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CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTEE
I                        AGENDA ITEM SUMMARY
 ITEM TITLE:
                                               AGENDA ITEM NUMBER:
 Resolution No. 20-R-0011 - Contract Award - 2020 Parkway
 Tree Planting Program                                COMMITTEE AGENDA DATE: March 5, 2020
                                                   COUNCIL AGENDA DATE: March 16, 2020

                   ~,/~
 STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works     SIGNATUR&" ~£~
                        /~/

APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman        SIGNATURE._________ _

 ITEM SUMMARY:

 This project consists of providing and planting 180 parkway trees in various locations within the corporate limits of
 the City of West Chicago.

On January 10 2020, the City advertised the 2020 Parkway Tree Planting Program in the Daily Herald. There
were a total of six plan holders and sealed bids were opened on Tuesday, February 11, 2020.  Bids were received
 from four contractors with Acres Group, of Plainfield, Illinois, submitting the lowest responsible bid of $41, 112.00.
The second lowest bidder was The Fields on Caton Farm of Crest Hill, Illinois, with a bid of $43,290.00 (see
 attached bid tab sheet for additional clarification).

Acres Group completed the City's parkway tree planting program in 2018 and its performance was satisfactory.
 Staff contacted performance references (i.e., City of Wheaton and the Village of Skokie) and all provided positive
feedback and indicated they would use for Acres Group again.  All indicated good quality trees and excellent work
from Acres Group.

 Staff recommends that a contract be awarded to Acres Group, of Plainfield, Illinois, for services related to the 2020
 Parkway Tree Planting Program, for an amount not to exceed $41, 112.00.

 Services related to the above referenced program will be funded from the Capital Projects Fund (08-34-53-4854) in
which $48,000 has been budgeted for FY2020.


ACTIONS PROPOSED:

Approve Resolution No. 20-R-0011 authorizing the Mayor to execute a contract with Acres Group of Plainfield,
 Illinois, as lowest responsible bidder, to provide services related to the 2020 Parkway Tree Planting Program for an
amount not to exceed $41, 112.00.

 COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 20-R-0011

    A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A
        CONTRACTAGREEMENTWITHACRESGROUP
       FOR PROFESSIONAL SERVICES RELATED TO THE
             2020 PARKWAY TREE PLANTING PROGRAM


     BE IT RESOLVED by the City Council of the City of West Chicago, in

regular session assembled, that the Mayor is hereby authorized to execute a Contract

Agreement for Professional Services related to the 2020 Parkway Tree Planting

Program between the City of West Chicago and Acres Group for an amount not to

exceed $41,112.00 in substantially the form attached hereto and incorporated herein as

Exhibit "A".


     APPROVED this 16th day of March, 2020.

AYES:

NAYES:

ABSTAIN:

ABSENT:


                                 Mayor Ruben Pineda

ATTEST:


City Clerk Nancy M. Smith