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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 5.E.
Resolution No. 20-R-0008 - Steve Piper and Sons, Inc. —
Contract Award for the 2020 Forestry Maintenance COMMITTEE AGENDA DATE: Februery 6, 2020
COUNCIL AGENDA DATE: February 17, 2020
Program
STAFF REVIEW: Timothy Wilcox, Assistant Director of Public Works SIGNATURE Greet NJ 24 -
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Forestry Maintenance Program covers contractual trimming and removal of parkway trees. The program is
funded to enable completion of a five-year trimming cycle for the whole town, which is the recommended
procedure by Arborists. Calendar year 2020 would have been the fifth year of the City's five-year trimming cycle;
however, last year City Council voted to reject all bids for the 2019 Forestry Maintenance Program.
The lower of only two bidders for the 2019 Forestry Maintenance Program did not have verifiable experience with
tree trimming operations, did not have an Illinois Certified Arborist on staff, and was unable to secure the services
of an Arborist to oversee its trimming operations. The only other bid received in 2019 was $17,182.00 over
budget. As a result, staff postponed the trimming portion of the 2019 Forestry Maintenance Program until 2020
since it was too late into the winter season to re-bid the program. However, staff was able to obtain proposals and
completed the tree removal portion of the 2019 program.
For the 2020 Forestry Maintenance Program, the request for bids was advertised in the Daily Herald on January 7,
2020 and bids were opened on January 28, 2020. There were six plan holders, but the City received only one bid.
Steve Piper & Sons of Naperville, Illinois, submitted a bid of $64,660.18 (see attached bid tab sheet for additional
clarification).
References from other Illinois municipalities were contacted and all had positive responses for performance and
services completed by Steve Piper & Sons, Inc.; all indicated that they would use them again. Steve Piper and
Sons, Inc. was the lowest responsible bidder for six of the last seven Forestry Maintenance Programs in West
Chicago (they did not submit a bid for the 2019 Forestry Maintenance Program due to volume of work to which it
had previously committed). City staff was satisfied with all of Piper’s past performances.
It is staff's recommendation that a contract be awarded to Steve Piper & Sons, Inc. for services related to the 2020
Forestry Maintenance Program, for an amount not to exceed $64,660.18. Services related to the above
referenced program will be funded from the Capital Projects Fund (08-34-53-4870) in which $70,000.00 is
budgeted in FY2020.
ACTIONS PROPOSED:
Approve Resolution No. 20-R-0008 authorizing the Mayor to execute a contract with Steve Piper & Sons, Inc. of
Naperville, Illinois, as lowest responsible bidder, to provide services for the 2020 Forestry Maintenance Program,
in an amount not to exceed $64,660.18.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.