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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
Resolution No. 20-R-0046 — Contract Award — Hushion AGENDA ITEMNUMBER: 3-6.
Pavement Maintenance, Inc. for Parking Lot Sealcoating
and Striping Services at Various City Owned Facilities
During Fiscal Year 2020
COMMITTEE AGENDA DATE: September 3, 2020
COUNCIL AGENDA DATE: September 8, 2020
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works vores AL
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
Public Works recently sought pricing for sealcoating and striping services of:
City Hall Parking Lot
Police Station Parking Lot
Water Treatment Plant Parking Lot
Salt Storage Facility Parking Lot (1350 W. Hawthorne Lane)
Glen Oak Cemetery
Driveways at all Well and Lift Stations
Proposals were sought from five contractors who had previously performed sealcoating and striping
services for the City, or who previously requested to be placed on the City vendor list. Only two
contractors responded to the City’s RFP and | have attached a tabulation of pricing received. Hushion
Pavement Maintenance, Inc.’s proposals, which totaled $42,059.00, were substantially lower than
Midwest Sealcoat’s proposals of $112,836.00.
It is staff's opinion that the proposals received, and/or reason other contractors did not submit a proposal,
were reflective of the performance requirements identified i in the City’s Request For Proposal (RFP)
documents, which included:
1. Contractor must be able to complete work prior to November 1, 2020.
2. Contractor must be willing to perform services in phases, after normal business hours, and/or on
weekends, if determined necessary by City.
3. Contractor must comply with City's insurance requirements.
4. Payment of prevailing wages will be required with submittal of waivers of lien and certified payroll
where appropriate and applicable.
The last time these parking lots received a protective layer of sealcoat was 2016. Sealcoating of parking
lot(s) is a tried and proven maintenance method to help preserve the integrity, visual appeal, safety, and
durability of the property. It can be very costly to replace or fix the asphalt in the parking lot after harsh
winter weather, but the City can save significant dollars by remaining proactive with its maintenance
programs. When sealcoating is applied to a parking lot surface, it adds a protective layer that acts as a
barrier between the harsh environment’s wear and tear, and the asphalt of your parking lot. It is advisable
to refresh the asphalt’s topcoat once every two or three years to maintain the durability, vitality, and

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CITY OF WEST CHICAGO
usability of the pavement. Without proper maintenance, a parking lot can fall apart beyond repair, and
will then need to be replaced at significant cost. Sealcoating is extremely important in the maintenance
of a parking lot for many reasons, including the following:
1. Extension in the life of the parking lot; and,
2. Prevent high repair costs; and,
3. Blocks the drying effects of the sun and protects against freeze and water; and,
4. Prevent damage from auto fluids; and,
5. Keep the parking lot looking acceptable and maintained.
For appearance, pavement preservation, and to help delay significant replacement costs, staff
recommends awarding a contract to Hushion Pavement Maintenance, Inc., of West Chicago, Illinois, for
an amount not to exceed $42,059.00, for parking lot sealcoating and striping services at various City
owned facilities during fiscal year 2020.
Adequate funds are available in the Capital Projects Fund (08-34-53-4801), Water Fund (06-34-48-4806
& 06-34-47-4420), Sewer Fund (05-34-43-4402), and the General Fund (01-09-23-4225) to cover the
cost of service, depending on location.
ACTIONS PROPOSED:
Approve Resolution No. 20-R-0046 authorizing the Mayor to execute a contract with Hushion Pavement
Maintenance, Inc., for an amount not to exceed $42,059.00, for parking lot sealcoating and striping
services at various City owned facilities during fiscal year 2020.
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on September 3, 2020.