and Renwick, Inc. Date 11/26/19 Job No. PTBiltem Sheet 2 OF 41 Payroll [Drone Processing Drafting Field X-Sections Project Coordinationandadmif, | ot | ave || par. | “avg || eer. | “ang || van. | “avg || an | ‘avg an. | ap Classification Part. Avg Part. Avg Part. Avg Part. g Part. Avg il Part. Avg inci a ee (eee eee (eee (en | ees lee ee lEngineer6_ | e060] 24 [100.00%] 6060} | | ff | J 8 froo.0o%] scoscof [TT Engineer 5 $53.48 Ss ee ee ee eS —t__ Engineer 4 $50.37 Sl (en Dee (inte! eee | Tee) (Cee (eee (ee (ed (ee eee fol Engineer 3 $43.37 Ce) (cee [eee ae Ce I (| ee ee ee) ee! ee ee ee __—— ee sl Engineer 1 SE a Saeee es es a a rn ia ers ees) (ieee ee es j____} 80_}100.00%] 26.05 ft intern/Temporary ff fT ——_ SS es | | ee (Se eee | es a ee [Suvey1 OT saszaf 60 Tt00.00%] 35.29 TT ee ee a a a a Se —— ———————— ——— pannatate 1 ————| ret —[- J —— — Administrative 1 $21.82 a ee eee eee ee a ee ee ee ee ee Structural Tse zo} a a) a a ST) ee ee | (ey ey eT (ST A AS (RS () ( LE! ( ( ——— a a a | al ie) [eee eee a] (Ee (eee (S| (Seen reese] eS eee ee eS ee ee ee ee ee ee) ee ee ee —a— — — — ae ee eee ee | eel ae i a et et SS SS ea | (ee a ee ee Ee ee ey | ee | | ee eee [rors | xe | sco [seaco] oo | 100% | sacs] co | 100% |sosa0]_« | room [seve] o | ox | soool o | on | sovo Page 1 of 1 BDE 3606 Template (Rev. 10/31/16) Printed 11/26/2019 11:22 AM