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CITY OF WEST CHICAGO
DEVELOPMENT COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: GA.
MUSE Community Design LLC
Comprehensive Plan Contract FILE NUMBER:
COMMITTEE AGENDA DATE: Sept. 14, 2020
Resolution 20-R-0050
COUNCIL AGENDA DATE: Sept. 21, 2020
STAFF REVIEW: Tom Dabareiner, AICP SIGNATURE _<z2
APPROVED BY CITY ADMINISTRATOR: Michael Guttman SIGNATURE
ITEM SUMMARY:
City Staff recently advertised for professional services to update the City’s Comprehensive Plan, the
long-range vision for West Chicago. The existing Plan document is 25 years old and the land use map
(one component of the Plan) is 14 years old. A more typical timeframe for review of a Comprehensive
Plan and its maps is every five years, so the City’s extends well beyond the norm. As a city evolves,
its plans should too.
In addition to being a tool for planning the future development and character of a City, the Plan pro-
vides significant legal protection when making and defending land use decisions. Being able to point
out the basis for a land use, economic development, transportation or other recommendation carries a
lot of weight in the courts, especially when the Plan is prepared with public input and recognition of
current and anticipated trends. In 2020, it is easy to imagine that trends looked much different in
1995. Another reason for having a current Comprehensive Plan is that many grant applications re-
quire a more recent Plan as part of the qualification process.
The City received four proposals. The review process involved having three Staff members read each
proposal and rank them. Staff considered the qualifications of each firm and their recognition of the
unique attributes of West Chicago. While principals with all four firms had experience preparing Com-
prehensive Plans, two were selected for interviews because they demonstrated the greatest combina-
tion of experience and understanding of the City.
MUSE Community Design came out on top because they clearly took time to learn about West Chi-
cago, its unique attributes and challenges. They have on their team an experienced planner from
Mexico who will participate heavily in the outreach efforts and provide translation services. They
teamed with a firm called the Antero Group, with specialties in both transportation and economic de-
velopment. Another advantage for MUSE is that the firm’s experienced Founding Principal, Courtney
Kashima, will serve as project lead. Once the preferred firm was identified, Staff reviewed the cost
proposal and found it reasonable given the detailed scope (attached) and adherence to all requests in
the RFP. MUSE provided a not-to-exceed amount of $123,160. It is anticipated that MUSE will com-
plete the work before the end of 2021.

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For the record, the other firms submitting proposals were:
e Camiros $115,000
e Houseal Lavigne Associates $109,960 (without translation of the final Plan)
e Teska Associates $118,500
The City’s 2020 Budget includes $50,000 for a Comprehensive Plan, followed by $50,000 in 2021. If
awarded the contract, these amounts will need to be adjusted with the bulk of the fee in 2021.
ACTION PROPOSED:
Consideration and recommendation of a contract with MUSE Community Design LLC.
COMMITTEE RECOMMENDATION:
At their September 14, 2020, meeting, members of the Development Committee voted 5-1 in favor of
recommending a contract with MUSE Community Design LLC in an amount not to exceed
$123,260.00.
Pc: Resolution 20-R-0050
Draft Contract with Scope
MUSE Proposal

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RESOLUTION NO. 20-R-0050
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE
A CONTRACT AGREEMENT WITH MUSE COMMUNITY DESIGN, LLC FOR
PREPARATION OF THE WEST CHICAGO COMPREHENSIVE PLAN
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute a Contract
Agreement for preparation of a Comprehensive Plan between the City of West
Chicago and MUSE Community Design, LLC, for an amount not to exceed
$123,160.00, in substantially the form attached hereto and incorporated herein as
Exhibit “A”.
APPROVED this 21st day of September 2020.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
City Clerk Nancy M. Smith

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West Chicago Comprehensive Plan Agreement EXHIBIT A
This agreement is made this day of , 2020, between West Chicago
(CLIENT) and MUSE Community Design LLC (CONSULTANT).
SECTION 1. SCOPE. CONSULTANT is an independent contractor and agrees to
furnish all labor, materials, equipment, and services to complete the following scope of
work as described in Exhibit A.
SECTION 2: SERVICES TO BE PROVIDED BY THE CLIENT. If any information, data,
reports, records maps are existing and available and are useful for carrying out the work on
this Project, CLIENT shall promptly furnish this material to CONSULTANT. CONSULTANT
shall be entitled to rely upon the accuracy and completeness of all information provided by
CLIENT and CLIENT shall obtain any information reasonably responsible for the
organization and conduct of all meetings necessary to carry out the Scope of Services
described in Section 1.
SECTION 3. PERIOD OF PERFORMANCE. The period of this Agreement shall be
from, 2020 to, 2021 unless extended by amendment of this Agreement.
SECTION 4. PRICE AND PAYMENT. CLIENT agrees to pay CONSULTANT for the
performance of work on the basis of hourly billing rates for professional and technical staff
time devoted to the project. The billing rates are as follows:
Project Manager: $140
Project Planner: $125
Planner: $105
The maximum compensation for this Project will not exceed $123,160 for the work
described in Section 1. An accurate accounting for the hours and expenses incurred on this
Project will be kept by CONSULTANT and provided to CLIENT with each monthly invoice
detailing actual hours worked and expenses. If requested by CLIENT, CONSULTANT is
available for additional tasks (meetings, reports, etc.) at the above hourly rates.
CONSULTANT will provide an estimate of time and expenses and receive City written
authorization prior to proceeding with an additional effort outside Scope of Services in
Section 1.
4.1 REIMBURSABLE EXPENSES. The CONSULTANT will be reimbursed 100 percent
of direct expenses including travel, printing, reproduction, mailing, the purchase of maps,
plans and reports and other out-of-pocket expenses that are related to carrying out the
work related to any assignments given under the Scope of Services in Section 1.
SECTION 5. METHOD OF PAYMENT. CONSULTANT will submit invoices monthly
which specify professional fees and related expenses. CLIENT will pay such compensation
within thirty (30) days of the date of invoice. If CLIENT fails to make any payment due to

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CONSULTANT within sixty (60) days from receipt of the invoice, CONSULTANT, may, after
giving seven days written notice to CLIENT, suspend services under this Agreement until it
has been paid in full amounts due.
SECTION 6. EXCUSABLE DELAYS. If the work provided for under this Agreement is
delayed due to factors or conditions beyond the control of CONSULTANT and through no
fault or negligence on its part, the CONSULTANT shall be given an extension of time, an
adjustment in compensation, or both.
SECTION 7. TERMINATION. CLIENT or CONSULTANT may terminate this
Agreement upon thirty (30) days written notice to the other party. In the event of
termination, CLIENT will pay for costs incurred, work completed to date of notice, and non-
cancelable commitments through the date of termination. CONSTULTANT will furnish all
finished and unfinished documents prepared under this Agreement to CLIENT and share
become property of CLIENT upon payment of all invoices properly submitted and due
CONSULTANT under the terms of this Agreement. CLIENT acknowledges that incomplete
documents are not represented as suitable for any use or purpose and further agrees to
defend, indemnify, and hold CONSULTANT harmless from and against all claims, costs,
suits, damages, liabilities and expenses including reasonable attorneys’ fees, arising from or
relating to any use, reuse, or modification of any CONSULTANT-authored documents that
occurs without CONSULTANT consent and professional involvement. This includes any
subsequent use of completion of any incomplete documents.
SECTION 8. LIABILITY. CONSULTANT shall indemnify and hold CLIENT from and
against damages, costs, liabilities, and expenses to the extent caused by CONSULTANT’s
negligence in the performance of its services under this Agreement.
SECTION 9. INSURANCE The CONSULTANT shall maintain the following insurance
for the duration of this agreement.
9.1 COMMERCIAL GENERAL LIABILITY with policy limits of not less than two
million ($2,000,000) for each occurrence and four million ($4,000,000) in the aggregate for
bodily injury and property damage.
9.2 WORKERS COMPENSATION at statutory limits. The insurer shall agree to waive all
rights of subrogation against the CITY, its officials, employees, agents, and volunteers for losses
arising from work performed by CONSULTANT for the CITY. Waiver of Subrogation policy
endorsement must be provided (CG 75 55 or CG 24 04).
9.3 PROFESSIONAL LIABILTY covering negligent acts, errors and omissions in the
performance of professional services with policy limits of not less than one million
($1,000,000) per claim and one million ($1,000,000) in the aggregate.
9.4 CERTIFICATE OF INSURANCE shall be provided to the CLIENT and identify that
the CLIENT, its officials, agents, employees and volunteers are to be covered as additional
insured by endorsement as respect to liability arising out of CONSULTANT's work,

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including activities performed by or on behalf of CONSULTANT. Coverage to the additional
insured shall be primary and contain no special limitations on the scope of protection
offered the CLIENT. The CLIENT shall be named as cancellation notice recipient.
SECTION 10. NOTICES All noticed required to be given under the terms of this
Agreement shall be given by email, addressed to the parties as follows:
For CLIENT For CONSULTANT
Tom Dabareiner, AICP Courtney Kashima, AICP
Community Development Director Founding Principal
City of West Chicago MUSE Community + Design
475 Main Street 1212 N Ashland, Second Floor
West Chicago, IL 60185 Chicago, IL 60622
630-293-2200 312-416-2816 x700
tdabareiner@westchicago.org courtney@musecommunitydesign.com
SECTION 11. GOVERNING LAW. This Agreement shall be governed by the Laws of
the State of Illinois.
SECTION 12. ATTORNEYS’ FEES. The prevailing party shall have the right to collect
from the other party its reasonable costs and necessary disbursements and attorneys’ fees
incurred in enforcing this Agreement.
In Witness Whereof, Consultant and Subconsultant have executed this Agreement.
City of West Chicago MUSE Community Design LLC
(CLIENT) (CONSULTANT)
By: By:
Title: Title:
Date: Date: