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CclTtY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
NOTICE
PUBLIC AFFAIRS COMMITTEE
Monday, April 27, 2020
7:00 P.M. — Council Chambers
AGENDA
. Call to Order, Roll Call, and Establishment of a Quorum
. Approval of Minutes
A. Public Affairs Committee of February 24, 2020
. Public Participation / Presentations
. Items for Consent
A. Healthy West Chicago 5k & Fun Run Special Event Permit
Application
B. West Chicago Food Festival Special Event Permit Application
Cc, Resolution No. 20-R-0017 - Mexican Independence Day Festival
Funding Agreement and Permit Application
D West Chicago Railroad Days Special Event Permit Application
Western Dupage Chamber of Commerce.
E. Ordinance 20-O-0005 — Amending Chapter 8, Article I —
Administrative Adjudication System of the West Chicago Code of
Ordinances
. Items for Discussion
. Unfinished Business
. New Business
. Reports from Staff
A. West Chicago Police Department January, February and March
Monthly Reports
. Adjournment
T (630) 293-2200 | Ruben Pineda
F (630) 293-3028 asin
www. westchicago.org Nancy M. Smith Michael L. Guttman
99-0r§ CITY CLERK CITY ADMINISTRATOR
475 Main Street
West Chicago, Illinois
60185

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MINUTES
PUBLIC AFFAIRS COMMITTEE
Monday, February 24, 2020 7:00 P.M.
Call to Order, Roll Call, and Establishment of a Quorum.
Alderman Hallett called the meeting to order at 7:00pm. Roll Call found Brown,
Birch Ferguson, Swiatek and Short.
Chairman Chassee was not in attendance,
Approval of Minutes.
A. Public Affairs Committee Minutes of January 27, 2020. Alderman Swiatek
made a motion, seconded by Alderman Brown to approve the minutes of the Public
Affairs Committee meeting. Voting Aye: Alderman Brown, Birch Ferguson,
Swiatek and Short. Voting Nay: 0. Abstain: Alderman Hallett. Motion carried.
Public Participation / Presentations.
Items for Consent.
Items for Discussion.
Unfinished Business.
New Business.
Reports from Staff.
A. Phalen Consulting FY2019 Report - Summarized the attached report.
B. People Made Visible FY2019 Report — Summarized the attached report.
Adjournment. Alderman Brown made a motion to adjourn, seconded by Alderman
Birch-Ferguson. The motion was approved by voice vote, and the meeting
adjourned at approximately 7:10pm.
Respectfully submitted,
Yahaira Bautistov
Administrative Assistant to Chief of Police
West Chicago Police Department

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Phalen Consulting, Inc.,
FY2019 Report for the Management and Operation of the West Chicago City Museum
Staff Time: 3,192.50 (average of 61.4 hours a week; FY18 average of 58.7 a week)
Main Projects:
Staffing Museum open hours
Collections: processing temporary receipts, accessioning artifacts, database entry,
digitization of collection, inventory of collection, research files, newspaper collection,
online digitization plan
Community outreach projects: Burlington Route Historical Society collaboration, Fire
Department book, record sharing with Methodist Church, Forest Preserve collaboration, High
School Class Reunion Scrapbooks & Research Open Houses, McAuley School Restoration
Effort, DuPage Foundation-Arts DuPage
Conferences/Professional Development: Arts DuPage, Kane DuPage Regional Muscum
Association, Arts DuPage American for the Arts Economic Benefits of the Arts
meetings, Giving DuPage nonprofit co.lab conference, Illinois Association of Museum
Conference
Educational: educational programming-adult and schoo! outreach; District 33 curriculum
revamp; Indian Knoll 50" Anniversary Collaboration and programming; Afterschool
history through art HeART program; Digital Mini-kits for teachers/classrooms; Late Night
at the City Museum; Library reading program collaboratives for adults and kids; online
resources on wegohistory.com; in school hands-on history programs; Benjamin School
District Programming to celebrate district's 175" Anniversary in 2019
Events: Blooming Fest, Volunteer Appreciation Dinner, National Night Out,
Mexican Independence Day Celebration, 30" Tales Tombstones Tell, Food
Festival, Downtown Halloween Parade & Trick or Treat, Frosty Fest
Exhibits: We Go Pop (May 2018 — February 2019); Dairies to Prairies on Loan from
Elgin History Museum (March-April 2019); Planning: CB&Q Depot interior exhibit,
outdoor interpretive signage for the CB&Q Depot, High Lake Station Steps and Sesqui
Park displays, semi-permanent exhibit for 2" floor Rails & Trails; HOME exhibit (May
2019-April 2020); 2019 WCCAC Banner Art exhibition, Sister Cities 20" Anniversary
Exhibit
Museum: new entrance design
Online Outreach: social media, Friends of the Museum website-wegohistory.com
Organizational Collaborations: West Chicago Fire Protection District-history book
written by Martha Noble and produced by the Museum & Friends of the Museum;
Congregational & Methodist Church-preservation of church records; DuPage County
Forest Preserve; Burlington Route Historical Society collaboration; Mexican Cultural
Center collaborative projects; People Made Visible Artist-in-Residency and Downtown
First Friday Nights; DuPage Foundation-Arts DuPage; Community High Schoo! Reunion
Scrapbooks and Research Gatherings Host
Phalen Consulting FY2019, Summary Report |

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° Programs: Late Night at the City Museum-Drawing on History, Mobile Walking Tour,
History Pin, Historiography adult non-fiction book reading group, Voices of DuPage
Oral History program, KDRMA Passport to Adventure; Tea Fundraiser, Town Hall
Shares; Artist in Residency Chris Lucero Calaveras of West Chicago, Rail Trail
development
¢ Research: organizing research files, working with researchers and processing research
requests, digitization of research collection, self-serve resource kiosk al museum set-
up and maintenance
e Volunteer Management
Collection:
Accession Total:
° Collection total: 34,148 objects
° Collection processed into PastPerfect database: 15,671
New donations: Local organization items, local business items, local church items,
house/building history
Research Inquiries: 111 (average 9.2 a month) (house history, local business history, family
history, cemetery history, local school history, local historic buildings)
Visitation:
e Overview
Metric 2019 2018 2017
|. Openhours 752 on eee TAB ssrsscsarchs 743
Museum Guests | 3,306 3,127 2,615 |
External Program 1,879 923 2,107
Attendance sUieraem _ |
Website Unique Visits 2,859 2,257 | 2,595
____ Facebook Followers* 665 Yee | 474
Twitter Followers* a 433 tL 408 355
Instagram Followers* 262 186 84
*Social media accounts are owned by the Friends of the West Chicago City Muscum
¢ Breakout
Walk-in Museum visitors
during regular open hours (Th
10am-6pm; Fri & Sat |0am-
2pm)
Museum specific visitors
(researcher, museum related
question)
Phalen Consulting FY¥2019, Summary Report 2

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87
First Friday of February,
Program; Late- Night at the
City Museum (with special April, May, June,
events in downtown ) November, & December
98
Program: [Historiography Monthly, third Thursday of
Non-Fiction Reading Book each month (March-
Club November)
| Program: Timeless Tales Monthly 92 |
Kids Story Time at the
Museuin in collaboration
| with library _|
Outreach Exhibit: Historic January 2019
| Art at Kindred Coffee
Program: Town Flall Shares April 10; October 14 22
| Tour: Homeschool Tour February 8, 2019 4
Group at Museum
Program: Turner School March 21, 2019 60
in classroom Then and
Now
Program: March & April 62
Afterschool Art &
History Program, @
Gary & Turner
Schools
Program: Currier April 15, 2019 63
School in Classroom
Then & Now
Program
Special Hours; May 18-Augst, 2019 335 |
Depot Days, CB&Q
special Saturday
Hours
Event: Blooming Fest May 18, 2019 158
Tour: High School Student July 25, 2019 164
Bridge into Freshman Year at
Museum
| Tour: High School ESL August 2, 2019 6
Student at Museum
Event: D33 Back to School August 2, 2019 50
Sierras erento a a
Phalen Consulting FY¥2019, Summary Report 3

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Tour: Carol Stream Park August 23, 2019 23
District group at museum and
downtown history tour
| Program: The History of West August 24, 2019 28
Chicago Churches at Methodist
| Church
Event: Mexican Independence — September I 4-15, 2019 124
Day
Tour: Burlington Route September 19, 2019 40
Historical Society Annual
Meeting at depot & museum
Event: Benjamin School September 22, 2019 140
District 175" Anniversary
Program: Evergreen October 2, 2019 30
Elementary Teachers
Presenting: Presenting West
Chicago History
Program: Afterschool Art & October-December 43 |
History Program, @ Wegner &
Indian Knoll
| Program: l'ales Tombstones October 4, 2019 207
Tell
Program: Then & Now October 8, 2019 60
| Evergreen 2™ graders
Program: Toys/Child’s Play October 10, 2019 60
| Evergreen 2™ graders
Event: Food Festival October 12, 2019 52 |
Program: Local History to October 18, 2019 320
Evergreen K-4" grade
| Program: Townhall Share: October 18, 2019 I4
Sister Cities
Program: Carry Nation October 19, 2019 18
Program: Artist-in-Residency October 27, 2019
Chris Lucero
Event: Late Night at the November |, 2019
Museum Day of the Dead
Program: Illinois Association November 18, 2019
of Museum presentation
Outreach Exhibit: Historic December 2019
Photographs at Kindred Coffee
Phalen Consulting F¥Y2019, Summary Report 4

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Event: Late Night at the December 6, 2019 23,
Museum Candlelight Christmas
399
Event: Frosty Fest December 7, 2019
Event: Holiday Gathering December 10, 2019
Volunteer hours: 450 (FY2017: 445) (docent hours, Voices of DuPage, file organizing, event
staffing, newspaper collection, genealogy, research requests, model building and repair)
Goal Achievement per statements made in Attachment B
. Education: Annual Goal of 6 total programs during school year including 4 in museum
group tours; unmet as of December 31, 2019; YTD 12 programm in school; 3 in museum.
‘ Summer Passport Program goal of attracting 75 additional visitors through program, the
majority of which from out of town; met and exceeded as of December 31, 2019; (YTD 81
passport visitors)
. Exhibits/Displays: Annual Goal of at Icast one new large exhibit met as of December 31,
2019
. Outreach Exhibits: Expand current Depot Days open public hours from four Saturdays a
year to twelve Saturdays a year: met as of December 31, 2019
i Exhibits/Displays: During FY2019 design and erect two outdoor sign boards unmet as of
met as of December 31, 2019, but planning to purchase by end of FY 19 and be in place by
Spring 2020
. Exhibits/Displays: Accessibility goal of maintaining at least 12 hours a week during winter
months and 16 hours a week during spring/summer/fall months exceeded as of December
31, 2019 with the addition of special events
. Volunteers: monthly goal of utilizing volunteers for 30 hours a month exceeded as of
December 31, 2019; (volunteer hours averaged 39 hours a month)
. Collection: annual goal of accessioning 50% of the backlog of artifacts unmet as of
December 31, 2019, goal to be completed by Spring 2020
. Collection: annual goal of accessioning 75% of 2019 donations met as of December 31,
2019
. Collection: digitizing 10% of the collection during inventory process met as of December
31, 2019
. Research library: monthly goal of serving 10 researchers a month unmet with an average
of 9.2 researchers a month as of December 31, 2019
° Research library: annual goal of processing new items into research library met as of
December 31, 2019
Programs: annual goal of 8 programs open to the public exceeded as of December 31, 2019
(YTD |5 program have been held)
For the fiscal year of 2019 under the seventh year of the executed contract with the City of West
Chicago for management of the City Musctim, Phalen Consulting, Inc. had total cash inflows of
Phalen Consulting FY¥2019, Summary Report 5

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$90,890.05 and total cash outflows of $90,890.05, Per the February 4, 2019 Agreement between
the City of West Chicago and Phalen Consulting for the Operation of the West Chicago City
Museum, City Resolution No. 19-R-0008 $88,200 of cash inflows came from the City.
Funds were taken from the Muscum’s Trust Fund, administered by the Friends of the West
Chicago Cily Museum, to cover additional costs in the 2019 calendar/fiscal year, not covered by
other inflows, totaling $2,690.05,
Ree mount pudgeteds WLD'(Deci3 192019) ae
Staff $57,000 $66,054.15
| Training and Tuition $1,000 $2,121.45 |
Membership dues/subscription $1,500 $1,533.04
Printing and binding $1,100 $120.32
| Advertising and promotions $300 $630.11
Other contractual services $2,000 $1,742.00
| Computer/office supplies $1,000 $2,824.99
Tools & equipment $300 $362.45
| Educational exhibitions $11,600 $3,493.47
Educational programmin $4,200 $8,763.98
Miscellaneous Commodities $1,000 $851.99
Collection maintenance $2,000 $770.62
Additional arts programmin $1,000 $1,000.00
$621.48
For the fiscal year of 2019 the West Chicago City Museum’s Trust Fund had total cash inflows
of $10,326.22 and total cash outflows of $1,658.53, for a net deficit of $8,667.69.
«Inflows
© $293.00 donations made by museum visitors
© $4.20 from interest revenue on account
¢ Outflows
© $2,690.05 to cover Phalen Consulting FY2019 deficit
FY2020 Preview
* Downtown promotions for three months of events through publicity and postcard campaign
in collaboration with Gallery 200 & Kindred Coffee
¢ Events and museum programs that include full “experience” offerings for visitors
¢ Continued outreach through programs at community partners
¢ New exhibit highlighting the women of West Chicago to celebrate the 100" Anniversary of
the 19" amendment which gave women the right to vote
¢ Continued increased programming along the Prairie Path
o Every Saturday May 16 through August Depot Days
© Outdoor signage at historic landmarks
¢ Continue to strengthen relationships with schools and increase community collaborations
¢ Continue to address collections backlog and storage issues
e Plan for digital asset maintenance
Phalen Consulting FY¥2019, Summary Report 6

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People Made Visible, Inc. End of Year Report for Fiscal Year 2019
For the fiscal year of 2019 under the sixth year of the executed contract with the City of West Chicago for
the operation of Gallery 200, People Made Visible had total cash inflows of $7,624.60 and total cash
outflows of $5,043.97, for a net surplus of $2,580.63. It is anticipated that the net surplus will be added to
the Gallery 200/200 Main Projects Fund for continued projects and enhancements to the Gallery 200 which
is anticipated to be spent in the FY2020.
Financial highlights from the fiscal year 2019 include:
>» Inflows: $7,624.60
o Cash receipts of $6,000.00 from the City of West Chicago per the contractual agreement
between the City and People Made Visible, Inc.
o Cash receipts of $1,144.60 from the Gallery artist fees
o Cash receipts of $480.00 from donations from the public for the Gallery 200/200 Main
Projects Fund
> Outflows: $5,043.97
o Supplies & Event expenses Cleaning: $2,046.92
o Insurance & Registration fees costs totaled $615
o Phone & Internet: $1,730.21
o Staff: $651.84
Events at 103 W. Washington:
January 2019:
¢ [llumination Group Exhibit by Professional Art Quilt Alliance, Opening Reception,
January 4, 2019
February 2019:
¢ Art-Past and Present by Margaret Bucholz, Opening Reception, February 1, 2019
e GardenWorks Seed Sorting Event, February 12, 2019
March 2019:
e Artis the HeART of the City District 33 Elementary School Group Show, March Show
Opening Reception, March 8, 2019
April 2019:
¢ West Chicago Community High School Group Show, Opening Reception, April 5, 2019
e Young Latina Day West Chicago Reception, April 11, 2019
* Ceramic Birds Class, April 27, 2019
May 2019:
e GardenWorks client bag preparation volunteer event, May 1, 2019
¢ Art In Full Bloom Group Show, Opening Reception, May 2, 2019
e Ceramic Birds Class, May ||, 2019
¢ Film Screening “The Guardians” Friday, May 17, 2019
¢ Blooming Fest Artist Demos, Saturday, May 18, 2019
e GardenWorks seedling sale, Saturday, May 18, 2019
¢ Healthy West Chicago Community Garden Workday Volunteer Training, May 25, 2019
e Flower Necklace Wire Crochet Workshop by artist Marita Valdizan May 2019

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¢ Miss Mexican Heritage Mexican Cultural Center classes, May 2019
June 2019:
¢ Door County Memories by Shari Hohl Show, June Show Opening Reception, June 7,
2019
e Miss Mexican Heritage Mexican Cultural Center classes, June 2019
July 2019:
e Fantasy & Imagination Group Show, Opening Reception, July 12, 2019
¢ Miss Mexican Heritage Mexican Cultural Center classes, July 2019
August 2019;
® Nature’s Beauty by Marge Hall Show, Opening Reception, August 2, 2019
¢ GardenWorks fall seedling sale, August 9-10, 2019
e Miss Mexican Heritage Mexican Cultural Center classes, August 2019
September 2019:
¢ Falling for Art by Kathi Kuchler Show, September Show Opening Reception, September
6, 2019
¢ Mexican Independence Day Celebration extra hours and hosting Mexican Cultural Center
activities, September 14-15
¢ Youth Art Workshop: Make a Soccer Ball with artist Diana Gabriel, September 14, 2019
October 2019:
e Artoberfest: Fall into Art Group Show, Opening Reception, October 4, 2019
e Clay Pumpkin Class, October 16, 2019
¢ Mexican Cultural Center DuPage Dia de los Muertos/Day of the Dead Celebration Event,
October 23, 2019
¢ Downtown Trick-or-Treat, October 26, 2019
¢ Artist-in-Residency Chris Lucero Talk and Potluck, October 27, 2019
November 2019:
e Fused for You: At Touch of Glass Group Show, Opening Reception, November I, 2019
e Uofl Extension Master Gardeners viewing of “The Guardians,” November 12, 2019
° Kramer Tree butterfly painting for downtown Christmas Tree, Friday, November 22,
2019
December 2019:
¢ Small Gifts of Art Group Show, December Show Opcning Reception, December 6, 2019
e GardenWorks Project Food Growers Network Pre-Launch +Event, December 4, 2019
¢ Frosty Fest extra hours and hosting Leman Middle School Mariachi Band, Saturday,
December 7, 2019
Art Classes: Britta Renwick jewelry making classes
Meeting/Space Utilization by People Made Visible divisions and collaborators: Healthy West
Chicago, Garden Works Project, Mexican Cultural Center DuPage, West Chicago City Museum
Monthly Artist Open Studio hours
Art Meet-up: Fiber Artists Meet-up held monthly
Book Club/Discussion Group Meet-up held monthly

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PMY Outreach Events/Partnership Collaborations
¢ Host Cultural Arts Commission Visiting Artist Juan Chawuk Butterfly Mural
¢ Host College of DuPage Visiting Artist Juan Chawuk FRIDA 2020 Letter Mural
e American In Bloom Committee work and hosting judges
e Artin the Park-Reed Keppler Band Shell, June 21, 2019
¢ Host of Mariachi Heritage School during Mexican Independence Day Festival
e First Fridays Downtown West Chicago collaboration with City Museum, Kindred Coffee
¢ Arts DuPage/National Arts and Humanities Month Promotions in October
¢ October Downtown Trick or Treat
e Art Exhibits at West Chicago Library, Gallery 200 Artists
e Frosty Fest Ice Sculpture Co-Sponsor with FNBC Bank
¢ One West Chicago Community Cookbook
¢ Year of the Butterfly Collaboration
Visitation at 200 Main:
¢ Overview
¢ Breakout: Walk-in Gallery visitors during regular open hours (Thurs noon-6pm, Fri
noon-8pm, Sat |0am-4pm, Sun noon
Total Visitors January 2019 146
Total Visitors February 2019 166 |
Total Visitors March 2019 460 |
Total Visitors April 2019 343
Total Visitors May 2019
Total Visitors June 2019
Total Visitors July 2019
Total Visitors August 2019 242
[Total Visitors September 2019 253
Total Visitors October 2019 400
Total Visitors November 2019 250
Total Visitors December 2019 |

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Gallery 200 Artist Sales
. Overview: Total Sales: $16, DBS. 95 (97% law no commission taken by Gallery/PMV
$16,086.95 $8,153.25 nares $8,066.55
Total Sales January 20 19 = $222.50
Total Sales February 2019 $698.50
bret Sas as ————st gs ——
Total Sales April 2019 $186.00. |
Total Sales May 2019 $1,624.00
[Total Sales June 2019 $2,768.00
[ease 35 ss
Total Sales August 2019 $2,617.45
Total Sales September 2019 $1,040.00 =
Total Sales October 2019 $1,305.50
Total Sales November 2019 $1,784.50
Total Sales December 2019 $2,180.00
a
Program towards Goals for 2019
¢ Work with community partners to increase foot traffic in downtown West Chicago, including
launching rotating 3 month postcards that list events in downtown
¢ Continue to expand classes offered at Gallery 200
e Work with artists to bring additional interactive art into 103 W. Washington
* Continue fundraising campaign to contribute to 200 Main Street Renovation Project
Goals for 2020
¢ Increase visibility of Gallery 200 and downtown West Chicago cultural activities
¢ Promote West Chicago artist community and offerings through state and national
organizations
e° Market West Chicago as a destination for artists and a place to purchase affordable art
¢ Continue to expand classes offered at Gallery 200
¢ Work with artists to bring additional interactive art into 103 W. Washington
¢ Continue fundraising campaign to contribute to 200 Main Street Renovation Project

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: A.
Healthy West Chicago 5k & Fun Run
Special Event Permit Application
Healthy West Chicago
FILE NUMBER:
COMMITTEE AGENDA DATE: April 27, 2020
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner SIGNATURE es
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
Healthy West Chicago is seeking approval for a 5k and Fun Run scheduled for Saturday, August 22,
2020 from 6:30 a.m. — 11:00 a.m. with an estimate of 200 attendees. All proceeds from this event will be
used to support Healthy West Chicago programming and sustainability.
Set-up is scheduled to begin at 6:30 a.m. The 5k race begins at 8:30 a.m. and the 100 meter Fun
Run/Kiddie Dash begins at 9:30 a.m., or immediately after the last 5k participant crosses the finish line.
The event is expected to end at approximately 11:00 a.m.
Healthy West Chicago has requested use of the public walkway along Yale Street as well as National
Street east of Yale Street for the race route. Park District property at Reed Keppler Park and the ARC
Center have also been requested for use.
The Special Event Permit Application, which includes the requests of the City and Park District, has been
reviewed and approved by staff from the Police, Public Works, and Community Development
Departments as well as the Park District and Fire Protection District. The Special Event Permit
Application is attached, which includes the course map. Since some DuPage Trails will be used for the
race, a permit will be required and we are waiting on the confirmation that it is completed.
ACTIONS PROPOSED:
Recommend event for approval as proposed, contingent upon submittal and approval of required
insurance documentation.
COMMITTEE RECOMMENDATION:

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City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT
wesi Chicace
PERMIT NO.
Special Event Permit Application
The Special Event Application is due to the City of West Chicago a minimum of ninety (90)
days prior to the event if it requires closure of public streets or use of public parking lots.
The 90-day time period allows sufficient time to evaluate the request and provide a
recommendation to the City Council for its consideration.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
Dn
4, Completed and signed Special Event Application
a Intent to Meet Insurance Requirements
a Section 1 — General Information
a Section 2 — Narrative
a Section 3 — Permits
a Section 4 — Site Plan and/or Route Map
a Section 5 — Task List and Due Dates
a Section 6 — Hold Harmless Agreement
2. Completed and signed applications(s) for other permits(s) (See Section 3)
co Carnival Permit Application - $50 per employee
o Fireworks Permit Application -
$125 (Check made payable to the West Chicago Fire Protection District)
a Building Permit Application (temporary tents — see min. requirements) - $50
0 Raffle Registration Application — requires separate application
o Temporary Liquor License Application — requires separate application
co Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979)
Je ESHER IOI od Eno HOES IOI SITES III ICI III IO TT TO TO TT TT To TOT TT I TOT TT TOT a A a
FOR OFFICE USE ONLY
Je ISI RINI ISIS IS IOS IIS ISIS IIE IBIS I RICCI TOI IT IOI TIT ATT T IST TI II TATA IA SITIOS ISSA IIT AA IS IIIT SISA II
Received: Fee Paid: $
Receipt # Check #.
Event Acknowledgement Form returned by:
Police Dept. Fire Dist. PW Park Dist.
co Background checks completed by Police Dept. Date
a DuPage Co. Health Department notified Date
a Certificate of Insurance received and approved Date
Page 1 of 8

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*** INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. ***PLEASE NOTE: Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured, Coverage provided to additional insured is primary as it relates to
(event)”.
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and volunteers” as primary and non-contributory.
4, If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
1, Carly Smitherman , representing Healthy West Chicago
(print name of authorized person) (organization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
Smitteman 4/1/2020
(signature) (date)
Healthy West Chicago 5K Fun Run with Kiddie Dash 8/22/2020
(name of event) (date of event)
Page 2 of 8

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Healthy West Chicago Sponsored Special Event
Healthy West Chicago Fun Run with Kiddie Dash
Special Event Proposal
Saturday August 22, 2020
Event Overview:
The Healthy West Chicago Fun Run with Kiddie Dash will be sponsored by Healthy
West Chicago, with the support of Race Time Inc. This event will take place on
Saturday August 22nd, 2020 with the race beginning at 8:30 a.m. This event will attract
participants from West Chicago and surrounding communities. The Fun Run will include
features such as a race t-shirt and awards by gender/age groups.
Race Time Inc. has offered to donate select race. The Healthy West Chicago's Program
Administrator will coordinate the Fun Run with Kiddie Dash activities with Race Time
Inc., Healthy West Chicago Volunteer Committee, and West Chicago Park District.
General Information:
Main Contact
Carly Smitherman
Healthy West Chicago Program Administrator
Phone: (630) 230-6370
Email: carlys@healthywestchicago.org
Proposed Course
USATF course Run to Remember.
Proposed map of racecourse submitted with permit application.
Course length: 3.1 miles.
Registration & Fee Structure
5K Run/Walk Adult (18 and older) $30.00
5K Run/Walk Student (17 and under) $10.00
Kiddie Dash: Free
Resident Discount: West Chicago residents will be offered a $5 discount.
All proceeds from the event will be used to continue with Healthy West Chicago
programing and sustainability.
Page 1 of 2

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Main Event Schedule
6:30 AM Staff & Volunteer Set-Up Begins
7:30 AM Registration Opens
8:00 AM Registration Closes
8:15 AM Group Stretch
8:30 AM 5K Walk/Run starts
9:30 AM 100 Meter Kiddie Dash on park property starts (approximate; after last 5k
participant crosses finish line)
10:00 AMAwards Announced/Distributed
10:20 AM Site Clean Up Begins
11:00 AM Site Clean Up Ends
Race Timing and 5k Course Organizer
Organizer: Race Time Finish Line Management & Timing Company
Website: http:/Awww.racetime. info
Contact: Julie Pearson
Email: racetime21@hotmail.com
Awards Participants Receive
5K Run: Awards will be distributed to one overall male and one overall female winner.
First, second, and third place medals will be distributed a male and female in each of
the following categories/age groups: 10 & under, 11 - 14, 15-19, 20 - 29, 30 - 39, 40 -
49, 50- 59, 60 & over.
Kiddie Dash: Finisher's ribbon
5k Walk/Run Participants Receive
Short sleeved 5k t-shirt
All Event Attendees Receive the Following
Water
Aid/water stations at Start/Finish and near mile markers 1 and 2 along the course
First-aid tent at turnaround on course
Official Chip time
Music and announcer at Start/Finish
Cancelation
Event will only be canceled in extreme weather.
City will be called the morning of the race to be notified.
Website & Registration Structure
Participants will register using Race Time Inc.'s online platform.
Participants can also register by submitting a completed "Healthy West Chicago Fun
Run Registration Form" to Race Time Inc. with cash or check payment.
Electronic signature of liability "Waiver & Release" will be required.
Volunteer sign-up option will also be available.
Page 2 of 2

===== PDF PAGE 18 =====
[Extraction: OCR (rendered-page OCR)]
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===== PDF PAGE 19 =====
[Extraction: OCR (rendered-page OCR)]
Road Running Technical Council PRCA by
\ ale y USA Track & Field
usa. Measurement Certificate
TRACKE FIELD”
Name of the course Run to Remember" Distance 5 km
Location (state) Illinois (city) West Chicago
Type of course: road race (X] calibration] track [] Configuration: Out and Back
Type of surface: paved 23 % dirt % gravel 77% grass —%_~—track %
Elevation (meters above sea level) Start 234 Finish 234 Highest 240 _Lowest___228
Straight line distance between start & finish Same Point Drop 0 m/km Separation oO %
Measured by (name, address, phone & e-mail) Winston Rasmussen 33441 2nd Street
Warrenville, IL 60555 _ (630)393-4952__ W.Rasmussen@comcast.net
Race contact (name, address, phone & ¢-mail)_Robbi Peterson, West Chicago Police Dept, 325 Spencer ;
West Chicago, IL 60185 (630) - RPeterson@West Chicago.org
Measuring Methods: _ bicycle steel tape [] _ electronic distance meter []
Number of measurements of entire course: 2 __ Date(s) when course measured: April 14, 2015
Race date: April 19, 2015 Course certification effective date: April 15, 2015
Certification code: 1L15011WR
Notice to Race Director: Use this Certification Code
Be It Officially Noted That
Based on examination of data provided by the above named measurer, the course described above and
in the map attached is hereby certified as reasonably accurate in measurement according to the stan-
dards adopted by the Road Running Technical Council. If aay changes are made to the course, this ccr-
tification becomes void, and the course must then be recertified,
Verification of Course — In the event a National Open Record is set on this course, or at the discretion
of USA Track & Field, a verification remeasurement may be required to be performed by a member of
the Road Running Technical Council, Tf such a remeasurement shows the course to be short, then all
pending records will be rejected and the course certification will be cancelled.
This certification expires on December 31 in the year | 2025
AS NATIONALLY CERTIFIED BY:
LSE 4 Date: April 15, 2015
Winston C Rasmussen ~ USATF/RRTC Certifier
3844] 2nd Street, Warrenville, IL 60555 (630)393-4952 | W.Rasmussen@comcast.net

===== PDF PAGE 20 =====
[Extraction: OCR (rendered-page OCR)]
Run to Remember
5 kilometers
West Chicago, Illinois
USATF Certification # 1L15011WR
Effective April 15, 2015 — Dec 31, 2025 NORTH
Map Not to Scale
START: Mag nail, center of road, 58’ W of edge of gate post on N side of road (See detail)
1 MILE: North edgo of gravel path, 147' W of 2" electrical tower W of RR tracks
Turnaround; Center of path, even with stop sign (21'6" E of center of round storm drain on Industrial Drive
2MILE: South edge of gravel path, 23’6” E of center of culvert
3MILE: West edge of gravel path, 44'6" S of S end of parking fot
Finish: Same as the start
Measured by Winston Rasmussen April 14, 2015 (w.rasmussen@comcast.net)
BLNVd.
Ss
STorm = Lridusreiar
Deora
Triad Gly.
Zrdus

===== PDF PAGE 21 =====
[Extraction: OCR (rendered-page OCR)]
[ ARC Center
EMCEE-Electrical outlet required for mic and speaker set up.
PP-Porta potty
Skate Park-Parking for volunteers and staff
Request for closure of Wiggly Field from 6AM-11AM due to runner foot traffic along road to Wiggly Field.
Request for Park District to close ARC Center Parking lot entrance briefly for beginning of race when walkers/runners are passing by.
Event organizer will ensure cones/barricades are set up in time for 8:30AM race start and then removed as soon as the last participant passes the
entrance (ETA 8:45-50AM)

===== PDF PAGE 22 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 1 — GENERAL INFORMATION
Name of Event: Healthy West Chicago 5K Fun Run with Kiddie Dash
Type of Event:
O Parade @ Walk/Run/Bike © Carnivals © Fireworks O Festival
0 Other
Location of Event: Reed-Keppler Park, 129 W. National St, West Chicago
Date(s) of Event; 8/22/2020 Hours of Event: 8:30amto 11:30amest, Attendance: 200
Event Website: http://www. raceroster.com/29234
Purpose of event; community engagement
Name of Sponsoring Organization(s): Healthy West Chicago
Organization's Legal Status (i.e. NFP, Partnership, Corporation): NFP
Contact person from sponsoring organization: Carly Smitherman
Organizer address: 132 Main Street
City/State/Zip: West Chicago, IL 60185 Phone: 630-230-6370
Cell Phone: 630-230-6370 E-mail: catlys@healthywestchicago.org
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1" Contact; Sara Phalen Phone: 815-751-0551
2"5 Contact; Adela Gonzalez Phone: 630-965-0279
Is this an annual event? @ Yes O No If Yes, provide next year’s event date: 8/21/2021
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
N/A
What, if anything, are you doing to rectify the problem(s)?
N/A
SECTION 2 — NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

===== PDF PAGE 23 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 3 — PERMITS
Will your event include a carnival? o Yes mNo
if yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? o Yes #No
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 137 for an application.
Will your event include a fireworks display? o Yes @No
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? oYes aNo
if yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www.westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? «Yes mNo
If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? o Yes a@No
If yes, you may be required to submit a Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/www.dupagehealth. org/temporary-food-service for additional
information.
Are you requesting services from these departments?
OC Police O Fire District / Paramedics © Public Works
Specify services; NO
Will you be utilizing any of the following services?
C Water O Electric/Generator © Other NO
Page 4 of 8

===== PDF PAGE 24 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 4— SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
If applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors (FV) Location of "No Firearms" signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
@ Yes O No _ If yes, please indicate the property that you are requesting to use.
Reed-Keppler Park and associated parking lots as permitted by Park District.
Only Turtle Splash parking lot will be use for participant parking. Rolling closure at Yale St. and National St.
Would you like to request the closing of City streets? fA Yes O No
If yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
Park District Wiggly Field and Zone 250 parking lots 8/22/2020 6AM-11AM
Yale St. Use of public walkway along Yale St. 8/22/2020 8:30-8:50AM
National St. National St. east of Yale St. for race route, 8/22/2020 _8:30-8:50AM
Page 5 of 8

===== PDF PAGE 25 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 5 — PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark “N/A” in the Due Date column, If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Date of Special Event:
Tasks to be completed Days Due
(All items due to City unless noted) Before Event Due Date
Submit "Intent to Meet Insurance Requirements” Pri . hcowe’
; i ‘ d rior to Prior to application
Document (included with Special Event Permit ; ‘ H
Application, pg.2) application review review
Submit Special Event Permit Application 90 days
Submit Carnival Permit Application 90 days
Submit Fireworks Permit Application 30 days
Submit Temporary Liquor License Application 30 days
Submit Building (Temporary Tent) Permit
a 30 days
Application
Submit Temporary Food Service Permit
Application(s) 30 days
(DuPage County Health Dept. — 630-682-7979)
Submit Original Certificate of Insurance* 21 days*
Submit Raffle Registration Application 14 days
Notify residents/businesses of special event 14 days
Post “No Firearms” signs at all public entrances
(See IL State Police requirements for standardized N/A Day of Event
sign in West Chicago's Special Events Policy)
“If this requirement is not met, the proposed event may be cancelled.
Page 6 of 8

===== PDF PAGE 26 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 6 — WAIVER AND HOLD HARMLESS AGREEMENT
In consideration of the Healthy West Chicago (name of organization) and its Members,
employees, volunteers or guests, being allow to participate in HWC 5K Fun Run , (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
Healthy West Chicago (name of organization) participation in the Activity.
To the fullest extent permitted by law, the Healthy West Chicago (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its
officials, agents and employees, arising in consequence of Healthy West Chicago __(name of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
Healthy West Chicago (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the Healthy West Chicago (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the Healthy West Chicago (name of organization).
Agreed this | day of April , 20.20
Healthy West Chicago
Name of Organization
Carly Smitherman
Print Name of Authorized Person
Omatarmanr
Signatdte of Authorized Person
Program Administrator
Title
Page 7 of &

===== PDF PAGE 27 =====
[Extraction: OCR (rendered-page OCR)]
The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
Healthy West Chicago Carly Smitherman 4/2 / 2?
(Name of Organization (Print Name of Signatory) (Date)
OFFICIAL SEAL
AMY SUE ANDERSON
NOTARY PUBLIC - STATE OF ILLINOIS
MY COMMISSION EXPIRES:12/10/20 ee Public)
ue! day of hort 20.22,
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
Signed and sworn to before me this
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator.
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
ROTI ROR I TOI SII SIC SI ORCI CI IRCA TOI ROR IIR II I III IR I IIHR TIC OI SIESTA TR ToT TETRIS TORO TOI I TI ROI TT ICTR TOTO TI BOOT FOI IO TO I IRR TI TOR TORT ION Ae
FOR OFFICE USE ONLY
Jet SIERO SI IOI DROI IOI ISO OIG III IOI ITI I TOSI IIIS OT IO JOIST TI TIT IT TA TOT TT ITT IIA TIA TITS AIT AT TOO AT SO SOS SAOSIN AA
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
O Approved Permit No. .
O Denied
Remarks:
Authorized Signature
Title Date
Page 8 of 8

===== PDF PAGE 28 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: +t. 6.
West Chicago Food Festival
FILE NUMBER:
COMMITTEE AGENDA DATE: April 27, 2020
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner SIGNATURE VA g : —
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
West Chicago Food Festival is scheduled for Saturday, October 10, 2020 from 11:00 a.m. to 3:00 p.m. in
Downtown West Chicago.
This event is free to the public, sponsored by the City with the support of community partners. The Food
Festival includes, but is not limited to: food vendor sales, cooking demonstrations, live entertainment, and
children’s activities.
The layout implemented in 2018 & 2019 will be utilized again this year. The event will take place outside,
primarily along Main Street and Galena Street.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
e Use of City streets for vendor staging and event activities (see attached layout map).
e Use of Police and Public Works services to support the event.
e Closure of Turner Court, Main Street from W. Washington Street to 306 Main Street, and Galena
Street from Main Street to High Street from 5:00 a.m. to 6:00 p.m. on event day, while maintaining
clearance for emergency vehicles.
e Use the public right-of-way for the posting of signs promoting the event and its supporting
activities.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 29 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
for City-Sponsored Events
Name of Event: __ West Chicago Food Festival
Location of Event: _ West Chicago City streets
Date(s) of Event: October 10, 2020_ Hours of Event: 11:00 a.m. to 3:00 p.m. Est. Attendance: 1,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization: __ Nicolette Stefan
Cell Phone: _ 847-361-0121 E-mail: _nstefan@westchicago.org
Is this an annual event? \ Yes O No If Yes, provide next year’s event date: October 9, 2021
Signatory agrees to abide by the State of IIlinois Firearm Concealed Carry Act.
*All applications must be signed.
(ie
Z Nicoete Stefan (A27/ 2020
(Signature*) (Print Name of Signatory) (Date)
sda hehehahetadalehehehehehhehahelelel chehateloholehelelslelelelohoheheiehaloloiahitodetalalelahohedilehaiehshahelehatohehoholoholohalohelolodohohohehelotalohalololehdoiohaeloboheletoadolchelodedeiiobedclehedchdodobeeedokadck tcc hed
FOR OFFICE USE ONLY
SHIEH III IE GINO IIIS IIOISII IIS ISIOISII III II IOI III IFO TOIT TSI TIT TOI TOI TT Ro TOTO TO TTT TI TT TOI TET IIT I ToT PTT I I I I BEE
Based on the information which has been submitted, the request for a permit has been:
O Approved Permit No.
O Denied
Remarks:
Authorized Signature
Title Date

===== PDF PAGE 30 =====
[Extraction: OCR (rendered-page OCR)]
[2] stce ik FACE PAINTING
% [[_]venvor parKING 4 FIRST AID
AMERICAN LEGION ff rortasce
BARRICADE RESTROOMS
CITY MUSEUM
GAME AREA
__| INFLATABLE AXE THROWING GAME
[EJ ourp00r searinG AND STANDING TABLES
STAGE AND PERFORMER PARKING
») [2] venoor ano RESIDENT PARKING
, VENDOR SPACES
@ VENDOR CHECK IN 2
1 inch = 50 feet
ie
WEST CHICAGO
FOODFESTIVAL

===== PDF PAGE 31 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: “+c.
Mexican Independence Day Festival
Funding Agreement and Special Event Permit | FILE NUMBER:
Application
Mexican Cultural Center DuPage COMMITTEE AGENDA DATE: April 27, 2020
COUNCIL AGENDA DATE:
Resolution No. 20-R-0017
STAFF REVIEW: Tom Dabareiner sicnature_ ASA
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
Michael Guttman
ITEM SUMMARY:
The Mexican Cultural Center (MCC) and City Staff seek approval of the attached 2020 Funding
Agreement (attached as Exhibit A) for the Mexican Independence Day Festival (MID) which is proposed
to take place September 12-13, 2020.
As outlined in the Agreement, the MCC is responsible for all aspects of planning, organizing and
managing the event while the City provides financial support as well as in-kind services.
The City will provide the financial support of $12,000 to be paid in installments, in order to help cover the
cost of Festival activities and the MCC’s role in producing the Festival for community-wide benefit. Funds
will be released so long as the submittal requirements have been met. The City will also equally match
the amount of cash donations the MCC raises in excess of $2,000, with the City’s matched contribution
not to exceed $8,000. The City’s maximum total contribution to the MCC shall not exceed $20,000.
Special Event Permit Application has been reviewed and approved by the Fire Department, Public
Works, Park District, Police Department and CDD.
ACTIONS PROPOSED:
Staff recommends approval of Resolution No. 20-R-0017 as proposed.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 32 =====
[Extraction: OCR (rendered-page OCR)]
RESOLUTION NO, 20-R-0017
A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A FUNDING
AGREEMENT WITH THE MEXICAN CULTURAL CENTER TO SUPPORT
THE 2020 MEXICAN INDEPENDENCE DAY EVENT
BE IT RESOLVED by the City Council of the City of West Chicago, in regular
session assembled that the Mayor is hereby authorized to execute a Funding Agreement
to support the 2020 Mexican Independence Day Event between the City of West Chicago
and the Mexican Cultural Center, in substantially the form attached hereto, and
incorporated herein as Exhibit “A”.
APPROVED this 4" day of May 2020.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor
ATTEST:
City Clerk

===== PDF PAGE 33 =====
[Extraction: OCR (rendered-page OCR)]
a
esata Se eecisantad )
Day Festival
This funding agreement (hereinafter referred to as "Agreement") is made and
entered into on the___ day of ___ 2020 by and between the Mexican Cultural
Center (hereinafter referred to as "MCC") and the City of West Chicago,
(hereinafter referred to as "City").
‘1 In consideration of the covenants and agreements hereinafter
contained, as well as other good and valuable considerations, the
MCC and the City hereby agree that the MCC is an independent
entity with respect to the City and agrees to perform all services to
create, plan, develop and execute the Mexican Independence Day
Festival on September 12-13, 2020, (hereinafter referred to as
"Festival") and that the City will provide a designated amount of
financial support for such Festival. The MCC has no authority or power
to incur debts, obligations or commitments of any kind whatsoever for
or on behalf of the City or to bind the City to any contract, agreement
or employment agreement.
2. The MCC will be responsible for producing the Festival within the
Downtown Tax Increment Financing (TIF) District. This will include, but
is not limited to, accomplishing the following tasks and purveyance of
services:
A. The MCC will serve as the lead event planner and execute the
following duties:
1. Plan, organize and supervise the Festival, making
arrangements for the Festival site, negotiate contracts with
responsible independent contractors or vendors, apply for all
permits and licenses, comply with all insurance requirements
as defined in the Special Event Permit Application, and
coordinate with City officials.
2. Comply with the City’s Municipal Code, ordinances, and
Special Events Policy in effect at the time this Agreement
becomes fully executed, including the posting of signs in
conformance with the City's regulations regarding concealed
carry at special events’.
Solicit volunteers and vendors as needed.
Undertake additional fundraising efforts.
Ensure at least one supervisor attends and supervises the
entire Festival.
6. Pay all contractual obligations associated with the Festival and
obtain all required licenses and deposits.
CLIO
* Should a higher level of government mandate any new laws that the City is required to enforce and should the City Council approve a new law
that does not specifically deal with festivals but rather improves and addresses the health, safety and welfare of West Chicago residents and its
visitors, then the MCC shall be obligated to comply.

===== PDF PAGE 34 =====
[Extraction: OCR (rendered-page OCR)]
7. Ensure that the Festival does not open to the public until: all
applicable permits are obtained; all approvals are granted; all
insurance requirements are satisfied; and all posting of signs
is fulfilled.
8. Ensure that the Festival area is maintained in a clean and sanitary
condition during the Festival, and that proper cleanup is
completed after the Festival in order to return City property to its
original condition. This shall include, but is not limited to, prompt
removal of animal waste from festival grounds or the parade
route by MCC staff or hired contractor.
The MCC shall promote the Festival through at least three external
media channels. Promotional efforts for each media source shall be
detailed in the post-event report to include the name of each media
source, copy of the advertisement, length of promotion, and a
summary of reach, if available. The MCC shall also promote the
Festival through its organizational website and social media platforms.
The MCC shall recognize the City in any and all marketing,
promotional and social media materials as a primary contributor and
sponsor of the Festival.
There shall be no entrance fee for the Festival. There will neither be
a carnival nor fireworks at the Festival. Alcohol shall neither be
served nor permitted at the Festival.
The MCC shall offer to all businesses in the Downtown TIF District
an opportunity to be vendors of or participants in the Festival. Such
businesses _ shall be given priority over businesses not within the
Downtown TIF District. At the MCC’s request, the City will provide
the MCC with a current list of businesses registered within the
Downtown TIF District. Not less than 14 days prior to the Festival,
the MCC will provide the Special Events Coordinator with a copy of
the written communication(s) used to invite downtown businesses to
participate in the Festival, along with a list of those confirmed. This
list shall include a brief description of each business’s manner of
participation. This list will be included as an addendum to the Special
Event Permit Application and with the MCC’s final written report.
The MCC shall provide adequate safety and security throughout the
Festival duration. As such, the MCC shall ensure that all horses at the
Festival, whether they are part of the parade or other activities,
shall be separated from the general public by means of barricades
or a distance of at least 10 feet. Additionally, MCC will contract to
have onsite overnight security between the days of September 12
and September 13, 2020. The MCC shall submit a copy of the
security contract to the City’s Special Events Coordinator not less
than 14 days prior to the Festival. The contract shall outline the
expectations of the hired security personnel in order to address how
problematic situations such as_ theft, physical altercations, and/or
trespassing will be handled. Name and contact information of security
2

===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
3.
personnel shall also be provided.
The City's responsibilities are limited to the following:
A.
The City will provide financial support of $12,000 to be paid in
installments, in order to help cover the cost of Festival activities and
the MCC’s role in producing the Festival for community-wide benefit.
Funds will be released so long as the submittal requirements have
been met.
1. The City agrees to pay the MCC (or its designee, as specified in
writing) $8,000 for contractual obligations directly related to the
Festival by the end of the week following the May 18, 2020 City
Council meeting.
2. The City agrees to pay the MCC (or its designee, as specified in
writing) $3,500 for contractual obligations directly related to the
Festival by the end of the week following the June 1, 2020 City
Council meeting.
3. The City agrees to pay the MCC (or its designee, as specified
in writing) the final $500 in consideration of all contractual
requirements being met.
The City will equally match the amount of cash donations the MCC
raises in excess of $2,000, with the City’s matched contribution to
not exceed $8,000. The City’s maximum total contribution to the MCC
shall not exceed $20,000.
1. The MCC shall submit a copy of acknowledgment of cash
donations received to support the Festival.
2. The MCC shall be paid the equivalent of the submitted receipt
totals, once the $2,000 minimum has been received by the MCC
and then verified by the City.
3. The MCC will be paid no later than 30 days of the City receiving
a complete and satisfactory submittal.
The MCC shall provide the City copies of all invoices, receipts and
checks to vendors for the expense receipts of not less than $12,000
in addition to the total amount of cash contributions provided by
the City match. These items shall be submitted with the MCC’s
final written report which shall include a summary financial report
as outlined in Section 4.E.
The MCC shall make its final appearance at the earliest available
Public Affairs Committee meeting after the Festival, no later than the
December 28, 2020 meeting, to present the final written report.
Should any submittal deadline not be met and/or should the
information submitted be deemed incomplete, the City will withhold
payment until the submittal is satisfactory. The MCC will be paid
within 30 days of the City receiving complete and satisfactory
submittals.
The City will provide the following in-kind services with approval of
the City Administrator:
1. Public Works Department employees will assist with Festival set-
up, arrange for a dumpster from Groot Industries at no cost to
3

===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
MCC, ensure water hook-up, and provide Festival banner and
‘papel picado’ (perforated banner sign) installation along
downtown light posts three weeks prior to the event.
Public Works Department employees shall provide barricades
at the Festival entrances. The MCC may request additional
barricades from the Public Works Department which will be
provided if inventory is available and if Public Works can
reasonably accommodate the request.
Public Works staff will provide standard special event street
cleanup assistance; not included is animal related waste or feed
product disposal. The MCC is responsible for completing all other
event-related cleanup before leaving the Festival site on
September 13, 2020. If a cleanup project requires additional time
and/or the hiring of an external contractor, the MCC must notify
the Special Events Coordinator. The MCC must provide the
Special Events Coordinator with details regarding the nature of the
work to be done, the name and contact information of the
person(s) scheduled to perform the work, and the expected
timeline of completion. If the MCC is unable to complete the work
in a manner deemed acceptable by City staff, the City will conduct
the work and charge the MCC the applicable municipal rate.
Police Department employees will provide staff and provide
security during the hours of operation of the Festival. The City
will not provide on-site overnight security.
Community Development Department employees and/or City
contractors will inspect the general layout of the site and
conduct any other inspections deemed necessary once all
Festival components are known. The site inspection shall take
place at least one hour prior to the time the Festival is scheduled
to open to the public. All event components requiring inspection
shall be completely set up at the time of the scheduled
inspection. At least one representative of the MCC shall be
present during the entire inspection.
Marketing and Communications Division staff will assist the MCC
with the marketing of the Festival via the City’s website,
community calendar and newsletter; however, paid advertising
will be the sole responsibility of the MCC. In order for City staff
to provide marketing assistance, the MCC shall submit 2020
event-specific marketing materials to the City at least 60 days
prior to the Festival. These materials may include, but are not
limited to photos, graphics, logos, link to the event website,
and links to social media event page(s). The MCC shall submit
any new or additional marketing materials to the City no later
than 30 days prior to the Festival. These materials may include,
but are not limited to the entertainment schedule, tentative list
of parade participants, tentative list of vendors, and
programming updates. MCC will update the City as new parade
4

===== PDF PAGE 37 =====
[Extraction: OCR (rendered-page OCR)]
participants and vendors are added on a weekly basis following
the tentative list submission.
The MCC shall communicate progress and compliance with the terms of
this Agreement at the request of the City. The MCC shall comply with
the following coordination and submittal deadlines and all other submittal
dates as indicated on the Special Event Permit Application.
A. May 1, 2020— Submit Special Event Permit Application and required
supporting documentation.
B. May—Attend an Application review meeting to be scheduled by the City
after the Special Event Permit Application has been submitted.
C, June, July, & August 2020 - The MCC is required to attend at least
three coordination meetings to be held with City officials in preparation
of the Festival. The meetings shall be scheduled by the City after
the Special Event Permit Application has been submitted. The City
reserves the right to cancel the Festival by the third coordination
meeting if the Agreement terms have not been satisfied or have not
been adequately addressed. All monies provided by the City to MCC
prior to any cancellation shall be repaid in accordance with
Section 12 of this Agreement.
D. August 29, 2020 — Not less than 14 days prior to the Festival,
the MCC shall provide written notice, via hand-delivery and/or U.S.
Mail, to all residents, business tenants, and property owners in the
Turner Junction Historic District where the Festival will take place
and along the parade route. At the MCC’s request, the City will
provide the MCC with a current list of addresses located within these
defined areas. The MCC shall provide a written affidavit to the City
confirming delivery of these notices no later than seven days prior to
the Festival.
E. November 30, 2020 —- Submit final draft of the post-Festival report.
The report shall include a recap of the Festival and detail the
logistical successes and challenges of the event. It shall also
include the accounting of expenses related to the Festival, totaling
not less than $12,000 plus the total amount of the City’s matched
contributions as described in Section 3.B. All associated expenses
shall be accompanied by copies of invoices, receipts, and verification
of payments made to vendors.
lf either party elects to enforce the provisions of this contract in a court
of law, the venue shall be in the Circuit Court of DuPage County. The
successful party in any action to enforce the terms of this Agreement
is entitled to reimbursement for its reasonable costs and attorney's fees.
The MCC agrees to maintain general liability insurance in amounts not
less than $2,000,000 aggregate and shall name the City of West
Chicago and its respective officials, agents, employees and volunteers all
as additional insureds under the policy. The MCC's insurance coverage
shall be primary as respects the City and its respective officials, agents,
employees and volunteers. Any insurance or self- insurance maintained

===== PDF PAGE 38 =====
[Extraction: OCR (rendered-page OCR)]
10.
11,
12.
by the City and its respective officials, employees, agents and volunteers
shall be excess of the MCC's insurance and shall not contribute with it.
The MCC shall ensure that the City receives original certificates of
insurance and endorsements evidencing the existence of such coverage
with its completed Special Event Permit Application, which shall be
continued during any periods in which this Agreement is in force.
The MCC hereby agrees to indemnify and hold harmless the City and
its directors, officers, agents and employees from and against any and all
claims, demands, actions, causes of action and other liabilities and
expenses, including but not limited to attorney's fees, arising out of or in
connection with the Festival, including but not limited to any such claims
that may be asserted by any employees and/or volunteers of the MCC,
any contractor, vendor or other service provider for the Festival. This
indemnification provision shall survive the term of this Agreement or any
cancellation or abandonment of the terms and conditions contemplated
herein.
The MCC is responsible for obtaining, verifying and retaining all vendor
and participant Certificates of Insurance and waivers when applicable.
The MCC hereby agrees that any and all work conducted at the Festival
site shall be performed in accordance with all applicable laws of the City
to provide a safe working environment for the Festival workers, volunteers
and general public. Any insurance or self-insurance maintained by the
City and its respective officials, employees, agents and volunteers shall
be excess of any vendor's insurance and shall not contribute with it. The
MCC is responsible for ensuring that all insurance requirements are met,
and all required documentation is provided to the City.
If necessary, the MCC hereby grants the City permission to communicate
directly with its insurance company to ensure that the Certificate of
Insurance and the endorsements comply with the terms of this
Agreement, the Special Events Policy, and the City’s Municipal Code.
Neither this Agreement nor any interest herein, or claim hereunder,
shall be assigned or transferred by either the City or the MCC.
Should the MCC fail to comply with the terms of this Agreement, all
monies provided and not accounted for in expenditures towards the
planning of the Festival by the City shall be returned to it within 60 days
of the written notice of the termination of this Agreement. The Festival
may be cancelled by mutual written agreement of both Parties as a
result of weather or another force majeure event; in this instance, no
repayment to the City is required.

===== PDF PAGE 39 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
By:
Name: Ruben Pineda
Title: Mayor
Date:
Attest:
By:
Name: Nancy Smith
Title: City Clerk
MEXICAN CULTURAL CENTER
By:
Name: Fernando Ramirez
Title: President
Date:
Attest:
Name:
Title:

===== PDF PAGE 40 =====
[Extraction: OCR (rendered-page OCR)]
“—aonerarmanavareanesane tte btontiraesnras ot qatttreyieNNuNtN yet amma enntns ina entien niente momenta
INTENT TO MEET INSURANCE REQUIREMENTS ***
“ust be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. ***PLEASE NOTE: Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event)".
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and volunteers" as primary and non-contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
I, “Fas erna noe C rsieitt , representing /MNe xAC uw (bee Via deun
(print name of authorized person) (organization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
Vg [ww
' és a. a «
(name of eve’
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===== PDF PAGE 41 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 1 - GENERAL INFORMATION
Name of Event; WP ML Act free above ¢ 0 feb pete
Type of Event:
@ Parade © Walk/Run/Bike © Camivals O Fireworks wrréstival
Q Other
Location of Event: A . GE
Date(s) of Event: _ Oe (277 Hours of Event:___to Est. Attendance:
Event Website: Sam re (4
Purpose of event: Mbeki
Name of Sponsoring Organization(s):
Organization's Legal Status (i.e. NFP, Partnership, mnorsiog! So
Contact person from sponsoring organization: __Ferncnate Kimi
Organizer address: OF Ww alge
“ares contact hee brie pi bile numbers for on-site coordinators <0 even
1" Contact: bois) oO Phone: ido = é qi 7
2" Contact: halen Phone: GIS ~ 73/- BS _ - 75/- BS 75 1- Ge /
Is this an annual mennet’ Yes O No If Yes, provide next year’s event date: Seft- M- J 7
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
_
What, if anything, are you doing to rectify the problem(s)?
wns
SECTION 2~ NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council,
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===== PDF PAGE 42 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 3 - PERMITS
Will your event include a carnival? 0 Yes Ko
If yes. you must submit a Carnival Permit Application ninely (90) days prior to the event.
Please visit ww vestchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 exi. 135 for an application.
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq, ft. in area without side curtains? Yes No
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit wavw.westchicago.ory under Forms or contact the City of West Chicago at (630)
293-2200 ext. 131 for an application.
Will your event include a fireworks display? 1 Yes wNo
if yes, you must submit a Fireworks Permit Application thirly (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? oYes wflo
If yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www,westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? 0 Yes dNo
If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, camival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? Ves ao No
If yes, you may be required to submit a Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/Avww.dupagehealth.orq/temporary-food-service for additional
information.
Are you requesting services from these departments?
& Police O Fire District / Paramedics O Public Works
Specify services: ee ee
Will you be utilizing any of the following services?
O Water O Electric/Generator © Other
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===== PDF PAGE 43 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 4- SITE PLAN AND/OR ROUTE MAP
Presse. anach a secscate sheet to lustate the layout for your event.
| H applicable, the following must be included: |
i
Location of garbage recectacies (G) Location and number cf barricades (B)
fa 8s (7) Location of Fre lane (F
ne washing sinks (HAYS) Location of fre extinguishers (FE)
vendors (RVI Pub‘c entrances 2 ;
co venders (FV) Location of "No Firearms’ signage (NF)
Location of first aid (FA) Location of sound stages and ampl-fed sound (S)
Location of residential streets surrounc’ng event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
Yes No Ifyes, please indicate the property that you are requesting to use.
Would you like to request the closing of City streets? O Yes O No
if yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
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===== PDF PAGE 44 =====
[Extraction: OCR (rendered-page OCR)]
PRR SUAR ESAS aa aerate yeMneren esteem mmememen re
SECTION 5 —- PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
ese tasks needs to be completed. For tasks that do not apply,
te falls on a weekend or holiday, the Due Date
ffect the other Due Dates, as they are only
Use this form to determine the date each of (h
please mark *N/A™ in the Due Date column. If the Due Da!
becomes the next normal business day, However, this does not ai
dependent on the date of the special event.
Note: This section must be completed b event organizer prior to notary signature.
—— 8
Tasks to be completed Days Due
i= (All items due to City unless noted) Before Event Due Date
Submit “Intent to Meet Insurance Requirements” icati
i . ; Prior to Prior to application
Document (included with Special Event Permit application review review
Application. pg.2)
Submit Special Event Permit Application 90 days 7 / (A
| Submit Carnival Permit Application 90 days
30 days
ns CS
Submit Fireworks Permit Application jcoen
Submit Temporary Liquor License Application 30 days Ss
ee
Submit Building (Temporary Tent) Permit |
30 days a |
Application
Submit Temporary Food Service Permit
Application(s) 30 days Q ae
DuPage County Health Dept. - 630-682-7979 \
Submit Original Certificate of Insurance*
Submit Raffle Registration Application
Notify residents/businesses of special event
Post “No Firearms” signs at all public entrances
(See IL State Police requirements for standardized NIA
sign in West Chicago's Special Events Policy)
*If this requirement is not met, the proposed event ma be cancelled,
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===== PDF PAGE 45 =====
[Extraction: OCR (rendered-page OCR)]
SEC7!N 6 - WAIVER AND HOLD HARMLESS AGREEMENT
a
In consideration of the _ Aatu'dee_( olen Lule (name of organization) and its Members,
employces, volunteers or guests, being allow to participate in Mec ha , (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
oy
— Wena (Abe (ealte(name of organization) participation in the Activity,
To the fullest extent permitted by law, the Mex char where Lente (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attorneys fees), which may in anywise accrue against the D. of West Chicago, its
Officials, agents and employees, arising in consequence of Jhextae L WE L ba (name of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
H hex tne ( ali Lib. (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the Wesetins VW VA HW (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the (ZAG A het “(name of organization).
Agreed this 30 day of Mero’. , 2030
_thexican Collorh CoWher _
Name of Organization
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===== PDF PAGE 46 =====
[Extraction: OCR (rendered-page OCR)]
AGA: EAS 6
Mexi Bed “ive E>
Cultural | Mexfean | males | “waar Sehgal
Independence — Mariach
sDavl Festival ©
Re: Viva Mexico Independence Day Festival
The Mexican Independence Day Celebration is an event run by the Mexican Cultural Center of DuPage and
funded by the City of West Chicago. The event would be scheduled for Saturday, September 12th and
Sunday, September 13th 2020 (attached schedule).
The two-day event is celebrating Mexican Independence Day and Mexican Culture Awareness for the
month of September in West Chicago. It consists of a weekend of traditional and regional Mexican food,
cultural music and dancing, children's project/games with participants in the ages of 9-12 anda crowd
gathering 13-foot burro pifiata filled with candy and toys.
We will also be introducing the 2020 Miss Mexican Heritage Program winner.
Regards,
————">
i
Fernando Ramirez
President, Mexican Cultural Center DuPage

===== PDF PAGE 47 =====
[Extraction: OCR (rendered-page OCR)]
Time Discription Location
September 12, 2020
12pm Instrumental (Song 1) Main St.
Instrumental (Song 2) Main St.
Mariachi Singing /rehearsal (Both tunes) Main St.
school
conference
3pm All Group Performance “Main Stage"
Mariachi los rayos de leman middle school
Other small groups
4pm St. Andrews Ballet folklorico “Main Stage"
5pm Mariachi Clubs Stage
Mariachi Project
Mariachi Institute of Chicago
Mariachi Heritage Foundation Stage
8pm Mariachi Monumental De Mexico Stage
ey September 13, DODO ee
Time Discription Location
Ipm Parade Middle School
2pm El Grito Ceremony Stage
3pm D33 Florcoric Dance group Stage
4pm Chinelos Dance group Stage
Spm Oaxaca Giants Stage
5:30pm Pinata Opening Ceramony Stage

===== PDF PAGE 48 =====
[Extraction: OCR (rendered-page OCR)]
Streets closing
. September 12, 2020
Festival September 13, 2020
CLOSING FROM TO
MAIN ST. Chicago St. Washington St.
GALENA ST. High St. Main St.
TYE ST. Galena St. Washington St.
CENTER ST. Main St. High St.
Parade September 13, 2020
CLOSING FROM TO
JOLIET ST. Forest St. Conde St.
CONDE ST. Joliet St. Wilson St.
WILSON ST. Conde St. Main St.
MAIN ST. Wilson St. Center St.

===== PDF PAGE 49 =====
[Extraction: OCR (rendered-page OCR)]
PS Ay ry
ive Mexican O92
wivg, . Cultural Mexfcan
leper dence Main st. to Center st. Center Mexian
‘Day! Festival «©
oer
a ;
Wayne & Hele:
>

===== PDF PAGE 50 =====
[Extraction: OCR (rendered-page OCR)]
A
Mexican _ ,,.°?2
Mexico Cultural exfcan
Main St. to Washington St.

===== PDF PAGE 51 =====
[Extraction: OCR (rendered-page OCR)]
6224
ae ae
Ind dence
‘Day! Festival -*
Galena st.
Mexican |
Cultural |
Center

===== PDF PAGE 52 =====
[Extraction: OCR (rendered-page OCR)]
Leman Middle School
234 E Hazel St,
West Chicago, IL60185
x Bp .. ee" i‘
en et TP iby
SESE IOI Let Seana
“pe oY 1%
+ ¢
“i = ~f Staging at Leman Middle School
<
mi. ie ; Joliet St. to Conde St. @
Mexico Conde St. to Wilson Ave. (@)
©)
®
eparcrce Wilson Ave, to Main St.
estival
Food ® Sport © Hisicry * Fun
“a west Chieape, tut” Main St. to Center St.

===== PDF PAGE 53 =====
[Extraction: OCR (rendered-page OCR)]
oF
~_ E'Washington.St-—-E Washington.St “iis
a Rite Way _
© Automotive Service en)
% ge = Mexico
~ rs dependence
dy ce zB SDay| Festival -©
%, 5s g
é ey = Summit Ave
Chicago 38
itk Museum na Pl
Pe eer Papel Picado
Oo -
ss Colford Ave Layout
Se .e) > Carnicerias
i Porcayo& wai St
St E Geneva St : St—__. socrates Realty McDona
Wilson St. = Supermercado Tampico
jor

===== PDF PAGE 54 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: 4.0.
West Chicago Railroad Days
Western DuPage Chamber of Commerce FILE NUMBER:
COMMITTEE AGENDA DATE: April 27, 2020
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner SIGNATURE Zt V J,
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
The Western DuPage Chamber of Commerce has submitted the attached Special Event Permit
Application for West Chicago Railroad Days scheduled to take place Thursday, July 9 through Sunday,
July 12, 2020 at Pioneer Park in accordance with the terms outlined in Resolution 17-R-0040.
As in previous years, the event will include a carnival, food vendors, entertainment, beer garden, and
merchant vendors. Western DuPage Chamber of Commerce is removing the parade as a featured
activity due to possible road construction. There are some slight changes in the hours of operation as
well; the most significant change is the start time on Saturday, from 12:00pm-11:00pm to 3:00pm-
11:00pm.
The proposed plans have been reviewed by staff from the Public Works and Community Development
Departments as well as the West Chicago Fire Protection District. As of April 21, waiting on a few
acknowledgements forms.
ACTIONS PROPOSED:
Recommend proposed event plans to proceed as outlined, contingent upon submittal and approval of
required insurance documentation.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 55 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION as
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT
PERMIT NO.
Special Event Permit Application
The Special Event Application is due to the City of West Chicago a minimum of ninety (90)
days prior to the event if it requires closure of public streets or use of public parking lots.
The 90-day time period allows sufficient time to evaluate the request and provide a
recommendation to the City Council for its consideration.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
1, Completed and signed Special Event Application
a Intent to Meet Insurance Requirements
0 Section 1 — General Information
0 Section 2 ~ Narrative
0 Section 3 — Permits
0 Section 4 — Site Plan and/or Route Map
0 Section 5 — Task List and Due Dates
0 Section 6 — Hold Harmless Agreement
2. Completed and signed applications(s) for other permits(s) (See Section 3)
a Carnival Permit Application - $50 per employee
a Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
0 Building Permit Application (temporary tents — see min. requirements) - $50
a Raffle Registration Application — requires separate application
0 Temporary Liquor License Application — requires separate application
a Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979)
FEE ISIE IAI IOI IOI IIR TOOT TOTTI OTOIOTOIOT TOOT I TOT TOT TOT TT IO TT ET IIE IEE IID TT IT I TIT Ei a I TI
FOR OFFICE USE ONLY
TTT CTE TTT T EEE ET TEE TELL LTEIEETEEEEeT TT
Received: Fee Paid: $.
Receipt # Check #.
Event Acknowledgement Form returned by:
Police Dept. Fire Dist. PW Park Dist.
a Background checks completed by Police Dept. Date
co DuPage Co. Health Department notified Date
o Certificate of Insurance received and approved Date
Page 1 of 8

===== PDF PAGE 56 =====
[Extraction: OCR (rendered-page OCR)]
*** INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. ***PLEASE NOTE; Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event)”.
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and volunteers” as primary and non-contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
I, Saved ¥, , representing Westen Detige Lhatwber of Tuners
(print name of authorized person) (orgahization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
sO sia boas
(signature) (date)
(Ja Ly ag Railood abays uly Y-J2, 2020
(name of event) (date of event)
Page 2 of 8

===== PDF PAGE 57 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 1 —- GENERAL INFORMATION
.
Name of Event: 4 ‘leva a
Type of Event:
O Parade © Walk/Run/Bike ye Carnivals © Fireworks {Xf Festival
O Other
Location of Event: “Pwo Neer RB rhe
Date(s) of Event:Zaly 9-12 Hours of Event: to. Est. Attendance:
Event Website: 2h AL wher, Coon
Purpose of event: rh wSat y
Name of Sponsoring Organization(s):_¢.4 Wy) EC
Organization's Legal Status (i.e. NFP, Parterci Corporation): _Cerp.
Contact person from sponsoring organization: Dani d g. Saha the
Organizer address:_ 304 Mais SteecT
‘
City/State/Zip: TT a /t l Phone:_¢,.20 -23 /- 3003
Cell Phone: (36-G75-53G@8 E-mail: pave saileteodas age Chiuhpe. 674
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1* Contact_D av de/ 9. Vehathwe Phone: (230 -L 78 -S36&
2"? Contact: Ale Eton Phone: (30 - 88-9428
Is this an annual event? f Yes O No If Yes, provide next year's event date: July #-U\
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
Alone thaT we ate aware of
What, if anything, are you doing to rectify the problem(s)?
A/a
SECTION 2 —- NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

===== PDF PAGE 58 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 3 — PERMITS
Will your event include a carnival? Yes oNo
If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? Yes oNo
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 131 for an application.
Will your event include a fireworks display? 0 Yes Pe! No
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? 0 Yes ee
If yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license, Please visit www.westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? Yes oNo
/f yes, you must submit a Temporary Liquor Ligense Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? Yes oNo
If yes, you may be required to sumit a Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/Avww.dupagehealth. org/temporary-food-service for additional
information.
Are you requesting services from these departments?
W Police — Fire District / Paramedics X) Public Works
Specify services: 7 lice luting all Anus of evn, water sewie neTe ¢, Ausrtcadrs
and To dumpsters begs wie Maudiay ot. use of deopocery Fencing
Will you be utilizing any of the following services?
JA Water O Electric/Generator © Other
Page 4 of 8

===== PDF PAGE 59 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 4 - SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
If applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors (FV) Location of “No Firearms" signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
O Yes ja No _ If yes, please indicate the property that you are requesting to use.
Would you like to request the closing of City streets? O Yes ja No
If yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
Page 5 of 8

===== PDF PAGE 60 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 5 — PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark “N/A" in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Date of Special Event:
Tasks to be completed Days Due
All items due to City unless noted Before Event Due Date
Submit “Intent to Meet Insurance Requirements” , : Keen
Document (included with Special Event Permit a ge a, Prior —
Application, pg.2) PP
Submit Special Event Permit Application 90 days
Submit Carnival Permit Application 90 days |
Submit Fireworks Permit Application 30 days
Submit Temporary Liquor License Application 30 days
Submit Building (Temporary Tent) Permit
‘ 30 days
Application |
Submit Temporary Food Service Permit
Application(s) 30 days
(DuPage County Health Dept, — 630-682-7979)
Submit Original Certificate of Insurance* 21 days*
Submit Raffle Registration Application 14 days
Notify residents/businesses of special event 14 days ~ |
Post “No Firearms’ signs at all public entrances
(See IL State Police requirements for standardized N/A Day of Event
sign in West Chicago's Special Events Policy)
“If this requirement is not met, the proposed event may be cancelled.
Page 6 of 8

===== PDF PAGE 61 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 6 —- WAIVER AND HOLD HARMLESS AGREEMENT
In consideration of the _Western DuPage Chamber of Commerce_ (name of organization) and its Members,
employees, volunteers or guests, being allow to participate in west Cece Paltsa! Do (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
Western DuPage Chamber of Commerce (Name of organization) participation in the Activity.
To the fullest extent permitted by law, the Western DuPage Chamber of Commerce (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its
officials, agents and employees, arising in consequence of __ Western DuPage Chamber of Commerce of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
Western DuPage Chamber of Commerce (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the _ western DuPage Chamber of Commerce _ (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the _ western DuPage Chamber of Commerce _(name of organization).
Agreed this__/.S__ day of Hacil 20.20
Western DuPage Chamber of Commerce
Name of Organization
’ ‘
Print Name of Authorized, Person
Page 7 of 8

===== PDF PAGE 62 =====
[Extraction: OCR (rendered-page OCR)]
The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
Western DuPage Chamber of Commerce *
(Name of Organization)
WOTARY PUBLIC - STATE OF ILLINOIS
By
(Authorized Signatory)
(Notary Public)
Signed and sworn to before me this l 5th day of @ Laks A . 20_26).
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator,
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
FO IOIIIIOIOI IORI IIIT HIRI ITIOIIFI SIR A TOI TORICIIOIOI ICICI IOIOR RA TOIIOINIOII IORI HIER EI IE EES ICI ISIC INIA IRI IHONIICA AER ISSOR eA RA AAR RA
FOR OFFICE USE ONLY
SII IOIOIIEISIEIIITIOR UII IOI IA FOR IIOICIR SERIO IIE EO SSIS I IE ICICII IIE AIR IDII EHR IE TE TIO EOI EDIT IEIOI RIO I IOI IIIT
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
O Approved Permit No.
QO Denied
Remarks:
Authorized Signature
Title Date
Page 8 of 8

===== PDF PAGE 63 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago Permit Number;
Community Development Department Date Received:
475 Main Street, West Chicago, IL 60185
Te Phone: (630) 293-2200 x 131 / FAX: (630) 293-1257
APPLICATION FOR PLAN EXAMINATION | Approved:
& BUILDING PERMIT
a a
Homeowner’s Association?
Permit Fee: §
Pioneer Park
(Project Address) (Subdivision)
(Zoning) (Lot Number) (P.I.N.)
West Chicago Park District 630-231-9474
(Property Owner) (Phone)
201 W. National Street West Chicago, IL 60185
(Street Address) (City, State Zip)
Western DuPage Chamber of Commerce 630-231-3003
(Name of Applicant) (Phone and FAX)
306 Main Street, West Chicago, IL 60185 team@westerndupagechamber.
(Address) (Email Address)
David Sabathne 306 Main Street, West Chicago, IL60185 630-675-5368
(General Contractor) (Address) (Phone)
(Electrical Contractor) (Address) (Phone)
(Plumber) (Address) (Phone)
(Roofer) (Address) (Phone)
WORK TO BE DONE: L Patio TYPE OF STRUCTURE:
L1_ Addition to existing building [J] New building []_ Single family (detached)
[1 Remodel L_ Siding []_ Townhouse
L_ Driveway (new or repair) [_]_ Electric (only) |. Commercial
|_ Plumbing (only) L]_ Water meter (replacement) C1 Industrial
CL Water meter (lawn sprinkler) [1_ Shed [7]_ Other: tons
Vv] Other: Festival SUBMITTING WITH APPLICATION: _[]_ Survey | ] Building Plan
ESTIMATED TOTAL COST OF PROJECT: $
STATEMENT OF APPLICANT:
I hereby certify that the above statements are true and accurate, agree to comply with the provisions of the
Ordinances of the City of West Chicago, affirm that the proposed work is authorized by the owner of record, and
that I have been authorized by the owner to make this application as his/her agent.
Western DuPage Chamber of Comm 04/14 /2020
(Signature of Applicant) (Print Name) (Date)

===== PDF PAGE 64 =====
[Extraction: OCR (rendered-page OCR)]
PREMIER
MEMBERS
City of
West Chicago
J? Insurance
Agency
FNBC Bank
& Trust
Northwestern
Medicine
Republic Bank
West Chicago
Park District
Chamber Office
& Training Center
306 Main St
West Chicago, IL 60185
P; 630-231-3003
F: 630-231-3009
‘Western DuPage Chamber of Commerce
“Doing Business Right! Doing Right for Business!”
2020, West Chicago Railroad Days
July9-12 ,
Narrative
2020 will be a historic year for everyone given the COVID-19 pandemic. Assuming that the stay at
home orders have been lifted and we are cleared to hold and event such as this, there will be much
to celebrate. Of course, additional care will be given to keep the public safe and all guidelines from
the CDC and the State health organizations will dictate how the festival might operate.
West Chicago Railroad Days it the most popular event of the year sponsored by the City of West
Chicago. It has become a favorite activity in early July for both residents and visitors. Much of the
popularity is the atmosphere of the event and the many attractions.
The carnival, free concerts, food and merchant vendors and the beer garden work well to provide a
family environment. Pioneer park also has a splash pad and walking trails that visitors enjoy while
spending the day at the festival or to simply take a break away from the activities.
For 2020, the parade has been removed as a featured activity. Construction continues to threaten
the normal route and alternative routes do not lend themselves to an event that is held on the far
south/west side of town.
Bands have been signed and the infrastructure necessary to support such a major event have been
secured, stage, generators, sanitation and of course entertainment. We will begin marketing on
radio, cable TV and with printed materials; including the City Newsletter as we draw nearer to the
event.
Respectfully,
David J Sabathne, President
team@westerndupagechamber.com
westerndupagechamber.com

===== PDF PAGE 65 =====
[Extraction: OCR (rendered-page OCR)]
2020
West Chicago Railroad Days
General overview and service request
The Western DuPage Chamber of Commerce is proud to plan and manage the West Chicago Railroad
Days festival Thursday, July 9" through Sunday, July 12"". Below are the hours of operation and request
for services as outlined in the funding agreement with the City of West Chicago.
Hours of operation: Carnival, Beer Garden, Food and merchandize vendors and entertainment as
scheduled.
*Beer garden token sales end 1-hour before closing and service ends % hour before closing
* Carnival ticket sales have been changed to single-day wristbands each day. Individual tickets may be
purchased and all sales end % hour prior to closing each day.
Thursday July 9"
Friday July 10"
Saturday July 11"
Sunday July 12"
Services requested:
5:00 - 10:00 PM
5:00 - 11:00 PM
3:00 - 11:00 PM
3:00 - 10:00 PM
Water meter installed on Monday July 6", Removed Monday July 13th
Two dumpsters delivered Monday July 6" to far east end of parking lot at Pioneer School, final
pickup Tuesday July 14"
Barricades delivered on
Wednesday July 8"" for Brown Street and Pioneer School parking lot
Police services % hour before and % hour after each day's hours operation
Entertainment Lineup:
Chicago Experience
Chicago Latin Groove
OMT
In The Stix
Grupo Eskandal
Alibi
Sammy and the Knights
Wall of Denial

===== PDF PAGE 66 =====
[Extraction: OCR (rendered-page OCR)]
pyopg EI
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HANDICAP PARKING / VENDOR PARKING / VIP PARKING
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===== PDF PAGE 67 =====
[Extraction: OCR (rendered-page OCR)]
Western DuPage
2020 RAILROAD DAYS :
FOOD VENDOR APPLICATION. saraeeeeoe ! |
RAILROAD DAYS APPLICATION & AGREEMENT wan | Mage 705 Vy
Chamber of Commerce eee \ F
iB
The Western DuPage Chamber of Commerce as a manager of the 2020 West Chicago Railroad
Days Festival and Food Vendor agree to the terms and conditions of the agreement. The Food
Vendor shall sell only the products specified and approved in this agreement at Pioneer Park during
the 2020 Railroad Days event.
Date & Times of the Railroad Days 2020 festival are as follows:
Thursday, July 9, 2020 4:30 pm - 10:00 pm
Friday, July 10, 2020 4:30 pm - 11:00 pm
Saturday, July 11, 2020. Noon - Midnight
Sunday, July 12, 2020 2:30 pm - 10:00 pm
ARTICLE 1: Food Vendor: Company/Product Information & Electrical Requirements
Company Name:
Contact: Phone: (___) Fax ( )
Street Address:
City: State: Zip
E-mail(s):
Description of products/items that will be distributed (including prices, if applicable):
(If you need more space to write down additional items, please use the additional page section on application.)
1) $ 2). GS
3) $ 4) $
5) $ 6) $
7) $ 8) $
9) $ 10) $
11) $ 12) $
13) $ 14) $ .
15) $ 16) $

===== PDF PAGE 68 =====
[Extraction: OCR (rendered-page OCR)]
Beverage Sales: SOFT DRINKS OR WATER MAY BE SOLD BY ANY FOOD VENDOR during
Railroad Days Festival 2020. You must provide “Brand Name” soda in 12 oz. cans or 20 oz. plastic
bottles (no glass) to be sold at $1.00 per can or $1.50 per bottle. Vendor must specify brand name.
Vendor may provide any other non-alcoholic beverage, i.e. lemonade, ice tea etc. In any size and
price, as long as it is not in a glass container.
A) Will you provide soda? [_ ]yes [| No Brand Name(s):
B) Will you provide other beverages? [_]ves [] No Specify:
C) Will you require 21-b bags of ice? [_|Yes[ ]No Qty: X $4.00 each; 9-00
Ice will not be made available if not requested before event.
Electrical Requirements:
* This section must be complete and accurate. In order to insure that all Food Vendors have
enough electricity, we must have all of your information. Any application that is not completed
will not be accepted.
e No changes will be allowed the day of the event, only requested electrical requirements will be
supplied.
¢ Vendors are solely responsible for their own heavy-duty extension cords (#123-prong
conductor).
* Each vendor will be provided one 110 outlet; additional 110 outlets will be charged at $50
each.
* Food Vendor who needs 220 outlets will be charged $75.00 per 220 outlet.
* Please list each electrical need individually. If necessary, please use the additional page for
any additional needs. Direct Connect Available on-site only, call for quote!
A) Types of application (Need) Qty. Volts Watts Amps Outlet Type (220 or 110)
No iE tt0 ss] 220
Qo Ci t10 ss EF] 220
3) tts FF 2020
4) tl :C*S 1100 220
5) 220
LJ
a LJ
po tt0 SE) 220
7) ts
83) tt GF
B) Total number of outlets needed: (REQUIRED):
220
220
C) Total number of 20 Amp circuits needed: (REQUIRED):

===== PDF PAGE 69 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE Il — Rules & Compliance
1)
2)
3)
4)
5)
6)
7)
8)
This application must be completed and received by the Western DuPage Chamber of
Commerce, not later than Friday, June 19 th at 12:00 Noon and shall not be in effect until
accepted by the Western DuPage Chamber of Commerce.
Please send your application to:
Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Fax: (630) 231-3009
Email: team@westerndupagechamber.com
This agreement must be submitted along with the following:
a) All Fees (per attached fee schedule).
b) See Attached Insurance requirements!
Applicant will be supplied two (2) folding chairs and one (1) 8’ foot table, electricity as
requested. Vendor will provide tent unless tent is requested in advance for $150.00.
Each vendor must remain open from the beginning of the event until the end of the event each
day.
Each vendor site must be kept clean and garbage discarded properly. Discarded food shall not
be left on site after event. Charges & fees for cleaning up will be billed to vendor and potential
refusal of any future participation in Railroad Days festivals.
Vendors must supply their own sign with their name and prices (if applicable) on it.
Vendors must provide ice and water containers for water & ice transportation to vendor's
location (if applicable).
Vendor is solely responsible for compliance with the DuPage County Health Department
regulations. Main Phone: (630) 682-7400 Contact: Rick Johnson (630) 541-7181
Email: rijohnson@dupagehealth.org
ARTICLE Ill - Agreement
The Western DuPage Chamber of Commerce reserves the absolute right to terminate the Agreement
in the event the vendor sells or attempts to sell any product or service other than those specified in
Article | or breaches any of the terms and conditions contained in Article II or the rules and
regulations for Railroad Days 2020 Exhibitor/Vendor Agreement. In the event the Western DuPage
Chamber of Commerce terminates this agreement, the Exhibitor/Vendor shall immediately forfeit the
security deposit and all fees paid, cease any activities at Railroad Days 2020 and remove all
equipment, personnel and other property from Pioneer Park.
C] | have read and understand the above agreement.
Exhibitor/Vendor:
(Please Print Company Name)
Signature: x Date:
(Staff Use Only)
Acceptedby: Cat:
Please keep a copy of the completed application for your records.

===== PDF PAGE 70 =====
[Extraction: OCR (rendered-page OCR)]
VENDOR INDEMNITY AGREEMENT:
As a part of your participation in Railroad Days 2020, the below vendor hereby agrees to indemnify
and hold harmless the City of West Chicago, its officials, employees, agents and volunteers who are
listed as additional insured; the Western DuPage Chamber of Commerce, West Chicago Park District
and the West Chicago Fire Protection District against any and all claims, suits, cost, damages and
expenses at Railroad Days 2020 they may sustain by reason of any acts of omission by the below
vendor and/or employees, associates, affiliates and/or partners of the below vendor. The below
vendor agrees to pay any judgment or settlement resulting from such suit, demean or claim, and to
pay all reasonable attorney fees incurred by the City of West Chicago, the Western DuPage Chamber
of Commerce, West Chicago Park District or the West Chicago Fire Protection District in defending
against such suit, demean or claim. In the event of any dispute between the vendor, the City of West
Chicago, the Western DuPage Chamber of Commerce, West Chicago Park District, and the West
Chicago Fire Protection District concerning the terms of this indemnity agreement, it is hereby
understood and agreed that the proper venue for litigating any such dispute is DuPage County,
Illinois.
Company Name (printed):
Signature Name (printed): Date:
Signature: x, Date:
Street Address:
City: State: Zip Code:
(Staff Use Only)
ACCEPTED BY: DATE:
(Western DuPage Chamber of Commerce Only)
ARTICLE IV — Insurance Requirements
2020 West Chicago Railroad Days Insurance
Additional Insured: Endorsement Requirement
The City of West Chicago, as the Major Sponsor of the 2020 Railroad Days Festival requires that the
following statement appear on all certificates of insurance:
Additional Insured: The City of West Chicago, West Chicago Park District, West Chicago Fire
Protection District, Western DuPage Chamber of Commerce, its officials, employees, agents
and volunteers,
*See sample of an acceptable certificate below.
Please provide this information to your insurance carrier to avoid any potential problems that would
result in an unacceptable certificate being submitted and the rejection of your participation in this
community event.

===== PDF PAGE 71 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE V - Payment
The following Fees Apply to all Vendors participating in the 2020 Railroad Days festival on July 9-12,
2020.
Food Booth Rental: includes (1) table & (2) chairs............cccee $ 895.00
Tent with 3 serving sides...150.00 None g 9.00
Electricity: (One 110 Outlet provided)
Additional 110-outlet x $50.00ea, $ 9.00
Additional 220-outlet x$75.00ea, $ 9-00
21 Lbs. Bags of Ice x$4.00ea, 9 0.00
SUBTOTAL $ 895.00
Western DuPage Chamber Members & West Chicago Business Discount
more $100 discount if applicable LESS g 0.00
TOTAL AMOUNT g 895.00
MAKE CHECKS PAYABLE TO: WESTERN DUPAGE CHAMBER OF COMMERCE
Mailing address: | Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Phone: 630-231-3003 Fax: 630-231-3009
No checks will be accepted without a completed vendor agreement and no vendor is considered to have been accepted
as a participant in the 2020 Railroad Days event until receiving an Approval letter from the 2020 Railroad Days Committee
of the Western DuPage Chamber of Commerce.
Enter the complete credit card number:
Expiration Date: CVS (#): Payment Amount: $ 895.00
Billing Address for Credit Card:
Street:
City: State: Zip Code:
[_] | authorize Western DuPage Chamber of Commerce to charge the above credit card for the amount noted
above,
Cardholder Name (printed): Date:
Cardholder Signature:
Once credit card is processed for payment, we immediately destroy the original application and any digital copies, For our vendor's security, no
portion will be retained for our records,

===== PDF PAGE 72 =====
[Extraction: OCR (rendered-page OCR)]
Checklist VI - Food Vendor Meal Ticket Agreement
Meal ticket reimbursement program is designed to ensure food vendors who provide food to Police Officers,
Fire Department, EMT Personnel, Volunteers, or Special Guests that they are properly paid for the meals. The
Western DuPage Chamber of Commerce manages these meal tickets (example below); and will have our
signatures/Initials on the opposite side for security purposes.
Your Responsibilities:
Each meal ticket will be honored at $5.00 per ticket for anyone who wishes to exchange their ticket at
your booth for a complete meal. In exchange we ask you to provide a complete meal for each ticket; drink
(optional), main food item, and side item. For example: (hotdog, and bag of chips or equivalent). Please
indicate what food items your willing to share regarding the meal tickets with two options.
+ All meal vouchers must be submitted for reimbursement by Sunday, July 12 at 9 PM to staff.
+ Assure that there are signatures/initials in the following area (without the signatures the ticket is
non-negotiable).
Our Responsibilities:
We will provide meal tickets (example below) to our Police Officers, Fire Department, EMT Personnel,
volunteers or special guests. Our staff will place a meal ticket examples at your booth to ensure that meal
ticket recipients see you're a participant in the program.
Meal tickets are to be used in the following manner:
(a) Will create a menu for volunteers, officers, guest, & staff; listing all participants and what is offered.
(b) All items in the meal options must be given to the meal ticket holder.
(c) No substitutions allowed.
(d) Any items purchased other than meal options must be paid for by employee, Police, Fire
Dept., volunteer or guest.
(e) Both meal options will be reimbursed for the same amount.
Option #1 (Example Only) Option #2 (Example Only)
Drink: None Drink: Coke Products
Main Item: 2 (Beef, Pork, or Chicken) Tacos Main Item: Hot Dog
Side Item: Spanish Rice Side Item: Chips
Option #1 Option #2
Drink: Drink:
Main Item: Main Item:
Side Item: Side Item:
As a Railroad Days food vendor, | have read and understand the terms of this agreement. By signing below |
agree to the terms of this agreement and will honor meal tickets during the hours of operations.
Signature: Date:
(front) (back with initials/signature)
ADANT ON
ADULT $2.50
NS 2500
Gu

===== PDF PAGE 73 =====
[Extraction: OCR (rendered-page OCR)]
Additional Food Products:
17) $ 18) $
19) $ 20) $
a 22) $
23) $ 24) $
25) $ 26) $
27) $ 28) $
29) $ 30) $
31) $ 32) $
33) $ 34) $
Additional Comments:
Checklist:
[| Food & Beverage Identified and Priced
[] Electrical Requirements Addressed
[| Contacted the DuPage County Health Department
[| Certificate of Insurance Submitted
LC] Vendor & Indemnity Agreement Signed
[_] Food Vendor Meal Ticket Agreement (optional)
Print Application
SEWer Neel ela) * Please "Save As" with your company/organization name included into your new file name.
urease * Please attach application and send to TEAM @WESTERNDUPAGECHAMBER.COM

===== PDF PAGE 74 =====
[Extraction: OCR (rendered-page OCR)]
. CERTIFICATE OF LIABILITY INSURANCE
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER_OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Your Insurance Campany
INSURERS AFFORDING COVERAGE
INSURER A:
INSURER B:
INSURER C:
INSURER O:
INSURER E:
INSUREO
Your Name and Address
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REOUCED BY PAID CLAIMS.
LYPE OF INSURANCE POLICY NUMBER oA ; ATE
| GENERAL LIABILITY EACH OCCURRENCE
X | COMMERCIAL GENERAL LABILITY | Pelley Numbar { PREMISES (Ea oven
|_.|___] CLAMS Mave [x] occuR
GEN'L AGGREGATE LIMIT APPLIES PER;
POLICY E
AUTOMOBILE LIABILITY
ANY AUTO
SCHEDULED
__| HIREO AUTO! z \ gh BODILY INJURY
NON. £0 * i NTE: (Por accident)
PROPERTY OAMAGE
(Per neeldent)
AUTO ONLY - EA ACCIDENT
OTHER THAN EAACS
AUTO ONLY: hes
EACH OCCURRENCE 2,000,000
occur [_] crams mane | "over mumbo AGGREGATE 2,000,000
DEDUCTIBLE
RETENTION $
WORKERS COMPENSATION AND OR iH INIT §
'
eaten abadbcerstnts E.L. EACH ACCIDENT 500,000
ANY PROPAIETORIPARTNERVEXECUTIVE
OFFICERMMEMBER EXCLUDED? E.L, DISEASE - EA EMPLOYEE! 500,000
E.L, DISEASE - POLICY LIMIT | $ 500,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT? SPECIAL PROVISIONS:
‘Additional Insured: Tho City of West Chicago, West Chicago Park District, West Chicago Fire Protection District, Western DuPage Chamber of
‘Commerce, Its officlats, employees, agents and volunteers,
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCELLED BEFORE THE EXPIRATION
Sere cals Sismeer et ereetes DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _30_ DAYS WRITTEN
Wart Chleage, IL 60185 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KINO UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
ACORD 25 (2001/08) © ACORD CORPORATION 1988

===== PDF PAGE 75 =====
[Extraction: OCR (rendered-page OCR)]
Western DuPage
> |
2020 RAILROAD DAYS 0m
EXHIBITOR APPLICATION Jaa
RAILROAD DAYS APPLICATION & AGREEMENT = [~ West cn? 2029.5 { -h.)
Chamber of Commerce hit gee \
The Western DuPage Chamber of Commerce as a manager of the 2020 West Chicago Railroad
Days Festival and Exhibitor/Vendor agree to the terms and conditions of the agreement. The
Exhibitor/Vendor shall sell only the products specified and approved in this agreement at Pioneer
Park during the 2020 Railroad Days event.
Date & Times of the Railroad Days 2020 festival are as follows:
Thursday, July 9, 2020 4:30 pm - 10:00 pm
Friday, July 10, 2020 4:30 pm - 11:00 pm
Saturday, July 11, 2020 Noon - Midnight
Sunday, July 12, 2020 2:30 pm - 10:00 pm
ARTICLE 1: Exhibitor/Vendor: Contact and Product Information
Company Name:
Contact: Phone: ( ) Fax(__)
Street Address:
City: State: Zip:
E-mail(s):
Description of products/items that will be distributed (including prices, if applicable):
(If you need more space to write down additional items, please use the additional page section on application.)
a Se $
3) $ 4) $
5) $ 6) $
7) $ 8) $
9) Ci SS 10) $
11) $ 12) $
13) $ 14) $
8) Food and/or Beverage Sales: the sale of food and/or beverages is limited to Approved Food
Vendors. No Exhibitor or Vendor may sell any food or beverage without the prior written consent of
the Western DuPage Chamber of Commerce and 2020 Railroad Days Committee. No Exceptions!

===== PDF PAGE 76 =====
[Extraction: OCR (rendered-page OCR)]
Electrical Requirements:
+ This section must be complete and accurate. In order to insure that all Exhibitors/Vendors
have enough electricity, we must have all of your information. Any application that is not
completed will not be accepted. NOTE: No changes will be allowed the day of the event, only
requested electrical requirements would be supplied.
+ Vendors are solely responsible for their own heavy-duty extension cords (#123-prong
conductor).
+ Each vendor will be provided one 110 outlet; additional 110 outlets will be charged at $50
each.
« Exhibitor/Vendor who needs 220 outlets will be charged $75.00 per 220 outlet.
* Please list each electrical need individually. If necessary, please use the reverse side for any
additional needs,
A) Types of application (Need) Qty. Volts Watts Amps Outlet Type (220 or 110)
1) — i sCdEt10 =O [20
2) L_J110 [_] 220
3) L110 = [_J220
B) Total number of outlets needed: (REQUIRED):
C) Total number of 20 Amp circuits needed: (REQUIRED):
ARTICLE II — Rules & Compliance
1) This application must be completed and received by the Western DuPage Chamber of Commerce,
not later than Friday, June 19 at 12:00 Noon and shall not be in effect until accepted by the
Western DuPage Chamber of Commerce.
2) Please send your application to:
Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Fax: (630) 231-3009
Email: team@westerndupagechamber.com
3) This agreement must be submitted along with the following:
a) All Fees (per attached fee schedule).
b) See Attached Insurance requirements!
4) Applicant will be supplied two (2) folding chairs and one (1) 8’ foot table, electricity as requested.
Vendor will provide tent unless tent is requested in advance for $150.00.
5) Each vendor must remain open from the beginning of the event until the end of the event each day.
6) Each vendor site must be kept clean and garbage discarded properly,
7) Vendors must supply their own sign with their name and prices (if applicable) on it.

===== PDF PAGE 77 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE Ill - Agreement
The Western DuPage Chamber of Commerce reserves the absolute right to terminate the Agreement
in the event the vendor sells or attempts to sell any product or service other than those specified in
Article | or breaches any of the terms and conditions contained in Article II or the rules and
regulations for Railroad Days 2020 Exhibitor/Vendor Agreement. In the event the Western DuPage
Chamber of Commerce terminates this agreement, the Exhibitor/Vendor shall immediately forfeit the
security deposit and all fees paid, cease any activities at Railroad Days 2020 and remove all
equipment, personnel and other property from Pioneer Park.
[| | have read and understand the above agreement.
Exhibitor/Vendor:
(Please Print Company Name)
Signature: x Date:
(Staff Use Only)
Accepted by: Date:
Please keep a copy of the completed application for your records.
VENDOR INDEMNITY AGREEMENT:
As a part of your participation in Railroad Days 2020, the below vendor hereby agrees to indemnify
and hold harmless the City of West Chicago, its officials, employees, agents and volunteers who are
listed as additional insured; the Western DuPage Chamber of Commerce, West Chicago Park District
and the West Chicago Fire Protection District against any and all claims, suits, cost, damages and
expenses at Railroad Days 2020 they may sustain by reason of any acts of omission by the below
vendor and/or employees, associates, affiliates and/or partners of the below vendor. The below
vendor agrees to pay any judgment or settlement resulting from such suit, demean or claim, and to
pay all reasonable attorney fees incurred by the City of West Chicago, the Western DuPage Chamber
of Commerce, West Chicago Park District or the West Chicago Fire Protection District in defending
against such suit, demean or claim. In the event of any dispute between the vendor, the City of West
Chicago, the Western DuPage Chamber of Commerce, West Chicago Park District, and the West
Chicago Fire Protection District concerning the terms of this indemnity agreement, it is hereby
understood and agreed that the proper venue for litigating any such dispute is DuPage County, Illinois.
Company Name (printed):
Signature Name (printed): Date:
Signature: x Date:
Street Address: City:
State: Zip Code: Phone: ( )
(Staff Use Only)
ACCEPTED BY: DATE
(Western DuPage Chamber of Commerce Only)

===== PDF PAGE 78 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE IV - Payment
The following Fees Apply to all Vendors participating in the 2020 Railroad Days festival on July 9-12
2020.
Non-Food Booth Rental: includes (1) table & (2) Chairs......c.ccsscseseeseees $395.00
Tent available for........150.00 No Tent $ 9.00
Electricity: (One 110 Outlet provided)
Additional 110-outlet x $50.00ea. $ 0.00
Additional 220 outlet x$75.00ea, $9.00
SUBTOTAL $ 395.00
Western DuPage Chamber Members & West Chicago Business Discount
none $100 discount if applicable LESS g 0.00
TOTAL AMOUNT g 395.00
MAKE CHECKS PAYABLE TO: WESTERN DUPAGE CHAMBER OF COMMERCE
Mailing address: | Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Phone: 630-231-3003 Fax: 630-231-3009
No checks will be accepted without a completed vendor agreement and no vendor is considered to have been accepted
as a participant in the 2020 Railroad Days event until receiving an Approval letter from the 2020 Railroad Days Committee
of the Western DuPage Chamber of Commerce.
Card Type: LJ VISA LC] MasterCard [] Discover Card
Enter the complete credit card number:
Expiration Date: CVS (#): Payment Amount: $ 395.00
Billing Address for Credit Card:
Street:
City: State: Zip Code:
| authorize Western DuPage Chamber of Commerce to charge the above credit card for the amount noted
above.
Cardholder Name (printed): Date:
Cardholder Signature:
Once credit card Is processed for payment, we immediately destroy the original application and any digital coples. For our vendor's security, no
portion will be retained for our records,

===== PDF PAGE 79 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE V — Insurance Requirements
2020 West Chicago Railroad Days Insurance
Additional Insured: Endorsement Requirement
The City of West Chicago, as the Major Sponsor of the 2020 Railroad Days Festival requires that the
following statement appear on all certificates of insurance:
Additional Insured: The City of West Chicago, West Chicago Park District, West Chicago Fire
Protection District, Western DuPage Chamber of Commerce, its officials, employees, agents
and volunteers.
*See sample of an acceptable certificate below.
Please provide this information to your insurance carrier to avoid any potential problems that would
result in an unacceptable certificate being submitted and the rejection of your participation in this
community event.
Additional Products:
17) $ 18) $
19) $ 20) $
21) $ 22) $
23) $ 24) $
25) $ 26) $
27) $ 28) $
29) $ 30) $
31) $ 32) $
33) $ 34) $

===== PDF PAGE 80 =====
[Extraction: OCR (rendered-page OCR)]
Additional Comments or Requests:
Checklist:
[| Products Identified and Priced
] Electrical Requirements Addressed
[ ] Certificate of Insurance Submitted
[] Vendor & Indemnity Agreement Signed
Print Application
REWeyVeleliteeelan ” Please "Save As" with your company/organization name included into our new file name.
rma yeieciienm * Please attach application and send to TEAM @WESTERNDUPAGECHAMBER.COM

===== PDF PAGE 81 =====
[Extraction: OCR (rendered-page OCR)]
ACORD, CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE 1S ISSUED AS_A MATTER OF INFORMATION
PRODUCER
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
RE eee oe ene HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURER A:
INSURER B:
INSURER C:
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSUREO
Your Name and Address
Ral IYPE OF INSURANCE POLICY NUMBER TOME wuMOSAY | "DAE (MUDD mrs
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
d, mm/dd, TOAMAGE TO D
A X | COMMERCIAL GENERAL LIABILITY | Peller Number mm/ad/y vadiyy EX s 100,000
|__|} claims mane | X | occur MED EXP (Any one person). | $ 5,000
| PERSONAL SagvinliURY \|s 1,000, 000 |
[s 3,000, 000]
[cent AGGREGATE LIMIT APPLIES PER:
poucy| [58% [| voc
AUTOMOBILE LIABILITY
A ANY AUTO
ALL OWNED AUTOS soon
SCHEOULEO fous
MRED AUTOS
NON-OWNED AUTOS |
wiser $ 3,000,000
ee
1,000,000
BODILY INJURY $
(Por accident)
PROPERTY OAMAGE s
(Por accidont)
| GARAGE LIABILITY AUTO ONLY - EA ACCIOENT
ANY AUTO Giienvin | _ExAGS
AUTO ONLY: aaals
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE s 2,000,000
A |Joccun [__] camsmane | "ter dumber may ory mm/eo/YY | acorecare s 2,000,000
s
|_| vepuctiate s
RETENTION 5 $
xX
EMPLOrERS'UAGLITY mm/dd/yy mm/dd/yy Tee em ACCIDENT $ 500,000
8 ANY PROPRIETOR/PARTNERVEXECUTIVE
OFFICERMEMBER EXCLUDED? E.L. OISEASE - EAEMPLOYEE| $ 500,000
Wyos, deecnive under EL. DISEASE -pouicy Lua |s 500,000
SPECIAL PROVISIONS bolow
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS | VEHICLES / EXCLUSIONS ADDEO BY ENDORSEMENT / SPECIAL PROVISIONS
‘Additional Insured: The City of West Chicago, West Chicago Park District, West Chicago Fire Protection District, Western DuPage Chamber of
‘Commerce, Its officials, employees, agents and volunteers,
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEO BEFORE THE EXPIRATION
OATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30. DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
Wester OuPage Chamber of Commeice
(306 Maln Street
Weat Chleago, It 60285
REPRESENTATIVES,
AUTHORIZED REPRESENTATIVE
© ACORD CORPORATION 1988
ACORD 25 (2001/08)

===== PDF PAGE 82 =====
[Extraction: OCR (rendered-page OCR)]
‘Western DuPage re
|
2020 RAILROAD DAYS 3m era Wit
NON-PROFIT APPLICATION
Chamber of Commerce . . av»)
4 \
The Western DuPage Chamber of Commerce as a manager of the 2020 West Chicago Railroad / |
Days Festival and Exhibitor/Vendor agree to the terms and conditions of the agreement. The
Exhibitor/Vendor shall sell only the products specified and approved in this agreement at Pioneer
Park during the 2020 Railroad Days event.
Date & Times of the Railroad Days 2020 festival are as follows:
Thursday, July 9, 2020 4:30 pm - 10:00 pm
Friday, July 10, 2020 4:30 pm - 11:00 pm
Saturday, July 11, 2020 Noon - Midnight
Sunday, July 12, 2020 2:30 pm - 10:00 pm
ARTICLE 1: Exhibitor/Vendor: Contact and Product Information
Company Name:
Contact: Phone: ( ) Fax ( )
Street Address:
City: State: Zip:
E-mail(s):
Description of products/items that will be distributed (including prices, if applicable):
(If you need more space to write down additional items, please use the additional page section on application.)
1) $ 2) $
3) $ 4) $
5) $ 6) $
7) $ 8) $
9) $ 10) $
11) $ 12) $
13) $ 14) $
8) Food and/or Beverage Sales: the sale of food and/or beverages is limited to Approved Food
Vendors. No Exhibitor or Vendor may sell any food or beverage without the prior written consent of
the Western DuPage Chamber of Commerce and 2020 Railroad Days Committee. No Exceptions!

===== PDF PAGE 83 =====
[Extraction: OCR (rendered-page OCR)]
Electrical Requirements:
* This section must be complete and accurate. In order to insure that all Exhibitors/Vendors
have enough electricity, we must have all of your information. Any application that is not
completed will not be accepted, NOTE: No changes will be allowed the day of the event, only
requested electrical requirements would be supplied.
+ Vendors are solely responsible for their own heavy-duty extension cords (#123-prong
conductor).
+ Each vendor will be provided one 110 outlet; additional 110 outlets will be charged at $50
each.
+ Exhibitor/Vendor who needs 220 outlets will be charged $75.00 per 220 outlet.
+ Please list each electrical need individually. If necessary, please use the reverse side for any
additional needs.
A) Types of application (Need) Qty. Volts Watts Amps Outlet Type (220 or 110)
oC t¥0. 3S [J 20
2) C1400 =Ss— [EJ 220
3) CE Jt0 Ss [2220
B) Total number of outlets needed: (REQUIRED):
C) Total number of 20 Amp circuits needed: (REQUIRED):
ARTICLE Il — Rules & Compliance
1) This application must be completed and received by the Western DuPage Chamber of Commerce,
not later than Friday, June 19 at 12:00 Noon and shall not be in effect until accepted by the
Western DuPage Chamber of Commerce.
2) Please send your application to:
Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Fax: (630) 231-3009
Email: team@westerndupagechamber.com
3) This agreement must be submitted along with the following:
a) All Fees (per attached fee schedule).
b) See Attached Insurance requirements!
4) Applicant will be supplied two (2) folding chairs and one (1) 8’ foot table, electricity as requested.
Vendor will provide tent unless tent is requested in advance for $150.00.
5) Each vendor must remain open from the beginning of the event until the end of the event each day.
6) Each vendor site must be kept clean and garbage discarded properly.
7) Vendors must supply their own sign with their name and prices (if applicable) on it.

===== PDF PAGE 84 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE III - Agreement
The Western DuPage Chamber of Commerce reserves the absolute right to terminate the Agreement
in the event the vendor sells or attempts to sell any product or service other than those specified in
Article | or breaches any of the terms and conditions contained in Article II or the rules and
regulations for Railroad Days 2020 Exhibitor/Vendor Agreement. In the event the Western DuPage
Chamber of Commerce terminates this agreement, the Exhibitor/Vendor shall immediately forfeit the
security deposit and all fees paid, cease any activities at Railroad Days 2020 and remove all
equipment, personnel and other property from Pioneer Park.
[ ] | have read and understand the above agreement.
Exhibitor/Vendor:
(Please Print Company Name)
Signature: x Date:
(Staff Use Only)
Accepted by: Date:
Please keep a copy of the completed application for your records,
VENDOR INDEMNITY AGREEMENT:
As a part of your participation in Railroad Days 2020, the below vendor hereby agrees to indemnify
and hold harmless the City of West Chicago, its officials, employees, agents and volunteers who are
listed as additional insured; the Western DuPage Chamber of Commerce, West Chicago Park District
and the West Chicago Fire Protection District against any and all claims, suits, cost, damages and
expenses at Railroad Days 2020 they may sustain by reason of any acts of omission by the below
vendor and/or employees, associates, affiliates and/or partners of the below vendor. The below
vendor agrees to pay any judgment or settlement resulting from such suit, demean or claim, and to
pay all reasonable attorney fees incurred by the City of West Chicago, the Western DuPage Chamber
of Commerce, West Chicago Park District or the West Chicago Fire Protection District in defending
against such suit, demean or claim. In the event of any dispute between the vendor, the City of West
Chicago, the Western DuPage Chamber of Commerce, West Chicago Park District, and the West
Chicago Fire Protection District concerning the terms of this indemnity agreement, it is hereby
understood and agreed that the proper venue for litigating any such dispute is DuPage County, Illinois.
Company Name (printed):
Signature Name (printed): Date:
Signature: x, Date:
Street Address: City:
State: ss Zip Code: Phone: (____)
(Staff Use Only)
ACCEPTED BY: DATE
(Western DuPage Chamber of Commerce Only)

===== PDF PAGE 85 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE IV - Payment
The following Fees Apply to all Vendors participating in the 2020 Railroad Days festival on July 9-12,
2020.
Non-Food Booth Rental: includes (1) table & (2) chairs.......c..cccccseeees $150.00
Tent available for........8150.00 NoTents 0.00
Electricity: (One 110 Outlet provided)
Additional 110-outlet x$50.00ea, $ 9:00
Additional 220 outlet x$75.00¢ea, $ 9:00
SUBTOTAL $ 159.00
TOTAL AMOUNT $ 150.00
MAKE CHECKS PAYABLE TO: WESTERN DUPAGE CHAMBER OF COMMERCE
Mailing address: | Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Phone: 630-231-3003 Fax: 630-231-3009
No checks will be accepted without a completed vendor agreement and no vendor Is considered to have been accepted
as a participant in the 2020 Railroad Days event until receiving an Approval letter from the 2020 Railroad Days Committee
of the Western DuPage Chamber of Commerce.
Card Type: [| VISA [ MasterCard [] Discover Card
Enter the complete credit card number:
Expiration Date: CVS (#): Payment Amount: $ 159.00
Billing Address for Credit Card:
Street:
City: State: Zip Code:
[_]| authorize Western DuPage Chamber of Commerce to charge the above credit card for the amount noted
above,
Cardholder Name (printed): Date:
Cardholder Signature:
Once credit card is processed for payment, we immediately destroy the original application and any digital coples. For our vendor's security, no
portion will be retained for our records,

===== PDF PAGE 86 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE V — Insurance Requirements
2020 West Chicago Railroad Days Insurance
Additional Insured: Endorsement Requirement
The City of West Chicago, as the Major Sponsor of the 2020 Railroad Days Festival requires that the
following statement appear on all certificates of insurance:
Additional Insured: The City of West Chicago, West Chicago Park District, West Chicago Fire
Protection District, Western DuPage Chamber of Commerce, its officials, employees, agents
and volunteers.
*See sample of an acceptable certificate below.
Please provide this information to your insurance carrier to avoid any potential problems that would
result in an unacceptable certificate being submitted and the rejection of your participation in this
community event.
Additional Products:
17) $ 18) $
19) $ 20) $
21) $ 22) $
23) $ 24) $
25) $ 26) $
27) $ 28) $
29) $ 30) $
31) $ 32) $
33) $ 34) $

===== PDF PAGE 87 =====
[Extraction: OCR (rendered-page OCR)]
Additional Comments or Requests:
Checklist:
[| Products Identified and Priced
C] Electrical Requirements Addressed
[] Certificate of Insurance Submitted
] Vendor & Indemnity Agreement Signed
Print Application
SEW Vefs) Eyal) % Please “Save As” with your company/organization name included into our new’ file name.
uelmayeyeiierlieam * Please email application to TEAM@WESTERNDUPAGECHAMBER.COM

===== PDF PAGE 88 =====
[Extraction: OCR (rendered-page OCR)]
ACORD, CERTIFICATE OF LIABILITY INSURANCE
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
BRR premem ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSUREO INSURER A:
Your Name ond Address INSURER B:
INSURER C:
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
7
POLICY NUMBER FOME MMSE Le
LYPE OF INSURANC
| GENERAL LIABILITY
A X | COMMERCIAL GENERAL LiAgiLiTy | Peller Number
|__|] cams aoe [X] occur
GEN'L AGGREGATE LIMIT APPLIES PER:
AUTOMOBILE LIABILITY
A |__| ANY AUTO
|__|] ALL OWNED AUTOS,
|__| SCHEDULED ay
|_| HIRED AUTO: GODILY INJURY s
NON-OWNED AU (Por accident)
PROPERTY DAMAGE s
(Por accident)
pearace LUABILiTY AUTO ONLY -EAACCIDENT | s
ANY AUTO OTHER THAN EAacc | $
AUTO ONLY; acc | §
EXCESS/UNBRELLA LIABILITY m/ad/ my, EACH OCCURRENCE |s___ 2,000,000 |
= Polley m,
A occur [_] ctamsanoe Lack bes ” ” WY [agarecare s 2,000,000
| $
DEOUCTIBLE $
RETENTION $ $
FATUs
WORKERS COMPENSATIONAND Pott B x TORY LIMITS:
re heated detent “oe mm/dd/yy mm/dd/yy"; Tet excuaccioent A 500,000
ANY PROPRIETORJPAR TNER/EXECUTIVE = £
OFFICERIMEMBER EXCLUDED? E.L. DISEASE - EAEMPLOYEE| $ 500,000
5 CIAL PROVISIONS E.L OISEASE- POLICY LIMIT _| $s 500,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED DY ENDORSEMENT / SPECIAL PROVISIONS
‘Additional Insured: Tho City of West Chicago, West Chicago Park District, West Chicago Fire Protection District, Western DuPage Chamber of
‘Commerce, Its officials, employees, agents and volunteers.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES GE CANCELLED DEFORE THE EXPIRATION
OATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLOER NAMEO TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
© ACORD CORPORATION 1988
Westem DuPage Chamber of Commerce
306 Maln Street
West Chicago, IL 60185
ACORD 25 (2001/08)

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Exhibit A
Funding Agreement for Railroad Days for 2017 through 2021
THIS AGREEMENT is made and entered into on the 6th day of February 2017,
by and between the Western DuPage Chamber of Commerce (hereinafter referred to as
“Chamber”) and City of West Chicago, (hereinafter referred to as “City”).
Ls
In consideration of the covenants and agreements hereinafter contained, as well as
other good and valuable considerations, the Chamber and the City hereby agree
that the Chamber is an independent entity with respect to the City and agrees to
perform all services to create, plan, develop and execute the Railroad Days
Festival (hereinafter referred to as “Festival’”) scheduled as follows:
2017: July 6-9
2018: July 12-15
2019: June 8 (parade only) and July 11 — 14
2020: July 9-12
2021: July 8-11
at Pioneer Park, 479 W. Forest Avenue, or another mutually agreeable location,
and that the City will provide a designated amount of financial support for such
Festival. The Festival will include a four-day carnival, and may include the
following: musical acts, a fireworks display, a beer garden, and a parade, with the
necessary infrastructure and marketing to support such. The City will provide the
following amounts for Festival components:
2017: $60,000
2018: $50,000
2019: $40,000
2020: $30,000
2021: $25,000
The City shall be responsible for no additional cash contributions beyond that
which is stated herein.
The Chamber may, at its sole discretion and as detailed in its Special Event
Assessment Form (described below) schedule additional entertainment and/or
attractions and use the City-funded infrastructure, so long as any additional, non-
negligible costs associated with such are funded from private sources, such as
sponsorships or donations. The Chamber has no authority or power to incur
debts, obligations or commitments of any kind whatsoever for or on behalf of the
City or to bind the City to any contract, agreement or employment agreement. In
consideration for funding received by the Chamber from the City as primary
financial contributor, the City’s expectations associated with the Festival are
more fully described in the addendum that is attached hereto and made apart
hereof as Exhibit “B”

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The services which the Chamber will perform include, but are not limited to,
planning, organizing and supervising the Festival, making arrangement for the
Festival site, negotiation of contracts with responsible independent contractors or
vendors, applying for all permits and licenses, and complying with all insurance
requirements. One supervisor of the Chamber shall attend and supervise the entire
Festival. The Chamber agrees to pay or have paid all contractual obligations
associated with the Festival, to coordinate and certify required Bassett training,
and to obtain such through the City if such is available at the time training is
scheduled, for all volunteers working with the beer tent, and to obtain all required
licenses and deposits; copies of all invoices, receipts and checks to vendors shall
be provided prior to the City making the payment as detailed in Section 4(A)(4)
below. At all times, the Chamber will comply with all City Codes and
Ordinances and Special Event Policy that are in effect. However, should a higher
level of government mandate any new laws that the City is required to enforce
and should the City Council approve a new law that does not specifically deal
with festivals but rather improves and addresses the health, safety and welfare of
West Chicago residents and its visitors, then the Chamber shall be obligated to
comply. The Chamber shall not open any portion of the Festival until the
respective permits are obtained and approvals are granted and all insurance
requirements are satisfied.
The City’s responsibilities stated below are limited to the following:
A. Providing financial support as detailed above for 2017 through 2021 paid
in installments, to be used to help cover the cost of activities and the
Chamber’s role in producing the Festival for community-wide benefit.
Funds will be released so long as the submittal requirements have been
met as per Sections 6 and 7 of this Agreement.
1. The City agrees to pay the Chamber (or its designee, as specified
in writing) 50% by the end of the week following the second City
Council meeting in February as seed money for contractual
obligations directly related to the Festival.
2: The City agrees to pay the Chamber (or its designee, as specified
in writing) 25% for contractual obligations directly related to the
Festival by the end of the week following the first City Council
meeting in May.
3. The City agrees to pay the Chamber (or its designee as specified in
writing) 10% for contractual obligations directly related to the
Festival by the end of the week following the second City Council
meeting in June.
4, The City agrees to pay the Chamber (or its designee, as specified
in writing) the final 15% in consideration of all contractual
requirements being met, and after the Chamber has provided to the
City copies of all invoices, receipts and checks to vendors for
expense receipts no less than the amounts designated for each year

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in Section 2 above, together with its final written report including a
summary financial report following the format and level of detail
of Exhibit “C” attached hereto, has had all final paperwork
accepted by the Public Affairs Committee, and has made its final
appearance at the first available Public Affairs Committee meeting
after the Festival.
Should any submittal deadline not be met and/or should the
information submitted be deemed incomplete, the City will
withhold payment until the submittal is satisfactory. The Chamber
will be paid within thirty (30) days of the City receiving a
complete and satisfactory submittal.
No additional funds shall be provided to the Chamber beyond
those specifically detailed in this Agreement, except that the City
of West Chicago shall maintain a membership with the Chamber at
the Platinum level for the years 2017 through 2021.
B. Providing the following in-kind services with approval of the City
Administrator:
iF
2.
un
mw
The Public Works Department will provide barricades and ensure
water hook-up.
The Police Department will provide security during hours of
operation of the Festival and for one hour before and after the
approved hours of operation.
The Community Development Department will provide inspectors
for inspection of all carnival type rides and vendors and for
inspection of the general layout of site.
The City will waive associated application and permit fees.
The City will work with Groot Industries to provide a garbage
dumpster.
The City will provide traffic management on all public streets.
The City will provide rolling street closures associated with the
parade, if a parade is held.
The Chamber shall be responsible for turf restoration to the
satisfaction of the Park District, or other owner, as applicable for a
different Festival location, The City shall no longer be responsible
for turf restoration after the Festival.
The Chamber has no stated management fee, but reserves the right to plan and
manage the event and enjoy the exclusive benefit of any profit resulting from
such.
The Chamber shall communicate progress and compliance with the terms of this
Agreement at the request of the City. The final post-Festival report shall include a
recap of the Festival and detail the successes and challenges, and accounting of

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10.
expenses of not less than the amounts designated for each year in Section 2 above
related to the Festival accompanied by copies of invoices, receipts and checks to
vendors.
The Chamber shall comply with the following submittal deadlines and all other
submittal dates as indicated on the Special Event Permit Application.
e March 31 — Submit Special Event Permit Application (including, if
applicable, map of parade route, location and times of street closures),
Fireworks Application, Carnival Application and associated
documentation, if applicable, including Certificates of Insurance from the
Western DuPage Chamber of Commerce and those specific to the
Fireworks and Carnival.
© April 15" - Attend an Application Review meeting to be scheduled by the
City, and at least one (1) coordination meeting per month (approximately
May 1, June 1, and July 1) in preparation for the event.
° May 15" — Submit marketing insert in English and Spanish for City
newsletter.
¢ June 30" - Submit written confirmation of scheduled inspections from
Community Development Department, West Chicago Fire Protection
District and the DuPage County Health Department. Written confirmation
shall be provided that all carnival workers have had their required
background checks by this date. If there is a beer tent, written
confirmation shall be provided that indicates that Bassett training, through
the City if such is available, and ticket seller training occurred by this date.
e June 30" - Secure the site and obtain all required approvals for a
compliant fireworks display, if applicable.
If either party elects to cancel this agreement, than such shall be done via written
notification to the other party by December 31 of the year preceding the next
scheduled Railroad Days event.
If either party elects to enforce the provisions of this contract in a court of law, the
venue shall be in the Circuit Court of DuPage County. The successful party in
any action to enforce the terms of this Agreement is entitled to reimbursement for
its reasonable costs and attorney’s fees.
The Chamber agrees to maintain, at its expense, workers’ compensation
insurance, and to fully protect its employees from any and all claims filed under
the Workers’ Compensation or similar statutes of this State. Such insurance shall
be maintained in those amounts required by statute. The Chamber agrees to
maintain, at its own expense, general liability insurance in amounts not less than
$5,000,000 aggregate and shall name the City, the West Chicago Park District, the
West Chicago Fire Protection District, and their respective officials, agents,
employees and volunteers all as additional insureds under the policy. The

===== PDF PAGE 93 =====
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Chamber’s insurance coverage shall be primary as respects the City, the West
Chicago Park District, the West Chicago Fire Protection District, and their
respective officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the City, the West Chicago Park District, the West
Chicago Fire Protection District, and their respective officials, employees, agents
and volunteers shall be excess of the Chamber’s insurance and shall not contribute
with it. The Chamber shall ensure that the City receives original certificates of
insurance and endorsements evidencing the existence of such coverage by the end
of March each year, which shall be continued during any periods in which this
Agreement is in force.
The Chamber hereby agrees to indemnify and hold harmless the City of West
Chicago and the West Chicago Park District and their directors, officers, agents
and employees from and against any and all claims, demands, actions, causes of
action and other liabilities and expenses, including but not limited to attorney’s
fees, arising out of or in connection with the Festival, including but not limited to
any such claims that may be asserted by any employees of the Chamber, any
contractor, vendor or other service provider for the Festival. This indemnification
provision shall survive the term of this agreement or any cancellation or
abandonment of the terms and conditions contemplated herein.
The Chamber is responsible for obtaining, verifying and retaining all vendor and
participant Certificates of Insurance and Waivers.
The Chamber hereby agrees that any and all work conducted at the Festival site
shall be performed in accordance with all applicable laws of the City to provide a
safe working environment for the Festival workers, volunteers and general public.
Furthermore, the Chamber agrees to secure by means of contract/agreement with
vendors for fireworks and carnival to provide additional insurance coverage as
primary as respects the City, West Chicago Park District and the West Chicago
Fire Protection District and their respective officials, agents, employees and
volunteers, Any insurance or self-insurance maintained by the City, the West
Chicago Park District, and the West Chicago Fire Protection District and their
respective officials, employees, agents and volunteers shall be excess of the
vendor’s insurance and shall not contribute with it. The Chamber is responsible
for ensuring that all insurance requirements are met.
The Chamber hereby grants the City permission to talk directly with its insurance
company to ensure that the Certificate of Insurance and the Endorsements comply
with the terms of this Agreement and the City Code. The Chamber shall also
secure the written authorization of the companies conducting the Fireworks and
the Carnival to allow the City permission to talk directly with their respective
insurance companies to ensure that the Certificate of Insurance and the
Endorsements comply with the terms of this Agreement and the City Code.

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11. Neither this agreement nor any interest herein, or claim hereunder, shall be
assigned or transferred by either the City or the Chamber.
CITY OF WEST CHICAGO WESTERN DUPAGE
CHAMBER OF COMMERCE
By: By:
Ruben Pineda
Mayor Name:
Title:
Date: Date:
Attest: Attest:
By: By:
Nancy M. Smith Name:
Title:
City Clerk

===== PDF PAGE 95 =====
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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Ordinance No, 20-O-0005
Amending Chapter 8, ARTICLE I- ADMINISTRATIVE
ADJUDICATION SYSTEM of the West Chicago Code of Ordinances.
AGENDA ITEM NUMBER: HE.
COMMITTEE AGENDA DATE: April 27, 2020
COUNCIL AGENDA DATE: May 4, 2020
STAFF REVIEW: Michael Uplegger, Chief of Police SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Staff would like to revise the City Code concerning the Administrative Adjudication System so that it matches State Statute.
On July 1, 2020 the License to Work Act (Public Act 101-0623) takes effect. This Act repeals the Secretary of State’s
authority to suspend a person’s driver’s license when the person has failed to pay 10 or more violations of a municipality’s or
county’s vehicular standing, parking or compliance regulations established by Ordinance pursuant to Section 11-208.3 of the
Illinois Vehicle Code.
ACTIONS PROPOSED:
Staff recommends adoption of Ordinance No.20-O-0005.
COMMITTEE RECOMMENDATION:

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OFFICE OF THE SECRETARY OF STATE
JESSE WHITE — Secretary of State
March 2, 2020
As you are most likely aware, Public Act 101-0623, referred to as the License to Work Act, which takes effect on July 1, 2020
repeals the Secretary of State’s (SOS) authority to suspend a person’s driver’s license when the person has failed to pay 10 or more
violations of a municipality’s or county’s vehicular standing, parking or compliance regulations established by ordinance pursuant
to Section 11-208.3 of the Illinois Vehicle Code.
As these suspensions do not take effect until 60-days after the SOS processes a certified report submitted by a municipality or
county, as of May 1, 2020 the SOS will no longer accept certified reports requesting SOS to suspend a driver’s license for these
unpaid violations. Additionally, all current driver’s license suspensions for unpaid standing, parking or compliance violations
pursuant to 11-208.3 will be rescinded, effective July 1, 2020.
If you have any questions regarding this process, please contact us at 217-785-9439
Driver Services Department
Compliance & Support Section
2701 S. Dirksen Parkway
Springfield, Il. 62723

===== PDF PAGE 97 =====
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ORDINANCE NO. 20-0-0005
AN ORDINANCE AMENDING CHAPTER 8, ARTICLE I, ADMINISTRATIVE
ADJUDICATION SYSTEM, OF THE WEST CHICAGO CODE OF ORDINANCES
WHEREAS, the City of West Chicago (hereinafter referred to as “City”) is a body politic and
corporate, organized and existing pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 ef seq.; and
WHEREAS, the City is authorized and empowered, under the Illinois Municipal Code, 65 ILCS
5/11-20-5 to regulate for the public health; and
WHEREAS, the City is authorized, pursuant to its police power, 65 ILCS 5/11-1-1, to carry out
the powers delegated to it under its grants of authority; and
NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the City of West
Chicago, DuPage County, Illinois, as follows:
Section |: That Chapter 8, Section 8.13, (Driver’s license suspension for unpaid parking
violations) of the Code of Ordinances of the City of West Chicago be deleted,
Section 2, That all ordinances and resolutions, or parts thereof, in conflict with the provisions of this
Ordinance are, to the extent of such conflict, hereby repealed.
Section 3. That this Ordinance shall be in full force and effect from and after its passage, approval
and publication in pamphlet form as provided by law.
PASSED this 4" day of May 2020.
Alderman J. Beifuss _ Alderman L. Chassee _
Alderman J, Sheahan ee Alderman H. Brown ee
Alderman A, Hallett a Alderman Ferguson ee
Alderman Birch Ferguson ———=. Alderman S, Dimas ee
Alderman C, Swiatek — Alderman M. Garling ——
Alderman R. Stout Alderman J, Short ee
Alderman N, Ligino-Kubinski Alderman J. Jakabcsin

===== PDF PAGE 98 =====
[Extraction: OCR (rendered-page OCR)]
APPROVED as to form:
City Attorney
APPROVED this 4" day of May 2020.
Mayor Ruben Pineda
ATTEST:
City Clerk, Nancy M. Smith PUBLISHED:

===== PDF PAGE 99 =====
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Chapter 8 - ADMINISTRATIVE ADJUDICATION SYSTEM
ARTICLE |. - ADMINISTRATIVE ADJUDICATION SYSTEM
Footnotes:
--- (1) ---
Editor's note— Ord, No. 18-O-0047, § 1, adopted Aug. 4, 2018, amended Art. | in its entirety to read as
herein set out. Former Art. |, §§ 8-1—8-14, pertained to similar subject matter, and derived from Ord. No.
18-0-0017, 5-7-2018.
Sec. 8-1. - Creation of administrative adjudication system.
(a) Pursuant to Division 2.1 of the Illinois Municipal Code, 65 ILCS 5/1-2.1-1 et seq., which authorizes
municipalities to implement a system of administrative adjudication, there is created a system of
administrative adjudication of charges of Code violations for the city of West Chicago. The system
will authorize an administrative law judge to conduct adjudicatory hearings of cases instituted by city
departments.
(b) The city adopts Division 2.1 of the Illinois Municipal Code, 65 ILCS 5/1-2.1-1 et seq., as it may be
amended from time to time. In the event of a conflict between said statutes and this article, this
article shall prevail.
(c) The adoption of this article does not preclude the city from using other lawful methods to enforce the
provisions of this Code.
(Ord. No. 18-O0-0047, § 1, 9-4-2018)
Sec. 8-2, - Purpose.
The purpose of the administrative adjudication system for Code violations is to provide a procedure
by which charges of Code violations can be equitably and efficiently adjudicated administratively by an
administrative law judge.
(Ord. No. 18-O-0047, § 1, 9-4-2018)
Sec. 8-3. - Jurisdiction.
Those matters subject to the administrative adjudication system provided for by this article are
charges of violation of any regulation of the City of West Chicago, excluding traffic violations that regulate
the movement of vehicles, so long as the relief sought is not a penalty of incarceration or a total fine in
excess of fifty thousand dollars ($50,000.00), excluding allowable costs. The fifty thousand dollars
($50,000.00) limitation shall not apply to those cases brought to enforce the collection of any tax imposed
and collected by the city.
(Ord. No. 18-O0-0047, § 1, 9-4-2018)
Sec. 8-4, - Administrative hearings supervisor.

===== PDF PAGE 100 =====
[Extraction: OCR (rendered-page OCR)]
(a)
There is hereby established the office of administrative hearings. That office shall be directed by an
administrative hearings supervisor, who shall be the city administrator, or his/her designee. The
administrative hearings supervisor's function is to expedite the prosecution and/or correction of Code
violations subject to the jurisdiction of the administrative adjudication system. The administrative
hearings supervisor is authorized to manage the administrative adjudication process in the manner
provided for in this article, which shall include determining the qualifications of administrative law
judges, appointing administrative law judges, upon the appointment by the mayor and with the
advice and consent of the city council; and establishing such rules and regulations, as may be
necessary for the effective operation of the administrative adjudication system. The city administrator
may also appoint other persons to assist with the administrative adjudication system provided for in
this article.
Any violation prosecuted under administrative adjudication which is not listed in the below table is
subject to the general penalty provisions of section 1-8 of this Code.
Any offense listed in the below table of this chapter may be settled, comprised and paid in the
respective amounts and within the respective time frames set forth in the below table of offenses and
fines.
| Minimum Fine/Fine | Maximum |
Chapter/Section Title/Offenses | inimum Finer Pine: | . am
Paid Before Hearing Fine
Chapter 17 West Chicago Vehicle and Tate seas |
: Adoption by reference of the Illinois Vehicle
Article |, § 17-1
Code (IVC)
|
5/3-401 No valid registration $50.00 "$100.00
| |
5/3-413(a) No front/rear registration plate $50.00 $100.00
; 5/3-413(b) Improper display of license plate } $50.00 $100.00
5/3-413(f) Operation of vehicle with expired registration $50.00 $100.00 |
| |
— ~ ——
5/3-413(g) Use of license plate cover $50.00 $100.00
| :
5/3-701 Inoperable odometer under mileage plates $50.00 $100.00
5/1-100 et seq. 7 Miscellaneous traffic code violations | $50.00 r $100.00
5/6-112 | Driver's license not on person | $50.00 $100.00
5/6-116 Failure to notify Secretary of State—Change of $50.00 $100.00
address
5/12-713 “Improperly marked vehicles—Contractor $50.00 $100.00

===== PDF PAGE 101 =====
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/— §/12-101 Unsafe equipment $50.00 $100.00
5/12-201(a) Driving motorcycle without lighted headlight $50.00 $100.00
5/12-201(b) Driving without lights when required $50.00 $100.00
/ §/12-201(b) Only one tail light $50.00 $100.00
5/12-201(c) No rear license plate light $50.00 $100.00
5/12-202 Clearance, identification and side marker lamps $50.00 $100.00
5/12-204 Improper lamp or flag on projected load $50.00 $100.00
_ 5/12-205 7 Lamps on other vehicles and equipment $50.00. | $100.00
| 5/12-205.1 gatas oat se — $100.00
5/12-207 Improper use of spot lamp/aux driving lamps $50.00 $100.00
"§/12-208(a) No stop lights $50.00 $100.00
| 5/12-208(b) No turn signal (vehicle) $50.00 $100.00
' 5/12-208(c) | No turn signal (trailer or semitrailer) $50.00 $100.00
5/12-209(a) Other lighting violation $50.00 $100.00
5/12-209(b) Other lighting violation 5. $50.00 $100.00
5/12-209(c) : Defective back-up lights —_ $50.00 : $100.00
5/12-210 Failure to dim headlights $50.00 $100.00
§/12-211 Only one headlight - $50.00 $100.00
| §/12-212(a) Restrictions on lamps $50.00 $100.00
© §/12-212(b) Flashing lights $50.00 | $100.00

===== PDF PAGE 102 =====
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5/12-215 Oscillating, rotating of flashing lights $50.00 $100.00
| 5/12-218 INegal auxiliary accent lighting on motorcycle $50.00 $100.00
/ 5/12-301 Defective brakes $50.00 $100.00
5/12-405(c) Use of unsafe tire $50.00 $100.00
5/12-501(a) No windshield | $50.00 $100.00
5/12-502 No rear view mirror 7 , $50.00 $100.00
" §/12-503(a) Illegally tinted windows $50.00 | $100.00
"5/12-503(c) | —-—~—«Obstructed windshield $50.00 | $100.00
ae | Cee sete Ree | $50.00 $100.00
" §/12-503(d) No windshield clearing device (wipers) | $50.00 |: $100.00
[ 5/ 12-503(e) l Defective windshield, side or rear windows $50.00 $100.00
"§/12-601(a) Defective or no horn / $50.00 =| $100.00
5/12-601(b) Horns and warning devices violation $50.00 $100.00
5/12-602 Loud muffler—Excessive noise $50.00 $100.00
" §/12-604(a) Video devices violations $50.00 $100.00
| 5/ 12-606 Miscellaneous tow truck violations $50.00 —_ $100.00 :
5/12-607 \llegal suspension (first division vehicle) $50.00 $100.00
| aie) inh Illegal suspension (second division vehicle) $50.00 $100.00
5/12-608 No bumper or unlawful bumper height $50.00 $100.00
(s/12-610(a) | —~—silegaluseof headset. =Ss=<C*«<‘i*«S SOLSC*«*SC«R OCC

===== PDF PAGE 103 =====
[Extraction: OCR (rendered-page OCR)]
[ 5/12-611 / Illegal operation of sound amplification—75' $50.00 $100.00
5/12-702 | No flags, flares, warning devices carried «$50.00 $100.00 |
| 5/12-709(a) i No slow moving vehicle emblem | $50.00 | $100.00
5/12-710 r Inadequate or no splash guards (mud flaps) $50.00 —_ ~ $100.00
/ §/13-111 Operation without valid certificate of safety $50.00 | $100.00
|
" 5/15-316(c) | Violation of local weight restrictions $50.00 | $100.00
|
(Ord. No. 18-O-0047, § 1, 9-4-2018; Ord. No. 19-O-0004, § 1, 4-1-2019)
Sec. 8-5. - Qualifications of administrative law judge.
Prior to conducting administrative adjudication proceedings under this article, the administrative law
judges shall have successfully completed a formal training program that includes the following:
(1) Instruction on the rules of procedure of the administrative hearings over which the
administrative law judges shall preside;
(2) Orientation to each subject area of the Code violations they will adjudicate;
(3) Observation of administrative hearings; and
(4) Participation in hypothetical cases, including ruling on evidence and issuing final orders.
In addition, an administrative law judge must be an attorney licensed to practice law in the State of
Illinois for at least three (3) years, and be in good standing with the Attorney Registration and Disciplinary
Commission of the Supreme Court of Illinois. An administrative law judge may not be a resident of the
City of West Chicago.
(Ord. No, 18-O-0047, § 1, 9-4-2018) - > -
Sec. 8-6. - Scope of authority of administrative law judges.
Administrative law judges shall preside over adjudicatory hearings. The authority of an administrative
law judge shall encompass all acts necessary to conduct fair and impartial adjudicatory hearings,
including, but not limited to:
(1) Hearing testimony and accepting evidence that is relevant to the existence of the Code
violation.
(2) Administering oaths and affirmations to witnesses.
(3) At the request of any party or on the administrative law judge's own motion, issuing subpoenas
for the attendance of relevant witnesses and/or the production of relevant books, records, or
other information. Subpoena issuance shall be at the discretion of the administrative law judge,
where it is determined that the requested witness or document is material to the defense of the

===== PDF PAGE 104 =====
[Extraction: OCR (rendered-page OCR)]
(4)
(5)
(6)
(8)
(9)
(10)
allegations and does not constitute a needless presentation and that the elements of the
defense sought to be proved could not otherwise be established without the production of the
requested evidence.
Preserving the record of the hearing, including all exhibits and evidence admitted into the
record at the hearing.
Issuing a determination based upon a review of the notice of violation, citation, other charging
document (hereinafter, "charging document") and on the evidence admitted, which
determination shall be final for purposes of judicial review under the Illinois Administrative
Review Act. The determination shall be in writing, shall be signed by the administrative law
judge, shall be designated as finding(s), decision, and order, and shall include the fine, penalty
or action with which the respondent must comply.
Upon finding a respondent liable for violating one (1) or more charged Code provisions:
a. Imposing penalties as provided by the governing penalty provision, except, however, that in
no event shall an administrative law judge have authority to (i) impose a penalty of
incarceration, or (ii) impose a fine in excess of fifty thousand dollars ($50,000.00),
excluding allowable costs. When applicable, each day a Code provision is found to have
been violated by the respondent shall constitute a separate offense, and each separate
offense subjects the respondent to the penalty provided by the governing penalty provision.
b. Imposing, in addition to fines, administrative and/or enforcement costs and, when
applicable, imposing costs incurred by the city for effecting compliance with Code
provision(s) for which a respondent has been found liable.
c. Ordering, notwithstanding fines imposed or costs assessed, the respondent to comply with
Code provision(s) found to have been violated, and, if appropriate, ordering the respondent
to post a compliance bond as provided by subsection 8-11(b).
d. Ordering, regardless of fines imposed or costs assessed, the respondent to perform a term
of community service.
Adhering to the policies, procedures, and legislation set forth in the city Code, except where
discretion is specifically vested in the administrative law judge. However, an administrative law
judge is authorized to waive the fine and/or costs that otherwise would be imposed upon finding
a respondent liable for one (1) or more Code violations when the administrative law judge
specifically finds as a matter of fact that the violation(s) occurred under such circumstances
that, as a reasonable person, would constitute an excuse for the violation(s).
Asking questions of the parties and witnesses, if necessary, to ensure the clarity and
completeness of the testimony and the record.
Regulating the course of the hearing in accordance with this article, the rules adopted by the
administrative hearings supervisor for the conduct of administrative hearings, and other
applicable law.
Hearings on appeals from the orders of the administrative hearings supervisor, or his
designee.
(Ord. No. 18-O-0047, § 1, 9-4-2018)
Sec, 8-7. - Administrative hearings.
All administrative hearings conducted by an administrative law judge are open to the public and
shall be presided over by a duly appointed administrative law judge who is charged with providing
the parties a full and fair opportunity to be heard.
The city shall not be represented by an employee or other representative of the office of
administrative hearings. However, documentary evidence, prepared by another department of the

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(d)
(e)
(f)
(9)
(h)
(i)
0)
city and submitted to the administrative law judge, may be presented at the hearing by the
administrative hearing supervisor.
All administrative hearings shall be conducted on the date set for hearing. In rare instances and for
good cause shown, a continuance may be granted at the discretion of the administrative law judge.
The purpose of administrative hearings is to provide a prompt resolution of alleged Code violations.
Accordingly, the request for, and the grant of, continuances shall be curtailed to the extent fairness
permits. Lack of preparation shall not be grounds for a continuance. Continuances shall not be
granted for more than two (2) months or twice per case, unless good cause is shown.
The administrative law judge may issue subpoenas.
The formal and technical rules of evidence may be waived in the conduct of the hearing. Evidence,
including hearsay, may be admitted only if it is of a type commonly relied upon by reasonably
prudent persons in the conduct of their affairs.
The administrative law judge shall permit persons to contest the merits of an alleged violation
subject to the administrative adjudication procedures of this article without attending a hearing. Any
person, who wishes to contest a vehicular violation, must file a notarized statement of facts
specifying grounds for contesting the violation notice, which must be filed with the office of
administrative hearings, postmarked within ten (10) days of the issuance of the notice of violation.
The request shall be deemed filed, if postmarked by such due date. The submission of a notarized
statement of facts is a waiver of the person's right to a personal appearance and the administrative
law judge will make his/her decision based upon the notarized statement of facts submitted by the
person and the facts contained in the notice of violation(s).
No violation may be established except upon proof by a preponderance of the evidence. However,
the original or a legible copy of the charging document, issued in accordance with the applicable
provisions of this Code, shall be prima facie evidence of the correctness of the facts specified in the
document.
The administrative hearings supervisor shall determine the manner in which the record shall be
preserved. Such preservation may be made by tape recording or other appropriate means, in
accordance with the Illinois Open Meetings Act. Recording by any means by any member of the
public is prohibited unless expressly authorized by the administrative hearings supervisor. The
record of all hearings before an administrative law judge shall include a copy of the findings,
decision, and order of the administrative law judge's final determination.
At the conclusion of a hearing, the administrative law judge shall issue his/her final determination. If
the administrative law judge issues a final determination of liability, he or she may impose fines,
assess costs, and make orders, all as provided by subsection 8-6(6), and as are consistent with the
specific Code provision(s) found to have been violated.
At the conclusion of the hearing, the administrative law judge shall inform the parties orally and in
writing of his determination. Such determination shall constitute a final determination for purposes of
judicial review and is subject to review under the Illinois Administrative Review Act. Based on the
charging document and the evidence admitted, the administrative law judge may issue the following
determinations: liable, not liable, or liable upon a plea of no contest. The administrative law judge
also may dismiss the case with or without prejudice or grant a properly made motion by the city
voluntarily dismissing the case.
(Ord. No. 18-O-0047, § 1, 9-4-2018)
Sec. 8-8, - Procedure.
All matters to be adjudicated by the administrative law judge shall be commenced against the party
alleged to have violated one (1) or more Code provisions by issuing and serving upon that party a
charging document and shall be conducted in accordance with the following procedures:

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(1)
(2)
(3)
(4)
The charging document shall be issued by a city officer or employee so authorized and served
as provided for in subsection 8-8(3).
Any charging document issued pursuant to this section 8-8 shall contain the following
information:
1. The name; city department; position; and identification number, if applicable, of the
person issuing the charging document;
2. The name and address of the person or entity being charged with one (1) or more
Code violations ("respondent");
3. The name and address of the person to whom the charging document is given if that
person is not the respondent;
The section(s) of the Code alleged to have been violated;
The date, time, and place of the alleged violation(s);
A legally sufficient description of the activity or conduct alleged to constitute a violation
of each Code section set forth in the charging document or a legally sufficient
description of the facts giving rise to the allegations set forth in the charging
document;
7. The complainant's name if the complainant is not the issuing city officer or employee.
The city officer or employee shall certify the correctness of the information required by
this subsection (2)1. by signing his/her name to the charging document to be issued.
Compliance with this subsection (2)1. shall establish a prima facie case.
A charging document issued pursuant to subsection (2)1. also shall set forth:
1. The date, time and place of the adjudicatory hearing to be held with respect to the
violation(s) alleged in the charging document; and
2. The legal authority and jurisdiction under which the hearing will be held.
The hearing shall be scheduled with reasonable promptness, provided that for hearings
scheduled in all nonemergency situations, the respondent shall have at least fifteen (15)
days after service of process to prepare for a hearing, if requested by the respondent. For
purposes of this subsection, "non-emergency situation" means any situation that does not
reasonably constitute a threat to the public interest, safety or welfare.
The respondent named in a charging document shall be given notice of the date of the
adjudicatory hearing which may appear on the face of the notice of violation, citation, or
other charging document. Notice of the hearing date may be given in any of the following
ways: : : :
1. By first class mail or by overnight or two-day commercial delivery service at the
respondent's last known address or if the respondent is a business entity, at any
address identified for its registered agent or at its principal place of business;
By personal service;
3. By posting upon the property that is the site of the alleged violation(s) when the
respondent is the owner or person in control of the property; or
4. By any other means permitted by law for service of civil summons.
If service is provided by first class mail or by overnight or two-day commercial delivery
service, the fifteen-day period shall begin to run on the day that the notice is deposited in
the mail or given to the commercial delivery service, as applicable.
The original or a legible copy of the notice of violation, citation, or other charging document
shall be filed with the office of administrative hearings as soon as practicable at the place and in

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the manner as the administrative hearings supervisor directs. Upon receiving the original or
legible copy of the charging document, the administrative hearings supervisor shall select a
hearing date and give respondent notice of the date, time, and place of the hearing in the
manner set forth in subsection (3)c., unless the charging document sets forth the date, time,
and location of the hearing and was served on the respondent as provided in subsection (3)b.
(5) Parties to an adjudicatory hearing may be represented by an attorney, present witnesses, and
cross-examine opposing witnesses. Parties may request the administrative law judge to issue
subpoenas according to the authority granted in subsection 8-6(3).
(Ord. No. 18-O0-0047, § 1, 9-4-2018)
Sec. 8-9. - Representation at hearings.
(a)
(b)
City representation. The case for the city may be presented by a city employee, or by an attorney
designated by the city attorney, but not by an employee or other representative of the office of
administrative hearings except as allowed by subsection 8-7(b).
Respondent representation. The case for the respondent may be presented by the respondent or by
an attorney or agent of the respondent. An attorney or agent appearing at an adjudicatory hearing on
behalf of a respondent shall present the administrative law judge with a signed appearance form
stating, on oath or affirmation, that he or she has been authorized by the respondent to represent the
respondent at the hearing.
(Ord. No. 18-O-0047, § 1, 9-4-2018)
Sec. 8-10. - Default.
(a)
(b)
(c)
If at the time set for hearing, the respondent, or his/her attorney or agent of record, fails to appear,
the administrative law judge may enter a default judgment of liability against the respondent and
impose fines and assess costs. A copy of the order of default shall be served in any manner
permitted by this article and applicable to the violation. The order shall advise the respondent of the
procedure for setting aside the default judgment and shall also apprise the respondent of the
availability of an appeal of the default judgment to the Circuit Court of DuPage County. The default
judgment shall be mailed promptly to the respondent as provided by subsection 8-8(3)a. The default
judgment constitutes a final determination for purposes of judicial review and is subject to review
under the Illinois Administrative Review Act.
A respondent against whom a default judgment has been entered may file a motion with the office
of administrative hearings to set aside the default judgment and request a new hearing. A motion to
* set aside a default judgment may be filed at any time if the respondent alleges lack of subject matter
or personal jurisdiction. In all other cases, the motion must be filed within twenty-one (21) days of
entry of the default judgment. A motion to set aside a default judgment shall set forth the reason(s)
the respondent failed to appear on the original hearing date. The administrative law judge shall hear
and rule on the motion. If the administrative law judge grants the motion, a hearing will be held
immediately on the alleged Code violation(s) set forth in charging document unless the respondent
requests another hearing date and presents good cause for continuing the hearing.
If any default judgment is set aside pursuant to this section 8-10, the administrative law judge shall
have authority to enter an order extinguishing any lien which has been recorded for any debt due
and owing the city as a result of the vacated default judgment.
(Ord. No. 18-0-0047, § 1, 9-4-2018)
Sec. 8-11, - Fines; compliance bond.

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(a)
(b)
(c)
All fines and other payments must be made within ten (10) calendar days from the date of the final
determination.
If the administrative law judge issues an order of compliance, the administrative law judge may
order the respondent to post either a cash bond or other security bond to ensure respondent's timely
compliance. Any non-cash security bond shall name the city as beneficiary and shall be in the
amount specified by the administrative law judge. Any bond issued as a result of an administrative
law judge's order is subject to review and approval for sufficiency of the bond by the city
administrator. If the respondent fails to timely remedy the Code violation(s) for which a bond has
been issued and the city undertakes remediation or otherwise expends funds related to the Code
violation(s), the administrative law judge, after giving the parties notice and opportunity to be heard,
may issue an order permitting the city to draw against the bond in an appropriate amount. The
administrative law judge shall order the bond amount, less the reasonable costs incurred by the city,
returned to the respondent upon proof of compliance. Upon failure to achieve compliance, the
administrative law judge shall, upon written petition of the city, increase the assessed fine by ten (10)
percent for each day beyond the original compliance date that compliance has not been achieved.
Nothing in this article shall prevent the administrative hearings supervisor from issuing citations
which are payable to the city without a hearing.
(Ord. No. 18-0-0047, § 1, 9-4-2018)
Sec. 8-12. - Enforcement of administrative law judge's order.
(a)
(b)
(c)
(d)
(e)
Any fine and any administrative, enforcement, or compliance costs imposed by an administrative
law judge's order that remain unpaid after the exhaustion of, or the failure to exhaust, judicial review
procedures, unless stayed by a court of competent jurisdiction, shall be a debt due and owing the
city and may be collected in accordance with applicable law.
After the expiration of the period for which judicial review may be sought, unless stayed by a court
of competent jurisdiction, the determination of liability of an administrative law judge may be enforced
in the same manner as a judgment entered by a court of competent jurisdiction. At such time, the
administrative hearings supervisor shall send a notice of final determination of liability to respondent.
Any fine, penalty, and/or cost remaining unpaid after the notice of final determination of liability is
sent shall constitute a debt due and owing the city. Failure of the respondent to pay such fine or
penalty within twelve (12) days of the notice may result in a lien against the respondent's property
(and foreclosure of such.a lien) or such other remedies as may be available by law, including the
denial of the issuance or renewal of licenses or permits from the city.
In any case in which a respondent fails to comply with an administrative law judge's order to correct
a Code violation, any expenses incurred by the city to enforce the administrative law judge's order,
including but not limited to attorney's fees, court costs and costs related to property demolition or
foreclosure, shall be a debt due and owing the city. Prior to any expenses being fixed by an
administrative law judge pursuant to this subsection (d), the respondent shall be provided with notice
that directs the respondent to appear at a hearing before an administrative law judge to determine
whether the respondent has failed to comply with the administrative law judge's order. The notice
shall set the place and the time for the hearing, which shall not be less than seven (7) days from the
date the notice is served. Notice may be served by first class mail or by an overnight or two-day
commercial delivery service and the seven-day period shall begin to run on the date that the notice
was personally served, deposited in the mail or placed with the overnight or commercial delivery
service.
Nothing in this section shall prevent the city from enforcing or seeking to enforce any order of an
administrative law judge in any manner provided by law.
(Ord. No. 18-O-0047, § 1, 9-4-2018)

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Sec, 8-14. - Election of remedies.
In no case may an administrative law judge conduct an adjudicatory hearing for an alleged Code
violation where the remedy is a punishment of imprisonment.
Nothing in this article, however, shall preclude the city from petitioning a court of competent
jurisdiction to adjudicate any ordinance violation or an ordinance violation, which provides the remedy of
imprisonment, or from petitioning a court of competent jurisdiction to impose the remedy of imprisonment
for failure to comply with an order of an administrative law judge.
(Ord. No, 18-O-0047, § 1, 9-4-2018)

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WEST CHICAGO
POLICE DEPARTMENT
MONTHLY REPORT
AS ape > Se
JANUARY
2020
Michael Uplegger, Chief of Police

===== PDF PAGE 111 =====
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West Chicago Police Department Monthly Report

             TABLEOFCONTENTS

Organizational Chart .............................................................................................................. 3

Department Overview ....................................................................................................... 4

Personnel ............................................................................................................................ 5

Criminal Activities ................................................................................................. 6

Monthly Performance .............................................................................................................. 11

Officer Activities ................................................................................................................. 12


                                      2

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West Chicago Police Department Monthly Report
Organizational Chart
West Chicago Police Department
10/13/2019
Chief of Police
(1)
Administrative
Assistant
Management Analyst
(1)
(1)
Training Officer
Operations Commander
(1)
Officer
(1) (1)
Community Relations
Day Shift Sergeant
(2)
Evening Shift
Sergeant
(2)
Patrol Officers
(11)
Patrol Officers
(11)
Traffic Officers
(2)
Community Service
Officer
(2)
Investigations
Sergeant
(1)
Detectives
(6)
School Resource
Officer
(3)
Evidence Custodian
(1)
Administrative
Sergeant
(1)
Social Worker
(1)
Records Personnel
Contractual
(4)

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West Chicago Police Department Monthly Report

Department Overview

The Mission of the West Chicago Police Department is to Protect Life and Liberty, Provide Quality
Police Services, and Forge Community Partnerships with Integrity and Professionalism.

There are three divisions in the Police Department: Office of the Chief of Police, Support
Services Division and Operations Division.

The Office of the Chief of Police’s primary responsibility is to provide general management
direction and control for the Department. The Office of the Chief of Police consists of the
Management Analyst, and the Administrative Assistant.

The Support Services Division consists of Vehicle and Building Maintenance, Records and Social Services.

The Operations  Division consists of Uniformed Patrol, Training Officer, Community
Relations,  Traffic Safety  Unit,  the Investigations  Unit,  School Resource Officers,
Evidence/Property and Community Service Officers.


                                        4

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West Chicago Police Department Monthly Report

Personnel

On January 2nd, Nathan Hunt, Richard Dominguez and Joseph Eversole were sworn in as the
Department’s newest officers. Officers Hunt and Dominguez began basic training at the Suburban
Law Enforcement Academy in Glen Ellyn on January 6th. Officer Eversole was hired as an active
sworn officer and did not need to attend the academy. He started field training at the Department on
January 6th.


On January 5th, Officer Antonio Reyes was promoted to the rank of Sergeant and assigned to dayshift.

On January 9th, after twenty-seven years of service, Officer Michael Rosenwinkel completed his last
day of work. The Department wishes him well in his future endeavors.


On January 17th, Sergeant Samuel successfully completed Northwestern University’s Center for Public
Safety’s School of Staff and Command. This ten week course prepares law enforcement managers for
senior positions by combining academic principles with practical applications.


                                          5

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West Chicago Police Department Monthly Report

Personnel

On January 18th, members of the Police Department and the West Chicago Fire Protection District
battled each other on the basketball court in the Kwasman Klassic. The Police Department prevailed
51-39. The event benefitted the local Special Olympics Program.


On January 29th and 30th, children from the West Chicago Park District’s Keppler Academy toured the
Station.


                                          6

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West Chicago Police Department Monthly Report

Criminal Activities

Residential Burglary:

Person(s) unknown forced entry to a residence in the 600 block of Hampton Course. Access had been
made to the home by breaking a rear basement window. The suspect exited the front door, entered a
waiting vehicle and left the scene. The suspect vehicle was reported stolen out of Campton Hills, IL.
Investigation is ongoing.

Person(s) unknown entered a residence in the 300 block of Post Oak Circle. The homeowner heard a
loud noise from the rear of the home. A resident went to investigate the noise, walked toward the open
basement door and observed a subject with a flashlight. The offender shut the basement door and fled
to a waiting vehicle. Nothing is known to be missing. Investigation is ongoing.

Person(s) unknown entered a residence in the 300 block of Hemlock Ln. Entry had been made by
breaking a glass door on the rear of the home. As the homeowner entered the residence from the
garage, a suspect in the mudroom shut the door on the homeowner. The homeowner fled and called
911. Shortly afterward, a vehicle was seen fleeing the area. A Wood Dale Police Department K9
checked the residence and area, but no one was located. Nothing is known to be missing from the
home. A vehicle matching the description was stolen out of Warrenville and recovered in Oswego.
Investigation is ongoing.

Burglary:

Person(s) unknown entered a shed at a storage yard in the 800 block of Meadowview Crossing and
removed three chain saws, four bush trimmers and three backpack leaf blowers. Loss is estimated at
$4,000.00. Investigation is ongoing.

Burglary from Motor Vehicle:

Person(s) unknown removed equipment from two vehicles at a storage yard in the 800 block of
Meadowview Crossing. A truck had been entered by cutting a padlock from the rear rollup door.
Taken were a concrete saw, four chain saws, a backpack leaf blower, two battery powered drills and a
jigsaw. A trailer had also been accessed by cutting the latches off the trailer’s side door. Taken from
the trailer were two chain saws and a backpack leaf blower. Investigation is ongoing.

Person(s) unknown entered an unsecured vehicle in the 300 block of S. Wilson Ave. and removed a
social security card from a wallet in the car.

Person(s) unknown removed a purse from a vehicle in the 300 block of Joliet St. The victim was
unsure if the car was locked.

Person(s) unknown entered a vehicle in the 200 block of Post Oak Cir. and removed a backpack
containing a laptop computer, charger and power pack. It is unknown if the vehicle had been secured.
Loss is estimated at $600.00.

Person(s) unknown removed $300 from a vehicle in the 2300 block of Elm Rd. The victim is unsure if
the car had been secured. Investigation is ongoing.

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West Chicago Police Department Monthly Report

Theft of Motor Vehicle/Burglary/Burglary from Motor Vehicle:

Person(s) unknown forced entry into a section of a storage yard in the 800 block of Meadowview
Crossing. A trailer in the yard had been entered by cutting the latches to a door on the trailer.
Removed from this trailer were two backpack leaf blowers, a string trimmer and a chain saw. An
unsecured storage shed had been entered and two snow blowers, two saws and a backpack leaf blower
were missing. Also removed from the yard were a truck and trailer which contained contained three
riding mowers, one walk behind mower, six hedge trimmers, two chain saws and six backpack leaf
blowers. The keys for the truck were left in the center console of the truck. Investigation is ongoing.

Fraud:

Person(s) unknown altered a check of a business in the 500 block of Conde St. A check, in the amount
of $12,528.22, had been mailed as payment for an invoice. The check was never received by the
intended payee and it was learned the check had cleared. A copy of the deposited check was obtained
and the pay to name had been altered. Investigation is ongoing.

Person(s) unknown took and altered a check from a business in the 200 block of E. Roosevelt Rd. The
business mailed an $8,740.00 check as payment and later learned it was never received. It was
determined the check had been altered to show a different payee and had been deposited into an
account. Investigation is ongoing.

Person(s) unknown altered the check of a business in the 1000 block of Atlantic Dr. The business had
mailed a $798.34 check as payment. They were notified the check was never received. It was
determined the check had been altered to another name and deposited. Investigation is ongoing.

Criminal Defacement:

Person(s) unknown spray painted gang-related graffiti on the sidewalk and a garbage can in the 400
block of W. Forest Ave.

Theft Under $500.00:

A known person entered an apartment in the 1200 block of Kings Cir. The suspect stated the victim
owed them money so the suspect took $100.00 that the victim had lying out and then left the
apartment.

Person(s) unknown took property from eight victims while they were working at a business in the
1700 block of Downs Dr. Three victims in one building were missing: $35.00 in cash, a Walmart gift
card, a passport, an ID card, car keys and a gold bracelet. Five victims in the second building were
missing: $300.00 cash, a book bag, wallet, debit card, coat, gloves, a phone charger, a red starter
jacket and a Samsung charger. Investigation is ongoing.


                                         8

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West Chicago Police Department Monthly Report

Person(s) unknown took $10.00 from a business in the 200 block of E. Roosevelt Rd. Two subjects
opened the cash register, removed cash and then fled the scene on foot. Investigation is ongoing.

Person(s) unknown removed the victim’s phone, $30.00 cash and state identification card from the
laundromat in the 300 block of Wilson St. The victim placed the items down and when she returned
they were missing.

Person(s) unknown took mail from a business in the 1000 block of Carolina Dr. The mail had been
removed from a mailbox that does not lock.

Aggravated Criminal Sexual Assault:

The victim reported a known person improperly touched her at an apartment in the 1200 block of
Kings Ct. four years ago. Investigation is ongoing.

Criminal Sexual Assault:

A known person attempted to sexually assault the victim at a residence in the 2900 block of Andrus
Ln. The victim filed a report with the St. Charles Police Department who notified this Department.
Investigation is ongoing.

A known suspect is alleged over the course of five years to have repeatedly inappropriately touched the
victim at a location in the 27W500 block of North Ave. The DuPage Children’s Center is
investigating.

Aggravated Discharge of a Firearm:

Person(s) unknown fired shots from a vehicle in the 100 block of E. Blair St. A residence and vehicle
were struck. Several spent shell casings were found in the street. Investigation is ongoing.

Unlawful Discharge of a Firearm:

Person(s) unknown fired multiple shots in the alleyway in the 100 block of W. Brown St. A check of
the area was unsuccessful in locating suspects, victims or spent shell casings. Investigation is ongoing.
Complainants did not want to be seen and some homeowners were uncooperative. Investigation is
ongoing.

Motor Vehicle Theft:

Person(s) unknown filled out an online application to purchase a vehicle at Haggerty Ford, 330 E.
Roosevelt Rd. The suspect arrived, completed the paperwork was approved for the purchase, and left
with the car. The next day, the dealership was contacted and told the information submitted by the
suspect was fraudulent and the loan would not be honored. The suspect was contacted, agreed to return
to the dealership, but failed to show. An attempt to reclaim the vehicle at the suspect’s given address
was unsuccessful. Investigation is ongoing.

Person(s) unknown removed the victim’s vehicle from a parking lot in the 700 block of Forest Ave.
Investigation is ongoing.


                                          9

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West Chicago Police Department Monthly Report


Aggravated Battery:

Person(s) unknown knocked on the victims’ apartment door in the 900 block of Lorlyn Dr. When the
victims opened the door, they were attacked by two suspects. One of the offenders took hold of a pipe
the victim used to block the apartment’s sliding glass door from opening, and struck one of the victims
in the head with it. The suspects then fled the scene in an unknown direction. Investigation is ongoing.


                                          10

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West Chicago Police Department Monthly Report

Monthly Performance


       Activities       Oct        Nov       Dec          Jan        YTD        YTD              Total
                         2019             2019       2019           2020              2020              2019              2019


     Traffic          578        429        409           385        385         755          7,565
    Stops


     Traffic           328        239        206         126        126         412          4,545
    Citations


      Traffic         308        261        254         269          269         447          4,091
   Warnings


   Parking          166        103        161         190          190         300          2,301
   Citations


    Traffic           94         92         74          50           50          74          905
   Crashes


    Incident          246        217        215         192          192         260          3,058
   Reports


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West Chicago Police Department Monthly Report

Officer Activities

On January 16th, officers were dispatched to a report of a crash between a pickup truck and car on Fabyan
Parkway near McChesney Rd. Callers stated there was possible entrapment and the occupants of the car
may be unconscious. Officers and the West Chicago Emergency Services Disaster Agency (ESDA) shut
down the roadway. West Chicago Fire Protection District personnel extricated two individuals from the
car, one of whom was reported as deceased on scene. The Metropolitan Emergency Response and
Investigation Team (MERIT) was called to investigate the crash. Investigation is ongoing.

On January 22nd, the Department received information on a suicidal subject with a knife at a residence in
the 600 block of Joliet St. The complainant advised the subject suffers from mental illness and had been
making both suicidal and threatening statements. All other residents had left the home. Officers Zepeda,
Sauseda, Schoonhoven, and Winton, and Detectives Peterson and Herbert and Sergeant Reavley eventually
all responded to the home. Movement was observed in the home, but the subject would not answer the
door and eventually the subject stopped answering his cell phone. A Merit Crisis Negotiator responded and
attempted to make contact with the subject for several hours with no success. The complainant provided a
key to make entry to the residence. Entry was made, a search was conducted and the subject was found
hiding in a bedroom. The individual complied with orders and was secured. The subject was taken to
Northwestern Medicine Central DuPage Hospital for evaluation.

On January 24th at 12:58pm officers responded to the area of Hawthorne Ln. and Rosewood Dr. for a
report of shots fired. Officers were advised a vehicle fled the area, heading east on Hawthorne Ln. Winfield
Police Officers located the vehicle at Northwestern Medicine Central DuPage Hospital. Seeing the
Winfield officer, the driver fled and a pursuit ensued. The suspect vehicle was involved in crash in front of
the DuPage County Courthouse. The driver fled on foot. Winfield Police Officers and DuPage County
Sheriff Deputies quickly apprehended the subject. After an extensive investigation, it was determined that
a drug transaction had been arranged for that day at that randomly chosen location. During this transaction,
several participants produced a weapon and multiple shots were fired, injuring three. All parties then fled
the scene. One juvenile, from Geneva was charged with Attempted Armed Robbery. A second juvenile,
from Batavia was charged with Attempted Armed Robbery and Aggravated Battery. An adult from Elgin,
is still under medical care with possible charges pending.


                                          12

===== PDF PAGE 122 =====
[Extraction: OCR (rendered-page OCR)]
WEST CHICAGO
POLICE DEPARTMENT
MONTHLY REPORT
FEBRUARY
2020
Michael Uplegger, Chief of Police

===== PDF PAGE 123 =====
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West Chicago Police Department Monthly Report

             TABLEOFCONTENTS

Organizational Chart............................................................................................................... 3

Department Overview ....................................................................................................... 4

Personnel ............................................................................................................................ 5

Criminal Activities ...................................................................................................................... 6

Monthly Performance…....................................................................................... ...9

Officer Activities ................................................................................................................. .10


                                      2

===== PDF PAGE 124 =====
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West Chicago Police Department Monthly Report

    Organizational Chart


          West Chicago Police Department
                                               January 2020


                                                                                 Chief of Police
                                                                                                 (1)


                                                                  Administrative
                                                                     Management Analyst
                                                                        Assistant
                                                                                                                (1)
                                                                                  (1)


                                                                     Deputy Chief
                                                                                                 (1)


                                                                      Operations Commander
                                                                                                 (1)


                                                                        Community Relations
                                                                    Training Officer
                                                                                                       Officer
                                                                                  (1)
                                                                                                                (1)


                                                  Evening Shift                                          Investigations                     Administrative
              Day Shift Sergeant
                                                    Sergeant                                          Sergeant                        Sergeant
                           (2)
                                                                   (2)                                                          (1)                                     (1)


   Patrol Officers                      Patrol Officers                                                                         Detectives                            Social Worker
        (12)                                (12)                                                                                             (6)                                       (1)


Community Service                                                                                                 School Resource                   Records Personnel
      Officer                                                                                                                         Officer                            Contractual
         (2)                                                                                                                                      (3)                                        (4)


                                                                                                               Evidence Custodian
                                                                                                                                                  (1)


                                         3

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West Chicago Police Department Monthly Report

Department Overview

The Mission of the West Chicago Police Department is to Protect Life and Liberty, Provide Quality Police
Services, and Forge Community Partnerships with Integrity and Professionalism.

There are three divisions in the Police Department: Office of the Chief of Police, Support Services
Division and Operations Division.

The Office of the Chief of Police’s primary responsibility is to provide general management
direction and control for the Department. The Office of the Chief of Police consists of the
Management Analyst, and the Administrative Assistant.

The Support Services Division consists of Vehicle and Building Maintenance, Records and Social Services.

The Operations Division consists of Uniformed Patrol, Training Officer, Community
Relations, the  Investigations Unit, School  Resource   Officers,  Evidence/Property and
Community Service Officers.


                                        4

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West Chicago Police Department Monthly Report

Personnel

On February 21st, Wegner Elementary School held its annual Dodge Ball Tournament. Participating for
the Department were Sergeant Langelan, Detectives Calabrese and Flanigan, and Officers Fearon,
Sauseda and Eversole.


On February 21st, Detective Peterson participated in the Special Olympics Illinois Super Plunge into
Lake Michigan at Northwestern University’s Lincoln Street Beach. Once an hour for twenty-four hours,
participants jumped into the thirty-seven-degree lake. The event was held to raise awareness and money
for Special Olympic athletes. Detective Peterson raised $5,300.00.


                                         5

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West Chicago Police Department Monthly Report

Criminal Activities

Battery:

As a result of a “Road Rage” incident on North Ave., an individual was arrested for shoving another
motorist. The suspect was placed under arrest and transported to the Station where he was charged with
Battery. The suspect was fingerprinted, photographed, provided with his copies of the paperwork and
released.

Burglary from Motor Vehicle:

Person(s) unknown entered two secured vehicles in the 500 block of Ingalton Ave. and removed two
driver’s licenses, a debit card, a necklace and approximately $15.00 in change.

Person(s) unknown entered an unsecured vehicle in the 500 block of Conde St. and removed power tools.
Taken were a saw, nail gun, and two impact drills. Loss is estimated at $1,050.00. Investigation is
ongoing.

Person(s) unknown entered an unsecured vehicle in the 200 block of Ingalton Ave. and removed the
glove box and cracked the windshield.

Criminal Defacement:

Person(s) unknown painted gang-related graffiti on a No Parking sign in the alley in the 400 block of
Sherman St.

Person(s) unknown spray painted non-gang related graffiti on a School Zone Speed Limit sign at Wood
St. and Geneva St.

Person(s) unknown spray painted gang-related graffiti on the back of a Stop sign in the 500 block of E.
Brown St.

Criminal Damage to Property:

A known person used a pen to damage the bartop at a business in the 200 block of Main St. Investigation
is ongoing.

Person(s) unknown damaged a vehicle in the 1400 block of Prairie Crossing Dr. Both passenger side
tires were flattened and appeared to have been punctured.

Person(s) unknown damaged a vehicle in the 700 block of Brown St. The rear window to the car had
been shot four times with BBs or pellets.

Person(s) unknown damaged two vehicles in the 600 block of Blakely St. One car had been struck by
eggs while the second car had blue paint splattered on it. A pineapple juice can was also thrown at the
front window to the residence causing it to break. Investigation is ongoing.


                                         6

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West Chicago Police Department Monthly Report

Fraud:

Person(s) unknown emailed the victim at a business in the 1800 block of Western Dr. The email appeared
to be from a boss and instructed the victim to purchase $4,500.00 in gift cards, photograph the gift cards,
scratch off the redemption codes and email this information to the sender. The victim did as instructed
and later learned the email was not sent from his employer. The victim later learned some cards were
redeemed in New Jersey and Massachusetts. Investigation is ongoing.

Person(s) unknown arranged five unauthorized transfers from the victim’s money market account as well
as one transfer from the checking account. Each transfer was for $2,500.00 (total loss $15,000.00).
Investigation is ongoing.

Person(s) unknown emailed the victim claiming to be an employee at a law firm representing the victim
in a real estate purchase. The victim was directed to wire transfer $75,294.30 to an account. The victim
followed the instructions. The victim later learned the email was fraudulent and had not been sent by
the law firm. Investigation is ongoing.

Person(s) unknown obtained $3,000.00 from the victim. The victim contacted the suspect through the
WhatsApp phone app attempting to obtain an ATM card that would allow her to withdraw up to $500.00
a day for a month from any ATM. The victim provided the suspect with money and gift cards in return
for the ATM card. The victim was then told the ATM card was being held by police and she could be
arrested by a Commander with the Customs Office in Baltimore. The victim sent additional money to
prevent an arrest.

Theft of Motor Vehicle/Burglary:

Person(s) unknown took the victim’s vehicle from the 1400 block of S. Neltnor Blvd. The victim left the
vehicle running and entered a business to make a purchase.  Security video from the store showed a
suspect approached the vehicle from the Aspen Ridge Apartment complex, entered the SUV and drove
away, picking up two other individuals along Michael Browning Way. The suspects were then observed
on camera leaving the area eastbound on Roosevelt Rd. Investigation is ongoing.

Theft Under $500.00:

Person(s) unknown entered an unlocked residence in the 600 block of Kenwood Ave. and removed a
credit card, debit card and $30.00 cash from a purse. Additionally, a computer tablet and shoes taken
from inside the home were found in the driveway. Investigation is ongoing.

Sexual Assault:

Officers were dispatched to Northwestern Medicine Central DuPage Hospital for a reported sexual
assault. Upon arrival the victim refused to speak with or cooperate with Officers.

Aggravated Discharge of Firearm:

Person(s) unknown fired shots in the 400 block of E. Pomeroy St. A victim suffered a gunshot wound to
the thigh and was transported to Advocate Good Samaritan Hospital in Downers Grove, Illinois. A
vehicle parked outside of a residence had also been struck by a bullet. Investigation is ongoing.

                                         7

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West Chicago Police Department Monthly Report


Aggravated Battery:

A known person stabbed a victim during an altercation in front of a residence in the 800 block of
Brentwood Dr. The victim was transported to Northwestern Medicine Central DuPage Hospital.
Investigation is ongoing.


                                         8

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West Chicago Police Department Monthly Report

Monthly Performance


       Activities      Nov        Dec         Jan         Feb        YTD        YTD              Total
                         2019             2019       2019           2020               2020              2019              2019


     Traffic          429        409        385        517          902          1,432          7,565
    Stops


     Traffic           239        206       126        188         314         812            4,545
    Citations


     Traffic         261        254        269         325         594         857            4,091
   Warnings


   Parking          103        161        190         83          273         559            2,301
   Citations


    Traffic           92         74         50          65         121         140           905
   Crashes


    Incident          217        215        192         188         380         517            3,058
   Reports


                                         9

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West Chicago Police Department Monthly Report

Officer Activities

On February 2nd, Officer Richards initiated a traffic stop of a vehicle for speeding and improper lane
usage at Neltnor Blvd. near Ingalton Ave. The driver was suspected of driving under the influence of
alcohol. Additionally, the driver stated that he had a weapon in the vehicle.  Officer Rigler arrived to
assist and recovered a loaded firearm from the glove box. The driver was placed under arrest for Driving
Under the Influence of Alcohol and transported to the Station. The offender was charged with Aggravated
Unlawful Use of a Firearm and Driving Under the Influence of Alcohol. The offender was fingerprinted,
photographed and transported to the DuPage County Jail.

On multiple occasions in November and December, two persons entered the Menards located at 220 W.
North Ave. and removed a total of eight nail guns from the store without paying. The items were placed
in a cart and pushed out of the store by one offender, while the second offender distracted the cashier.
License plate information and photos from the store’s surveillance cameras assisted Detectives in
developing information on two suspects. Detective Herbert learned that the suspects had pawned nail
guns and a tool set at a pawn shop in Dundee, IL. Detectives Flanigan and Bowers spoke with one of the
suspects at his residence. The suspect stated he had been banned from all Menards stores, admitted to
being present during the theft, but stated a friend actually pushed the cart out of the store to a waiting car.
The DuPage County State’s Attorney’s Office approved three counts of Felony Retail Theft against the
two suspects and arrest warrants were obtained on February 7th.

On February 15th, Officers Rigler and Moore and Sergeant Gaztambide responded to a motor vehicle
crash in the 1000 block of Charlestown Ct., where the two occupants of the car had fled the scene and
ran toward the 1200 block of Kings Ct. Detectives Flanigan and Calabrese and Officer Richards located
two individuals, who both had blood on their clothing, walking in the area. Upon speaking with the
individuals, Officers observed that one of them appeared to be highly intoxicated and he refused to
identify himself when asked. The intoxicated individual was determined to be the driver and was placed
under arrest, at which time he began to pull away and kick the officers. Officers were able to gain control
of the suspect and place him in handcuffs. The offender was transported to the Station where he was
ultimately charged with Aggravated  Battery  to a  Police  Officer,  Resisting  Arrest, Obstructing
Identification and Failing to Provide Information for a Property Damage Accident. The offender was
fingerprinted and photographed after which he was transported to the DuPage County Jail.

On February 16th, Officer Moore stopped a vehicle for a traffic violation at Brown St. and Barber St. As
the vehicle was occupied by five individuals and a smell of cannabis emanated from the vehicle, Officers
Mielke, Rigler, and Richards arrived to assist. Prompted by the odor of cannabis, a search of the vehicle
was conducted. A digital scale and two plastic bags with cannabis were located. A sixteen-year-old
occupant of the vehicle was placed under arrest for Possession of Cannabis and transported to the Station
where he declined to be interviewed. The sixteen-year-old was released to his parents and charges will
be filed in Juvenile Court at a later date. Two additional occupants of the vehicle were found to be in
violation of a bail bond. They were both placed under arrest and transported to the DuPage County Jail.
The remaining two subjects were released with no charges.


                                          10

===== PDF PAGE 132 =====
[Extraction: OCR (rendered-page OCR)]
WEST CHICAGO
POLICE DEPARTMENT
MONTHLY REPORT
= I
Special Olympics a “IK,
Illingj:
MARCH
2020
Michael Uplegger, Chief of Police

===== PDF PAGE 133 =====
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Monthly Report

             TABLEOFCONTENTS

Contents

 Organizational Chart ................................................................................................. 3

 Department Overview ................................................................................................ 4

 Personnel .................................................................................................................. 5

 Criminal Activities ..................................................................................................... 6

 Officer Activities...................................................................................................... 10


                                       2

===== PDF PAGE 134 =====
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Monthly Report

 Organizational Chart


        West Chicago Police Department
                                            January 2020


                                                                                      (1)


                                                               Assistant
                                                                                                    (1)
                                                                       (1)


                                                                                      (1)


                                                                                      (1)


                                                                                         Officer
                                                                       (1)
                                                                                                    (1)


                                            Sergeant                                       Sergeant                       Sergeant
                    (2)
                                                         (2)                                                      (1)                                  (1)


  (12)                             (12)                                                                                        (6)                                     (1)


Officer                                                                                                               Officer                          Contractual
  (2)                                                                                                                              (3)                                     (4)


                                                                                                                                    (1)


                                      3

===== PDF PAGE 135 =====
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Monthly Report

Department Overview

The Mission of the West Chicago Police Department is to Protect Life and Liberty, Provide Quality Police
Services, and Forge Community Partnerships with Integrity and Professionalism.

There are three units in the Police Department: Office of the Chief of Police, Support Services Unit
and Operations Unit.

The Office of the Chief of Police’s primary responsibility is to provide general management
direction and control for the Department. The Office of the Chief of Police consists of the
Management Analyst, and the Administrative Assistant.

The Support Services Unit consists of Vehicle and Building Maintenance, Records and Social Services.

The Operations Unit consists of Uniformed Patrol, Training Officer, Community
Relations,  Investigations, School Resource Officers, Evidence/Property and Community
Service Officers.


                                        4

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Monthly Report

Personnel

On March 1st, members of the D epartment, along with family and friends participated in
the S p e ci al Ol ym pi cs P ol a r P l un ge fundraising event. The team received nearly
$3,500 in donations to support Special Olympics of Illinois.


                                         5

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Monthly Report

Criminal Activities

Fraud:

 Person(s) unknown telephoned the victim and stated they were from Com Ed. The caller stated
 the victim owed $398.11 and the electricity would be shut off if the victim did not pay
 immediately. The victim did as instructed, purchasing a Money Pak debit card and provided the
 redemption numbers to the caller. The caller said the power would not be shut off. The victim
 received a second call demanding an additional $498.00 or the electricity would be shut off. The
 victim realized at this point this was a scam.

 Person(s) unknown stole and deposited, possibly by electronic means, a $2,100.00 check mailed
 to a business in the 800 block of Hawthorne Ln. Investigation is ongoing.

 Person(s) unknown without authorization utilized the victim’s PayPal account to make a
 $217.00 purchase through the “Real Real” app that was sent to New York. It is unknown what
was purchased through this app. PayPal has since replaced the funds.

 Person(s) unknown stole a $1,487.75 check mailed to a business in the 1000 block of Carolina
 Dr. Upon checking with the vendor’s bank, the business learned the check had been endorsed
 and deposited at an unknown location. Investigation is ongoing.

 Person(s) unknown cashed a fraudulent check at an unknown Wells Fargo Bank location. A
 business learned an unauthorized $4,053.00 check had been made out to an unknown individual
 and subsequently deposited at an unknown Wells Fargo bank. Investigation is ongoing.

 Person(s) unknown cashed five checks on the account of a business in the 1100 block of
 Atlantic Dr. The checks totaling $10,100.00 were handwritten, although the company’s
 legitimate checks are electronically generated. Investigation is ongoing.

 Identity Theft:

 Person(s) unknown used the victim’s personal information to open accounts at Chase Bank and
Old Navy. Capitol One and Community Bank notified the victim of credit accounts being
 opened that the victim disputed. The victim further stated that her Macy’s account Capital One
 account was used to make unauthorized purchases. Case closed as the victim only wanted a
 report.

 Deceptive Practice:

A known person provided a $352.59 check to a business in the 500 block of Topsoil Dr. The
 business deposited the check, and it was rejected for non-sufficient funds. Letters and phone
 calls to the suspect have gone unanswered. Investigation is ongoing.

Criminal Defacement:

 Person(s) unknown used a marker to draw non-gang related graffiti on the door to a business in
 the 100 block of W. Washington St.


                                         6

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Monthly Report
Person(s) unknown spray painted gang-related graffiti on the blacktop walkway at the
intersection of Glen Ave. and Barber St.

Retail Theft:

A known person attempted to walk out of Food Market La Chiquita located at 133 W.
Roosevelt Rd., with a cart containing $32.50 in groceries. Store personnel stopped the suspect
as she exited the store. Store personnel declined to press charges against the suspect, but
requested officers serve the suspect a Criminal Trespass Letter.

Criminal Sexual Assault of a Child:

An anonymous caller telephoned a grade school and advised the assistant principal that a seven-
year-old had been sexually assaulted by a known suspect. The Department of Children and
Family Services was contacted by school personnel and will open an investigation.

Criminal Sexual Abuse:

A known person inappropriately touched the ten-year-old victim six years ago at a residence.
The victim’s family was contacted and wanted the incident documented for now.

A victim currently living out of state disclosed to an authority figure that approximately six
years ago she had been inappropriately touched by a person known to them at a local residence.
The victim’s family was made aware of the situation, and decided they did not want to pursue
the matter criminally at this time.

Criminal Damage to Property:

Person(s) unknown used a marker to draw non-gang related graffiti on the door to a business in
the 100 block of W. Washington St.

Person(s) unknown broke a window on the football field at West Chicago Community High
School located at 326 Joliet St.

Person(s) unknown broke a ground level window at St. Michael’s United Church of Christ
located at 400 W. Washington St. A flower pot lying next to the shattered window is believed to
have caused the damage.

Person(s) unknown damaged a fence and three motion sensor lights at a residence in the 1500
block of Prince Crossing Rd.

Person(s) unknown damaged a window with a BB at a residence in the 400 block of Ann St.

Person(s) unknown broke a window on the detached garage of a residence in the 100 block of
E. Stimmel St.

Criminal Trespass to Motor Vehicle:

Person(s) unknown entered two unsecured vehicles in the 1200 block of Aster Ln. The vehicles
were rummaged through, but nothing was taken.


                                        7

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Monthly Report
Theft of Cargo Container:

Person(s) unknown removed a semi-trailer from an unsecured lot in the 700 block of Kress Rd.
Investigation is ongoing.

Theft Over $500.00:

Person(s) unknown took the victim’s $700.00 iPhone while the victim was shopping at a
business in the 900 block of N. Neltnor Blvd. The phone was in the victim’s purse on her
shoulder. The victim called the phone and someone answered then hung up.

Battery:

A known person struck and injured a co-worker at the Speedway gas station located at 1501 W.
Roosevelt Rd., and then left the business. The offender was located at his residence, arrested
and transported to the Station where the offender was charged with Battery. The offender was
fingerprinted, photographed, provided with his copies of the paperwork and released from
custody.

A known person argued with the victim and then spit in her face in the 800 block of Burr Oaks
Dr. and then fled the scene. Officers located the offender and issued her a local Ordinance
citation for Battery after she admitted to spitting on the victim.

Burglary:

Person(s) unknown removed $3,500.00 from the safe at Advanced Auto Parts located at 211 S.
Neltnor Blvd. After the business had been closed for the night, a suspect turned off the alarm
and entered the proper access codes to open the safe. A neighboring business’s surveillance
system showed a suspect vehicle leaving the business after the burglary occurred. The suspect
vehicle’s registration was captured by the red-light camera at Washington Street at Neltnor
Blvd. Investigation is ongoing.


                                        8

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Monthly Report

Monthly Performance


       Activities     Dec           Jan         Feb       Mar        YTD        YTD              Total
                      2019         2020        2020           2020              2020             2019              2019


     Traffic         409        385        517        319        1,221        2,156           7,565
    Stops


     Traffic        206        126        188        107        421          1,247          4,545
    Citations


     Traffic        254        269       325        238       832          1,275           4,091
   Warnings


   Parking        161         190       83         89        362         871            2,301
   Citations


    Traffic          74         58         75        35        168         188            905
   Crashes


    Incident         215        192       188        226       606         785            3,058
   Reports


                                         9

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Monthly Report

Officer Activities

On March 8th, Officers Gelsomino, Winton, Jones and Kowalik responded to the 300 block of S.
Neltnor Blvd for a reported stabbing. The victim was located and had a bleeding laceration on his
left knee. A subject was walking in the area who the victim identified as the offender. A
pocketknife was removed from the suspect that the victim identified as the weapon used. The
victim was tended to by West Chicago Fire Protection District paramedics and then transported to
Northwestern Medicine Central DuPage Hospital. The suspect was advised he was under arrest at
which time he began resisting arrest, pulling away and kicking officers. Officers gained control of
the suspect and transported him to the Station. The DuPage County State’s Attorney’s Office
approved a charge of Aggravated Battery to a Police Officer. The offender was also charged with
Battery, Aggravated Assault and Resisting Arrest. The offender was transported to the DuPage
County Jail.

On March 13th, Officers Mielke, Berg, Rigler, Richards and Schoonhoven responded to a residence
in the 800 block of W. Brown St. for a domestic involving a knife. Upon arrival it was learned the
suspect had fled the area on foot and a victim was located with a laceration to his left knee. The
victim’s wound was tended to by responding officers who called West Chicago Fire Protection
District personnel to the scene. The victim was transported to Northwestern Medicine Central
DuPage Hospital. Detectives Herbert and Peterson responded to assist in the investigation. It was
determined the suspect allegedly threatened his girlfriend’s life. The victim had confronted the
suspect about this and a struggle ensued during which the victim attempted to remove a knife from
the suspect’s hands. The DuPage County State’s Attorney’s Office approved charges of
Aggravated Domestic Battery and Aggravated Battery with a Weapon and warrants were obtained.
On March 16th, the suspect was arrested, processed and transported to the DuPage County Jail.

On March 20th, Detectives Calabrese and Flanigan were patrolling in the 1100 block of Bishop St.
when they observed an occupied vehicle parked on the street. This vehicle is known to be used by
documented gang members. The driver has a restriction on his driver’s license and cannot drive
with more than one other individual in the car. When the vehicle began to move, a traffic stop was
initiated and Officers Zepeda and Fearon arrived to assist. Upon speaking with the four occupants
of the vehicle, officers detected an odor of cannabis emitting from the vehicle and an open
container of alcohol was on the rear seat floorboard. A search of the vehicle was conducted and 46
grams of cannabis and a scale were found. The four subjects were placed under arrest and
transported to the Station. The driver, who is a juvenile, will have charges filed in Juvenile Court
for Possession of Alcohol by a Minor, Possession of Over 30 Grams of Cannabis, Unlawful Street
Gang Contact (in violation of his probation order) and Driving While License Suspended. A second
passenger, who is also a juvenile will also have charges filed in Juvenile Court for the charges of
Possession of Alcohol by a Minor and Possession of Cannabis over 30 Grams. Both juveniles were
released to their parents. The front seat passenger was charged with Possession of Alcohol by a
Minor, Possession of Over 30 Grams of Cannabis, Unlawful Street Gang Contact, as the contact
with gang members violated his bond conditions and then was released from custody. A fourth
suspect was charged with Possession of Alcohol by a Minor and Possession of Cannabis then
released from custody.

On March 22nd, Officer Winton responded to the Station to meet with an individual about an
unknown request. The subject advised he had been drinking with an individual at a residence in
the 700 block of Lincoln St. during which he attacked and killed the individual. The suspect had a
deep laceration on his hand so the West Chicago Fire Protection District was called to the Station.
The suspect told Fire District personnel that had ingested “boric acid” and was transported to

                                           10

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Monthly Report

Northwestern Medicine Central DuPage Hospital. While in the hospital, the suspect made
additional voluntary statements to Detective Peterson incriminating himself in the death of the
victim. The DuPage County State’s Attorney’s Office approved two counts of First-Degree Murder
against the suspect. On March 27th, the suspect was released from the hospital and transported to
the DuPage County Jail.

March 31st, Officers Winton, O’Neil, Eversole and Gelsomino responded to a Residential Burglary
call at a residence in the 700 block of Lincoln Ave. The caller stated they discovered evidence of
forced entry to the lower unit and heard someone moving about in the apartment. Upon arrival,
officers discovered a suspect in the lower unit. The complainant identified the suspect as a friend
of the deceased occupant of the lower unit. The suspect stated the unit was unlocked and he
returned to retrieve a backpack; however, there were pry marks noted on the door to the apartment.
It was learned the suspect was wanted on a Failure to Appear warrant by the DuPage County
Sheriff’s Office. The suspect was arrested and transported to the Station. While on scene, a subject
approached Officer Gelsomino and advised her the suspect was attempting to sell appliances
owned by the deceased occupant of the residence on the app Offer Up. The suspect was issued a
local Ordinance citation for Criminal Trespass to Residence and released from custody.


                                           11