===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 2021 Forestry Maintenance Program - Rejection of Bids COMMITTEE AGENDA DATE: November 5, 2020 COUNCIL AGENDA DATE: November 16, 2020 .... STAFF REVIEW: Timothy Wilcox, Assistant Director of Public Works SIGNATURE~..,, ./LvJ ....Jl £ c I APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: The Forestry Maintenance Program typically covers contractual trimming and removal of parkway trees. The program is funded to enable completion of a five-year trimming cycle for the whole City, which is the recommended procedure by Arborists. This would have been the fifth year of the five-year trimming cycle. The area targeted for tree trimming this year included: Cornerstone Lakes Subdivision and selected streets west of Joliet Street and south of Washington Street. On September 9, 2020, the City advertised the 2021 Forestry Maintenance Program in the Daily Herald and sealed bids were opened on Wednesday, October 14, 2020. There were two bids received with Trees "R" Us, Inc. of Wauconda, Illinois, submitting the lowest bid proposal of $125,454.00. The second bidder was Landscape Concepts Management, Inc. of Grayslake, Illinois, with a bid of $187, 167 .00 (see attached bid tab sheet for additional clarification). Nels Johnson of Evanston, Illinois, submitted a "No Bid" letter. Steve Piper & Sons of Naperville, Illinois, who had previously provided services, did not submit a bid stating current commitments prohibited such. It is staff's opinion that lack of bidders and the higher costs received are attributed to 1) current workload/commitments of contractors, 2) requirement of a Certified Arborist to oversee work, and 3) trimming trees is labor intensive work for little income return (e.g., contractor can make more money removing whole trees than trimming them). Given the fact that the two bids received are well over the budgeted amount of $70,000.00 for the 2021 Forestry Maintenance Program, staff recommends rejecting all bids. As a result, Public Works will attempt to complete tree trimming operations this winter in-house as time and weather allows. In addition, staff will separate and rebid the tree removal portion of the program, to be completed in 2021 , which is estimated to be under $20,000.00. ACTIONS PROPOSED: Reject all bids for the 2021 Forestry Maintenance Program. ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] City of West Chicago Landscape Concepts Management, Tabulation of Bids Name and Address Nels Johnson Trees "R" Us, Inc. Inc. of Bidder 912 Pitner Avenue P.O. Box 6014 31745 N. Alleghany Road 2021 Forestry Maintenance Program Evanston, IL 60202 Wauconda, IL 60084 Grayslake, IL 60030 Approved Estimate Date: October 14, 2020 10:00 A.M. No Bid Letter 5% Bid Bond 5% Bid Bond of CostOpened by: Tim Wilcox Recorded by: Ashley Heidorn Unit Unit Unit Unit ITEMS Units Quantitv Price Total Price Total Price Total Price Total 1 Tree Removal (15 in./dia or less in/dia 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 2 Tree Removal (over 15 in./dia) in/dia 414.0 $36.25 $15,007.50 $0.00 $36.00 $14,904.00 $36.00 $14,904.00 3 Pruning (1 to 10 in./dia) ea. Tree 875.0 $14.50 $12,687.50 $0.00 $30.00 $26,250.00 $53.00 $46,375.00 4 Prunino (over 10 in./dia) ea. Tree 1124.0 $41.70 $46,870.80 $0.00 $75.00 $84,300.00 $112.00 $125,888.00 Total As Read No Bid $125,454.00 $187,167.00 Total As Corrected $74,565.80 No Bid $125,454.00 $187,167.00 BID-TAB ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO JllFRAS11'.EW&lURlE OOMMl1Tl8E AG1ENDA 1l1JiElll SUMIMARY ITEM TITLE: AGENDA ITEM NUMBER: 1-fr 13_ Ordinance No. 20-0-0023- Authorizing the Disposal of Surplus Equipment, Stock Inventory, and/or Personal COMMITTEE AGENDA DATE: November 5, 2020 COUNCIL AGENDA DATE: November 16, 2020Property Owned By the City Of West Chicago STAFF REVIEW: Robert E. Flatter, P.E., Public Works Director SIGNATU?~ - APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: City staff has identified surplus equipment, stock inventory, and/or personal property that has no useful life and is no longer useful to the City, has little or no salvage value, and should be properly disposed of (please refer to Ordinance No. 20-0-0023 and Attachment A for additional information). Therefore, staff is requesting that these items be declared surplus so that they may be traded in, disposed of through auction, disposed of through the City's contractual waste hauler, recycled, or sold to a local scrap dealer for scrap value; in a manner deemed appropriate by the City Administrator, with or without consideration. ACTIONS PROPOSED: Adopt Ordinance No. 20-0-0023 for the disposal or sale of surplus equipment, stock inventory, and/or personal property owned by the City of West Chicago. COMMITTEE RECOMMENDATION: ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] ORDINANCE NO. 20-0-0023 AN ORDINANCE AUTHORIZING THE DISPOSAL OR SALE OF SURPLUS EQUIPMENT, STOCK INVENTORY, AND/OR PERSONAL PROPERTY OWNED BY THE CITY OF WEST CHICAGO WHEREAS, in the opinion of the corporate authorities of the City of West Chicago, it is no longer necessary or useful to or for the best interests of the City of West Chicago, to retain ownership of the surplus equipment, stock inventory, and/or personal property hereinafter described; and, WHEREAS, it has been determined by the City Council of the City of West Chicago to properly dispose of said surplus equipment, stock inventory, and/or personal property. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, Illinois, in regular session assembled as follows: SECTION I. Pursuant to 65 ILCS 5/11-76-4, the City Council of the City of West Chicago finds that the surplus equipment, stock inventory, and/or personal property listed on Attachment A are no longer necessary or useful to the City of West Chicago and the best interests of the City of West Chicago will be served by their disposal. SECTION 2. Pursuant to said Statute, the City Administrator is hereby authorized and directed to dispose of the aforementioned surplus equipment, stock inventory, and/or personal property in any manner deemed appropriate, with or without consideration. SECTION 3. All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance are, to the extent of such conflict, hereby repealed. SECTION 4. That this Ordinance shall be in full force and effect ten (10) days from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance 20-0-0023 Page 1 ofi ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] PASSED this 16th day of November 2020. Alderman J. Beifuss Alderman L. Chassee Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman M. Ferguson Alderman Birch-Ferguson Alderman S. Dimas Alderman C. Swiatek Alderman M. Garling Alderman R. Stout Alderman J. Short Alderman N. Ligino-Kubinski__ _ Alderman J. Jakabcsin APPROVED as to form: City Attorney ADOPTED this 16th day of November, 2020. Mayor Ruben Pineda ATTEST: City Clerk, Nancy M. Smith PUBLISHED: ___ _ Ordinance 20-0-0023 Page 2 of2 ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] ATTACHMENT "A" LISTING OF SURPLUS ITEMS ORDINANCE NO. 20-0-0023 REQUESTING TO BE REMOVED Serial #/VIN # / ID# Qty Microwave antennas and related equipment removed and replaced n/a 1 at Water Treatment Plant September 2020 (one group of items) Red and Black Leaf Blower (Back Pack Style) - Confiscated per Item# 012 1 PD Case# WCPC1918048 (Item not serviceable) 1