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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
Resolution No. 20-R-0054 - IDOT Local Agency AGENDA ITEM NUMBER: 8-40. _
Agreement for Federal Participation for Construction and
Construction Engineering Costs for the Prince Crossing COMMITTEE AGENDA DATE: October 1, 2020
Road Resurfacing Project COUNCIL AGENDA DATE: October 5, 2020
Resolution No. 20-R-0055 — IDOT Resolution for
Improvement Under the Illinois Highway Code for Use of
Motor Fuel Tax Funds as City’s Local Share of
Construction and Construction Engineering Costs for the
Prince Crossing Road Resurfacing Project
STAFF REVIEW: Robert E. Flatter, P.E., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
The Prince Crossing Road Resurfacing Project mainly consists of roadway resurfacing with sidewalk curb
ramp upgrades, detectable warnings, pavement markings, detector loop replacement, utility structure
adjustments, recessed reflective pavement markers, pavement markings, and final restoration of Prince
Crossing Road from North Avenue (Illinois Route 64) to Geneva Road (DuPage County Highway 21).
The project has a total length of 1.79 miles. See attached map for additional clarification.
With final design plans and specifications completed and approved by IDOT, the project has been
programmed for IDOT’s letting of Friday, January 15, 2021. Pending contract award by IDOT,
construction is anticipated to commence in May 2021.
The engineer's estimate of construction cost for said project is $978,927.00 and construction engineering
services are estimated at $48,946.00, for a total estimated project cost of $1,027,873.00. Seventy
percent (70%) of the total estimated project cost (not to exceed $719,511.00 per the attached Local
Agency Agreement) are to be funded through the Surface Transportation Program (STP) grant, which is
Federal funding administered by the Illinois Department of Transportation (IDOT). Therefore, IDOT
forms and contracts must be utilized and IDOT procedures must be strictly observed and followed.
Given such, the City of West Chicago must execute a Local Public Agency Agreement for Federal
Participation (BLR 05310) with the IDOT (see attached). Said Agreement must be executed and
returned to IDOT prior to November 16, 2020 to remain on the January letting. Please note that the
Local Agency Agreement as written is based on an engineer's cost estimate of $1,027,873.00, which was
generated as part of the funding application process, which was submitted prior to completion of actual
design services. Previously, IDOT would require a municipalities to execute Agreement that were based
on actual bid results/contract award values. However, IDOT has changed its procedures and now
requires executed Agreements based on engineer's cost estimates prior to letting.
The City’s share of the project’s construction costs will be funded with Motor Fuel Tax funds (01-09-26-
4807) in which adequate funds will be budgeted in FY 2021 for this street improvement project.

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CITY OF WEST CHICAGO
Use of Motor Fuel Tax funds as the City’s local share of construction and construction engineering costs
requires an IDOT Resolution for Improvement Under the Illinois Highway Code (BLR 09110) to be
executed by the City Clerk and submitted to IDOT (see attached).
Staff recommends execution of the attached Local Public Agency Agreement for Federal Participation
(BLR 05310) and the Resolution for Improvement Under the Illinois Highway Code (BLR 09110).
ACTIONS PROPOSED:
Approve Resolution No. 20-R-0054 authorizing the Mayor to execute a Local Public Agency Agreement
for Federal Participation (BLR 05310) between the Illinois Department of Transportation and the City of
West Chicago for STP grant funding for construction and construction engineering costs related to the
Prince Crossing Road Resurfacing Project; and approve Resolution No. 20-R-0055 authorizing the City
Clerk to execute an Illinois Department of Transportation Resolution for Improvement Under the Illinois
Highway Code (BLR 09110) for use of Motor Fuel Tax funds for the City’s local share of the project’s
construction and construction engineering costs.
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on October 1, 2020.