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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 6.C.
Resolution No. 20-R-0006 — Contract Amendment #1 &
Hire paeamoaene — Classic Landscape, Ltd. for Right-of-Way COMMITTEE AGENDA DATE: February 6, 2020
aintenance Frogram COUNCIL AGENDA DATE: February 17, 2020
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works sour
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
Annually, since 2005, the City has contracted landscape maintenance services for multiple City-owned and
maintained rights-of-way and properties at various locations for a period of approximately 30 consecutive weeks.
Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded hardwood mulch
installation, chemical broadleaf control, fall leaf removal, and lawn fertilization.
On Monday, November 5, 2018, the City Council of West Chicago authorized the Mayor to execute a Contract with
Classic Landscape, Ltd. for landscape maintenance services related to the 2019 Right-of-Way Maintenance
Program, for an amount not to exceed $122,505.00. Said contract contains a provision that reads, “The contract
may be extend for two (2) additional years through mutual agreement between Bidder and the City of West
Chicago for the same unit prices.”
On December 16, 2019, Mr. Dan Hund of Classic Landscape, Ltd. submitted a request to extend its 2019 Right-of-
Way Maintenance Contract for an additional two years (i.e., for fiscal year 2020 and fiscal year 2021) at 2019 price
of $122,505.00 per year (see attached).
Classic Landscape’s performance during fiscal year 2019 was satisfactory. Therefore, it is staff's recommendation
that Contract Amendment #1 — First Extension to the 2019 Right-of-Way Maintenance Program Contract be
approved for Classic Landscape, Ltd., to provide landscape maintenance services for multiple City-owned and
maintained rights-of-way and properties during fiscal years 2020 and 2021, in an amount not to exceed
$122,505.00 per year.
ACTIONS PROPOSED:
Approve Resolution No. 20-R-0006 authorizing the Mayor to execute Contract Amendment #1 — First Extension to
the 2019 Right-of-Way Maintenance Program Contract with Classic Landscape, Ltd., to provide landscape
maintenance services for multiple City-owned and maintained rights-of-way and properties during fiscal years 2020
and 2021, in an amount not to exceed $122,505.00 per year.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.