===== PDF PAGE 54 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: 4.0.
West Chicago Railroad Days
Western DuPage Chamber of Commerce FILE NUMBER:
COMMITTEE AGENDA DATE: April 27, 2020
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner SIGNATURE Zt V J,
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
The Western DuPage Chamber of Commerce has submitted the attached Special Event Permit
Application for West Chicago Railroad Days scheduled to take place Thursday, July 9 through Sunday,
July 12, 2020 at Pioneer Park in accordance with the terms outlined in Resolution 17-R-0040.
As in previous years, the event will include a carnival, food vendors, entertainment, beer garden, and
merchant vendors. Western DuPage Chamber of Commerce is removing the parade as a featured
activity due to possible road construction. There are some slight changes in the hours of operation as
well; the most significant change is the start time on Saturday, from 12:00pm-11:00pm to 3:00pm-
11:00pm.
The proposed plans have been reviewed by staff from the Public Works and Community Development
Departments as well as the West Chicago Fire Protection District. As of April 21, waiting on a few
acknowledgements forms.
ACTIONS PROPOSED:
Recommend proposed event plans to proceed as outlined, contingent upon submittal and approval of
required insurance documentation.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 55 =====
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City of West Chicago
SPECIAL EVENT PERMIT APPLICATION as
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT
PERMIT NO.
Special Event Permit Application
The Special Event Application is due to the City of West Chicago a minimum of ninety (90)
days prior to the event if it requires closure of public streets or use of public parking lots.
The 90-day time period allows sufficient time to evaluate the request and provide a
recommendation to the City Council for its consideration.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
1, Completed and signed Special Event Application
a Intent to Meet Insurance Requirements
0 Section 1 — General Information
0 Section 2 ~ Narrative
0 Section 3 — Permits
0 Section 4 — Site Plan and/or Route Map
0 Section 5 — Task List and Due Dates
0 Section 6 — Hold Harmless Agreement
2. Completed and signed applications(s) for other permits(s) (See Section 3)
a Carnival Permit Application - $50 per employee
a Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
0 Building Permit Application (temporary tents — see min. requirements) - $50
a Raffle Registration Application — requires separate application
0 Temporary Liquor License Application — requires separate application
a Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979)
FEE ISIE IAI IOI IOI IIR TOOT TOTTI OTOIOTOIOT TOOT I TOT TOT TOT TT IO TT ET IIE IEE IID TT IT I TIT Ei a I TI
FOR OFFICE USE ONLY
TTT CTE TTT T EEE ET TEE TELL LTEIEETEEEEeT TT
Received: Fee Paid: $.
Receipt # Check #.
Event Acknowledgement Form returned by:
Police Dept. Fire Dist. PW Park Dist.
a Background checks completed by Police Dept. Date
co DuPage Co. Health Department notified Date
o Certificate of Insurance received and approved Date
Page 1 of 8

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*** INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. ***PLEASE NOTE; Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event)”.
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and volunteers” as primary and non-contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
I, Saved ¥, , representing Westen Detige Lhatwber of Tuners
(print name of authorized person) (orgahization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
sO sia boas
(signature) (date)
(Ja Ly ag Railood abays uly Y-J2, 2020
(name of event) (date of event)
Page 2 of 8

===== PDF PAGE 57 =====
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SECTION 1 —- GENERAL INFORMATION
.
Name of Event: 4 ‘leva a
Type of Event:
O Parade © Walk/Run/Bike ye Carnivals © Fireworks {Xf Festival
O Other
Location of Event: “Pwo Neer RB rhe
Date(s) of Event:Zaly 9-12 Hours of Event: to. Est. Attendance:
Event Website: 2h AL wher, Coon
Purpose of event: rh wSat y
Name of Sponsoring Organization(s):_¢.4 Wy) EC
Organization's Legal Status (i.e. NFP, Parterci Corporation): _Cerp.
Contact person from sponsoring organization: Dani d g. Saha the
Organizer address:_ 304 Mais SteecT
‘
City/State/Zip: TT a /t l Phone:_¢,.20 -23 /- 3003
Cell Phone: (36-G75-53G@8 E-mail: pave saileteodas age Chiuhpe. 674
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1* Contact_D av de/ 9. Vehathwe Phone: (230 -L 78 -S36&
2"? Contact: Ale Eton Phone: (30 - 88-9428
Is this an annual event? f Yes O No If Yes, provide next year's event date: July #-U\
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
Alone thaT we ate aware of
What, if anything, are you doing to rectify the problem(s)?
A/a
SECTION 2 —- NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

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SECTION 3 — PERMITS
Will your event include a carnival? Yes oNo
If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? Yes oNo
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 131 for an application.
Will your event include a fireworks display? 0 Yes Pe! No
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? 0 Yes ee
If yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license, Please visit www.westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? Yes oNo
/f yes, you must submit a Temporary Liquor Ligense Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? Yes oNo
If yes, you may be required to sumit a Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/Avww.dupagehealth. org/temporary-food-service for additional
information.
Are you requesting services from these departments?
W Police — Fire District / Paramedics X) Public Works
Specify services: 7 lice luting all Anus of evn, water sewie neTe ¢, Ausrtcadrs
and To dumpsters begs wie Maudiay ot. use of deopocery Fencing
Will you be utilizing any of the following services?
JA Water O Electric/Generator © Other
Page 4 of 8

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SECTION 4 - SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
If applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors (FV) Location of “No Firearms" signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
O Yes ja No _ If yes, please indicate the property that you are requesting to use.
Would you like to request the closing of City streets? O Yes ja No
If yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
Page 5 of 8

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SECTION 5 — PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark “N/A" in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Date of Special Event:
Tasks to be completed Days Due
All items due to City unless noted Before Event Due Date
Submit “Intent to Meet Insurance Requirements” , : Keen
Document (included with Special Event Permit a ge a, Prior —
Application, pg.2) PP
Submit Special Event Permit Application 90 days
Submit Carnival Permit Application 90 days |
Submit Fireworks Permit Application 30 days
Submit Temporary Liquor License Application 30 days
Submit Building (Temporary Tent) Permit
‘ 30 days
Application |
Submit Temporary Food Service Permit
Application(s) 30 days
(DuPage County Health Dept, — 630-682-7979)
Submit Original Certificate of Insurance* 21 days*
Submit Raffle Registration Application 14 days
Notify residents/businesses of special event 14 days ~ |
Post “No Firearms’ signs at all public entrances
(See IL State Police requirements for standardized N/A Day of Event
sign in West Chicago's Special Events Policy)
“If this requirement is not met, the proposed event may be cancelled.
Page 6 of 8

===== PDF PAGE 61 =====
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SECTION 6 —- WAIVER AND HOLD HARMLESS AGREEMENT
In consideration of the _Western DuPage Chamber of Commerce_ (name of organization) and its Members,
employees, volunteers or guests, being allow to participate in west Cece Paltsa! Do (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
Western DuPage Chamber of Commerce (Name of organization) participation in the Activity.
To the fullest extent permitted by law, the Western DuPage Chamber of Commerce (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its
officials, agents and employees, arising in consequence of __ Western DuPage Chamber of Commerce of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
Western DuPage Chamber of Commerce (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the _ western DuPage Chamber of Commerce _ (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the _ western DuPage Chamber of Commerce _(name of organization).
Agreed this__/.S__ day of Hacil 20.20
Western DuPage Chamber of Commerce
Name of Organization
’ ‘
Print Name of Authorized, Person
Page 7 of 8

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The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
Western DuPage Chamber of Commerce *
(Name of Organization)
WOTARY PUBLIC - STATE OF ILLINOIS
By
(Authorized Signatory)
(Notary Public)
Signed and sworn to before me this l 5th day of @ Laks A . 20_26).
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator,
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
FO IOIIIIOIOI IORI IIIT HIRI ITIOIIFI SIR A TOI TORICIIOIOI ICICI IOIOR RA TOIIOINIOII IORI HIER EI IE EES ICI ISIC INIA IRI IHONIICA AER ISSOR eA RA AAR RA
FOR OFFICE USE ONLY
SII IOIOIIEISIEIIITIOR UII IOI IA FOR IIOICIR SERIO IIE EO SSIS I IE ICICII IIE AIR IDII EHR IE TE TIO EOI EDIT IEIOI RIO I IOI IIIT
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
O Approved Permit No.
QO Denied
Remarks:
Authorized Signature
Title Date
Page 8 of 8

===== PDF PAGE 63 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago Permit Number;
Community Development Department Date Received:
475 Main Street, West Chicago, IL 60185
Te Phone: (630) 293-2200 x 131 / FAX: (630) 293-1257
APPLICATION FOR PLAN EXAMINATION | Approved:
& BUILDING PERMIT
a a
Homeowner’s Association?
Permit Fee: §
Pioneer Park
(Project Address) (Subdivision)
(Zoning) (Lot Number) (P.I.N.)
West Chicago Park District 630-231-9474
(Property Owner) (Phone)
201 W. National Street West Chicago, IL 60185
(Street Address) (City, State Zip)
Western DuPage Chamber of Commerce 630-231-3003
(Name of Applicant) (Phone and FAX)
306 Main Street, West Chicago, IL 60185 team@westerndupagechamber.
(Address) (Email Address)
David Sabathne 306 Main Street, West Chicago, IL60185 630-675-5368
(General Contractor) (Address) (Phone)
(Electrical Contractor) (Address) (Phone)
(Plumber) (Address) (Phone)
(Roofer) (Address) (Phone)
WORK TO BE DONE: L Patio TYPE OF STRUCTURE:
L1_ Addition to existing building [J] New building []_ Single family (detached)
[1 Remodel L_ Siding []_ Townhouse
L_ Driveway (new or repair) [_]_ Electric (only) |. Commercial
|_ Plumbing (only) L]_ Water meter (replacement) C1 Industrial
CL Water meter (lawn sprinkler) [1_ Shed [7]_ Other: tons
Vv] Other: Festival SUBMITTING WITH APPLICATION: _[]_ Survey | ] Building Plan
ESTIMATED TOTAL COST OF PROJECT: $
STATEMENT OF APPLICANT:
I hereby certify that the above statements are true and accurate, agree to comply with the provisions of the
Ordinances of the City of West Chicago, affirm that the proposed work is authorized by the owner of record, and
that I have been authorized by the owner to make this application as his/her agent.
Western DuPage Chamber of Comm 04/14 /2020
(Signature of Applicant) (Print Name) (Date)

===== PDF PAGE 64 =====
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PREMIER
MEMBERS
City of
West Chicago
J? Insurance
Agency
FNBC Bank
& Trust
Northwestern
Medicine
Republic Bank
West Chicago
Park District
Chamber Office
& Training Center
306 Main St
West Chicago, IL 60185
P; 630-231-3003
F: 630-231-3009
‘Western DuPage Chamber of Commerce
“Doing Business Right! Doing Right for Business!”
2020, West Chicago Railroad Days
July9-12 ,
Narrative
2020 will be a historic year for everyone given the COVID-19 pandemic. Assuming that the stay at
home orders have been lifted and we are cleared to hold and event such as this, there will be much
to celebrate. Of course, additional care will be given to keep the public safe and all guidelines from
the CDC and the State health organizations will dictate how the festival might operate.
West Chicago Railroad Days it the most popular event of the year sponsored by the City of West
Chicago. It has become a favorite activity in early July for both residents and visitors. Much of the
popularity is the atmosphere of the event and the many attractions.
The carnival, free concerts, food and merchant vendors and the beer garden work well to provide a
family environment. Pioneer park also has a splash pad and walking trails that visitors enjoy while
spending the day at the festival or to simply take a break away from the activities.
For 2020, the parade has been removed as a featured activity. Construction continues to threaten
the normal route and alternative routes do not lend themselves to an event that is held on the far
south/west side of town.
Bands have been signed and the infrastructure necessary to support such a major event have been
secured, stage, generators, sanitation and of course entertainment. We will begin marketing on
radio, cable TV and with printed materials; including the City Newsletter as we draw nearer to the
event.
Respectfully,
David J Sabathne, President
team@westerndupagechamber.com
westerndupagechamber.com

===== PDF PAGE 65 =====
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2020
West Chicago Railroad Days
General overview and service request
The Western DuPage Chamber of Commerce is proud to plan and manage the West Chicago Railroad
Days festival Thursday, July 9" through Sunday, July 12"". Below are the hours of operation and request
for services as outlined in the funding agreement with the City of West Chicago.
Hours of operation: Carnival, Beer Garden, Food and merchandize vendors and entertainment as
scheduled.
*Beer garden token sales end 1-hour before closing and service ends % hour before closing
* Carnival ticket sales have been changed to single-day wristbands each day. Individual tickets may be
purchased and all sales end % hour prior to closing each day.
Thursday July 9"
Friday July 10"
Saturday July 11"
Sunday July 12"
Services requested:
5:00 - 10:00 PM
5:00 - 11:00 PM
3:00 - 11:00 PM
3:00 - 10:00 PM
Water meter installed on Monday July 6", Removed Monday July 13th
Two dumpsters delivered Monday July 6" to far east end of parking lot at Pioneer School, final
pickup Tuesday July 14"
Barricades delivered on
Wednesday July 8"" for Brown Street and Pioneer School parking lot
Police services % hour before and % hour after each day's hours operation
Entertainment Lineup:
Chicago Experience
Chicago Latin Groove
OMT
In The Stix
Grupo Eskandal
Alibi
Sammy and the Knights
Wall of Denial

===== PDF PAGE 66 =====
[Extraction: OCR (rendered-page OCR)]
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===== PDF PAGE 67 =====
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Western DuPage
2020 RAILROAD DAYS :
FOOD VENDOR APPLICATION. saraeeeeoe ! |
RAILROAD DAYS APPLICATION & AGREEMENT wan | Mage 705 Vy
Chamber of Commerce eee \ F
iB
The Western DuPage Chamber of Commerce as a manager of the 2020 West Chicago Railroad
Days Festival and Food Vendor agree to the terms and conditions of the agreement. The Food
Vendor shall sell only the products specified and approved in this agreement at Pioneer Park during
the 2020 Railroad Days event.
Date & Times of the Railroad Days 2020 festival are as follows:
Thursday, July 9, 2020 4:30 pm - 10:00 pm
Friday, July 10, 2020 4:30 pm - 11:00 pm
Saturday, July 11, 2020. Noon - Midnight
Sunday, July 12, 2020 2:30 pm - 10:00 pm
ARTICLE 1: Food Vendor: Company/Product Information & Electrical Requirements
Company Name:
Contact: Phone: (___) Fax ( )
Street Address:
City: State: Zip
E-mail(s):
Description of products/items that will be distributed (including prices, if applicable):
(If you need more space to write down additional items, please use the additional page section on application.)
1) $ 2). GS
3) $ 4) $
5) $ 6) $
7) $ 8) $
9) $ 10) $
11) $ 12) $
13) $ 14) $ .
15) $ 16) $

===== PDF PAGE 68 =====
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Beverage Sales: SOFT DRINKS OR WATER MAY BE SOLD BY ANY FOOD VENDOR during
Railroad Days Festival 2020. You must provide “Brand Name” soda in 12 oz. cans or 20 oz. plastic
bottles (no glass) to be sold at $1.00 per can or $1.50 per bottle. Vendor must specify brand name.
Vendor may provide any other non-alcoholic beverage, i.e. lemonade, ice tea etc. In any size and
price, as long as it is not in a glass container.
A) Will you provide soda? [_ ]yes [| No Brand Name(s):
B) Will you provide other beverages? [_]ves [] No Specify:
C) Will you require 21-b bags of ice? [_|Yes[ ]No Qty: X $4.00 each; 9-00
Ice will not be made available if not requested before event.
Electrical Requirements:
* This section must be complete and accurate. In order to insure that all Food Vendors have
enough electricity, we must have all of your information. Any application that is not completed
will not be accepted.
e No changes will be allowed the day of the event, only requested electrical requirements will be
supplied.
¢ Vendors are solely responsible for their own heavy-duty extension cords (#123-prong
conductor).
* Each vendor will be provided one 110 outlet; additional 110 outlets will be charged at $50
each.
* Food Vendor who needs 220 outlets will be charged $75.00 per 220 outlet.
* Please list each electrical need individually. If necessary, please use the additional page for
any additional needs. Direct Connect Available on-site only, call for quote!
A) Types of application (Need) Qty. Volts Watts Amps Outlet Type (220 or 110)
No iE tt0 ss] 220
Qo Ci t10 ss EF] 220
3) tts FF 2020
4) tl :C*S 1100 220
5) 220
LJ
a LJ
po tt0 SE) 220
7) ts
83) tt GF
B) Total number of outlets needed: (REQUIRED):
220
220
C) Total number of 20 Amp circuits needed: (REQUIRED):

===== PDF PAGE 69 =====
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ARTICLE Il — Rules & Compliance
1)
2)
3)
4)
5)
6)
7)
8)
This application must be completed and received by the Western DuPage Chamber of
Commerce, not later than Friday, June 19 th at 12:00 Noon and shall not be in effect until
accepted by the Western DuPage Chamber of Commerce.
Please send your application to:
Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Fax: (630) 231-3009
Email: team@westerndupagechamber.com
This agreement must be submitted along with the following:
a) All Fees (per attached fee schedule).
b) See Attached Insurance requirements!
Applicant will be supplied two (2) folding chairs and one (1) 8’ foot table, electricity as
requested. Vendor will provide tent unless tent is requested in advance for $150.00.
Each vendor must remain open from the beginning of the event until the end of the event each
day.
Each vendor site must be kept clean and garbage discarded properly. Discarded food shall not
be left on site after event. Charges & fees for cleaning up will be billed to vendor and potential
refusal of any future participation in Railroad Days festivals.
Vendors must supply their own sign with their name and prices (if applicable) on it.
Vendors must provide ice and water containers for water & ice transportation to vendor's
location (if applicable).
Vendor is solely responsible for compliance with the DuPage County Health Department
regulations. Main Phone: (630) 682-7400 Contact: Rick Johnson (630) 541-7181
Email: rijohnson@dupagehealth.org
ARTICLE Ill - Agreement
The Western DuPage Chamber of Commerce reserves the absolute right to terminate the Agreement
in the event the vendor sells or attempts to sell any product or service other than those specified in
Article | or breaches any of the terms and conditions contained in Article II or the rules and
regulations for Railroad Days 2020 Exhibitor/Vendor Agreement. In the event the Western DuPage
Chamber of Commerce terminates this agreement, the Exhibitor/Vendor shall immediately forfeit the
security deposit and all fees paid, cease any activities at Railroad Days 2020 and remove all
equipment, personnel and other property from Pioneer Park.
C] | have read and understand the above agreement.
Exhibitor/Vendor:
(Please Print Company Name)
Signature: x Date:
(Staff Use Only)
Acceptedby: Cat:
Please keep a copy of the completed application for your records.

===== PDF PAGE 70 =====
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VENDOR INDEMNITY AGREEMENT:
As a part of your participation in Railroad Days 2020, the below vendor hereby agrees to indemnify
and hold harmless the City of West Chicago, its officials, employees, agents and volunteers who are
listed as additional insured; the Western DuPage Chamber of Commerce, West Chicago Park District
and the West Chicago Fire Protection District against any and all claims, suits, cost, damages and
expenses at Railroad Days 2020 they may sustain by reason of any acts of omission by the below
vendor and/or employees, associates, affiliates and/or partners of the below vendor. The below
vendor agrees to pay any judgment or settlement resulting from such suit, demean or claim, and to
pay all reasonable attorney fees incurred by the City of West Chicago, the Western DuPage Chamber
of Commerce, West Chicago Park District or the West Chicago Fire Protection District in defending
against such suit, demean or claim. In the event of any dispute between the vendor, the City of West
Chicago, the Western DuPage Chamber of Commerce, West Chicago Park District, and the West
Chicago Fire Protection District concerning the terms of this indemnity agreement, it is hereby
understood and agreed that the proper venue for litigating any such dispute is DuPage County,
Illinois.
Company Name (printed):
Signature Name (printed): Date:
Signature: x, Date:
Street Address:
City: State: Zip Code:
(Staff Use Only)
ACCEPTED BY: DATE:
(Western DuPage Chamber of Commerce Only)
ARTICLE IV — Insurance Requirements
2020 West Chicago Railroad Days Insurance
Additional Insured: Endorsement Requirement
The City of West Chicago, as the Major Sponsor of the 2020 Railroad Days Festival requires that the
following statement appear on all certificates of insurance:
Additional Insured: The City of West Chicago, West Chicago Park District, West Chicago Fire
Protection District, Western DuPage Chamber of Commerce, its officials, employees, agents
and volunteers,
*See sample of an acceptable certificate below.
Please provide this information to your insurance carrier to avoid any potential problems that would
result in an unacceptable certificate being submitted and the rejection of your participation in this
community event.

===== PDF PAGE 71 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE V - Payment
The following Fees Apply to all Vendors participating in the 2020 Railroad Days festival on July 9-12,
2020.
Food Booth Rental: includes (1) table & (2) chairs............cccee $ 895.00
Tent with 3 serving sides...150.00 None g 9.00
Electricity: (One 110 Outlet provided)
Additional 110-outlet x $50.00ea, $ 9.00
Additional 220-outlet x$75.00ea, $ 9-00
21 Lbs. Bags of Ice x$4.00ea, 9 0.00
SUBTOTAL $ 895.00
Western DuPage Chamber Members & West Chicago Business Discount
more $100 discount if applicable LESS g 0.00
TOTAL AMOUNT g 895.00
MAKE CHECKS PAYABLE TO: WESTERN DUPAGE CHAMBER OF COMMERCE
Mailing address: | Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Phone: 630-231-3003 Fax: 630-231-3009
No checks will be accepted without a completed vendor agreement and no vendor is considered to have been accepted
as a participant in the 2020 Railroad Days event until receiving an Approval letter from the 2020 Railroad Days Committee
of the Western DuPage Chamber of Commerce.
Enter the complete credit card number:
Expiration Date: CVS (#): Payment Amount: $ 895.00
Billing Address for Credit Card:
Street:
City: State: Zip Code:
[_] | authorize Western DuPage Chamber of Commerce to charge the above credit card for the amount noted
above,
Cardholder Name (printed): Date:
Cardholder Signature:
Once credit card is processed for payment, we immediately destroy the original application and any digital copies, For our vendor's security, no
portion will be retained for our records,

===== PDF PAGE 72 =====
[Extraction: OCR (rendered-page OCR)]
Checklist VI - Food Vendor Meal Ticket Agreement
Meal ticket reimbursement program is designed to ensure food vendors who provide food to Police Officers,
Fire Department, EMT Personnel, Volunteers, or Special Guests that they are properly paid for the meals. The
Western DuPage Chamber of Commerce manages these meal tickets (example below); and will have our
signatures/Initials on the opposite side for security purposes.
Your Responsibilities:
Each meal ticket will be honored at $5.00 per ticket for anyone who wishes to exchange their ticket at
your booth for a complete meal. In exchange we ask you to provide a complete meal for each ticket; drink
(optional), main food item, and side item. For example: (hotdog, and bag of chips or equivalent). Please
indicate what food items your willing to share regarding the meal tickets with two options.
+ All meal vouchers must be submitted for reimbursement by Sunday, July 12 at 9 PM to staff.
+ Assure that there are signatures/initials in the following area (without the signatures the ticket is
non-negotiable).
Our Responsibilities:
We will provide meal tickets (example below) to our Police Officers, Fire Department, EMT Personnel,
volunteers or special guests. Our staff will place a meal ticket examples at your booth to ensure that meal
ticket recipients see you're a participant in the program.
Meal tickets are to be used in the following manner:
(a) Will create a menu for volunteers, officers, guest, & staff; listing all participants and what is offered.
(b) All items in the meal options must be given to the meal ticket holder.
(c) No substitutions allowed.
(d) Any items purchased other than meal options must be paid for by employee, Police, Fire
Dept., volunteer or guest.
(e) Both meal options will be reimbursed for the same amount.
Option #1 (Example Only) Option #2 (Example Only)
Drink: None Drink: Coke Products
Main Item: 2 (Beef, Pork, or Chicken) Tacos Main Item: Hot Dog
Side Item: Spanish Rice Side Item: Chips
Option #1 Option #2
Drink: Drink:
Main Item: Main Item:
Side Item: Side Item:
As a Railroad Days food vendor, | have read and understand the terms of this agreement. By signing below |
agree to the terms of this agreement and will honor meal tickets during the hours of operations.
Signature: Date:
(front) (back with initials/signature)
ADANT ON
ADULT $2.50
NS 2500
Gu

===== PDF PAGE 73 =====
[Extraction: OCR (rendered-page OCR)]
Additional Food Products:
17) $ 18) $
19) $ 20) $
a 22) $
23) $ 24) $
25) $ 26) $
27) $ 28) $
29) $ 30) $
31) $ 32) $
33) $ 34) $
Additional Comments:
Checklist:
[| Food & Beverage Identified and Priced
[] Electrical Requirements Addressed
[| Contacted the DuPage County Health Department
[| Certificate of Insurance Submitted
LC] Vendor & Indemnity Agreement Signed
[_] Food Vendor Meal Ticket Agreement (optional)
Print Application
SEWer Neel ela) * Please "Save As" with your company/organization name included into your new file name.
urease * Please attach application and send to TEAM @WESTERNDUPAGECHAMBER.COM

===== PDF PAGE 74 =====
[Extraction: OCR (rendered-page OCR)]
. CERTIFICATE OF LIABILITY INSURANCE
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER_OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Your Insurance Campany
INSURERS AFFORDING COVERAGE
INSURER A:
INSURER B:
INSURER C:
INSURER O:
INSURER E:
INSUREO
Your Name and Address
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REOUCED BY PAID CLAIMS.
LYPE OF INSURANCE POLICY NUMBER oA ; ATE
| GENERAL LIABILITY EACH OCCURRENCE
X | COMMERCIAL GENERAL LABILITY | Pelley Numbar { PREMISES (Ea oven
|_.|___] CLAMS Mave [x] occuR
GEN'L AGGREGATE LIMIT APPLIES PER;
POLICY E
AUTOMOBILE LIABILITY
ANY AUTO
SCHEDULED
__| HIREO AUTO! z \ gh BODILY INJURY
NON. £0 * i NTE: (Por accident)
PROPERTY OAMAGE
(Per neeldent)
AUTO ONLY - EA ACCIDENT
OTHER THAN EAACS
AUTO ONLY: hes
EACH OCCURRENCE 2,000,000
occur [_] crams mane | "over mumbo AGGREGATE 2,000,000
DEDUCTIBLE
RETENTION $
WORKERS COMPENSATION AND OR iH INIT §
'
eaten abadbcerstnts E.L. EACH ACCIDENT 500,000
ANY PROPAIETORIPARTNERVEXECUTIVE
OFFICERMMEMBER EXCLUDED? E.L, DISEASE - EA EMPLOYEE! 500,000
E.L, DISEASE - POLICY LIMIT | $ 500,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT? SPECIAL PROVISIONS:
‘Additional Insured: Tho City of West Chicago, West Chicago Park District, West Chicago Fire Protection District, Western DuPage Chamber of
‘Commerce, Its officlats, employees, agents and volunteers,
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES SE CANCELLED BEFORE THE EXPIRATION
Sere cals Sismeer et ereetes DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _30_ DAYS WRITTEN
Wart Chleage, IL 60185 NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KINO UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
ACORD 25 (2001/08) © ACORD CORPORATION 1988

===== PDF PAGE 75 =====
[Extraction: OCR (rendered-page OCR)]
Western DuPage
> |
2020 RAILROAD DAYS 0m
EXHIBITOR APPLICATION Jaa
RAILROAD DAYS APPLICATION & AGREEMENT = [~ West cn? 2029.5 { -h.)
Chamber of Commerce hit gee \
The Western DuPage Chamber of Commerce as a manager of the 2020 West Chicago Railroad
Days Festival and Exhibitor/Vendor agree to the terms and conditions of the agreement. The
Exhibitor/Vendor shall sell only the products specified and approved in this agreement at Pioneer
Park during the 2020 Railroad Days event.
Date & Times of the Railroad Days 2020 festival are as follows:
Thursday, July 9, 2020 4:30 pm - 10:00 pm
Friday, July 10, 2020 4:30 pm - 11:00 pm
Saturday, July 11, 2020 Noon - Midnight
Sunday, July 12, 2020 2:30 pm - 10:00 pm
ARTICLE 1: Exhibitor/Vendor: Contact and Product Information
Company Name:
Contact: Phone: ( ) Fax(__)
Street Address:
City: State: Zip:
E-mail(s):
Description of products/items that will be distributed (including prices, if applicable):
(If you need more space to write down additional items, please use the additional page section on application.)
a Se $
3) $ 4) $
5) $ 6) $
7) $ 8) $
9) Ci SS 10) $
11) $ 12) $
13) $ 14) $
8) Food and/or Beverage Sales: the sale of food and/or beverages is limited to Approved Food
Vendors. No Exhibitor or Vendor may sell any food or beverage without the prior written consent of
the Western DuPage Chamber of Commerce and 2020 Railroad Days Committee. No Exceptions!

===== PDF PAGE 76 =====
[Extraction: OCR (rendered-page OCR)]
Electrical Requirements:
+ This section must be complete and accurate. In order to insure that all Exhibitors/Vendors
have enough electricity, we must have all of your information. Any application that is not
completed will not be accepted. NOTE: No changes will be allowed the day of the event, only
requested electrical requirements would be supplied.
+ Vendors are solely responsible for their own heavy-duty extension cords (#123-prong
conductor).
+ Each vendor will be provided one 110 outlet; additional 110 outlets will be charged at $50
each.
« Exhibitor/Vendor who needs 220 outlets will be charged $75.00 per 220 outlet.
* Please list each electrical need individually. If necessary, please use the reverse side for any
additional needs,
A) Types of application (Need) Qty. Volts Watts Amps Outlet Type (220 or 110)
1) — i sCdEt10 =O [20
2) L_J110 [_] 220
3) L110 = [_J220
B) Total number of outlets needed: (REQUIRED):
C) Total number of 20 Amp circuits needed: (REQUIRED):
ARTICLE II — Rules & Compliance
1) This application must be completed and received by the Western DuPage Chamber of Commerce,
not later than Friday, June 19 at 12:00 Noon and shall not be in effect until accepted by the
Western DuPage Chamber of Commerce.
2) Please send your application to:
Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Fax: (630) 231-3009
Email: team@westerndupagechamber.com
3) This agreement must be submitted along with the following:
a) All Fees (per attached fee schedule).
b) See Attached Insurance requirements!
4) Applicant will be supplied two (2) folding chairs and one (1) 8’ foot table, electricity as requested.
Vendor will provide tent unless tent is requested in advance for $150.00.
5) Each vendor must remain open from the beginning of the event until the end of the event each day.
6) Each vendor site must be kept clean and garbage discarded properly,
7) Vendors must supply their own sign with their name and prices (if applicable) on it.

===== PDF PAGE 77 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE Ill - Agreement
The Western DuPage Chamber of Commerce reserves the absolute right to terminate the Agreement
in the event the vendor sells or attempts to sell any product or service other than those specified in
Article | or breaches any of the terms and conditions contained in Article II or the rules and
regulations for Railroad Days 2020 Exhibitor/Vendor Agreement. In the event the Western DuPage
Chamber of Commerce terminates this agreement, the Exhibitor/Vendor shall immediately forfeit the
security deposit and all fees paid, cease any activities at Railroad Days 2020 and remove all
equipment, personnel and other property from Pioneer Park.
[| | have read and understand the above agreement.
Exhibitor/Vendor:
(Please Print Company Name)
Signature: x Date:
(Staff Use Only)
Accepted by: Date:
Please keep a copy of the completed application for your records.
VENDOR INDEMNITY AGREEMENT:
As a part of your participation in Railroad Days 2020, the below vendor hereby agrees to indemnify
and hold harmless the City of West Chicago, its officials, employees, agents and volunteers who are
listed as additional insured; the Western DuPage Chamber of Commerce, West Chicago Park District
and the West Chicago Fire Protection District against any and all claims, suits, cost, damages and
expenses at Railroad Days 2020 they may sustain by reason of any acts of omission by the below
vendor and/or employees, associates, affiliates and/or partners of the below vendor. The below
vendor agrees to pay any judgment or settlement resulting from such suit, demean or claim, and to
pay all reasonable attorney fees incurred by the City of West Chicago, the Western DuPage Chamber
of Commerce, West Chicago Park District or the West Chicago Fire Protection District in defending
against such suit, demean or claim. In the event of any dispute between the vendor, the City of West
Chicago, the Western DuPage Chamber of Commerce, West Chicago Park District, and the West
Chicago Fire Protection District concerning the terms of this indemnity agreement, it is hereby
understood and agreed that the proper venue for litigating any such dispute is DuPage County, Illinois.
Company Name (printed):
Signature Name (printed): Date:
Signature: x Date:
Street Address: City:
State: Zip Code: Phone: ( )
(Staff Use Only)
ACCEPTED BY: DATE
(Western DuPage Chamber of Commerce Only)

===== PDF PAGE 78 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE IV - Payment
The following Fees Apply to all Vendors participating in the 2020 Railroad Days festival on July 9-12
2020.
Non-Food Booth Rental: includes (1) table & (2) Chairs......c.ccsscseseeseees $395.00
Tent available for........150.00 No Tent $ 9.00
Electricity: (One 110 Outlet provided)
Additional 110-outlet x $50.00ea. $ 0.00
Additional 220 outlet x$75.00ea, $9.00
SUBTOTAL $ 395.00
Western DuPage Chamber Members & West Chicago Business Discount
none $100 discount if applicable LESS g 0.00
TOTAL AMOUNT g 395.00
MAKE CHECKS PAYABLE TO: WESTERN DUPAGE CHAMBER OF COMMERCE
Mailing address: | Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Phone: 630-231-3003 Fax: 630-231-3009
No checks will be accepted without a completed vendor agreement and no vendor is considered to have been accepted
as a participant in the 2020 Railroad Days event until receiving an Approval letter from the 2020 Railroad Days Committee
of the Western DuPage Chamber of Commerce.
Card Type: LJ VISA LC] MasterCard [] Discover Card
Enter the complete credit card number:
Expiration Date: CVS (#): Payment Amount: $ 395.00
Billing Address for Credit Card:
Street:
City: State: Zip Code:
| authorize Western DuPage Chamber of Commerce to charge the above credit card for the amount noted
above.
Cardholder Name (printed): Date:
Cardholder Signature:
Once credit card Is processed for payment, we immediately destroy the original application and any digital coples. For our vendor's security, no
portion will be retained for our records,

===== PDF PAGE 79 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE V — Insurance Requirements
2020 West Chicago Railroad Days Insurance
Additional Insured: Endorsement Requirement
The City of West Chicago, as the Major Sponsor of the 2020 Railroad Days Festival requires that the
following statement appear on all certificates of insurance:
Additional Insured: The City of West Chicago, West Chicago Park District, West Chicago Fire
Protection District, Western DuPage Chamber of Commerce, its officials, employees, agents
and volunteers.
*See sample of an acceptable certificate below.
Please provide this information to your insurance carrier to avoid any potential problems that would
result in an unacceptable certificate being submitted and the rejection of your participation in this
community event.
Additional Products:
17) $ 18) $
19) $ 20) $
21) $ 22) $
23) $ 24) $
25) $ 26) $
27) $ 28) $
29) $ 30) $
31) $ 32) $
33) $ 34) $

===== PDF PAGE 80 =====
[Extraction: OCR (rendered-page OCR)]
Additional Comments or Requests:
Checklist:
[| Products Identified and Priced
] Electrical Requirements Addressed
[ ] Certificate of Insurance Submitted
[] Vendor & Indemnity Agreement Signed
Print Application
REWeyVeleliteeelan ” Please "Save As" with your company/organization name included into our new file name.
rma yeieciienm * Please attach application and send to TEAM @WESTERNDUPAGECHAMBER.COM

===== PDF PAGE 81 =====
[Extraction: OCR (rendered-page OCR)]
ACORD, CERTIFICATE OF LIABILITY INSURANCE
THIS CERTIFICATE 1S ISSUED AS_A MATTER OF INFORMATION
PRODUCER
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
RE eee oe ene HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSURER A:
INSURER B:
INSURER C:
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSUREO
Your Name and Address
Ral IYPE OF INSURANCE POLICY NUMBER TOME wuMOSAY | "DAE (MUDD mrs
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
d, mm/dd, TOAMAGE TO D
A X | COMMERCIAL GENERAL LIABILITY | Peller Number mm/ad/y vadiyy EX s 100,000
|__|} claims mane | X | occur MED EXP (Any one person). | $ 5,000
| PERSONAL SagvinliURY \|s 1,000, 000 |
[s 3,000, 000]
[cent AGGREGATE LIMIT APPLIES PER:
poucy| [58% [| voc
AUTOMOBILE LIABILITY
A ANY AUTO
ALL OWNED AUTOS soon
SCHEOULEO fous
MRED AUTOS
NON-OWNED AUTOS |
wiser $ 3,000,000
ee
1,000,000
BODILY INJURY $
(Por accident)
PROPERTY OAMAGE s
(Por accidont)
| GARAGE LIABILITY AUTO ONLY - EA ACCIOENT
ANY AUTO Giienvin | _ExAGS
AUTO ONLY: aaals
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE s 2,000,000
A |Joccun [__] camsmane | "ter dumber may ory mm/eo/YY | acorecare s 2,000,000
s
|_| vepuctiate s
RETENTION 5 $
xX
EMPLOrERS'UAGLITY mm/dd/yy mm/dd/yy Tee em ACCIDENT $ 500,000
8 ANY PROPRIETOR/PARTNERVEXECUTIVE
OFFICERMEMBER EXCLUDED? E.L. OISEASE - EAEMPLOYEE| $ 500,000
Wyos, deecnive under EL. DISEASE -pouicy Lua |s 500,000
SPECIAL PROVISIONS bolow
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS | VEHICLES / EXCLUSIONS ADDEO BY ENDORSEMENT / SPECIAL PROVISIONS
‘Additional Insured: The City of West Chicago, West Chicago Park District, West Chicago Fire Protection District, Western DuPage Chamber of
‘Commerce, Its officials, employees, agents and volunteers,
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLEO BEFORE THE EXPIRATION
OATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30. DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
Wester OuPage Chamber of Commeice
(306 Maln Street
Weat Chleago, It 60285
REPRESENTATIVES,
AUTHORIZED REPRESENTATIVE
© ACORD CORPORATION 1988
ACORD 25 (2001/08)

===== PDF PAGE 82 =====
[Extraction: OCR (rendered-page OCR)]
‘Western DuPage re
|
2020 RAILROAD DAYS 3m era Wit
NON-PROFIT APPLICATION
Chamber of Commerce . . av»)
4 \
The Western DuPage Chamber of Commerce as a manager of the 2020 West Chicago Railroad / |
Days Festival and Exhibitor/Vendor agree to the terms and conditions of the agreement. The
Exhibitor/Vendor shall sell only the products specified and approved in this agreement at Pioneer
Park during the 2020 Railroad Days event.
Date & Times of the Railroad Days 2020 festival are as follows:
Thursday, July 9, 2020 4:30 pm - 10:00 pm
Friday, July 10, 2020 4:30 pm - 11:00 pm
Saturday, July 11, 2020 Noon - Midnight
Sunday, July 12, 2020 2:30 pm - 10:00 pm
ARTICLE 1: Exhibitor/Vendor: Contact and Product Information
Company Name:
Contact: Phone: ( ) Fax ( )
Street Address:
City: State: Zip:
E-mail(s):
Description of products/items that will be distributed (including prices, if applicable):
(If you need more space to write down additional items, please use the additional page section on application.)
1) $ 2) $
3) $ 4) $
5) $ 6) $
7) $ 8) $
9) $ 10) $
11) $ 12) $
13) $ 14) $
8) Food and/or Beverage Sales: the sale of food and/or beverages is limited to Approved Food
Vendors. No Exhibitor or Vendor may sell any food or beverage without the prior written consent of
the Western DuPage Chamber of Commerce and 2020 Railroad Days Committee. No Exceptions!

===== PDF PAGE 83 =====
[Extraction: OCR (rendered-page OCR)]
Electrical Requirements:
* This section must be complete and accurate. In order to insure that all Exhibitors/Vendors
have enough electricity, we must have all of your information. Any application that is not
completed will not be accepted, NOTE: No changes will be allowed the day of the event, only
requested electrical requirements would be supplied.
+ Vendors are solely responsible for their own heavy-duty extension cords (#123-prong
conductor).
+ Each vendor will be provided one 110 outlet; additional 110 outlets will be charged at $50
each.
+ Exhibitor/Vendor who needs 220 outlets will be charged $75.00 per 220 outlet.
+ Please list each electrical need individually. If necessary, please use the reverse side for any
additional needs.
A) Types of application (Need) Qty. Volts Watts Amps Outlet Type (220 or 110)
oC t¥0. 3S [J 20
2) C1400 =Ss— [EJ 220
3) CE Jt0 Ss [2220
B) Total number of outlets needed: (REQUIRED):
C) Total number of 20 Amp circuits needed: (REQUIRED):
ARTICLE Il — Rules & Compliance
1) This application must be completed and received by the Western DuPage Chamber of Commerce,
not later than Friday, June 19 at 12:00 Noon and shall not be in effect until accepted by the
Western DuPage Chamber of Commerce.
2) Please send your application to:
Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Fax: (630) 231-3009
Email: team@westerndupagechamber.com
3) This agreement must be submitted along with the following:
a) All Fees (per attached fee schedule).
b) See Attached Insurance requirements!
4) Applicant will be supplied two (2) folding chairs and one (1) 8’ foot table, electricity as requested.
Vendor will provide tent unless tent is requested in advance for $150.00.
5) Each vendor must remain open from the beginning of the event until the end of the event each day.
6) Each vendor site must be kept clean and garbage discarded properly.
7) Vendors must supply their own sign with their name and prices (if applicable) on it.

===== PDF PAGE 84 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE III - Agreement
The Western DuPage Chamber of Commerce reserves the absolute right to terminate the Agreement
in the event the vendor sells or attempts to sell any product or service other than those specified in
Article | or breaches any of the terms and conditions contained in Article II or the rules and
regulations for Railroad Days 2020 Exhibitor/Vendor Agreement. In the event the Western DuPage
Chamber of Commerce terminates this agreement, the Exhibitor/Vendor shall immediately forfeit the
security deposit and all fees paid, cease any activities at Railroad Days 2020 and remove all
equipment, personnel and other property from Pioneer Park.
[ ] | have read and understand the above agreement.
Exhibitor/Vendor:
(Please Print Company Name)
Signature: x Date:
(Staff Use Only)
Accepted by: Date:
Please keep a copy of the completed application for your records,
VENDOR INDEMNITY AGREEMENT:
As a part of your participation in Railroad Days 2020, the below vendor hereby agrees to indemnify
and hold harmless the City of West Chicago, its officials, employees, agents and volunteers who are
listed as additional insured; the Western DuPage Chamber of Commerce, West Chicago Park District
and the West Chicago Fire Protection District against any and all claims, suits, cost, damages and
expenses at Railroad Days 2020 they may sustain by reason of any acts of omission by the below
vendor and/or employees, associates, affiliates and/or partners of the below vendor. The below
vendor agrees to pay any judgment or settlement resulting from such suit, demean or claim, and to
pay all reasonable attorney fees incurred by the City of West Chicago, the Western DuPage Chamber
of Commerce, West Chicago Park District or the West Chicago Fire Protection District in defending
against such suit, demean or claim. In the event of any dispute between the vendor, the City of West
Chicago, the Western DuPage Chamber of Commerce, West Chicago Park District, and the West
Chicago Fire Protection District concerning the terms of this indemnity agreement, it is hereby
understood and agreed that the proper venue for litigating any such dispute is DuPage County, Illinois.
Company Name (printed):
Signature Name (printed): Date:
Signature: x, Date:
Street Address: City:
State: ss Zip Code: Phone: (____)
(Staff Use Only)
ACCEPTED BY: DATE
(Western DuPage Chamber of Commerce Only)

===== PDF PAGE 85 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE IV - Payment
The following Fees Apply to all Vendors participating in the 2020 Railroad Days festival on July 9-12,
2020.
Non-Food Booth Rental: includes (1) table & (2) chairs.......c..cccccseeees $150.00
Tent available for........8150.00 NoTents 0.00
Electricity: (One 110 Outlet provided)
Additional 110-outlet x$50.00ea, $ 9:00
Additional 220 outlet x$75.00¢ea, $ 9:00
SUBTOTAL $ 159.00
TOTAL AMOUNT $ 150.00
MAKE CHECKS PAYABLE TO: WESTERN DUPAGE CHAMBER OF COMMERCE
Mailing address: | Western DuPage Chamber of Commerce
306 Main Street, West Chicago, IL 60185
Phone: 630-231-3003 Fax: 630-231-3009
No checks will be accepted without a completed vendor agreement and no vendor Is considered to have been accepted
as a participant in the 2020 Railroad Days event until receiving an Approval letter from the 2020 Railroad Days Committee
of the Western DuPage Chamber of Commerce.
Card Type: [| VISA [ MasterCard [] Discover Card
Enter the complete credit card number:
Expiration Date: CVS (#): Payment Amount: $ 159.00
Billing Address for Credit Card:
Street:
City: State: Zip Code:
[_]| authorize Western DuPage Chamber of Commerce to charge the above credit card for the amount noted
above,
Cardholder Name (printed): Date:
Cardholder Signature:
Once credit card is processed for payment, we immediately destroy the original application and any digital coples. For our vendor's security, no
portion will be retained for our records,

===== PDF PAGE 86 =====
[Extraction: OCR (rendered-page OCR)]
ARTICLE V — Insurance Requirements
2020 West Chicago Railroad Days Insurance
Additional Insured: Endorsement Requirement
The City of West Chicago, as the Major Sponsor of the 2020 Railroad Days Festival requires that the
following statement appear on all certificates of insurance:
Additional Insured: The City of West Chicago, West Chicago Park District, West Chicago Fire
Protection District, Western DuPage Chamber of Commerce, its officials, employees, agents
and volunteers.
*See sample of an acceptable certificate below.
Please provide this information to your insurance carrier to avoid any potential problems that would
result in an unacceptable certificate being submitted and the rejection of your participation in this
community event.
Additional Products:
17) $ 18) $
19) $ 20) $
21) $ 22) $
23) $ 24) $
25) $ 26) $
27) $ 28) $
29) $ 30) $
31) $ 32) $
33) $ 34) $

===== PDF PAGE 87 =====
[Extraction: OCR (rendered-page OCR)]
Additional Comments or Requests:
Checklist:
[| Products Identified and Priced
C] Electrical Requirements Addressed
[] Certificate of Insurance Submitted
] Vendor & Indemnity Agreement Signed
Print Application
SEW Vefs) Eyal) % Please “Save As” with your company/organization name included into our new’ file name.
uelmayeyeiierlieam * Please email application to TEAM@WESTERNDUPAGECHAMBER.COM

===== PDF PAGE 88 =====
[Extraction: OCR (rendered-page OCR)]
ACORD, CERTIFICATE OF LIABILITY INSURANCE
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
BRR premem ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
INSUREO INSURER A:
Your Name ond Address INSURER B:
INSURER C:
INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
7
POLICY NUMBER FOME MMSE Le
LYPE OF INSURANC
| GENERAL LIABILITY
A X | COMMERCIAL GENERAL LiAgiLiTy | Peller Number
|__|] cams aoe [X] occur
GEN'L AGGREGATE LIMIT APPLIES PER:
AUTOMOBILE LIABILITY
A |__| ANY AUTO
|__|] ALL OWNED AUTOS,
|__| SCHEDULED ay
|_| HIRED AUTO: GODILY INJURY s
NON-OWNED AU (Por accident)
PROPERTY DAMAGE s
(Por accident)
pearace LUABILiTY AUTO ONLY -EAACCIDENT | s
ANY AUTO OTHER THAN EAacc | $
AUTO ONLY; acc | §
EXCESS/UNBRELLA LIABILITY m/ad/ my, EACH OCCURRENCE |s___ 2,000,000 |
= Polley m,
A occur [_] ctamsanoe Lack bes ” ” WY [agarecare s 2,000,000
| $
DEOUCTIBLE $
RETENTION $ $
FATUs
WORKERS COMPENSATIONAND Pott B x TORY LIMITS:
re heated detent “oe mm/dd/yy mm/dd/yy"; Tet excuaccioent A 500,000
ANY PROPRIETORJPAR TNER/EXECUTIVE = £
OFFICERIMEMBER EXCLUDED? E.L. DISEASE - EAEMPLOYEE| $ 500,000
5 CIAL PROVISIONS E.L OISEASE- POLICY LIMIT _| $s 500,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED DY ENDORSEMENT / SPECIAL PROVISIONS
‘Additional Insured: Tho City of West Chicago, West Chicago Park District, West Chicago Fire Protection District, Western DuPage Chamber of
‘Commerce, Its officials, employees, agents and volunteers.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES GE CANCELLED DEFORE THE EXPIRATION
OATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLOER NAMEO TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
© ACORD CORPORATION 1988
Westem DuPage Chamber of Commerce
306 Maln Street
West Chicago, IL 60185
ACORD 25 (2001/08)

===== PDF PAGE 89 =====
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Exhibit A
Funding Agreement for Railroad Days for 2017 through 2021
THIS AGREEMENT is made and entered into on the 6th day of February 2017,
by and between the Western DuPage Chamber of Commerce (hereinafter referred to as
“Chamber”) and City of West Chicago, (hereinafter referred to as “City”).
Ls
In consideration of the covenants and agreements hereinafter contained, as well as
other good and valuable considerations, the Chamber and the City hereby agree
that the Chamber is an independent entity with respect to the City and agrees to
perform all services to create, plan, develop and execute the Railroad Days
Festival (hereinafter referred to as “Festival’”) scheduled as follows:
2017: July 6-9
2018: July 12-15
2019: June 8 (parade only) and July 11 — 14
2020: July 9-12
2021: July 8-11
at Pioneer Park, 479 W. Forest Avenue, or another mutually agreeable location,
and that the City will provide a designated amount of financial support for such
Festival. The Festival will include a four-day carnival, and may include the
following: musical acts, a fireworks display, a beer garden, and a parade, with the
necessary infrastructure and marketing to support such. The City will provide the
following amounts for Festival components:
2017: $60,000
2018: $50,000
2019: $40,000
2020: $30,000
2021: $25,000
The City shall be responsible for no additional cash contributions beyond that
which is stated herein.
The Chamber may, at its sole discretion and as detailed in its Special Event
Assessment Form (described below) schedule additional entertainment and/or
attractions and use the City-funded infrastructure, so long as any additional, non-
negligible costs associated with such are funded from private sources, such as
sponsorships or donations. The Chamber has no authority or power to incur
debts, obligations or commitments of any kind whatsoever for or on behalf of the
City or to bind the City to any contract, agreement or employment agreement. In
consideration for funding received by the Chamber from the City as primary
financial contributor, the City’s expectations associated with the Festival are
more fully described in the addendum that is attached hereto and made apart
hereof as Exhibit “B”

===== PDF PAGE 90 =====
[Extraction: OCR (rendered-page OCR)]
The services which the Chamber will perform include, but are not limited to,
planning, organizing and supervising the Festival, making arrangement for the
Festival site, negotiation of contracts with responsible independent contractors or
vendors, applying for all permits and licenses, and complying with all insurance
requirements. One supervisor of the Chamber shall attend and supervise the entire
Festival. The Chamber agrees to pay or have paid all contractual obligations
associated with the Festival, to coordinate and certify required Bassett training,
and to obtain such through the City if such is available at the time training is
scheduled, for all volunteers working with the beer tent, and to obtain all required
licenses and deposits; copies of all invoices, receipts and checks to vendors shall
be provided prior to the City making the payment as detailed in Section 4(A)(4)
below. At all times, the Chamber will comply with all City Codes and
Ordinances and Special Event Policy that are in effect. However, should a higher
level of government mandate any new laws that the City is required to enforce
and should the City Council approve a new law that does not specifically deal
with festivals but rather improves and addresses the health, safety and welfare of
West Chicago residents and its visitors, then the Chamber shall be obligated to
comply. The Chamber shall not open any portion of the Festival until the
respective permits are obtained and approvals are granted and all insurance
requirements are satisfied.
The City’s responsibilities stated below are limited to the following:
A. Providing financial support as detailed above for 2017 through 2021 paid
in installments, to be used to help cover the cost of activities and the
Chamber’s role in producing the Festival for community-wide benefit.
Funds will be released so long as the submittal requirements have been
met as per Sections 6 and 7 of this Agreement.
1. The City agrees to pay the Chamber (or its designee, as specified
in writing) 50% by the end of the week following the second City
Council meeting in February as seed money for contractual
obligations directly related to the Festival.
2: The City agrees to pay the Chamber (or its designee, as specified
in writing) 25% for contractual obligations directly related to the
Festival by the end of the week following the first City Council
meeting in May.
3. The City agrees to pay the Chamber (or its designee as specified in
writing) 10% for contractual obligations directly related to the
Festival by the end of the week following the second City Council
meeting in June.
4, The City agrees to pay the Chamber (or its designee, as specified
in writing) the final 15% in consideration of all contractual
requirements being met, and after the Chamber has provided to the
City copies of all invoices, receipts and checks to vendors for
expense receipts no less than the amounts designated for each year

===== PDF PAGE 91 =====
[Extraction: OCR (rendered-page OCR)]
in Section 2 above, together with its final written report including a
summary financial report following the format and level of detail
of Exhibit “C” attached hereto, has had all final paperwork
accepted by the Public Affairs Committee, and has made its final
appearance at the first available Public Affairs Committee meeting
after the Festival.
Should any submittal deadline not be met and/or should the
information submitted be deemed incomplete, the City will
withhold payment until the submittal is satisfactory. The Chamber
will be paid within thirty (30) days of the City receiving a
complete and satisfactory submittal.
No additional funds shall be provided to the Chamber beyond
those specifically detailed in this Agreement, except that the City
of West Chicago shall maintain a membership with the Chamber at
the Platinum level for the years 2017 through 2021.
B. Providing the following in-kind services with approval of the City
Administrator:
iF
2.
un
mw
The Public Works Department will provide barricades and ensure
water hook-up.
The Police Department will provide security during hours of
operation of the Festival and for one hour before and after the
approved hours of operation.
The Community Development Department will provide inspectors
for inspection of all carnival type rides and vendors and for
inspection of the general layout of site.
The City will waive associated application and permit fees.
The City will work with Groot Industries to provide a garbage
dumpster.
The City will provide traffic management on all public streets.
The City will provide rolling street closures associated with the
parade, if a parade is held.
The Chamber shall be responsible for turf restoration to the
satisfaction of the Park District, or other owner, as applicable for a
different Festival location, The City shall no longer be responsible
for turf restoration after the Festival.
The Chamber has no stated management fee, but reserves the right to plan and
manage the event and enjoy the exclusive benefit of any profit resulting from
such.
The Chamber shall communicate progress and compliance with the terms of this
Agreement at the request of the City. The final post-Festival report shall include a
recap of the Festival and detail the successes and challenges, and accounting of

===== PDF PAGE 92 =====
[Extraction: OCR (rendered-page OCR)]
10.
expenses of not less than the amounts designated for each year in Section 2 above
related to the Festival accompanied by copies of invoices, receipts and checks to
vendors.
The Chamber shall comply with the following submittal deadlines and all other
submittal dates as indicated on the Special Event Permit Application.
e March 31 — Submit Special Event Permit Application (including, if
applicable, map of parade route, location and times of street closures),
Fireworks Application, Carnival Application and associated
documentation, if applicable, including Certificates of Insurance from the
Western DuPage Chamber of Commerce and those specific to the
Fireworks and Carnival.
© April 15" - Attend an Application Review meeting to be scheduled by the
City, and at least one (1) coordination meeting per month (approximately
May 1, June 1, and July 1) in preparation for the event.
° May 15" — Submit marketing insert in English and Spanish for City
newsletter.
¢ June 30" - Submit written confirmation of scheduled inspections from
Community Development Department, West Chicago Fire Protection
District and the DuPage County Health Department. Written confirmation
shall be provided that all carnival workers have had their required
background checks by this date. If there is a beer tent, written
confirmation shall be provided that indicates that Bassett training, through
the City if such is available, and ticket seller training occurred by this date.
e June 30" - Secure the site and obtain all required approvals for a
compliant fireworks display, if applicable.
If either party elects to cancel this agreement, than such shall be done via written
notification to the other party by December 31 of the year preceding the next
scheduled Railroad Days event.
If either party elects to enforce the provisions of this contract in a court of law, the
venue shall be in the Circuit Court of DuPage County. The successful party in
any action to enforce the terms of this Agreement is entitled to reimbursement for
its reasonable costs and attorney’s fees.
The Chamber agrees to maintain, at its expense, workers’ compensation
insurance, and to fully protect its employees from any and all claims filed under
the Workers’ Compensation or similar statutes of this State. Such insurance shall
be maintained in those amounts required by statute. The Chamber agrees to
maintain, at its own expense, general liability insurance in amounts not less than
$5,000,000 aggregate and shall name the City, the West Chicago Park District, the
West Chicago Fire Protection District, and their respective officials, agents,
employees and volunteers all as additional insureds under the policy. The

===== PDF PAGE 93 =====
[Extraction: OCR (rendered-page OCR)]
Chamber’s insurance coverage shall be primary as respects the City, the West
Chicago Park District, the West Chicago Fire Protection District, and their
respective officials, agents, employees and volunteers. Any insurance or self-
insurance maintained by the City, the West Chicago Park District, the West
Chicago Fire Protection District, and their respective officials, employees, agents
and volunteers shall be excess of the Chamber’s insurance and shall not contribute
with it. The Chamber shall ensure that the City receives original certificates of
insurance and endorsements evidencing the existence of such coverage by the end
of March each year, which shall be continued during any periods in which this
Agreement is in force.
The Chamber hereby agrees to indemnify and hold harmless the City of West
Chicago and the West Chicago Park District and their directors, officers, agents
and employees from and against any and all claims, demands, actions, causes of
action and other liabilities and expenses, including but not limited to attorney’s
fees, arising out of or in connection with the Festival, including but not limited to
any such claims that may be asserted by any employees of the Chamber, any
contractor, vendor or other service provider for the Festival. This indemnification
provision shall survive the term of this agreement or any cancellation or
abandonment of the terms and conditions contemplated herein.
The Chamber is responsible for obtaining, verifying and retaining all vendor and
participant Certificates of Insurance and Waivers.
The Chamber hereby agrees that any and all work conducted at the Festival site
shall be performed in accordance with all applicable laws of the City to provide a
safe working environment for the Festival workers, volunteers and general public.
Furthermore, the Chamber agrees to secure by means of contract/agreement with
vendors for fireworks and carnival to provide additional insurance coverage as
primary as respects the City, West Chicago Park District and the West Chicago
Fire Protection District and their respective officials, agents, employees and
volunteers, Any insurance or self-insurance maintained by the City, the West
Chicago Park District, and the West Chicago Fire Protection District and their
respective officials, employees, agents and volunteers shall be excess of the
vendor’s insurance and shall not contribute with it. The Chamber is responsible
for ensuring that all insurance requirements are met.
The Chamber hereby grants the City permission to talk directly with its insurance
company to ensure that the Certificate of Insurance and the Endorsements comply
with the terms of this Agreement and the City Code. The Chamber shall also
secure the written authorization of the companies conducting the Fireworks and
the Carnival to allow the City permission to talk directly with their respective
insurance companies to ensure that the Certificate of Insurance and the
Endorsements comply with the terms of this Agreement and the City Code.

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11. Neither this agreement nor any interest herein, or claim hereunder, shall be
assigned or transferred by either the City or the Chamber.
CITY OF WEST CHICAGO WESTERN DUPAGE
CHAMBER OF COMMERCE
By: By:
Ruben Pineda
Mayor Name:
Title:
Date: Date:
Attest: Attest:
By: By:
Nancy M. Smith Name:
Title:
City Clerk