===== PDF PAGE 19 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _td-__._~_C_' _.__ _ Resolution No. 20-R-0006 - Contract Amendment #1 & First Extension - Classic Landscape, Ltd. for Right-of-Way COMMITTEE AGENDA DATE: February 6, 2020 Maintenance Program COUNCIL AGENDA DATE: February 17, 2020 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATUR~~_...,,,, APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE._________ _ ITEM SUMMARY: Annually, since 2005, the City has contracted landscape maintenance services for multiple City-owned and maintained rights-of-way and properties at various locations for a period of approximately 30 consecutive weeks. Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded hardwood mulch installation, chemical broadleaf control, fall leaf removal, and lawn fertilization. On Monday, November 5, 2018, the City Council of West Chicago authorized the Mayor to execute a Contract with Classic Landscape, Ltd. for landscape maintenance services related to the 2019 Right-of-Way Maintenance Program, for an amount not to exceed $122,505.00. Said contract contains a provision that reads, "The contract may be extend for two (2) additional years through mutual agreement between Bidder and the City of West Chicago for the same unit prices." On December 16, 2019, Mr. Dan Hund of Classic Landscape, Ltd. submitted a request to extend its 2019 Right-of- Way Maintenance Contract for an additional two years (i.e., for fiscal year 2020 and fiscal year 2021) at 2019 price of $122,505.00 per year (see attached). Classic Landscape's performance during fiscal year 2019 was satisfactory. Therefore, it is staff's recommendation that Contract Amendment #1 - First Extension to the 2019 Right-of-Way Maintenance Program Contract be approved for Classic Landscape, Ltd., to provide landscape maintenance services for multiple City-owned and maintained rights-of-way and properties during fiscal years 2020 and 2021 , in an amount not to exceed $122,505.00 per year. ACTIONS PROPOSED: Approve Resolution No. 20-R-0006 authorizing the Mayor to execute Contract Amendment #1 - First Extension to the 2019 Right-of-Way Maintenance Program Contract with Classic Landscape, Ltd., to provide landscape maintenance services for multiple City-owned and maintained rights-of-way and properties during fiscal years 2020 and 2021, in an amount not to exceed $122,505.00 per year. COMMITTEE RECOMMENDATION: ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] RESOLUTION NO. 20-R-0006 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CONTRACT AMENDMENT #1 & FIRST EXTENSION TO THE 2019 RIGHT- OF-WAY MAINTENANCE PROGRAM CONTRACT WITH CLASSIC LANDSCAPE, LTD. FOR RIGHT-OF-WAY MAINTENANCE SERVICES DURING FISCAL YEARS 2020 AND 2021 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute Contract Amendment #1 & First Extension to the 2019 Right-of-Way Maintenance Program Contract, between the City of West Chicago and Classic Landscape, Ltd., for right-of- way maintenance services during fiscal years 2020 and 2021, for an amount not to exceed $122,505.00 per year, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 17th day of February 2020. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: City Clerk Nancy M. Smith ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] Robert Flatter From: Maintenance Division < maintenance@classiclandscapeltd.com > Sent: Monday, December 16, 2019 11:05 AM To: Robert Flatter Cc: Tim Wilcox Subject: Right of Way Maintenance Program Extension Request Attachments: Scan0002.pdf Hello Robert: Please see the attached request to extend the 2019 Right of Way Maintenance Program for an additional two years. Kindly reply to email to confirm receipt. We appreciate the opportunity to with you again in the future. Thank you, D Cl Vl- H-u Vl-c;{ Classic Landscape Ltd. 3N471 Powis Road West Chicago, IL 60185 630-513-1313 x102 maintenance@classiclandscapeltd.com 1 ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] Classic Estimate Date Landscape Ltd. 3N471 Powis Road • West Chicago, IL 60185 12/16/2019 Phone#: 630-513-1313 Fax#:630-513-9444 Proposal# www.classiclandscapeltd.com 30075 CITY OF WEST CHICAGO ATTN: ROBERT E. FLATTER 475 MAIN STREET WEST CHICAGO, IL 60185 P.O. No. Project Amount Size Description Unit Price Total 1 EXTEND CURRENT RIGHT OF WAY MAINTENANCE 122,505.00 122,505.00 PROGRAM FOR YEAR 2020 WITH SAME UNIT PRICES. GRAND TOTAL BID = EXTEND CURRENT RIGHT OF WAY MAINTENANCE 122,505.00 122,505.00 PROGRAM FOR YEAR 2021 WITH SAME UNIT PRICES. GRAND TOTAL BID = Wo h Wmi FULi. Pi\ YME1''T TO OF. MADI:: AT COMPLF.TION OF IO!l lnlcf0$1 thug<> of'I . ~% pet monlh from dJIO or eomplctlnn oflhc Wlplid b•lonce win bo added 1Acr1hi~y days. c1.. ~. L.nd>h and lnll•ll oil Totalm1teri11.l11nd l1bor in a workman$hip like manner acc-ording lo Jllnd•rd prac1ictJ.. My 1ltc:ra1ioai or dc\iulon from 11boYo.spcclfieulon1 tnvol.,.Jng o;u1 00111.. wfll be- $245,010.00 cxeoc:utcd only upon uTincn ordcn, ind \\ill ~<'Qtnc an e:iit.rw dlugc over and abo·vci the q1bn11c. A11 •lV«RK'nU: contin~c:Dl ~n 11riktJ, weather. accldent~ or dd&)'J beyond our conirol. Sod. Trec•. Shrub.. nd E'"'ll'"'"' wlll be guAl'Alllccd lbr one srow!ns .....,. pro1·lded mcli mmnali arc IOJtallcd by Clun"'1dof Clwie111omoy'1L>Od>t.tpc,fees mo.yLTO.be lneludcd' OFFERin tndMAYform•OE VOIDEDpor1 oftnylFjudgmonlNOT SIGNED<111oie1hou1 ----------- Customer's Signature Contractor's Signature m -1rM~I ~