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Clty oe
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
APPROVED ON 10/1/2020
West Chicago Cultural Arts Commission
Special Meeting
Thursday, September 17, 2020
West Chicago City Hall Committee Room B
7:00 p.m.
1. Call to Order, Roll Call and Establishment of a Quorum
Call meeting to order at 7:01pm: Anni Holm, Buddy Plumlee, Adriana Sarellana, Heidi Kuharich, Sara Phalen, and
City Liaison Rosemary Mackey in attendance. Mayor Pineda has determined that in-person meetings are not
practical and prudent.
2. Approve Meeting Minutes of August 6, 2020 Meeting
Adriana motions to approve minutes, Heidi seconds, minutes approved with no corrections.
3. Announce New Commission Member-Stephanie Ross
Stephanie was notified this week of her appointment into the commission and she will be joining us at next
month’s meeting.
4. Approval of Final Renderings for Existing Public Art Signage
Add to next months agenda. Proofs have not been received to send to artist for approval. Anni will reach out to
Uwe for status on proofs.
5. Update on Haiku Project
Buddy has distributed replacements but had 3 or 4 left over. These are possible duplicates from the initial
reprint request that Sara had made. Brainstorm ideas for how to use the Haiku’s that poet and host do not want.
Possibly use them to create a walking trail leading up to one of the butterfly gardens. Another suggestion was to
paint Haiku on large rocks and hide throughout town like an easter egg hunt, however, it seems Wego Rocks
may be doing something similar. Subject to be discussed further at a future meeting. Next batch of Haiku signs
for the fall season to go out in October. Sara will reformat and update the call for art and send to Rosemary to
post. Deadline for submissions will be October 1*. The plan is to have submissions sent to Heidi for formatting
by Oct. 5", sent to printer by Oct. 12, have prints completed by Oct. 19", and distributed Oct 28" and 29".
Buddy will get orange color samples from Signarama. We are aiming for a pumpkin color with a possible white
font. We will also request a print sample before approving all prints. Heidi will format a letter that Rosemary
will email to the poets with details about receiving their signs. To get as many hosts as possible, a
communication will also be sent out to all current hosts to ask if they would like to remain a host. If need be, we
can use public locations to host signs.
6. Art Banner People’s Choice Winner
The artist with the most votes was Emese Toth, banner #16 titled The Journey, with 74 votes. Runner up was
Cassandra Reymundo, banner #12 titled Aspen at the edge of a field, with 47 votes. Emese will be contacted
about a spring display of art at City hall as part the prize. Banners will be coming down in a few weeks and will
be delivered to either the gallery or museum and Sara will reach out to artist about options for purchasing them.
The launching of next years theme “Take Flight” to be discussed at next meeting. Rosemary will check to see if
she has information for call for art. Sara will contact juror Jackie for permission to use one of her photographs
for promo.
475 Main Street T (630) 293-2200 | Ruben Pineda
West Chicago, Mlinois F (630) 293-3028 mE
60185 www.westchicago.org Nancy M. Smith Michael ri Guttman

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7. Other Business
Parking Lot-Heidi suggested we have a parking lot for items that have fallen of the agenda such as wood
butterfly project and street performers.
Window Painting-Sara invites artists to participate in window painting project. Theme must revolve around
cultural exchange, exchange of ideas, ecosystems. West Chicago Cultural Exchange will create a video featuring
art pieces and will be posted on social media. There will also be a live stream September 30". Contact Sara
Phalen if interested.
Butterfly Project-We should start planning to purchase wood butterflies with our remaining budget for next
year’s butterfly project.
Anni’s Resignation- Anni has made the decision to resign as chairperson as she will be moving out of the country
and she would like to nominate Heidi to take her place. Rosemary will forward recommendation to Mayor
Pineda.
8. Public Participation
None
9. Adjournment
Anni motions to adjourn meeting, Heidi seconds, meeting adjourned at 8:29pm.
Respectfully submitted,
Adriana Sarellana